Trustees, Annual Report For the period From Islart dale) lo end date Section A Reference and administration details Charity narne 2nd Crowthorne S¢oLJI Group Other names the charity is known bv Registered charity number lif any) HQ registration number Charity's principal address Building 3 Pinewood Centre, Old Vvokin ham Road Wokin ham. Berkshire Poslcode Names of the charity trustee5 who manage the charitv Trustee Name Office Ilf any) Dates acted If not for whole year andra Sidey Pam vin ra am Brant Ina allhew ook Ben rirnmell Josh Elvin nlerim hair & GLV TreaSU￿r Scout eader Beaver Lea er Scout arenumember Explorer Leader cout Leader io li 12 13 14 15 Names and addresses of advisers loplional information bul encouraged as best practice) advisor Accountant ame anders Address 5 Gordon Road, Windsor. Berks, SL4 3R Eliza et LT700001 11s1 February 20171 1of6 Se¢tion B Structure. governance and management Description of the charty's trusts Type of governing document roup s governing ocumen sare oseo Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisalion and Rules of The Scout Association le.g. trust deed. conslitutionl How the charity is consliluted The Group is a tmst established under its rules which are common to all Scouts. le.g. Irusl, association, company) Trustee selection methods le.g. appointed by, elected by) The Trustees are appointed in accordance with the Policy, Organisalion and Rules ol The Scout Association. Additional govemance issues (optional information but encouraged as best practice) You may choose lo include additional information, where relevant, about.. The Group is managed by the Group Trustee Board, the rnernbers of which are the 'Charity Trustees, of the Scout Group which is an educational charity. As charity trLJslees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for.. al the induction and Ir8ining of trustees.. bl trustee, consideration of major risks and the systems and procedures lo manage them The Committee consists of 2 independent representatives, Building Manager and Treasurer together with the Group Scout Leaders. individual section leaders lif opted lo lake on the responsibility) 2nd parent's representstion and meets every 2-3 months. Members of the Trustee Board complete 'Essenlial Information for Trustees, training within the first 5 months of oining the committee. This Group Trustee Board exists to support the Group Scout Leader in Meeting the responsibilities of the appointments and is responsible for.. The maintenance of Group property., The raising of funds and the administration of Group finance., The insLJrance of persons, pioperty and equipment,. Group public oc¢asions', Assisting in the recruitment of leaders and other adult support., Appointing any sub committees that may be required.. Appointing Group Administrators and Advisors other than those who are elected. LT70000111 sl February 20171 2of6 Section 8 Structure. governance and management Icontinuedl Risk an(1 Internal Control (Specimen 11 The Group Trustee Board has identified the rnajor risks to which they believe the Group is exposed. these have been reviewed and systems have been established lo miligale against them. The main areas of concern that have been identified are.. Damage to the building, propety and equipment. The Group would request the use of buildings. property and equipment from neighbouring organisalions such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations The Group has sufficient buildings and contents insurance in place lo miligale against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees conlribules to the Scout Associations national accident insur8nce policy. Risk Assessments are undertaken before all aclwilies. Reduced income from hul rerila15. The Group is prirnarily reliant upon income from subscriptions and third party scout hul rentals. The group does hold a reserve lo ensure the continuity of activities should there be a major reduction in income The Committee could raise the value of subscriptions lo increase the income lo the group on an ongoing basis, either temporarily or pemianenlly, there has been a recent raise in hall rental rate, however. subscriptions have remained flat. Rising inflation leading lo increased costs of running operations has led lo a further risk, we may need lo make future hall rental and subscription increases based on rates of inflation. Reducb"on or loss of leaders. The group is totslly reliant upon volunteers lo run and administer the activities of the group. If there was a reduction in the number of leaders lo an unacceptable level in a particular section or the group as a whole then there would have lo be a contraction. consolidation or closure of a section. In the worst case s￿HarlO the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 10 14. If there was a reduction in membership in a particular section or the group as whole then there would have lo be a conlraclion, consolidation or closure of a seelion. In the worst case scenario the completè closure of the Group. Risk and Internal Control Ispecimen 21 The group has in place systems of internal controls that are designed lo provide reasonable assurance against material mismanagement or loss. these include 2 signatories for all payments and a comprehensive insurance policies lo ensure that insuTable risks are covered. LT700001 11 st February 20171 3of6 Section C Objectives and activities The Purpose of Scouting Scouting exists lo actively engage and support young peopla (ages 4 10 141 in their personal development, empowering them lo make a positive contribution lo society. Sijmmary of the objects of the charity set out in its governing document The Values of Scouting As Scouts we are guided by these values., Integrtty- We act with integrity., we are honest. trustworthy and loyal. Respect- We have self-respecl and resped for others. Care - We support others and lake care of the world in which we live. Belief - We explore our faiths, beliefs and alliludes. Co.oper*tion - We make a positive difference., we co- operate with others and make friends. The Scout Method Scouting lakes place when young people. in partnership with adults, work together based on the values of Scouting and.. enjoy what they are doing and have fun lake part in activities indoors and outdoors learn by doing share in spiritual reflection take responsibility and rnake choices undertake new and challenging 8clivilies make and live by their Promise. Summary of the main activities in relation to these objects All four groups meet weekly al the scout hul, outside when weather permits lo partake in games, activities such as pond dipping, nature trails, treasure hunts, with cook outs and camp fires. They also participate in overnight or weekend camps, sports activities and outdoor skills workshops Iscoutsl such as whillling, fire lighting and knife skills. These give them life skills and leach them teamwork, respect for one another and create in some cases lifelong friendships. Additional detai15 of the objectives and activities (optional information but encouraged as best practice) You may choose to include further slalemenls, where relevant, about.. We Intend to scope a plan for a second Squirrels group (ages 4-61 in 202516. This will help us train future leaders for other groups which had been 8 concern for some lime, which we hope lo mitigate. If the Squirrels second group is successful, we may need lo expand beavers to two groups due to increased demand, however we have seen some going up to Cubs move to another Group. We are also taking advantage and applying for grants, where applicable lo replace furniture, fittings and make improvements, from the local Council and submitted a back dated claim for Glft Aid and this is now claimed lermly after Subs is balanced. Our website has proved popular for new member enquiries and hall bookings also further publicises our scout activities 8$ well as advertising the availability of rentals which is in high demand in the local area. policy on grantmaking", • contribution made by volunteer5," policy on inveslmenls. LT700001 (1st February 20171 4of6 Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the adVan￿rnent of citizenship or community developrnenl Section D Achievements and performance Summary of the main achievernenls of the charity during the year Increased membership across all section5. Increased hall hire and the group is now claiming Gift Aid termly. Section E Financial Review Brief slalement of the charity's policy on reserves Resenies Policy The Group's policy on reserves is lo hold sufficient resources lo continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 6 months running costs, circa £17,000. The Group held reserves of approxirnalely £21,640 against this al year end. This is above the level required for operating expenses. Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminatel Further financral review details {optional informakn.onl You rnay choose lo include additional information, where relevant, about.. the charity's principal sources of funds (including any fundraisingl., Investment Policy The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The GTOUP has therefore adopted a low risk strategy lo the investment of its funds. All funds are held in ca8h using only mainstream banks or building societies. how expenditure has supported the key objectives of the charity., The Trustee Board regularly monitors the levels of bank balances and the interest rates received lo ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of noti￿ before funds may be withdrawn, before doing so the Group Trustee's considers the cash flow requiremenlg. investment policy and objectives LT700001 11 st FebTuary 20171 5of6 Section F Other Optional Information Plans for future periods (details of any signrficanl activibes planned to achieve them) Section G Declaration The Iruslees declare that they have approved Ihe trustees, report above Signed on behalf of the charity's trustees Signalurelsl Full namelsl Sandra Side Pam Elvin Position leg Secretsry, Chairl Inlerim-chair Treasurer Dale r￿Tatu LT700001 (1st February 20171 6of6 ## **2nd Crowthorne Scout Group (Charity no. 271232) Receipts and payments account** |||Year start date|Year start date|Year end date| |---|---|---|---|---| ||**For the year**
**from**|**01/04/2024**|**To**|**31/03/2025**| |||||| |**Receipts and payments**||||| |**Receipts**||**2024/25**
**Unrestricted funds**
**£**||**2023/24**
**Unrestricted funds**
**£**| |
**Donations, legacies and similar income**||||| |
Membership subscriptions (less Capitation)||**8,759**||**7,107**| |Donations||**1,486**||**250**| |Legacies||**-**||**-**| |GiftAid||**2,927**||**-**| |Othersimilar income-Campincome||**1,947**||**2,470**| |**Sub total**||**15,118**||**9,827**| |**Grants**||||| |Maintenenace grant||||**400**| |Other grants||**-**||**-**| |**Sub total**||**-**||**400**| |**Fundraising events(gross)**||||| |Detail 1||**-**||**-**| |Detail 2||**-**||**-**| |Detail 3||**-**||**-**| |Other fundraising activities||**1,702**||**487**| |**Sub total**||**1,702**||**487**| |**Scout hut income**||||| |Hire of building||**23,667**||**21,745**| |Hire ofequipment||**-**||**-**| |OtherScouthutincome||**-**||**-**| |**Sub total**||**23,667**||**21,745**| |**Investment income**||||| |Bank interest||**230**||**218**| |Building Societyinterest||**-**||**-**| |The ScoutAssociationShortTerm Investment Service||||**96**| |Other investmentincome-SEBDScout Shop||**-**||| |**Sub total**||**230**||**314**| |**_Total Gross Income_**
**Asset and investment sales, etc.**
**_Total receipts_**||||| |||||**32,773**| |||||| |||||**-**| |||||| |||**40,717**||**32,773**| LT700002 (February 2024) 1 of 3 ## **2nd Crowthorne Scout Group (Charity no. 271232) Receipts and payments account** |||Year start date|Year start date|Year end date| |---|---|---|---|---| ||**For the year**
**from**|**01/04/2024**|**To**|**31/03/2025**| |||||| |**Receipts and payments**||||| |**Payments**||**2024/25**
**Unrestricted funds**
**£**
**-**
**2,261**
**-**
**7,300**
**793**
**7,812**
**1,363**
**9,106**
**183**
**1,310**
**2,256**
**1,481**
**299**
**690**
**4,774**
**308**
**135**
**53**
**40,124**
**124**
**-**
**-**
**-**
**124**
**40,248**
**-**
**40,248**
**469**
**20,818**
**21,287**||**2023/24**
**Unrestricted funds**
**£**| |**Charitable Payments**||||| |
Membership subscriptions paid on(National/County/Area/District)||**-**||**-**| |Youthprogramme and activities||**2,261**||**403**| |Adult support and training||**-**||**-**| |Rent||**7,300**||**6,958**| |Waterand Sewerage||**793**||**804**| |Electricity and Gas||**7,812**||**687**| |Insurance||**1,363**||**1,852**| |Repairs andRenewals||**9,106**||**20,843**| |Materials and equipment||**183**||**-**| |Accountancy Fees||**1,310**||**-**| |Camp costs||**2,256**||**1,369**| |Uniforms||**1,481**||**822**| |AGM and trustee expenses||**299**||**-**| |Telephone &Internet||**690**||| |Cleaning||**4,774**||**-**| |Other costs - misc expenses||**308**||**5,246**| |Other costs - other costs||**135**||**2,273**| |Other costs - Manual Journal||**53**||**-**| |**Sub total**||**40,124**||**41,257**| |**Fundraising expenses**||||| |StallofScoutingitems to sellatAGM||**124**||**-**| |Detail 2||**-**||**-**| |Detail3||**-**||**-**| |Other fundraising costs||**-**||**10**| |**Sub total**||**124**||**10**| |**_Total Gross Expenditure_**
**Asset and investment purchases, etc. (Energy**
**deposit due back Sep 25)**
**_Total payments_**
**_Net of receipts/(payments)_**
**Cash funds last year end**
**_Cash funds this year end_**||||| |||||**41,267**| |||||| |||||**-**| |||||| |||||**41,267**| |||||| |||**469**||**- 8,494**| |||**20,818**||**29,312**| |||**21,287**||**20,818**| LT700002 (February 2024) 2 of 3 ## **2nd Crowthorne Scout Group (Charity no. 271232) Receipts and payments account** |**Receipts and**|**payments account**|**payments account**|**payments account**|| |---|---|---|---|---| ||Year start date|||Year end date| ||**For the year**
**from**|**01/04/2024**|**To**|**31/03/2025**| |||||| |**Statement of assets and liabilities at the end of the year**||||| |**31st March 2025**
**Unrestricted funds**
**£**
**Cash funds**
Bank current account
**2,187**
Bank deposit account
**19,100**
Building society account
**-**
The ScoutAssociationShortTerm Investment Service
**-**
Cash/Floats
**-**
**Total cash funds**
**21,287**
(agree balances with receipts andpayments account)
ok
**Other monetary assets**
Taxclaim
**-**
Debts duefromthe County/Area/District/Group
**-**
Insurance claim (Deposits - Energy & accounts receivable)
**0**
**Sub total**
**0**
**Investment assets**
Investment property-detail
**-**
Accountsnot yet paid
**1,953**
Other investments - detail
**-**
**Sub total**
**1,953**
**Non monetary assets for charity's own use**
Badge stock
Shop stock
**-**
Other stock
**-**
Land and buildings
**-**
Motor vehicles
**-**
Scouting equipment, furniture etc
**12,094**
Other
**-**
**Sub total**
**12,094**
**Liabilities**
Accounts not yet paid
**-**
Expensesincurred butnotinvoiced
**-**
Subscriptions not yet paid
**-**
Loan -detail
**-**
Other liabilities
**-**
**Sub total**
**-**||||**31st March 2024**
**Unrestricted funds**
**£**| |||||| |||||**2,178**| |||||**17,900**| |||||**-**| |||||| |||||**740**| |||||**20,818**| |||||ok| |||||| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||| |||||**-**| |||||**354**| |||||**-**| |||||**354**| |||||| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**12,094**| |||||**-**| |||||**12,094**| |||||| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||| |**Total net assets**||**35,335**||**33,267**| **The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 18 June 2025 (the date of the Trustee Board meeting that approved the accounts) and signed on their behalf by** |**their behalf by**|| |---|---| |Signature|Print Name| ||Pamela Elvin, Treasurer| ||Sandra Sidey, Interim Chair| LT700002 (February 2024) 3 of 3 Lf700006 - Independent Examinerfs Report to the Trustees Examiners, Report to the Trustees of the 2nd Crowthorne Scout Group Independent examiner's report to the trustees of Second Crowthorne Scout Group I report to the trustees on my examination of the accounts of the 2Th1 Crowthome Scout Group for the year ended 3110312025. Responsibilities and basis of report As the charity trustees of the Second Crowthome Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (Ihe Act.). I report in respect of my examination of the 2rn1 Crowthome Scout accounts carried out under section 145 of the 2011 Act and in carrying out my examlnation I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examinatlon. I confimi that no material matter3 have come to my attention in connection with the examination giving me cause to believe that in any material respecL accounting records were not kept in respect of the 2nd Crowthome Scout Group as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concems and have come across no other matters in connection with the examination to which attentlon should be drawn In this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: Timothy Fowler Relevant professional qualification or membership of professional bodies (if any): 6si2 Q(01. Address: 39 Gadd Close, Wokingham RG40 5PQ Date: