Trustees, Annual Report For the period From (start dale) to elld date Section A Reference and administration details Charity name 2nd Crtyvthome Scout Grou Other names the charity is known by Registered charity number Irf any) HQ registration number Charitys prlndpal address Buihling 3 Pinth¥￿j Centre, Old Wokin ham Road Wokin ham, Berkshire Postcode Names of the charity trustees who manage the tharrty Trust•• Nam¢ Office (ff aDy} Datss acted If not for whol• year air cout ea e¢￿tary cout eadef eaver Leader ut arenv rustee an am ey vin rant roup er nne am Ina atthew au Ine or on io li 12 13 14 15 Names and addresses of advisers (Opl￿nal infomwth?n but encouraged as b8$t pra¢ti¢el advisor Accountant Name anders ddress th on LT700001 (1st Febnjary 201n 1of6 Sèction B Structure. governance and rnanagement Description of the charitls trusts Type of goveming document The Group's goveming d¢￿umentS are those of the The Seoul iation. They consist of a Royal Charter. which in tum gives authorrty to the Bye Lavts of the Ass(xialion and The Policy. Organisation and Rules of The Scout Association. le.g. trust deed, ¢onsbtulton) How the charity is constilutsd The GroLbP is a trust established under its rules which are C4)mmon to all Scouts. le.g. trust, assoaation. c4Jfflpanyl Trustee SeleCt￿n melhc¥Js le.g. appointed by, elected by) The Trustees are appointed in accordance wth the Policy, Organisation and Rules of The Scout Association. Additional govemance issues {¢)ptional infOmwt￿n but encouraged as best practice) You may choose to include addthonal infomiation. where relevant, about.. The Group is managed by the Group Executive Committee, the members of whKh are the 'Charity Trustee$, of the Scout Group ieh is an eduCat￿nal ehanty. As eh8nty trustees they are resp)nsible for eompfw.ng ￿th legislation applicable to charities. This indudes the registrats"on, keeping proper accounts and making relums to the Charity Commission as appropriate. Policie5 and prccedures adopted for. a) the Induction and training of trustees.. b) tnjslee, consideration of Major risks and the systems and prctedures to manage them The Commthee consists of 2 indeper*Jent representatNes. Chair, Building Manager and Se￿tary Icoether the Group Scout Leaders, individual section leaders Irf opted to take on the responsibiltyl and parenys representation and meets every 34 nths. Membets of the Ex&utsve Committee complete Essential Infomiafion for Executwe Committee, training WTthin the first 5 months of ￿TrIng the commrttee. This Group ExecutNe Committee exists to support the Group Scout Leader in meeting the reswnsibilities of the appointments and is resFonsible for. The maintenance of Group propety", The raising of funds and the administration of Group finan￿-, The insurnnce of pew)ns, property and equipment," Group public occasions.. Assisting in the recruitr￿n1 of leadws and other aduh SUPkYJrt," ApFointing any sub committees that may be required; Apwnting Group AAlministrators and Adviso(s other than those who are elected. LT70000111 st February 20171 2of6 Section B Structure. governance and management Icontinuedl Risk and Internal Control {Specimen 1) The Group Executive Committee has identified the major risks to whth they beI￿ve the Group is expos&Y, these have been reviewed and systems have been eslablished to milwJate against them. The main areas of concern that have been hdenlrfied are.. Damage to the building, property and equipment. The Group uld request the use of buiklings. property and eqyipment from neyhbouring organisatKJns such as the church, community centre and other Scout Gri)ups. Similar reciprocal arrangements exist wth these oryanisations. The Group has suffi¢iont buildings and contents Insuran￿ in place to mibgate against perrnanenl Injury to leadets. helper5. supporte￿ and member5. The Group through the czpitation fees contn"butes to the Scout Associations national aecident Insuran￿ pjlicy. Risk Assessments are undertaken before all actwitw. Reduced income from hut rentals. The Group is primarily reliant UFon ino)me from subsulptions and third paty scout hut rentsls. The group does hold a reserve to ensure the continuity of actiwties should there be a major reduction in income. The coMm￿ee coukj raise the value of subscriptions to increase the inc(￿ to the group on an ongoing basis. either temporarily or pemianentty. there has been a recent raise in hall rental rate, hry*ever, sul)scriptK)ns have remained flat. Rising infiatson leading to increased costs of running operations has led lo a further risk. ￿ may need to make fubjre hall rental and ¥ubscriptw)n in￿Se$ based on rates of Infia￿n. Reduth"on or of leader5. The gr￿Jp is totalty reliant upon volunteers to run and administer the activities of the group. If there ￿as a reduCt￿n in the number of leaders to an unacceptable ￿e1 in a part￿Ular section or the group as a whole then there woukj have to be a contraction. consolidation or dosure of a section. In the *Drst case scenario the complete dosure of the Group. Reduth"on or h)s5 of members. The GTOUP provides activities for all young pecpSe aged 6 to 14. If there was a reduction in membership in a parb"cuLar wtion or the group as whole Ihen there V•Duld have to be a o)ntraction. consolNlation or closure of a section. In the worst case scenafm) the complete closure of the Group. R18k and Int•mal Control (Sp￿lmen 2) The group has in place systems of inlemal controls that are designed to Provkde reasonable assurance against material mismanagement or bss. these include 2 s￿natOneS for all payments and a f))mprehensNe insurance polic￿ to ensure that insurable risks a￿ covered. LT700001 (1st February 2017) 3of6 Section C Objectives and activities Thè Purp¢*e of Scouting scoub.ng exists to activety engage and support young people (ages 6 to 14) in their personal development. empowering them to make a positive contribution to $￿Iety. Summary of the obj'ects of the charity set out in its goveming d￿Ument The Values of Scoullng As Scouts we are guided by these values.. Intsgrity - We act with integrity." we are honesL trustworthy and loyal. R•sp•ct- We have self-respect and respect for others. Car• - We SUFPOrt others and take Ca￿ of the wortd in %thich we B¢ll￿- We explore our faiths, beliefs and attitudes. C(￿peration - We make a posibve djfference,. we C￿Operate with others and make friends. Th• Scout Method Scouting take5 place when young people, in partnership wth ad￿￿$. work together based on the values of Scoutsng and.. - enjoy what they are doing and ha￿ fun . take part in actNrties indcors and outdoors - leam by doing - share in spirrtual refiect - tske responsibilrty and make chol￿S - undertake new and Challenging aCtiv￿e$ - make and Iwe by their Promise. Summary of the main acbvrties in relatson to these otty'ects All three groups meet weekty at the scout hul, outside when weather pemits to partake in games. acttvities such as pond dipping. nalufe trails. treasure hunts, wtth cook outs and camp fires. They also participate in ovemight or weekend camps, sports aclivities and ouldc¥y skills workshops Iscoulsl such as whrttling. fire IvJhling and knrfe skills These give them lrfe skills and teach them teamwork. respect for one another and create in some cases IrFelong friendships. Additional detai15 of the objertives and actiwties lo tional information but encouraged a5 best practice) You may cht)ose to indude further statements. Whe￿ relevant, about.. We intend to add a Squirrels group (ages 441 in 2024 and a a¢bvety wothng with the wder County group lo launch a pilot. This wll help us train fvtuie leaders for other groups which had been a ￿n￿rn for some b'me. which we hope to mitsgate. There are no other exPans￿n plans. If the Squirrels pilot is succvssful, we may need to expand beavers to groups due lo increased demand. We tr￿lled a Christmas fair to fundraise, which more than covered our costs. and re-invest in equipment. We are also tsking advantage and applying for grants, where appli￿ble lo replace fumrture. fittings and make improvements, from the I￿al Council. Our new website went live earfier this year, induding an online bcoking system to manage hall hut hiring. This has automated the booking and payment process, meaning rt is ncrw easier lo collect payments, and easier to detemiine ongoing and fvtU￿ income. The website further publicises our scout activibes as well as advertising the availability of rentals which is in hoh demand in the local area. With the predicted effiryencw for our Trustee board, and accounting. this should prove a goc¥J return, although rt is too to ful evaluate. ' [￿icY on grantrnaking", • contribution made by volunteer5'. ' policy on investments. LT700001 11 st FebnJ8ry 2017) 4of6 Publlc benefrt statement The Group meets the Charity Ccffimission's public benefit criteria under both the advancement of educats.on and the advancernent of citizenship or communrty development headings. Section D Achievements and performance Summary of the main ac￿￿ernents of the charity during the year Increased membership across all sections. Section E Financial Review Brief statement of the charivs policy on Reserves Pol•cy The Group's policy on reserves is to hold sufficient resources to continue the charttable actmties of the group should income and fijndraising actiVrt￿S fall short. The Group Executive Committee eonsKlers that the group shtyjld hold a sum equwalent lo 6 months running costs. arca £12.000. The Group held reserves of approximatety £29,668 against this at year end. This is ab)ve the required for operating expense5. Quantify and explain any designations Details of any funds rnalerialty in deficrt Icircumstantes plus steps to eliminate) Further financial review details loptK)nal information} You may choos• lo include addrtional infomialKJn, Whe￿ ￿levant. ab)ul'. . the charity's principal Sour￿ of fund (including any fvndraisingl". Investment Policy The Group's Income and Expenditure is very small and as a COnSW4uence tkns not have sUffic￿nI funds to invest in kJnger- term investrnents such as stc*ks and shares. The Group has therefore ad¢Jpled a krw risk slralegy to the investrnent of its funds. All funds are held in cash using only mainstream banks or ilding Sc￿et￿S or The Scout Assctiation's Short Term Inve5trnenl Servi￿. The Scout AssOciat￿n.$ Short Temi Investment Servtce held £8,000 at 31st March 2023. In May 2023, they closed the service and retumed the funds to us. 11 is now hekl in a deposit account. . how expenditure has supported the key objectives of the chartty. The Group Executive regukty monitors the ￿e1$ of bank bal8nees and the intere51 rates received to ensure the group c+Jtsins M￿MuM value and income from ils banking arrangements. OcCaS￿nalty this may involve using an account that requi￿ a peritsj of notice befo￿ funds may be withdrawn, before doing so the Group Executive considers the flc¥w requirements. * investment pdi¢y and otqectives LT700001 (1st February 2017) 5of6 Section F Other Optional Information Plans for fvture periods (details of any signifKant activities planned to achieve them) Section G Declaration The twstees declare that they have approved Ihe trustees, report above Signed on behaff of the charit￿5 trustees Swjnaturels) Full namels) Sandra Si Position leg Secretary, Chair} Interim Chair Date LT700001115t February 20171 6of6 ## **2nd Crowthorne Scout Group (Charity no. 271232) Receipts and payments account** |||Year start date|Year start date|Year end date| |---|---|---|---|---| ||**For the year**
**from**|**01/04/2023**|**To**|**31/03/2024**| |||||| |**Receipts and payments**||||| |**Receipts**||**2023/24**
**Unrestricted funds**
**£**||**2022/23**
**Unrestricted funds**
**£**| |
**Donations, legacies and similar income**||||| |
Membership subscriptions (less Capitation)||**7,107**||**5,029**| |Donations||**250**||**1**| |Legacies||**-**||**-**| |GiftAid||**-**||**-**| |Othersimilar income-Campincome||**2,470**||**705**| |**Sub total **||**9,827**||**5,735**| |**Grants**||||| |Maintenenace grant||**400**||**-**| |Othergrants||**-**||**-**| |**Sub total **||**400**||**-**| |**Fundraising events (gross)**||||| |Detail 1||**-**||**-**| |Detail 2||**-**||**-**| |Detail 3||**-**||**-**| |Other fundraising activities||**487**||**1,186**| |**Sub total **||**487**||**1,186**| |**Scout hut income**||||| |Hire of building||**21,745**||**18,662**| |Hire ofequipment||**-**||**-**| |Other Scout hut income||**-**||**-**| |**Sub total **||**21,745**||**18,662**| |**Investment income**||||| |Bank interest||**218**||**26**| |Building Societyinterest||**-**||**-**| |The ScoutAssociationShortTerm Investment Service||**96**||**17**| |Other investmentincome-SEBDScout Shop||**-**||**620**| |**Sub total**||**314**||**663**| |**_Total Gross Income_**
**Asset and investment sales, etc.**
**_Total receipts_**||||| |||||**26,246**| |||||| |||||**-**| |||||| |||**32,773**||**26,246**| 1 of 3 LT700002 (February 2024) ## **2nd Crowthorne Scout Group (Charity no. 271232) Receipts and payments account** |||Year start date|Year start date|Year end date| |---|---|---|---|---| ||**For the year**
**from**|**01/04/2023**|**To**|**31/03/2024**| |||||| |**Receipts and payments**||||| |**Payments**||**2023/24**
**Unrestricted funds**
**£**
**-**
**403**
**-**
**6,958**
**804**
**687**
**1,852**
**20,843**
**-**
**-**
**1,369**
**822**
**-**
**5,246**
**2,273**
**-**
**41,257**
**-**
**-**
**-**
**10**
**10**
**41,267**
**-**
**41,267**
**- 8,494**
**29,668**
**21,174**||**2022/23**
**Unrestricted funds**
**£**| |**Charitable Payments**||||| |
Membership subscriptions paid on(National/County/Area/District)||**-**||**-**| |Youthprogramme and activities||**403**||**1,367**| |Adult support and training||**-**||**-**| |Rent||**6,958**||**7,049**| |Waterand Sewerage||**804**||**470**| |Electricity and Gas||**687**||**2,502**| |Insurance||**1,852**||**1,490**| |Repairs andRenewals||**20,843**||**1,127**| |Materials and equipment||**-**||**-**| |Printing and photocopying||**-**||**-**| |Contributionto camp costs||**1,369**||**984**| |Uniforms||**822**||**1,296**| |AGM and trustee expenses||**-**||**-**| |Othercosts- misc expenses||**5,246**||**2,121**| |Other costs - other costs||**2,273**||**2,825**| |Other costs - capitation||**-**||**2,630**| |**Sub total**||**41,257**||**23,862**| |**Fundraising expenses**||||| |Detail 1||**-**||**-**| |Detail2||**-**||**-**| |Detail3||**-**||**-**| |Other fundraising costs||**10**||**-**| |**Sub total**||**10**||**-**| |**_Total Gross Expenditure_**
**Asset and investment purchases, etc.**
**_Total payments_**
**_Net of receipts/(payments)_**
**Cash funds last year end**
**_Cash funds this year end_**||||| |||||**23,862**| |||||| |||||**-**| |||||| |||||**23,862**| |||||| |||**- 8,494**||**2,384**| |||**29,668**||**27,284**| |||**21,174**||**29,668**| 2 of 3 LT700002 (February 2024) ## **2nd Crowthorne Scout Group (Charity no. 271232) Receipts and payments account** |**Receipts and**|**payments account**|**payments account**|**payments account**|| |---|---|---|---|---| ||Year start date|||Year end date| ||**For the year**
**from**|**01/04/2023**|**To**|**31/03/2024**| |||||| |**Statement of assets and liabilities at the end of the year**||||| |**31st March 2024**
**Unrestricted funds**
**£**
**Cash funds**
Bank current account
**1,879**
Bank deposit account
**18,200**
Building society account
**-**
The Scout Association Short Term Investment Service
**-**
Cash/Floats
**1,095**
**Total cash funds**
**21,174**
(agree balances with receipts andpayments account)
ok
**Other monetary assets**
Taxclaim
**-**
Debts due from the County/Area/District/Group
**-**
Insurance claim (Deposits - Energy & accounts receivable)
**0**
**Sub total**
**0**
**Investment assets**
Investment property-detail
**-**
Accounts notyetpaid
**-**
Other investments - detail
**-**
**Sub total**
**-**
**Non monetary assets for charity's own use**
Badge stock
**-**
Shop stock
**-**
Other stock
**-**
Land and buildings
**-**
Motor vehicles
**-**
Scouting equipment, furniture etc
**12,094**
Other
**-**
**Sub total**
**12,094**
**Liabilities**
Accountsnot yet paid
**-**
Expensesincurred butnotinvoiced
**-**
Subscriptions not yet paid
**-**
Loan -detail
**-**
Other liabilities
**-**
**Sub total**
**-**||||**31st March 2023**
**Unrestricted funds**
**£**| |||||| |||||**5,157**| |||||**15,300**| |||||**-**| |||||**8,000**| |||||**857**| |||||**29,314**| |||||agreement error| |||||| |||||**-**| |||||**-**| |||||**354**| |||||**354**| |||||| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**12,094**| |||||**-**| |||||**12,094**| |||||| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||| |**Total net assets**||**33,268**||**41,762**| **The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 17th Sept 2024 (the date of the Trustee Board meeting that approved the accounts) and signed on their behalf by** ||Signature
_Sandra Sidey_
signed on 28/01/2025,12:36:26 GMT|Print Name| |---|---|---| ||_Sandra Sidey_|Sandra Sidey, Interim Chair| ||
signed on 28/01/2025,12:36:26 GMT|Elizabeth Sanders, Treasurer| ## _Elizabeth Sanders_ signed on 27/01/2025, 17:43:09 GMT 3 of 3 LT700002 (February 2024) ``` Signatures' technical details ``` ## **`Signatures`** ## **`getintouch@elizabethsanders.co.uk`** ## **`Fingerprint`** ``` 27/01/2025, 17:43:09 GMT49843469fdf3dcea5118831f662861beb5e3e8d9 ``` ## **`sandra@qtdgroup.com`** ## **`Fingerprint`** ``` 28/01/2025, 12:36:26 GMT3de321871020781d549a87fc1c0188a79a07540d ``` ## **`Event log`** ``` 10.50.11.7327/01/2025, 17:42:16 GMT Signing request created. System27/01/2025, 17:42:19 GMT Notification sent to getintouch@elizabethsanders.co.uk. System27/01/2025, 17:42:57 GMT Signing page opened by signee getintouch@elizabethsanders.co.uk. System27/01/2025, 17:43:09 GMT Signee getintouch@elizabethsanders.co.uk signed document. System27/01/2025, 17:43:10 GMT Notification sent to sandra@qtdgroup.com. System28/01/2025, 12:35:06 GMT Signing page opened by signee sandra@qtdgroup.com. System28/01/2025, 12:36:26 GMT Signee sandra@qtdgroup.com signed document. System28/01/2025, 12:36:26 GMT Signing process completed. Summary Envelope's ID:4opni8bn Document's hash:21ac2f3d7160db352790229716e7832533d561c39036e38ee690f20c183d892a Final stamp:28/01/2025, 12:36:28 GMT ``` **----- Start of picture text -----**
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LT700005- Scnrtineerfs Report to the Tn￿e$ (July Scrutineer's Report to the Trustees of the 2. Crowthorne Scout Group I report on the accourts of the GroupiDistrict for the year ended ...-_............3110312024.........._........................................ As the Group'slDistrirt's trustees you are reskM)nsitle for the weparatbon of the accounts: you consider that nerther the audit nor independent examination requirements of the CharrtTres Act 2011 apply. It is my responsiixltty without carrying out an audii or independent exarnlnati￿l to SlTUtinise the ￿c￿nts and to report to you. In accordance with the directions 94ven in the Group'slDistricVs constrtutKm. I have scrutinised the records and the accounts set out on pages._.. .to_ In my opinion the accounts a￿ in accordance with the records produced to me and comply with the constitution. Name.. Address.. ..Michael Corley...................................-........................ 5 Sydney Close........._......................-.._.............-. . Crowthorne, Bertshire...._.....................-.................. . RG45 6LQ................................._.__._...........-_ Date..