Annual Report
Old Newton Village Hall and Playing Field Committee
271292
September 2024
31/34 Church Road Old Newton IP14 4ED
Chair Mr J Miller Secretary Miss L Clarke Treasurer Mrs D Tween Trustees Mrs K Baker Mr M Cross Mrs L Brooks Mr A Ewan Mr V Barton Mr K Swinburne Mrs H Rogers Mrs S Stables Mr J Driver Trudy Cameron Mr R Balmforth
The Management committee comprises of elected members representing current constituted societies, clubs and organisations within the parish.
The property and trust fund and its income shall be applied for the village hall for the use of the inhabitants of the Parish of Old Newton and Gipping with Dagworth.
Achievements 2024
Income increased by our major refurbishments in 2023.
Continued use of our recycling bins generated good income.
Our fundraising team made an outstanding eXort to raise funds for our 2025 project of new toilets.
We endeavour to cut as costs as possible in the smooth running of the Hall.
We lost both our Caretaker and Booking Clerk after over 15 years the smooth entry of two new people has been an asset.
Goals 2025
To renovate both toilet blocks
Insurance
Our new play equipment saw our insurance premium soar.
The report given at the Village Annual Parish Meeting
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Unfortunately, because of the retirement of both Steven and Marion Keeble we had to appoint both a new caretaker and booking clerk at the start of the year .
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It has been encouraging that several hirers have made comments on how much better the Village Hall is following our improvement programme. Also, as a direct result of the improvements the hall has become a popular venue for children’s parties – consequently, so far this year, our bookings have increased 5-fold on last year’s bookings. The acoustic panels have been particularly successful in improving the echo within the hall, making the sound quality of musical functions much better.
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Car parking remains a major concern. Both car parks belong to the Village Hall, and it is the responsibility of the Village Hall Management Committee to ensure the hirers of the Village Hall can park easily. This involves regular liaison with the Sports and Social Club and sporting groups using the playing field so that that they are aware of their designated parking areas for their events.
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Our recycling Glass bins are continuing to be a great asset to the running costs of the Hall generating over £600 together with the Planet Aid clothes recycling bins that raise over £300 per year.
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The fundraising group are busy organising the Country Fayre and Dog show on 22[nd] June.
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• Should you require any information on the Hall our Web site is being continually updated, and our thanks must go to Kevin Swinburne who has worked tirelessly to ensure it is as accurate as possible.
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In our drive to improve the Village Hall our plans this year are to refurbish the toilet blocks with all our fundraising eXorts going towards this cause together with seeking funding from other sources.
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The front hedge of the Village Hall has been removed recently, this is because Keepmoat Homes Ltd. requires the footpath as part of their planning requirements; the Village Hall Trustees have considered that the addition of the footpath would be of considerable beneficial to the community as a whole, they therefore decided that they would allow Keepmoat to have the required land for the path.
| Old Newton with Dagworth and Gipping Village Hall and Playing Fields |
Unrestricted Funds 2024 |
Restricted Funds |
Total 2023 |
Total 2022 |
|---|---|---|---|---|
| £ | £ | £ | £ | |
| Income from: | ||||
| BookingFees | 17104 | 14,807 | 13,498 | |
| Recycling Fees | 631 | 656 | 780 | |
| Grants1 | 4486 | 95,515 | 7336 | |
| Donations | 1823 | 258 | 10 | |
| SundryIncome | 15 | 492 | ||
| Fundraising | 3470 | 3,319 | 15,413 | |
| Movement of funds | 1617 | |||
| Total Income | 29131 | 114,570 | 37,529 | |
| Expenditure on: | ||||
| Building and play equipment Accoustic boards |
576 | 30,539 | ||
| FundraisingCosts | 2294 | 953 | ||
| Repairs and maintenance | 2055 | 3,464 | ||
| Heat light and water | 3787 | 3,587 | 3,629 | |
| Wages | 5300 | 4,690 | 4,932 | |
| Licence and insurance | 2328 | 1,323 | 1,670 | |
| Sundryexpenses/movement | 481 | 247 | 56 | |
| Consumables | 99 | |||
| Bank Charges | 87 | 73 | ||
| Internet – Website | 216 | 367 | ||
| Wi-Fi | 389 | 346 | ||
| Kitchen Equipment | N/a | 1,032 | ||
| BuildingRenovations | 3500 | 108,168 | ||
| Refund Damage Waivers | 2750 | 1,700 | ||
| Purchases | 1461 | 701 | ||
| Cleaningand Housekeeping | 149 | 209 | ||
| Total Expenditure | 25373 | 122,443 | 45,342 | |
| Net fund movement | 3758 | ) | (7,873) | (7,813) |
| Reconciliation of funds: | ||||
| Total funds brought forward | 9346 | 17,219 | 25,032 | |
| HSBC savings account | 156 |
1 Mid Suffolk District Council, Parish Council and National Lottery Grants
Total funds B/F
9,346 17,219
13260
Statement of Financial Activities (including Income and Expenditure Account) for the Year Ended 31 August 2024
The financial statements were approved by the Trustees on _29[th] October_ 2024 and were signed on their behalf by:
Jonathan Miller D Tween Chair Treasurer
The Chairman of The Management Committee Newton & Dagworth Village Hall Old Newton Suffolk
9[th] October 2024
Dear Chairman,
End of Year Accounts re Newton & Dagworth Village Hall
Having conducted an independent examination of the accounts presented to me in relation to the Village Hall for the period 1[st] September 2023 to 31[st] August 2024, I am satisfied that the accounts are in good order and correct.
The independent examination being in accordance with clause 15.3 of the Deed dated December 2012 that was made available to me.
I examined the following:
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Spreadsheet “CASHBOOK UP TO 3108.24 End of year (1).xlsx”
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Spreadsheet “FUNDRAISING CASHBOOK UP TO 31.08.24 finished for accountant.xlsx”
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HSBC Bank Statements
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Relevant cheque and paying in books
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Invoices (both payable and receivable) and receipts
The opening and closing balances as presented in the relevant spreadsheets were reconciled against the bank statements, and end of year balances were correct on the 31[st] August 2024. These being:
Cashbook = £7,693.80 Fundraising Cashbook = £5,254.77
I have some observations that may be of help, but these in no way affect my being satisfied that the accounts presented to me are correct as per my examination.
Yours faithfully,
SIGNED
Peter Chivers 53 St Peters Road Stowmarket Suffolk IP14 1LE