Trustees, Annual Report for the period 1st January 2024- 31st December 2024 Section A - Reference and Administration Charity Name: Eighth Letchworth Scout Group Charity Registration Number 271198 Charity's principal address: Sparhawke, Letchworth Garden City, Herts SG6 4PX Email . 8thLSG@EighthLetchworthScoutGroup.co.uk Trustees who manage the charity: Name Mim Greener Michael M ner Claire Greener Zeke Hill Office Trustee Treasurer Chair erson Group Lead Volunteer Trustee ifan Dates acted if not for whole ear Diana Ka ociute Bankers. HSBC, 1 Market Place, Hitchin, SG5 1DR Scrutineer: S Whitaker
Section B- Structure, Governance and Management The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The Group is managed by the trustee board, the members of which are the 'Charity Trustees, of the Scout Group which is an educational charity. As charity trustees they are responsible for Complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. This trustee board exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property., The raising of funds and the administration of Group finance. The Insuran of persons, property and equipment,. Group public occasions., Assisting in the recruitment of leaders and other adult support-, Appointing any sub committees that may be required., Appointing Group Administrators and Advisors other than those who are elected. The trustee board has idenlified the major risks to which they believe the Group is exposed, these have been reviewed and syslems have been established to mitigate against them. The main areas of concern that have been identified are.. Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents Insuran in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the membership fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Irustee board could raise the value of subscriplions to increase Ihe income to the group on an ongoing basis, either temporarily or permanently. The group has in pla systems of internal controls that are designed to provide reasonable assuran against material mismanagement or loss, these include 2 signatories for all payments and insurance policies to ensure that insurable risks are covered.
Section C - Objectives and Activities The objectives of the group are those of the Scout Association The aim of the Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potential, as individuals, as responsible citizens and as Tnembers of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on Scout Promise and law and guided by adult leadership. Section D - Achievements and Performances Eighth Letchworlh Scout Groups membership has levelled out in numbers over the lasl 12 months with the Scout section running at maximum capacity and the Beaver and Cub sections slowly growing which is encouraging.The leader team were able to run a full program once again which has enabled the group to get back on track for Bronze, Silver and Gold awards. Please refer to the separate section reports detailing these activities. The Beaver and Scout section both have new team members to assist in running the program. Section E - Financial Review At the end of the year group funds have increased by £261.79 to £68965.68. It dsn't seem much but the group is paying substantially more rent so staying in the green over the 12 months is a good result - fund raising and gift aid claims have been a major factor in this. If you haven't signed up for gift aid please do as its a massive fininacial benefil to the group.lf you're not sure if you qualify please speak to Mike. The Group's policy on reserves is to hold an amount to enable it to meet immediate needs and contingencies to operate for a period with minimum income for 12 months. Liabilities due quarter one 2025 stand at £5550.00 Fundraising is gaining momentum for the group with the Greenway sponsored walk, a barbuce and the Christmas raffle bringing in just over £1550.00,thats nearly £600.00 up on last year - a massive thank you to all those who supoorted the group Membership fees stayed at £35.00 i term for 2024 but will have to increase to £40.00 I term for 2025 to offset the increase in rent payable to Herts County Council.
Section F- Plans for the Future In the forthcoming year the group plans to.. Implement additional fundraising activities to subsidise camps and ongoing rent increases for 2025 onwards. Agree a consituition for the group. Assist district with creating individual group squirrel sections for 2026 onwarcls. Find cheaper prernises. Section G- Declaration The trustees declare that they have approved the trustees. report above Signed on behalf of the charity's trustees Signature's /Pl rnyner ty¢¢ty¢ Full Name(s) Michael Myner Mim Greener Position Group Treasurer Trustee member Date.. 16th April 2025
8th Letchworth Scout Group Receipts and Payments Account For the year érom 0110112024 To 3111212024 Receipts and payments 01101123 31112123 01101124 . 31112124 Recelpts Donatlons. legacles and 8lmllar Incom& M¢mb¢tship subs¢iipiions 5,40Q.00 6,170.00 Less.'Membership subscrlplions paid on -2640.00 Q277.50 Nel membership 5ub5criplions retained (Reslricledl 2.7eo.00 2,992.50 Don8tiOnS IResiriciedl 0.00 0.00 RefuTrd 89.50 0.00 Gifl Ald IR8sin¢iodl 4,405.90 1,844.78 Other Milar Ir0e 40.80 iJ.00 2.217.36 Sub total 7,296.20 6,gT2.64 Grants Maintenanc6 gr8nl Other grants Sub total Fundralslng Igrossl RDlary walk, bag pack5, xfflas lair 1,193.76 2,148.72 Day AGlivilie5 IRe51iclg01 Oulin9s (Reslricledl 1,169.00 2,5ei.70 Camps IReslri¢l¢dl 8,018.00 ,414.00 Sub total 10,380.76 14124.42 Investment income 419.59 573A4 The Scoul A55QGialion Short Term Invesimeni Ser4Ace Property Reni in¢ome (Re$iri¢i) 4,540,00 4,410.00 Other inveslrnenl Sub total 4,959.59 4,983.44 Total Gross Income 22,636.55 26,080.50 Asset 8nd Investment $ale$, et¢. rotal receipts 22,636.55 26,080.50 1 LT700002
8th Letchworth Scout Group Receipts and Payments Account For the year from 0110112024 To 3111212024 Receipts and payments 01101123 31112123 01101124 . 31112124 Payments Charltablè Paymonts Youth proor8mm8 8nd 8Cliwll88 2.182.77 2,638.96 Adult support training Rani 0.00 3,028.47 Water and se[ge 234.08 238.04 2,679.04 1,826.12 Insuranc 1,231.7 1,407.54 Rcp81ts and Renew3lb 1,657.72 1,140.15 M31eri8ls and equipmenl 1.Q48.09 817.66 SufidrE5 147.51 0.09 Camp & outings c051s 6,EZ4.70 10,415.69 Refund 315.00 37.00 B¥nk ¢haiges 6J.20 62.00 Donations 414.40 257.80 B8dges 640.04 710.39 OSM 398.90 634.8 L & B Disbf¢i imwsed levy 0.00 D.QO 0.00 926.52 Group oxpense e33.41 1.318.72 Sub total 18,620.62 25.459.92 Fundralslng expenses Rolary VIk, paperchase,xmas lalr 0.00 358.79 0.00 0.00 Olherfun¢raising wsis Sub total 0.00 358.79 Total Gross Expendlture 18.620.62 2S818.71 Asset and Inve$tmgnt purchases. ète. Total payments 18.620.62 25,818.71 Net of re¢elpts/(payments) Cash funds last year end Cash funds thls year end 4,015.93 261.79 4,015.93 261_79 2 L T700002
Statement of assets and liabilities at the end of the year 01101123 31112123 01101124- 31112124 Cash funds B8nk curr8nl 8¢wunl 39,367.83 38.959.72 Bgnk deposit 8ccounl (Reslncledl 2B,975.69 29.$49.13 Building S[Iety account 0.01 0.01 The Sc(xJl Associa11( Sthrt Term lTrveslTnenl Service CashlFloa15 360.36 456.82 Total cash funds 68703.89 68965.68 Other monetary assets Tax d3im Debts due from Ilie. CounlylArealDislriGVGroup Insur4nce clai Sub total Investment assets Inveslrnenl property- dElail Quoled inveslmenis Sub total Non monetary assets for charilvs own use eadge stk StrK)p siock Olher stock Land and buildin98 oior vehlcles Scoullw equipment, lurniluie el 8,750.00 8,750.00 Olher Sub total 8750.00 8,000.00 Accounts not yel paid Expenses lfjcurred bul fiol Irw(Mced SuN¢ripiions not y@1 paid 3.278 5.550 1,250 1,800 Sub total 4.528 7,350 Contlngont liabllltias and fulurè obligations The abovo recerpts and payments aeeount and statemgnt of assets and liabilities wer8 approved by th Trustees on 16th April 2025 Ith¢ date of tho Ex•¢uliv• Commltto• mo•llng that approvod the accounts) and signed on their behalf by nature Print Name Mim Greener $8crelary Michael Mynèr TrÈasurer 3 L T700002
Scrutineer's Report to the Trustees of the Eighth Letchworth Scout Group I report on the accounts of the GrouplDistrict for the year ended 31st December 2024 Respective responsibilities of Trustees and Scrutineer As the Group'slDistrict's trustees you are responsible for the preparation of the accounts,. you consider that neither the audit nor independent examination requirements of the Charities Act 1993 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and to report to you. Basis of Scrutineer's Statement In accordance with the directions given in the Group'slDistricl's constitution, I have scrutinised the records and the accounts set out on pages 5 to 7 Scrutineerfs Statement In my opinion the accounts are in accordance with the records produced to me and comply with the constitution. Name.. Address.. S Whitaker 46 Cowslip Hill Letchworth Garden City Hertfordshire SG6 4NA Date.. 25th September 2025 Signed