## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**4**|**2**|**2**|**2**|**3**|**1**|**0**|**3**|**2**|**3**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||| |**Section A**|||**Reference and administration details**||||||||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|||2nd Crowthorne Scout Group
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2||||||||||| ||||Building3||||||||||| ||||Pinewood Centre, OldWokingham Road||||||||||| ||||Wokingham,Berkshire||||||||||| ||||Postcode||||R|G|4|0|3|A|Q| Names of the charity trustees who manage the charity |1
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Names and addresses of advisers (optional information but encouraged as best practice)
Elizabeth Sanders
Type of advisor
Name
Address
Accountant
25 Gordon Road,Windsor,Berks,SL4 3RG
Graham Brant
Dolina Andrew
Beaver Leader
Matthew Cook
Scout Parent/Member
**Trustee Name**
**Office (if any)**
**Dates acted if not**
**for whole year**
Chair
Sarah Symes
Sandra Sidey
GroupScout Leader
Pam Anne Elvin
Secretary
Scout Leader
Pauline Jordon
Trustee|1
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Names and addresses of advisers (optional information but encouraged as best practice)
Elizabeth Sanders
Type of advisor
Name
Address
Accountant
25 Gordon Road,Windsor,Berks,SL4 3RG
Graham Brant
Dolina Andrew
Beaver Leader
Matthew Cook
Scout Parent/Member
**Trustee Name**
**Office (if any)**
**Dates acted if not**
**for whole year**
Chair
Sarah Symes
Sandra Sidey
GroupScout Leader
Pam Anne Elvin
Secretary
Scout Leader
Pauline Jordon
Trustee|1
2
4
5
6
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8
9
10
11
12
13
14
15
Names and addresses of advisers (optional information but encouraged as best practice)
Elizabeth Sanders
Type of advisor
Name
Address
Accountant
25 Gordon Road,Windsor,Berks,SL4 3RG
Graham Brant
Dolina Andrew
Beaver Leader
Matthew Cook
Scout Parent/Member
**Trustee Name**
**Office (if any)**
**Dates acted if not**
**for whole year**
Chair
Sarah Symes
Sandra Sidey
GroupScout Leader
Pam Anne Elvin
Secretary
Scout Leader
Pauline Jordon
Trustee|1
2
4
5
6
7
8
9
10
11
12
13
14
15
Names and addresses of advisers (optional information but encouraged as best practice)
Elizabeth Sanders
Type of advisor
Name
Address
Accountant
25 Gordon Road,Windsor,Berks,SL4 3RG
Graham Brant
Dolina Andrew
Beaver Leader
Matthew Cook
Scout Parent/Member
**Trustee Name**
**Office (if any)**
**Dates acted if not**
**for whole year**
Chair
Sarah Symes
Sandra Sidey
GroupScout Leader
Pam Anne Elvin
Secretary
Scout Leader
Pauline Jordon
Trustee|1
2
4
5
6
7
8
9
10
11
12
13
14
15
Names and addresses of advisers (optional information but encouraged as best practice)
Elizabeth Sanders
Type of advisor
Name
Address
Accountant
25 Gordon Road,Windsor,Berks,SL4 3RG
Graham Brant
Dolina Andrew
Beaver Leader
Matthew Cook
Scout Parent/Member
**Trustee Name**
**Office (if any)**
**Dates acted if not**
**for whole year**
Chair
Sarah Symes
Sandra Sidey
GroupScout Leader
Pam Anne Elvin
Secretary
Scout Leader
Pauline Jordon
Trustee| |---|---|---|---|---| ||Type of advisor|Name||Address| ||Accountant|Elizabeth Sanders||25 Gordon Road,Windsor,Berks,SL4 3RG| |||||| |||||| |||||| |||||| ||**Section B**||**Structure, governance and management**|| |Description of the charity’s trusts
Type of governing document||||| ||||The Group's governing documents are those of the The Scout|| 1 of LT700001 (1st February 2017) |Additional governance issues (optional information but encouraged as best practice)
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them
Trustee selection methods
(e.g. appointed by, elected by)
You may choose to include additional
information, where relevant, about:
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Association. They consist of a Royal Charter, which in turn gives
authority to the Bye Laws of the Association and The Policy,
Organisation and Rules of The Scout Association.
(e.g. trust deed, constitution)
How the charity is constituted
The Group is a trust established under its rules which are
common to all Scouts.
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
The Group is managed by the Group Executive Committee, the
members of which are the ‘Charity Trustees’ of the Scout Group
which is an educational charity. As charity trustees they are
responsible for complying with legislation applicable to charities.
This includes the registration, keeping proper accounts and
making returns to the Charity Commission as appropriate.
The Committee consists of 2 independent representatives, Chair,
Building Manager and Secretary together with the Group Scout
Leaders, individual section leaders (if opted to take on the
responsibility) and parent’s representation and meets every 3-4
months.
Members of the Executive Committee complete_'Essential_
_Information for Executive Committee'_training within the first 5
months of joining the committee.
This Group Executive Committee exists to support the Group
Scout Leader in meeting the responsibilities of the appointments
and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than those
who are elected.
(e.g. trust, association, company)
Policies and procedures adopted for:|p
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g| |---|---| ||Association. They consist of a Royal Charter, which in turn gives
authority to the Bye Laws of the Association and The Policy,
Organisation and Rules of The Scout Association.| ||| ||The Group is a trust established under its rules which are
common to all Scouts.| ||| ||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| ||The Group is managed by the Group Executive Committee, the
members of which are the ‘Charity Trustees’ of the Scout Group
which is an educational charity. As charity trustees they are
responsible for complying with legislation applicable to charities.
This includes the registration, keeping proper accounts and
making returns to the Charity Commission as appropriate.
The Committee consists of 2 independent representatives, Chair,
Building Manager and Secretary together with the Group Scout
Leaders, individual section leaders (if opted to take on the
responsibility) and parent’s representation and meets every 3-4
months.
Members of the Executive Committee complete_'Essential_
_Information for Executive Committee'_training within the first 5
months of joining the committee.
This Group Executive Committee exists to support the Group
Scout Leader in meeting the responsibilities of the appointments
and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than those
who are elected.| ||| |**Section B**|**Structure, governance and management (continued)**| ||**Risk and Internal Control (Specimen 1)**
The Group Executive Committee has identified the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate against
them. The main areas of concern that have been identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment from
neighbouring organisations such as the church, community centre
and other Scout Groups. Similar reciprocal arrangements exist
with these organisations. The Group has sufficient buildings and
contents insurance in place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The Group
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i ti| 2 of LT700001 (1st February 2017) through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from hut rentals. The Group is primarily reliant upon income from subscriptions and third party scout hut rentals. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently, there has been a recent raise in hall rental rate, however, subscriptions have remained flat. Rising inflation leading to increased costs of running operations has led to a further risk, we may need to make future hall rental and subscription increases based on rates of inflation. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 14. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. **Risk and Internal Control (Specimen 2)** The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity set
out in its governing document|
**The Purpose of Scouting**
Scouting exists to actively engage and support young people
(ages 6 to 14) in their personal development, empowering them to
make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy and
loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which we
live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate
with others and make friends.| 3 of LT700001 (1st February 2017) **The Scout Method** Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. Summary of the main activities in All three groups meet weekly at the scout hut, outside when relation to these objects weather permits to partake in games, activities such as pond dipping, nature trails, treasure hunts, with cook outs and camp fires. they also participate in overnight or weekend camps, sports activities and outdoor skills workshops (scouts) such as whittling, fire lighting and knife skills. These give them life skills and teach them teamwork, respect for one another and create in some cases lifelong friendships. Additional details of the objectives and activities (optional information but encouraged as best practice) |You**may choose**to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement|We created a development plan with an action plan for the
scouting group in January 2021. We have plans to expand the
group across all colonies (beavers), packs (cubs) and troups
(scouts), and are making good progress across all packs,
although we have a slightly lower number in Scouts than we
would prefer, this is temporary due to having good intake in both
beavers and cubs to come up to Scouts when they are old
enough. We do not yet have enough leaders to create two of
each pack. We have increased campaigns across our FaceBook
page and are developing our website currently, to enable easier
parent enquiries for intake and advertising volunteer
opportunities. We would like to add a Squirrels group in the next
1-2 years. We have also recently reviewed other potential parties
for hall hiring which could increase stability and frequency of
rentals to ensure future incomes, we have an implementation plan
to achieve this mid 2023, which has involved funding further
investment in our hut facilities to include revampting of the girls
and boys toilets to unisex cubicles, and adding a disabled toilet to
provide futher inclusivity for Scouts and increase accessibility for
our Hut hirers.| |---|---| ||| ||The Group meets the Charity Commission's public benefit criteria
under both the advancement of education and the advancement
of citizenship or community development headings.| ||| |**Section D**|**Achievements and performance**| |Summary of the main achievements of
the charity during the year|| ||Increased membership across all sections.| 4 of LT700001 (1st February 2017) |**Section E**|**Financial Review**| |---|---| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves|| ||**Reserves Policy**| ||The Group's policy on reserves is to hold sufficient resources to
continue the charitable activities of the group should income and
fundraising activities fall short. The Group Executive Committee
considers that the group should hold a sum equivalent to 6
months running costs, circa £12,000.| ||| ||The Group held reserves of approximately £29,668 against this at
year end. This is above the level required for operating expenses.| ||| ||| ||| Further financial review details (optional information) |You**may choose**to include additional
information, where relevant, about:
• investment policy and objectives
• how expenditure has supported the key
objectives of the charity;
• the charity’s principal sources of funds
(including any fundraising);|**Investment Policy**| |---|---| ||The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in longer-
term investments such as stocks and shares. The Group has
therefore adopted a low risk strategy to the investment of its
funds. All funds are held in cash using only mainstream banks or
building societies or The Scout Association's Short Term
Investment Service.
| ||The Scout Association's Short Term Investment Service held
£8,000 at 31st March 2023. In May 2023, they closed the service
and returned the funds to us. It is now held in a deposit account.| ||
The Group Executive regularly monitors the levels of bank
balances and the interest rates received to ensure the group
obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an account
that requires a period of notice before funds may be withdrawn,
before doing so the Group Executive considers the cash flow
requirements.| 5 of LT700001 (1st February 2017) **Section F Other Optional Information** Plans for future periods (details of any significant activities planned to achieve them) **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|||||||| |---|---|---|---|---|---|---|---| ||||||||| ||Sarah Kathleen Symes||||||| ||||||||| ||Chair||||||| ||2
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4||||||| ||2|9|0|1|2|4|| 6 of LT700001 (1st February 2017) LT7(*XK)5 -S¢rutin••*s R•p0rttotheTruSt￿ V￿v Scrutineerfs Report to the Trustee5 of the 2" Crowthome Scout Group I report on the accounts of the Gr￿pID￿tt for the year eTrJed 3110312023. As the Group's/Dirtrict's tsu5tees you are responsible for the preparation of thè accounty. you consider that neIt￿r the audtt nor iThYependent examination requiremerts of the Charittes Act 2011 apply. It is my responsibitity withosrt carrying out an audit or irxlependent examination to scrutinise the aecoLtnts and to report to you. In a¢cordar*e with the dirertions given in tl* Group,￿Distr￿,s con5titthion. I have scrutini5ed the records and the accounts set out on pages 2 to 4. In my opirtyon the aetounts a￿ in accordartt wtth the records producéd to me and comply with corstittrtto Name: Address: Didem Allen 21 Lupin Ride Crowthorne. Berkshire RG45 6US Date.. 24 January 2024 Siynature: ) IJIG 2nd Crowthorne Scout Group Receipts and Payments Account For the Year 01104r2022 To 3110312023 Receipts and Payinenls 2022123 2021122 Unrestricted Funds Unrestricted Funds Recei DonaWon8. Membership Subsffiptsonts Le&8'. M8mt*rsnip subs￿ptionS paid Net rnembw8hlp rEtaned Donatio CIM and •imltsrlnGorn• 5,029 272 5.029 272 Legades Grft Camps 705 5,735 Sub Total 272 Grnnts Main¢enanc* Grant AGcomC￿8tsM Grani 10,667 10,667 Sub TOL91 Fundraknlng lirom) 18.662 1,186 19,848 10,873 Otherfundr8i8¥vJ aC1￿￿eS $yb Yot•l 10,963 In¥￿1mm￿ In¢om• Bank Intertti 26 17 620 663 se￿ Assodabon *ort Irb¥esiment Ser¥x SE80 Scoul Shop Sub Toi*l 26,246 21,906 26,246 21.906 Pag82of4 2nd Crowthorne Scout Group RKeipts and Payments Account For the Year from 01104r2022 To 45,016 2022r23 2021r22 Unrestricted Funds UnrestriL*ed Funds Pa ¢harltabl• Paymhts ments 1,367 UN Suppon & Trdining RenVRale5 7,049 470 2,502 1,490 1,127 6,462 989 1,679 1,139 247 WBter & Srnr•ge EkthLyty & Gas Insuranc Repairs and Rerewals Materia15 and Bquipm•nt Fdntmg arKI PhotOcopyinWStsti￿wIpmVIe￿r Camp Costs Unrforms 230 862 1.296 AGM and trL*iee esp¢r*o5 Cap41ation misc axpenses Other costs 2,630 2,121 2,825 2,642 671 1,696 Contrtbution tQ Gomp cosls sub Totsi 23.862 16.977 Fvndralllho •xpvn Funttraising (x)sts Other kndr8i&rg cos Sub Trf•l T￿￿1 Gro8• Exp•Mlhu 23,862 16,977 23,862 16,977 2.384 27,284 29.668 4,929 22,356 27,284 Calh lufid• IMty••r ¢a•h fur•d•thl8 y￿r Ind Page3of4 2nd Cr(h¥thome Scout Group 31103r2023 31103r2022 Ca•h FuThd• B*nk ￿ryent acuAmt 5,157 15.3CKI 3,375 15,000 8,000 910 8ank tteposrl awAiur* 857 29.314 Tax Irwr4MX datsn Itkntt8. Erwgyl 8yb Tot•1 354 354 Toi•l strfk 12,094 $￿T1)thI 12.094 12,094 ons rtot Other IWIW•s Totti 12 Sept 2023 and *ned