# **Trustees’ Annual Report for the period** # **From 1[st] January 2022 Period start date To December 2022 Period end date** **31[st]** **Charity name: The Dorothy Bayles Trust** ## **Charity registration number:** ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the purposes Para 1.17 Distribute income, principally from
of the charity as set out farm rental, to charities.
in its governing
document
Summary of the main Para 1.17 and Donations made twice annually to
1.19
activities in relation to charities which focus on personal
those purposes for the health and well-being (physical,
public benefit, in mental and social), particularly
particular, the activities, (but not exclusively) in
projects or services Lincolnshire.
identified in the
accounts.
Statement confirming Para 1.18 Yes.
whether the trustees
have had regard to the
guidance issued by the
Charity Commission on
public benefit
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## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
In 2022, donations were made to
16 charities. Some are charities
we support regularly, others are
Summary of the main charities brought to the attention
Para 1.20
achievements of the of the Trustees and considered to
charity, identifying the meet the aims of the DBT.
difference the charity’s Donations were between £1000
work has made to the and £8000, with the large
circumstances of its donations being sent to help
beneficiaries and any international humanitarian crises.
wider benefits to society Most of the smaller donations
as a whole. were to local (Lincolnshire)
charities. All of the charities we
supported have written expressing
their gratitude and informing us of
the difference our donations have
made to the beneficiaries and
updating us on the work done by
the charity.
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 Our main income (farm rental) is
financial position at the paid to us twice yearly and we
end of the period remain on a sound financial
footing by only donating to
charities when sufficient funds are
available in the current account
(our only bank account) to do this.
Money is set aside after donations
to cover regular overheads
(insurance and accountancy costs
etc).
Statement explaining the Para 1.22 We aim to keep sufficient funds in
policy for holding reserve for governance overheads
reserves stating why they and unforeseen contingencies. If
are held the retained reserve is considered
to be in excess to that likely to be
required, it is distributed to
charities at the next bi-annual DBT
meeting.
Amount of reserves held Para 1.22 £7445 on 31 [st] December 2022
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 N/A
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
Other
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## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25 Trust Deed 1976
document
(trust deed, royal
charter)
How is the charity Para 1.25 Charitable Trust
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Currently six trustees, five of
methods including details whom are cousins. New trustees
of any constitutional may be appointed at the discretion
provisions e.g. election to of existing trustees.
post or name of any
person or body entitled
to appoint one or more
trustees
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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## **Reference and Administrative details** **----- Start of picture text -----**
Charity name The Dorothy Bayles Trust
Other name the charity DBT
uses
Registered charity 271259
number
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Charity’s principal c/o Brackley House
address Thorpe Lane
Tealby
Market Rase
LN8 3XJ
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Names of the charity trustees who manage the charity
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Katherine Phillips Chairman
Nicola Madden Secretary/Treasur
2
er
Annabelle
3
Campbell
4 Mark Strawson
Anthony
5
Wheeldon
6 Christine Pascoe
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **----- Start of picture text -----**
Trustee name Dates acted if not for whole
year
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Funds held as custodian trustees on behalf of others
Description of the assets N/A
held in this capacity
Name and objects of the
charity on whose behalf
the assets are held and
how this falls within the
custodian charity’s
objects
Details of arrangements
for safe custody and
segregation of such
assets from the charity’s
own assets
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## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **----- Start of picture text -----**
Type of Name Address
adviser
Name of chief executive or names of senior staff members (Optional
information)
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## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** **Declarations** **The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s)** NJ Madden **Full name(s)** Nicola Jane Madden **Position (eg** Secretary **Secretary, Chair, etc) Date** 17[th] July 2023 ## **Financial Statements** ## **for the year ended 31 December 2022** ## **for** **The Dorothy Bayles Trust** ## **The Dorothy Bayles Trust** ## **Contents of the Financial Statements for the year ended 31 December 2022** ||**Page**| |---|---| |**General Information**|1| |**Independent Examiners' Report**|2| |**Trustees Report**|3| |**Receipts and Payments account**|4| |**Statement of Assets and Liabilities**|5| |**Notes to the Financial Statements**|6| ## **The Dorothy Bayles Trust** ## **General Information for the year ended 31 December 2022** |**TRUSTEES:**|| |---|---| |**Chairperson**|Mrs K Phillips| |**Trustees**|Mr R M B Strawson| ||Mrs A D V F Campbell| ||Mr A H Wheeldon| ||Mrs N J Madden| ||Mrs K E Phillips| ||Mrs C E Pascoe
| |**ADDRESS:**|Brackley House| ||Thorpe Lane| ||Tealby| ||MARKET RASEN| ||Lincolnshire| ||LN8 3XJ| |**BANKERS:**|HSBC| ||221 High Street| ||LINCOLN| ||LN1 1TS| |**INDEPENDENT**|Nicholsons| |**EXAMINERS:**|Chartered Accountants| ||Newland House| ||The Point| ||Weaver Road| ||LINCOLN| ||Lincolnshire| ||LN6 3QN| |**REGISTERED**|| |**CHARITY NUMBER:**|271259| Page 1 ## **The Dorothy Bayles Trust** ## **Independent Examiners' Report to the Trustees for the year ended 31 December 2022** I report to the charity trustees on my examination of the accounts of the Charity for the year ended 31 December 2022. ## **Responsibilities and basis of report** As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent Examiners’ Statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Nicholsons Chartered Accountants Newland House, The Point Weaver Road LINCOLN Lincolnshire LN6 3QN Date: 19/07/2023 Page 2 ## **The Dorothy Bayles Trust** ## **for the year ended 31 December 2022 Trustees Report** The trustees present their report and the financial statements for the year ended 31 December 2022. The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard 102 applicable in the UK and Republic of Ireland effective from 1 January 2015. ## **Governance** The charity is administered in accordance with its constitution. It is registered under the registered charity number 271259 and its constitution has been filed with the Charity Commissioners. ## **Recruitment and appointment of trustees** The trustees have served as stated on page 1. New trustees are selected for their willingness to help the trust without any financial reward. So far the trustees have been the offspring of the original trustees and most of them being farmers who learn their new role through coaching from existing trustees. The exception to this is the new chairman who is no relation to any of the trustees and is a chartered surveyor and land agent. ## **Objectives** The Charity Commission’s guidance on Public Benefit has been taken into consideration by the trustees of the trust when setting the objective’s for the trust which are to collect the rent for the farm and to ensure that all the residual funds after property maintenance, insurance, legal fees and statutory administrative costs have been deducted, are allocated to local charities and other charitable activities. ## **Achievements and Performance** The Trust is reliant on voluntary help only in respect to the maintenance of books and records and the administration tasks of collecting and distributing rental income and general duties. During the year there were no individual grants made in excess of £8,000. There were no transactions with connected parties. ## **Investment Power** As per the constitution, the trustees have the powers to invest the monies comprised in the trust fund. ## **Reserves Policy** The trustees consider that the trust fund has adequate reserves to cover its expenditure. This is because donations are given from the trust fund but only to the extent that they are covered by income each year. The trust has no commitment regarding annual donations. ## **Risk Management** The trustees have reviewed systems to ensure that adequate controls are now in place so as to lessen the major strategic, business and operational risks which the charity faces. ## **Approval** This report was approved by the trustees on 22/06/2023 and signed on their behalf by: Mrs N J Madden Page 3 ## **The Dorothy Bayles Trust** ## **Receipts and Payments Account for the year ended 31 December 2022** |**Notes**
**Incoming resources**
Rental income
Other income
**Total incoming resources**
**5**
**Resources expended**
Direct charitable expenses
**2**
Governance costs
**3**
Bank Charges
**4**
**Total resources expended**
**Net incoming/(outgoing) resources**
**Balance brought forward**
**Balance carried forward**|**Unrestricted**
**Funds**
**£**
55,921
145
56,066
47,545
984
82
48,611
7,455
2,587,962
2,595,417
|**Total**
**31.12.22**
**£**
55,921
145
56,066
47,545
984
82
48,611
7,455
2,587,962
2,595,417
|**Total**
**31.12.21**
**£**
51,000
47| |---|---|---|---| ||||51,047| ||||42,822
-| ||||42,822| ||||8,225
2,579,737| ||||2,587,962| Page 4 ## **The Dorothy Bayles Trust** ## **Statement of Assets and Liabilities 31 December 2022** ||||**2022**||**2021**| |---|---|---|---|---|---| ||**Notes**|**£**|**£**|**£**|**£**| |**FIXED ASSETS**|||||| |Fixed asset investment|**6**||2,578,500||2,578,500| |**CURRENT ASSETS**|||||| |Cash in hand and in bank||16,917||9,462|| |**NET CURRENT ASSETS**|||
16,917||9,462| |**NET ASSETS**|||2,595,417||2,587,962| |**FINANCED BY**|||||| |**UNRESTRICTED RESERVES**|**7**||2,595,417||2,587,962| |**TOTAL FUNDS**|||2,595,417||2,587,962| The financial statements were approved by the trustees on 22/06/2023 and signed on its behalf by: Mrs N J Madden Page 5 ## **The Dorothy Bayles Trust** ## **Notes to the Financial Statements for the year ended 31 December 2022** ## 1. **ACCOUNTING POLICIES** ## **a) Basis of preparing the financial statements** The charity constitutes a public benefit entity. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) effective from 1[st] January 2015, (the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011. The charity has applied Update Bulletin 1 as published on 2 February 2016 and does not include a cash flow statement on the grounds that it is applying FRS 102 Section 1A. The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest £000. The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated. ## **b) Incoming Resources** Rental income is accounted for on a receipts basis. The income from rentals is shown gross, and the associated costs included in direct charitable expenses. ## **c) Resources expended** All expenditure is accounted for on a payments basis and has been classified under headings that aggregate all costs related to that category. Where costs cannot be directly attributes to particular headings they have been allocated to activities on a basis consistent with the use of resources. ## **d) Value Added Tax** Value Added Tax is not recoverable by the charity and as such is included in the relevant costs is the Statement of Financial Activities. ## **e) Fixed Asset Investments** Fixed Asset Investments are recorded at market value, any gains or losses are recorded within the revaluation reserve within the statement of assets and liabilities. Page 6 ## **The Dorothy Bayles Trust** ## **Notes to the Financial Statements** ## **For the year ended 31 December 2022** ## 2. **Direct Charitable Expenditure** |Professional
Fees
Donations
Insurance
3.**Governance Costs**
Independent examiners fees
4.**Bank Charges**
Bank Interest
5.**Incoming resources**
Rental of land
Wayleave|**2022**
**£**
**Total**
660
45,000
1,885
47,545
**2022**
**£**
**Total**
984
984
**2022**
**£**
**Total**
82
82
**2022**
**£**
**Total**
55,921
145
56,066|**2021**
**£**
**Total**
-
41,000
1,822| |---|---|---| |||42,822| |||**2021**
**£**
**Total**
-| |||-| |||**2021**
**£**
**Total**
-| |||-| |||**2021**
**£**
**Total**
51,000
47| |||51,047| Page 7 ## **The Dorothy Bayles Trust** ## **Notes to the Financial Statements** ## **For the year ended 31 December 2022** ## **6. Fixed asset investment** |**6. Fixed asset investment**|| |---|---| |Valuation at 1st January 2022
Movement in valuation in the year
Net book value as at 31 December 2022|**Land**
**£**
2,578,500| ||-
2,578,500| The land represents 573 acres and has been valued by the trustees at £4,500 per acre on a tenanted basis. ## **7. Unrestricted Reserves** Included within unrestricted reserves is £2,005,500 of non-distributable reserves relating to previous years gains on investment property. Page 7 Inde ent r4. Re 31 totheT I report to1h6 charity trustees on my examinalion of th8 a(X￿nts of thè Charity for th8 year *Kled 31 December 2022. Respon•lbllltl•s ba•1• of r•port As the charitys tru*e8s are r8sp(Thiblg prep￿ati￿ of the accounts In a(xonlance wtth th8 requlrem8nts of the Charttles Act 2011 (1he Acf). th8 Ac* and in caryiry out my exthnatk)n I followl all the apFlicable Direckn glven ty the Charity c￿lmIgs1On und8r 145(5Xb) of Ind•pendonl Examln•rs' Stat•m• I have completed my 8xamination. l (x)nfinn that no material matters have come to my att8ntlon in conne(ak)n with the examination gmng me caus8 &) bellov8 that in any material respecL Acl: or 2. thé aC￿unts do not accord wlth r8(w(ts; (Y 3. the accounts do not comply with the applicable requlrem8nts conc8ming the fom contént of accounts sèt (Krt in the cha￿￿85 (Acc¢)unts aNI R8Kxyts) Regulatk)ns 2008 other Ihan any requirement that the accounts give a 1￿￿ and fair viv* vhthch18 not a matter consldered 88 part of an Indep￿lent exeff￿natlon. I have no concems and hav8 (xjme a(X0￿ no other In conneclhjn Ihe examlnatlon to which attanllon should be dra¥*n In th18 ieF#Xt kn order k) enabl8 8 prop8r under8t8fKllng of the 8co)unts to be reached. Nicholson8 Chartered A¢¢ountsnts Newland House. Th8 Point Weaver Road LINCOLN Lincolnshiro LN6 3QN Date: 19107r2023