3RD SHOREHAM SEA SCOUTS GROUP SCOUT COUNCIL
ANNUAL REPORT 2024
Page 1 of 9 pages
3[RD] SHOREHAM SEA SCOUTS
GROUP SCOUT COUNCIL
Annual General Meeting
25th September 2024, 7pm, 3[rd] Shoreham HQ
AGENDA
1.
Introduction and welcome
-
Apologies for absence
-
To approve the minutes of the Annual General Meeting held on 6th December 2023
4.
Governance topics
-
a. Adopt the model constitution - agreed at last Trustee Board
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b. Note the Group’s financial year – agreed at last Trustee Board
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c. Agree the number of members that may be elected to the Trustee Board – Suggestion is up to 12
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d. Agree the quorum for each of the Group Scout Council (including this AGM), meetings of the Group Trustee Board, meetings of any sub-committees
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“The quorum for meetings of the Group Scout Council (including the AGM) is ten members, which must include the Group Scout Leader or Group Chairman plus 2 other members of the Group Trustee Board.” – extract from Constitution
5.
Review of the previous year
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a. The Group Lead Volunteer’s review of Scouting in 3[rd] Shoreham Sea Scouts
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b. To receive and consider the Annual Report of the Group Trustee Board including the annual Statement of the Accounts
6.
Making appointments / elections
Thank yous and recognition
- Close
Page 2 of 9 pages
3[RD] SHOREHAM SEA SCOUTS ANNUAL REPORT
3[rd] Shoreham Sea Scouts – Annual Accounts 2023/24
Prepared by Will Holden, reviewed at Trustee Board 11/09/2024
Page 3 of 9 pages
3rd Shoreham Sea Scout Group Receipts and Payments Account Yoar enddat• Fow ihe yeav Irom Isi Apv 2023 3151 Maw 2024 Receipts and payments 2022123 2023124 Payment5 a57 03 235 1550 360 1.634 300 l54> 4.558 432 368 Scout Ca 4.556 56 c ScoutCN ¥¥0 202$ ScoutsimoI¢Th ¥oo J4mboito Dok 4tt SM 696 8T• 4¥ ¥¥T 801 BThd9Q l313 851 182 2.848 2.444 1.068 2.245 25 260 Q4o¥ffidR¢htrlSlipw•yI C-R¢trt &RIl¢: 25 26S l2S 550 i.oos 1236 240 240 Total Gross Expenditure .1ST 2.852 1.026 1.045 9#5 ITO 8.926 T.075 1.8a6 2.413 l315 305 &Rop¢: Total (Payments & Restrictedfun(ts) Afot ofrKe1p(poYrnents1 Cash last yoar ènd Cash funth thii yoRrend 5247 29.109 25.183 r£T Page 4 019 pages
| Signature | Name Role | |
|---|---|---|
| Jason Hurwitz | Jason Hurwitz Chair Trustee Board | |
| Julian Cosson | Julian Cosson Group Scout Leader |
Treasurer’s Report 2023/24
Page 5 of 9 pages
Steve Hine
Another successful year at 3rd Shoreham Scout group for the financial year April 23 – March 24 with gross income fractionally up on the previous year and gross expenditure marginally up as well. Bank balances have been similar at the start and end of each financial year for the last 3 years.
The subs and rental income we receive each year is roughly covering our running costs for the building. We have needed to increase this income, with utilities and maintenance all going up, hence the increase in subs for parents this year and our search for more rental opportunities.
A brief run-down of purchases over the year (a detailed sales/ purchase ledger is available). £3k for insurance, £2800 in general utilities, including water, electric, water treatment etc, for the building. We paid £2500 for general maintenance including fire equipment checks and lift servicing. We paid £1000 for cleaning the building and products associated with this.
With a spend of just over £4k we purchased new tents, benches and picnic benches for the wonderful camps all sections are involved with, and we hope to continue investing in our camp setup equipment this year.
We spent £4600 on badges and uniform during the year for all sections, and sections shared a further expenditure of £2k between them all for evenings.
We also pay circa £11k each March to the district section of the scouting movement for our subs in the group. This cost in relative to the number of children.
We have £10k of restricted funds within the group and this is to be used for our new showers/changing area. This is an ongoing project with designs being prepared. When we have a full design and cost, we will need these funds plus additional grants/ sponsorships to enable the project to go ahead. We hope to be able to update you all soon.
A big thank-you to all our volunteers throughout this year, we have a community of over 250 individuals who own run and use these premises. All enjoy such a wide range of activities, utilising a wealth of fantastic assets every year. This is only possible, on such a small turnover, due to the incredible amount of time and energy given freely by all these peop le.
Group Lead Volunteer Annual Report – 2023/24 Julian Cosson
Page 6 of 9 pages
It was another action packed year for all our sections and young people in 2023-2034. Every one of the sections is full to capacity with young people enjoying a huge range of activities. Our waiting list has increased from 150 to around 200 mark, with approx. 50 young people waiting for a space at each of our Cub and Beaver sections.
For Beavers nearly 500 badges have been awarded including 12 Chief Scout’s Bronze Awards, the highest a Beaver can earn.
The programme remains exciting and diverse with both Beaver Colonies hiking, cycling, visiting the lifeboat and fire stations, building, doing scientific experiments, trying new sports, learning knots and first aid and much more.
One of the highlights of the year was a sleepover at Hillside in the Bunkhouse which included lots of fun and games.
The leadership teams have grown with over 18 volunteers helping run Beavers each week, a huge thank you to everyone of them for ensuring an amazing time for all our young people.
Cubs have been equally busy this year with more hiking, cooking, playing games, canoeing, kayaking, making Airfix models, and learning knots, compasses and other skills for life.
Cubs were able to go on several Nights Away experiences in the year with a sleepover in the Spring and weekend Cub Camp at Hillside, attended by over 50 Cubs. Cubs took part in archery, fire lighting skills, whittling, pioneering and camp cooking – plus a bunch of fun and games.
Badges were in abundance for Cubs too with both packs earning a massive 724 badges in the year.
There were 18 Chief Scout’s Silver Awards, of which the Cubs can be very proud of.
Scouts have also had a busy year with lots of exciting activities and events going on.
Throughout the year Scouts have kayaked and canoed, learnt new skills, cycled, debated, undertaken challenges and worked as a team, lit fires, cooked, made rockets, practised first aid and much more.
There was also an Easter Camp at Hillside and a Summer Camp at Ferny Crofts in the New Forest. This included a wide range of very adventurous activities from climbing to cycling and was really enjoyed by all that attended.
Over the year our volunteer numbers have grown and we are extremely grateful to everyone who gives their time and energy, it really makes a difference.Well done and thank you to everyone.
We look forward to next year with plans to improve HQ both indoors and the outdoor space and training more permit holders for water activities. We are also really pleased to launch our latest section for ages 4-6 year olds, Squirrels.
3rd Shoreham Group Lead Volunteer
3 Year Plan
Page 7 of 9 pages
Julian Cosson 3rd Shoreham 3 Year Plan Scouts Ensure water al¥ie$ for young people evelop B legdershipleamfor wÈter Èctiwties -obt&in newequipmEnte.g paddleboards, Outbtsayds -rectuit new gkillÈd lMit Start a Squirrel Drey Build additional Sco leadership team -recwii newvolunteeis -tr4in & support volunieer5 - 5UPPQrt Yolumeers Increase Gold Award achievemenis - Develop and support s¢ progrAmme In Iinewiih Gold Award Reciuitgnd develop leBdEiship team -Growwaiting list - Support and implementthe new programme Implement parentvolunteer urture -Get involved with other Dieys opportunitiese.g Expeditions Empower young peopleto achievethe Gold Award forour lun1eerS HQ improvements . Refurbish Refurbish kitchen Refurbish ioi1s Ind thanging Diversily CommLJnity Finances Reach more diveise4re4s of our community for both leadership and young pewle Reach more girls In our community especially in the oldei sections . Work with c(wmunitypirmers formutual benefitse.g. CS ITnprove lundrgisiTrg opportunities e g grants Develop o plgn fTrr bJdging Crewe Dew ouidooi 4re4s e.g. online. social media, local press - IntieA$eoui invdvement & ratiOnShipSwIthte District and countytsams and other sco Groups H¥ve a plan forreguler maintenance of bullding Page 8 019 pages
GROUP SCOUT COUNCIL
Minutes of the Annual General Meeting (AGM) held 7.00pm Wednesday 25th September 2024 Ward Room, Les Goodbody Centre, Brighton Road, Shoreham-by-Sea
Page 9 of 9 pages