## **Trustees’ Annual Report for the period** **From 1[st] January 2021 to 1[st] December 2021 Charity name: The Dorothy Bayles Trust** ## **Charity registration number: 271259** ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the purposes Para 1.17 Distribute income, principally from
of the charity as set out farm rental, to charities.
in its governing
document
Summary of the main Para 1.17 and Donations to charities which focus
1.19
activities in relation to on personal health and well-being
those purposes for the (physical, mental and social),
public benefit, in particularly (but not exclusively) in
particular, the activities, Lincolnshire.
projects or services
identified in the
accounts.
Statement confirming Para 1.18 Yes.
whether the trustees
have had regard to the
guidance issued by the
Charity Commission on
public benefit
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## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
We have made donations to 20
charities this year. Some are
charities we support regularly,
Summary of the main others are charities brought to
Para 1.20
achievements of the the attention of the Trustees and
charity, identifying the considered to meet the aims of
difference the charity’s the DBT. Donations were between
work has made to the £1000 and £3000. All of the
circumstances of its charities we supported have
beneficiaries and any written expressing their gratitude
wider benefits to society and informing us of the difference
as a whole. our donations have made to the
beneficiaries and the work done
by the charity.
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 Our main income(farm rental) is
financial position at the paid to us twice yearly and we
end of the period remain on a sound financial
footing by only donating to
charities when sufficient funds are
available in the current account
(our only bank account) to do this.
Money is set aside after donations
to cover regular overheads
(insurance and accountancy
costs).
Statement explaining the Para 1.22 We aim to keep sufficient funds in
policy for holding reserve for governance overheads
reserves stating why they and unforeseen contingencies. If
are held the retained reserve is considered
to be in excess to that likely to be
required, it is distributed to
charities at the next bi-annual DBT
meeting.
Amount of reserves held Para 1.22 £8225
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 N/A
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
Other
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## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25 Trust Deed, 1976.
document
(trust deed, royal
charter)
How is the charity Para 1.25 Trust made up of six trustees.
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Currently five of the six trustees
methods including details are grandchildren of the
of any constitutional benefactor who set up the DBT.
provisions e.g. election to The sixth is an independent land
post or name of any agent who has specific agricultural
person or body entitled expertise. It is not a pre-requisite
to appoint one or more for trustees to be family members.
trustees New trustees may be appointed at
the discretion of existing trustees.
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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## **Reference and Administrative details** **----- Start of picture text -----**
Charity name The Dorothy Bayles Trust
Other name the charity DBT
uses
Registered charity 271259
number
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Charity’s principal c/o Brackley House
address Thorpe Lane
Tealby
Market Rasen LN8 3XJ
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Names of the charity trustees who manage the charity
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Katherine Phillips Chairman
Nicola Madden Secretary/Treasur
2
er
Annabelle
3
Campbell
4 Mark Strawson
Anthony
5
Wheeldon
6 Christine Pascoe
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **----- Start of picture text -----**
Trustee name Dates acted if not for whole
year
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Funds held as custodian trustees on behalf of others
Description of the assets N/A
held in this capacity
Name and objects of the
charity on whose behalf
the assets are held and
how this falls within the
custodian charity’s
objects
Details of arrangements
for safe custody and
segregation of such
assets from the charity’s
own assets
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## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **----- Start of picture text -----**
Type of Name Address
adviser
Name of chief executive or names of senior staff members (Optional
information)
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## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** **Declarations** **The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s)** NJ Madden **Full name(s)** Nicola Jane Madden **Position (eg** Secretary **Secretary, Chair, etc) Date** 10[th] September 2022 Mrs N J Madden Brackley House Thorpe Lane Tealby MARKET RASEN Lincolnshire LN8 3XJ EM/JLR/TR/B00739 7 September 2022 Dear Nicky Thank you for approving the Financial Statements for the year ended 31 December 2021. I now have pleasure in uploading the final set for your retention and for you to submit to the Charity Commission. If you have any queries with regards to the above, please do not hesitate to contact me. Kind regards Yours sincerely ## **Emma Murray** **E-mail emma.murray@nicholsonsca.co.uk Direct dial 01522 815172** Please do not respond to any approaches from an individual purporting to represent our firm. If you have any concerns over the legitimacy of this correspondence or have received other correspondence which raises concerns that our firm details may have been cloned please contact our Lincoln office on 01522 815100. Digitally Signed Document Document ID: 7B58AA5B2C2616 ## Document Details: **----- Start of picture text -----**
Filename: The Dorothy Bayles Trust AccountsYE 31.12.21.pdf
Client of: Nicholsons Accountants Limited
Signature Details
Name: Nicola Jane Madden
Email: njmadden.dbt@btinternet.com
Date & Time: 13/08/2022 09:06:17 (BST)
IP Address: 185.106.134.56
Nicola Jane Madden confirms that the information is correct
Signing Statement:
and complete to the best of their knowledge and belief.
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## Digital Certificate The approved PDF file has been digitally certified. Please check the Digital Certificate information in your PDF viewer to verify the Digital Certificate authenticity and the PDF has not been tampered with. **----- Start of picture text -----**
On behalf of: Nicholsons Accountants Limited
PDF digital certificate: IRIS Software Group Limited
Digital certificate issued by: GlobalSign
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Please keep a copy of this document for your records. ## **Financial Statements** ## **for the year ended 31 December 2021** ## **for** **The Dorothy Bayles Trust** **The Dorothy Bayles Trust** ## **Contents of the Financial Statements for the year ended 31 December 2021** ||**Page**| |---|---| |**General Information**|1| |**Independent Examiners' Report**|2| |**Trustees Report**|3| |**Receipts and Payments account**|4| |**Statement of Assets and Liabilities**|5| |**Notes to the Financial Statements**|6| ## **The Dorothy Bayles Trust** ## **General Information for the year ended 31 December 2021** |**TRUSTEES:**|| |---|---| |**Chairperson**|Mrs K Phillips| |**Trustees**|Mr R M B Strawson| ||Mrs A D V F Campbell| ||Mr A H Wheeldon| ||Mrs N J Madden| ||Mrs K E Phillips| ||Mrs C E Pascoe
| |**ADDRESS:**|Lings Farm House| ||Croxby Top| ||MARKET RASEN| ||Lincolnshire| ||LN7 6BN| |**BANKERS:**|HSBC| ||221 High Street| ||LINCOLN| ||LN1 1TS| |**INDEPENDENT**|Nicholsons| |**EXAMINERS:**|Chartered Accountants| ||Newland House| ||The Point| ||Weaver Road| ||LINCOLN| ||Lincolnshire| ||LN6 3QN| |**REGISTERED**|| |**CHARITY NUMBER:**|271259| Page 1 ## **The Dorothy Bayles Trust** ## **for the year ended 31 December 2021 Trustees Report** The trustees present their report and the financial statements for the year ended 31 December 2021. The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard 102 applicable in the UK and Republic of Ireland effective from 1 January 2015. ## **Governance** The charity is administered in accordance with its constitution. It is registered under the registered charity number 271259 and its constitution has been filed with the Charity Commissioners. ## **Recruitment and appointment of trustees** The trustees have served as stated on page 1. New trustees are selected for their willingness to help the trust without any financial reward. So far the trustees have been the offspring of the original trustees and have all been farmers who learn their new role through coaching from existing trustees. The exception to this is the new chairman who is no relation to any of the trustees and is a chartered surveyor and land agent. ## **Objectives** The Charity Commission’s guidance on Public Benefit has been taken into consideration by the trustees of the trust when setting the objective’s for the trust which are to collect the rent for the farm and to ensure that all the residual funds after property maintenance, insurance, legal fees and statutory administrative costs have been deducted, are allocated to local charities and other charitable activities. ## **Achievements and Performance** The Trust is reliant on voluntary help only in respect to the maintenance of books and records and the administration tasks of collecting and distributing rental income and general duties. During the year there were no individual grants made in excess of £5,000. There were no transactions with connected parties. ## **Investment Power** As per the constitution, the trustees have the powers to invest the monies comprised in the trust fund. ## **Reserves Policy** The trustees consider that the trust fund has adequate reserves to cover its expenditure. This is because donations are given from the trust fund but only to the extent that they are covered by income each year. The trust has no commitment regarding annual donations. ## **Risk Management** The trustees have reviewed systems to ensure that adequate controls are now in place so as to lessen the major strategic, business and operational risks which the charity faces. ## **Approval** This report was approved by the trustees on ……………….……. and signed on their behalf by: ……………………………. Mrs N J Madden Page 3 ## **The Dorothy Bayles Trust** ## **Receipts and Payments Account for the year ended 31 December 2021** |**Notes**
**Incoming resources**
Rental income
Other income
**Total incoming resources**
**4**
**Resources expended**
Direct charitable expenses
**2**
Governance costs
**3**
**Total resources expended**
**Net incoming/(outgoing) resources**
**Unrealised gain on investment**
**assets**
**Balance brought forward**
**Balance carried forward**|**Unrestricted**
**Funds**
**£**
51,000
47
51,047
42,822
-
42,822
8,225
-
2,579,737
2,587,962|**Total**
**31.12.21**
**£**
51,000
47
51,047
42,822
-
42,822
8,225
-
2,579,737
2,587,962|**Total**
**31.12.20**
**£**
44,750
47| |---|---|---|---| ||||44,797| ||||57,572
462| ||||58,034| ||||(13,237)
143,250
2,449,724| ||||2,579,737| Page 4 ## **The Dorothy Bayles Trust** ## **Statement of Assets and Liabilities 31 December 2021** ||||**2021**||**2020**| |---|---|---|---|---|---| ||**Notes**|**£**|**£**|**£**|**£**| |**FIXED ASSETS**|||||| |Fixed asset investment|**5**||2,578,500||2,578,500| |**CURRENT ASSETS**|||||| |Cash in hand and in bank||9,462||1,237|| |**NET CURRENT ASSETS**|||
9,462||1,237| |**NET ASSETS**|||2,587,962||2,579,737| |**FINANCED BY**|||||| |**UNRESTRICTED RESERVES**|**6**||2,587,962||2,579,737| |**TOTAL FUNDS**|||2,587,962||2,579,737| The financial statements were approved by the trustees on ……………..……….. and signed on its behalf by: ……………………………… Mrs N J Madden Page 5 **The Dorothy Bayles Trust** ## **Notes to the Financial Statements** ## **for the year ended 31 December 2021** ## 1. **ACCOUNTING POLICIES** ## **a) Basis of preparing the financial statements** The charity constitutes a public benefit entity. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) effective from 1[st] January 2015, (the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011. The charity has applied Update Bulletin 1 as published on 2 February 2016 and does not include a cash flow statement on the grounds that it is applying FRS 102 Section 1A. The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest £000. The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated. ## **b) Incoming Resources** Rental income is accounted for on a receipts basis. The income from rentals is shown gross, and the associated costs included in direct charitable expenses. ## **c) Resources expended** All expenditure is accounted for on a payments basis and has been classified under headings that aggregate all costs related to that category. Where costs cannot be directly attributes to particular headings they have been allocated to activities on a basis consistent with the use of resources. ## **d) Value Added Tax** Value Added Tax is not recoverable by the charity and as such is included in the relevant costs is the Statement of Financial Activities. ## **e) Fixed Asset Investments** Fixed Asset Investments are recorded at market value, any gains or losses are recorded within the revaluation reserve within the statement of assets and liabilities. Page 6 ## **The Dorothy Bayles Trust** ## **Notes to the Financial Statements For the year ended 31 December 2021** |2.**Direct Charitable Expenditure**
Donations
Insurance
3.**Governance Costs**
Independent examiners fees
4.**Incoming resources**
Rental of land
Wayleave
5.**Fixed asset investment**
Valuation at 1st January 2021
Movement in valuation in the year
Net book value as at 31 December 2021|**2021**
**£**
**Total**
41,000
1,822
42,822
**2021**
**£**
**Total**
-
-
**2021**
**£**
**Total**
51,000
47
51,047|**2020**
**£**
**Total**
56,000
1,572
57,572
**2020**
**£**
**Total**
462
462
**2020**
**£**
**Total**
44,750
47
44,797
**Land**
**£**
2,578,500| |---|---|---| |||-
2,578,500| The land represents 573 acres and has been valued by the trustees at £4,500 per acre on a tenanted basis. Page 7 **The Dorothy Bayles Trust** ## **Notes to the Financial Statements For the year ended 31 December 2021** ## 6. **Unrestricted Reserves** Included within unrestricted reserves is £2,005,500 of non-distributable reserves relating to previous years gains on investment property. Page 8