## **ANGMERING VILLAGE HALL** ## **Trustees Annual Report For The Year To 31 December 2020** The Management Committee present their Report for the year ended 31 December 2020. The members of the Management Committee during the year and their appointing body, where appropriate, were:- J Yates (Chair) Elected C Jones (Secretary) Elected J Blake (Treasurer) Elected K Yates (Booking Secretary) Elected A Reigate (Compliance Officer)Elected J Savory Angmering Green W.I. R Watt Angmering Carpet Bowls S Woodason Angmering Parish Council J Clark Angmering Pre-School A Toms Angmering Village W.I. G Burkin Orient Expressions P Gleeson Bridge Club AS a result of the Covid-19 (Covid) pandemic the AGM and the Management Committee due to take place on the 30 March 2020 were postponed and the byelaws varied. The byelaws have been further amended in March 2021 in view of the continuing Covid restrictions. It was agreed that the elected members and nominated members as at 30 March 2020 would continue until the postponed AGM could take place. During the year and since March, P Gleeson resigned from the Committee. S Woodason also resigned and Alan Evans was nominated as her replacement. Management Committee members are usually elected or appointed on an annual basis, with the officers being appointed from the membership of the Management Committee. The Annual General Meeting is usually held in March but has been delayed because of Covid. The charity was established by Trust Deed dated 14 June 1928 and is registered with the Charity Commission No. 271149. ## **OBJECTS, ORGANISATION AND ACTIVITIES** These have continued to be the same as those referred to in my 2019 report on behalf of the Trustees which is also being submitted for approval at the 2021 AGM ## **PERFORMANCE** The Trustees consider that the performance of the Charity this year has been as good as possible in what we hope have been exceptional circumtances brought about by Covid. We hope that the situation will improve for the 1 second half of 2021. We are doing all we can to prepare for this improvement but only time will tell. ## **RESERVES POLICY** The Trustees policy is to continue to maintain a reasonable balance at the bank on current account, and to have monies set aside for contingencies in another bank account earning interest. This is to cover unexpected emergencies and expenses and losses of income. ## **RISK ASSESSMENT** As a result of Covid the 5 elected officers have continued to deal with the day to day management of the Village Hall and to try and ensure that the Village Hall complied with the constantly changing regulations and continued to be Covid compliant. We were guided by the information produced by Acre and drew up questionnaires and Risk Assessment forms to try and ensure that as many users as possible could use the Hall. Numerous signs were made and hand sanitisers etc installed and cleaning procedures and arrangements made to try and ensure the safety of any users or visitors to the Hall. Even so virtually all regular users could not continue with their hiring with the main exception of Pre-School who were encouraged by the Government to continue. However wherever possible any other interested hirers (who were one of the exceptions to the Covid restrictions) were encouraged to use the Hall provided they were able to comply with Covid regulations and had satisfactorily completed the appropriate documentation and risk assessments. I should like to especially thank Jenny Blake and Alison Reigate for their hard work and diligence during this period. The other risks to the Village Hall continue to be reviewed and systems have been established to mitigate these risks. Throughout the year Alison Reigate on behalf of the Trustees has continued to deal with compliance issues including Fire Risks and Alarms, Health and Safety, Asbestos, Electrical and Emergency lighting and Gas regulation. Regular tests have continued to be carried out and set up to ensure that the Hall complies with emergency lighting, fire alarm, smoke alarm detection, gas compliance, health and safety and fire extinguisher requirements. Ongoing reports and assessments will be obtained as required to ensure that we continue to comply with our compliance responsibilities. Mike Colliss has continued to carry out the Fire Alarm and emergency lighting tests on a weekly basis and liaise with D-tect Ltd, a specialist company to carry out regular compliance inspections. ## **REVIEW OF PROGRESS AND ACHIEVEMENTS AND CHAIRMAN’S PERSONAL REPORT** This is my seventh year as Chairman of the Management Committee. This obviously I hope has been an exceptional year because of Covid. We have been helped by a Government grant of £10,000 and the payment of £1,000 by 2 St Margaret’s Church for the Licence granted by the Village Hall to have access through the Village Hall car park to enable the trees on their land to be safely removed. I am pleased that this work was satisfactily completed in August 2020 and this will prevent I hope future problems to the Village Hall from those trees which were becoming a possible potential danger to the Hall and its users. Obviously our income has been down because of Covid but we have still tried throughout the year to continue to carry out improvements to our Village Hall ensuring that the amenities at the Hall are properly maintained and improved. As the Treasurer’s Report and the accounts for the year show we have redecorated the Main Hall, returfed the back garden and paid for the treatment to the Main Hall floor. In 2020 we also ordered the installation of a security camera system which has been installed in February 2021. The King Suite garden has been maintained and improved in 2020. Thank you to those who have helped and in particular to Jenny Blake and Alan Brown. The cleaners have continued to do a good and thorough job in these difficult circumstances. I am pleased to say that even though our income has been reduced and we have continued to carry out improvements the Village Hall audited accounts (which show the actual income and monies received and the outgoings and payments actually made during the period from the 1[st] January to the 31[st] December each year) show there is a surplus of £3,248. Our total reserves have increased to £75,320 although we have to continue to be cautious in view of the current situation and our proposed future expenditure. We hope that after June 21 we will be able to continue trying to get back to “normal” and we will keep the question of our hire charges under review but trying to maximise the safe use of the Hall for the benefit of all our users. We have continued to keep in touch with all our regular users and work with them so that they can return safely as soon as possible. Following the initial Covid lockdown Pre-school have used the Main Hall until 4.00 p.m. each weekday during School term time and have managed to keep going although their numbers have been reduced and they have had to comply with the strict Government rules relating to Health and Safety with considerable extra cleaning requirements. Our budgeted income remains sufficient to meet normal and anticipated day to day expenditure. We will keep our charges to a minimum in order to maximise the use of the Hall by all sections of the community. The Village Hall has been unable since March 2020 to allow the Hall to be used for private functions – wedding receptions, parties both for adults and children and also for many one off events including childrens parties and baby showers. We hope that as Covid restrictions are relaxed that we will be able to agree to hire out for those Private functions and interest in bookings is growing as confidence hopefully continues to increase. We hope that the Village Hall very soon becomes again a vital part of Village life and for all ages. 3 Most maintenance issues are dealt with by Stuart Tizzard assisted as necessary by the elected officers of the Committee. Stuart has continued to act in a caretaker role and has carried out many maintenance jobs and improvements. Thank you again Stuart for all your hard work and for “being there” when we need you. We hope to continue with improvements to the Village Hall throughout 2021. The security cameras have been installed in February 2021 and are working well. These will greatly help in the management of the Village Hall. The Management Committee have also agreed to Pre-School’s request that Pre-School can stay on at the Hall until 4.00 p.m. each weekday during School term time although from September 2021 they will be required to move from the Main Hall to the King Suite if so requested. Pre- School have confirmed that they will try to inconvenience other users as little as possible and will cooperate with them as necessary. All relevant parties have been informed and agreed to any necessary changes and the vote of the Management Committee to agree was unanimous. All lettings of the Village Hall to regular users will continue to be on a year to year basis when the terms and conditions of any agreement can be reviewed by the Village hall and the regular user. The Village Hall will continue to be able to refuse, terminate or discontinue any agreement at any time and as may be specified in the agreement with the regular user. As part of Angmering Parish Council’s proposed Resilience Plan the Village Hall has agreed to be a Rescue Centre and contact details have been given to the Parish Council of the 5 Elected Members of our Management Committee to be contacted in specified emergency situations. If there is a potential flooding situation it appears that it is the responsibility of the Village Hall to implement and follow an emergency procedure. An Emergency Alert Plan has therefore been proposed which includes a regular monitoring of the Black ditch levels and registering with the Environment Agency to be notified if there is likely to be a flooding situation. No official inspection of the Black ditch has taken place in 2020 although the position was checked by the tree contractors on behalf of St Margaret’s Church in August when the Western Cedars along their Southern boundary were removed. The Hallmaster Booking System has been renewed again but not the invoicing system. There are many “thank yous” that I would like to make :- To the Elected Members:- Jenny Blake Chris Jones Alison Reigate Kristina Yates 4 A very special THANK YOU for your hard work and dedication during 2020 when because of Covid you were responsible (with me) for virtually all of the management, Covid compliance and maintenance of the Village Hall. I know you do not like individual praise but you have worked very hard as a team to ensure that OUR Village Hall has been kept open and running and has and will continue to contribute so much to our community. Thank you also to the rest of the Committee for your support during the year and the part you have played during 2020 and beyond. Thank you as always to Corrie and Alan Brown for all your help with the garden, general maintenance and for your continued support generally. Thank you again to Stuart Tizzard for your help and support. Thank you to Geoff Yerrell for his enthusiastic support in what has been a very trying and frustrating year for him Thank you also to Roger Miles for his continued practical help and assistance, to Andrew Woolner for examining the accounts and Mike Colliss for his contribution towards our Village Hall in carrying out weekly fire and regular emergency lighting checks. Let us hope that 2021 proves to be an easier and more “normal” year for OUR Village Hall. **On behalf of the Management Committee J Yates, Chairman, June 2021** 5 ## **ANGMERING VILLAGE HALL** **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31st DECEMBER 2020** ## **ANGMERING VILLAGE HALL** ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31st DECEMBER 2020** |**______________________________________________**
**Note **
**INCOME FROM:**
Grants and Donations
2
Income from Charitable activities
Other trading activities
3
Income from Investments
4
**Total Income**
**EXPENDITURE ON RAISING FUNDS**
Expenditure on Charitable activities
5
**Total Expenditure**
**NET EXPENDITURE/ INCOME**
TRANSFER BETWEEN FUNDS
FUND BALANCES BROUGHT FORWARD
**FUND BALANCES CARRIED FORWARD**|**____________________________________**
**Unrestricted Restricted Total**
**2019**
**funds**
**funds**
**£**
**£**
**£**
**£**
11,000
-
11,000
1,200
13,905
-
13,905
30,716
0
-
-
1,563
898
-
898
974| |---|---| ||25,803
-
25,803
34,453| ||22,555
-
22,555
32,192| ||22,555
-
22,555
32,192| ||3,248
-
3,248
2,261
-
-
-
-
72,072
-
72,072
69,811| ||75,320
-
75,320
72,072| Page 2 ## **ANGMERING VILLAGE HALL** ## **BALANCE SHEET AS AT 31st DECEMBER 2020** |**________________________________________**
**FIXED ASSETS**
**CURRENT ASSETS**
Cash at bank - CAF Cash
- CAF Gold
- United Trust Bank Deposits
**CURRENT LIABILITIES**
Accruals
**NET ASSETS**
Represented by:
**INCOME FUNDS**
General Purpose Fund
Restricted Property improvement fund|**__________________________________________**
Note
**2020**
**2019**
£
£
£
£
6
432
576
895
2,261
17,197
13,683
57,046
56,162
75,138
72,106
250
610
74,888
71,496
75,320
72,072
37,899
34,651
37,421
37,421
75,320
72,072| |---|---| Page 2 ## **ANGMERING VILLAGE HALL** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31st DECEMBER 2020** **__________________________________________________________________________________** ## **1. ACCOUNTING POLICIES** ## Basis of Preparation The financial statements have been prepared under the historical cost convention and in accordance with the Statement of Recommended Practise (SORP) FRS 102 ## Fund Accounting Unrestricted funds are general funds which are available at the discretion of the trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes. Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors and or Trustees. ## Tangible Fixed Assets These are comprised of fixtures and fittings which are stated at cost less depreciation. The depreciation is calculated to write down the cost of fixtures and fittings to their estimated residual values over the period of their estimated useful lives. The rate being 25% reducing balance. ## **2. DONATIONS AND LEGACIES** |Donations
Grants and licenses|**2020**
**2019**
**£**
**£**
0
0
11,000
1,200
11,000
1,200| |---|---| ## **3. OTHER TRADING ACTIVITIES** |Christmas market|**2020**
**2019**
**£**
**£**
0
1,563
0
1,563| |---|---| Page 3 ## **ANGMERING VILLAGE HALL** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31st DECEMBER 2020** ## **__________________________________________________________________________________** ## **4. INCOME FROM INVESTMENTS** |Bank interest
**5. DIRECT CHARITABLE EXPENDITURE**
**Restricted Funds**
Repairs, renewals and enhancements
**Unrestricted Funds**
Repairs and renewals
Depreciation
Cleaning
Consumables
Insurance
Independent examiners fee
Water rates
Light and heat
Subscriptions
Advertising
Non-domestic rates
Administration|**2020**
**2019**
**£**
**£**
898
974
**2020**
**2019**
£
£
0
0
**2020**
**2019**
£
£
12,563
16,447
144
192
3,945
7,945
380
658
912
908
195
195
452
792
2,571
3,479
665
615
245
465
-
169
483
327
22,555
32,192| |---|---| Page 4 ## **ANGMERING VILLAGE HALL** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31st DECEMBER 2020** **_________________________________________________________________________________** ## **6. TANGIBLE FIXED ASSETS** |**LE FIXED ASSETS**|| |---|---| ||**Fixtures**| ||**and fittings**| ||£| |**COST**|| |at 1st January 2020|19,203| |Disposals|-| |Additions|-| |at 31st December 2020|19,203| |**DEPRECIATION**|| |at 1st January 2020|18,627| |Disposals|-| |Provided in year|144| |at 31st December 2020|18,771| |**NET BOOK VALUE**|| |at 31st December 2020|432| |at 31st December 2020|576| Page 5 ## **ANGMERING VILLAGE HALL** |**FIXED ASSETS**
**BROUGHT FORWARD**
BOILER MAIN HALL
PUBLIC ADDRESS SYSTEM
BOILER KITCHEN
COOKER
52 CHAIRS MAIN HALL
WATER SOFTENER
COOKER HOOD
HAND DRIERS
FIRE ALARM SYSTEM
BABY CHANGING UNIT
STAGE LIGHTING
KS FIRE DOOR
MAIN HALL CURTAINS
KING SUITE CHAIRS
KING SUITE WINDOWS
TOTALS
DISPOSALS
REVISED TOTALS|**YEAR ENDED 31st DECEMBER 2020**
**B/FWD**
**ADDITIONSDEPN B/F DEP PROV TOTAL DEP**
**WDV C/F**
£
£
£
£
£
£
3610.00
3605.88
1.03
3606.91
3.09
1089.23
1086.50
0.68
1087.18
2.05
675.63
673.28
0.59
673.87
1.76
406.48
401.05
1.36
402.41
4.07
2137.80
2109.24
7.14
2116.38
21.42
106.00
103.49
0.63
104.12
1.88
330.00
322.16
1.96
324.12
5.88
546.00
522.95
5.76
528.71
17.29
3403.00
3259.28
35.93
3295.21
107.79
540.00
517.20
5.70
522.90
17.10
411.00
393.65
4.34
397.99
13.01
1380.00
1321.72
14.57
1336.29
43.71
1865.00
1759.98
26.26
1786.24
78.77
1498.00
1413.64
21.09
1434.73
63.27
1205.00
1137.15
16.96
1154.11
50.89
19203.14
0.00
18627.17
143.99
18771.16
431.98
0
0.00
19203.14
18771.16
431.98| |---|---| Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustsesl members of ANGMERING VILLAGE HALL On accounts for the year ended 31° De￿mber 2020 Chaiity no (if any) 271149 Respoctive The charity's Management Committee are responsible for the preparation responsibilitles of of the accounts. The charity's Management Committee consider that an trustses and examiner audit is not required for this year under section 43{2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed. It is my responsibility to: examine the accounts under section 43 of the 1993 Act, to follow the prO￿dureS laid down in the general Directions given by the Chaiity Commission (under section 4317)(b) of the 1993 Act, and to state whether particular matters have come to my attention. Basls of Independent My examination was carried OLrt in accordan￿ with general Diredions •xaminerfs ststsment given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also indudes consideration of any unusu81 items or disdosures in the acwunts, and seeking explanations from the Management Committee conceming any such matters. The procedures undertaken do not promde all the eviden￿ that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fairf view and the report is limited to those matters set OLrt in the statement below. Independent In connection with my examin8tion, no matter has come to my attention examinerfs ststement which gives me reasonable cause to believe that in, any material resFect, the requirements.. to keep accounting records in a￿OrdanCe with section 41 of the 1993 Act,. and to prepaffj accounts which accord with the accounting records and mply with the accounting requirements of the 1993 Act have not been m6t . Slgned: Dats: 16 Name.. Andrew Ilvoolner Relevant professional qualification(s) or body lif any): BA (Hon$} Address: 3 Church Close, Clapham village Worthing, West Sussex. BN13 3XP