1st Pinhoe Scout Group Registered Charity no. 271045 Annual Report and Accounts 2020/2021 Presented at the 2021 AGM
CONTENTS
Chairman’s Report ..................2 Group Scout Leader’s Report .....4 Beaver Scout Colony Report......6 Cub Scout Pack Report.............12
Scout Troop Report .................18
Auditor’s Report and Accounts ...22 Minutes of 2020 AGM ..............26
Chairman’s Report
Well, what a strange last twelve months it has been. The year started in April just as the country was put into lockdown because of the Covid-19 pandemic. All face-to-face activities were brought to an abrupt end. Section meetings were held remotely and I must congratulate our Section Leaders for their ability to come up with interesting programmes for their young people to participate in from their own homes.
There was a brief period, which coincided with the Summer Holidays, where face-to-face meetings could take place outdoors with conditions limiting the number of participants, before meetings were again required to take place remotely.
As I write this, it is hoped that meetings can return to some sort of normality from the middle of June and plans are in place to hold our AGM face-to-face at the Hut. [ edit – this did not take place and a date some time in July is currently on the cards! It is very likely that the AGM will be held remotely ]. Whether we can or cannot have an AGM in its usual format, I am inviting you to read through this Annual Report and then submit any questions you may have to me, so that I, or any other member of the Group Executive committee, can answer them at the AGM – whatever format it may take.
As a result of the various lockdown states, the Group was unable to undertake any formal fundraising activities, but we were extremely fortunate in that we have built up over the years a reasonable ‘comfort blanket’ to fall back on. Also, because we own our own premises, we were able to apply successfully for a number of Government Covid grants to offset the loss of income from hiring out the Scout Hut. Whilst Sainsburys were unable to offer us our usual Bag Pack, they did offer to run one themselves on our behalf, for which we thank them. We were obviously unable to operate the Christmas Post, but it is hoped that this will be revived once all Government restrictions have been lifted.
Although we have been very limited in what we have been able to do, I would like to thank all members of the Committee for their efforts over the past year. We are a ‘small’ bunch of people and could do with a few more. If you feel you can help us in this respect, I would like to hear from you. We generally meet eight times a year for a couple of hours in the evening.
On the subject of the Group Executive Committee members and meetings,
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we currently have a vacancy for a Secretary, so if you would like to participate and feel you have the appropriate skills, please do not hesitate to speak to myself or any of the Section Leaders.
Two years ago, at the last ‘proper’ AGM, I stated that I would be standing down at the next AGM. However, given the lack of opportunity to find a successor as a result of the current global pandemic measures, I remain inpost and would like to state that I am willing to continue until a successor can be found or until the 2022 AGM, whichever happens first. I will not be stepping down altogether as I will be available to help with the Christmas Post (assuming it will still take place) and also to provide advice and guidance to my successor if necessary.
Phil Wakely
Group Chairman
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Group Scout Leader's Report
The past 12 months has been the toughest challenge to keep our Scout Group operating. Phil has covered fundraising, or the lack of it, in his report. Regrettably at this point we are no further forward in the quest to secure an alternative site for our annual Bonfire & Firework event.
I mentioned in last year’s report, we have installed a new ceiling together with new lighting in our hall. I had hoped you would hear and see the difference but I’m not sure that many have had the opportunity to do this due to the limited access. Since this work was completed we have also now replaced the noisy old fan heaters with dark-light radiant heating, so that we can ventilate the hall and still keep warm. And we’ve had the hall repainted. Hopefully soon you will see this for yourself.
Not many will realise that, for our Sections to restart Scouting face-to-face during the relaxation periods of the lockdown, Leaders have been required to write extensive risk assessments, specific for our premises in or outside, and have these approved prior to any actual Scout meetings being allowed to take place. An additional burden to take on prior to putting suitable programs together for our young members to enjoy.
Leaders of all three Sections, during the year, have done their best despite the lockdowns to continue with active programs where allowed and possible, and their respective reports show this.
The current numbers of young Beavers, Cubs and Scouts has had to be carefully reviewed so as to be able to continue in a practical way while Covid related number restrictions have had to be adhered to. As previously reported, we are constantly receiving enquiries from new joiners. With the impending final easing of lockdown the number has increased dramatically recently. We try to accommodate as many as possible who live within our area, however there are many more where we can only suggest they contact another Group. With the number of new houses still being built in the Pinhoe and surrounding area this has become a problem.
At Beavers, our numbers have been dropping for the reasons below.
Grace Toczek advised me some time ago that she was intending to step down at the end of this term. Grace has been an assistant Beaver Leader for the past 3¼ years. Many thanks for your valuable contribution to Beavers,
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Grace. Last year in my report I said that Chris Bisby was going to be “hanging his woggle up” at the end of the summer term. At that time I asked Chris to continue for a further year. He kindly agreed to do this. That year is now up! The records show Chris started helping at Beavers in April 2001 but I know this is not totally accurate - it’s been longer than that! A Big Thank You to you for all the time you have given to 1st Pinhoe over those many years. Despite trying to find a new Leader, from our parents and advertising locally in surrounding areas, we have had nobody commit to take his place, therefore we are still no further forward on finding his successor. Our only remaining assistant Leader is Brian. As I write this, I really don’t know if Beavers will be continuing at 1st Pinhoe from September onwards. It’s that serious!
Our Cub numbers have been high, despite trying to keep them as low as possible to be practical with limited numbers allowed due to Covid restrictions. Cubs were the first Section to meet face-to-face during the easing of lockdown last summer. This was a challenge in its own right, but once you saw the reaction of our Cubs to meeting again this made all the work worth it.
Our Scout Troop numbers have continued to rise, thanks to our Leaders. But due to Covid number restrictions, they have had to be at a practical number. Also for our Scout numbers to increase we need more leaders. How would you like to become an assistant Scout Leader?
Joining our Leadership team?
Both Grace & Chris came along to Beavers originally to help out as a parent. They enjoyed the experience and wanted more. This is how most of us Leaders get started in our Scouting. Believe you me, we all started knowing very little about Scouting at the beginning. But with practice, experience and training you soon get the hang of it! For one reason or another parents don’t seem to take up the mantle like they used to? Please speak to a Leader and find out how you could get involved and help.
Similarly to what Phil has said in his report, I too stated I would be standing down at this AGM. Due to the current global pandemic and lack of opportunity to find a successor I will be staying in post until the 2022 AGM. If you would like to take on the role of Group Scout Leader (GSL) or Chairperson please let me know.
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As said at the beginning of my report, this has been one of the most challenging years for all of us, including Leaders. So I would like to take this opportunity to say an extra big “Thank You” to all the Leaders, helpers, exec members and your families without exception for your enthusiasm, time and protection to ensure that every member has a safe, enjoyable and memorable experience of Scouting at 1st Pinhoe.
Peter Newman Group Scout Leader
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Beaver Scout Colony Report
Stop the world, I want to get off!
Of course stopping the world and getting off isn’t an option don’t you know. We know that at Beavers having done our Space badge recently. We made good use of our indoor planetarium and talked about how our planet is spinning on its axis at approx. 1000mph and yet we don’t feel dizzy!
And yet I’m sure we have all felt a bit like stopping the world in recent times. It was February of 2020 when the Beavers celebrated Chinese New Year and I remember saying back then that I wasn’t sure how much celebrating was going on as there was a “nasty bug” going around over there!!
As I lick the tip of my pencil and prepare each year to write the riveting tome that is the Beaver Section Report, I am not normally stuck for things to say. Yet, as I look back at the majority of 2020 and into this year we were of course coming to terms with Covid, but that didn’t completely put the kibosh on our activities. Lockdown Beavers was created to give the youngest in our Group something else to do when the home schooling was finished. You did get it finished, right?
Some Beavers did their Collectors and/or Hobbies badge and some had a go at the Gardening badge which, amongst other things, involves looking after a plant for the summer from tender little bedding plant to mature plant in full bloom. Well that’s the idea! One plant died but I don’t think that had anything to do with Covid!
Some Beavers did their Personal Challenge with activities such as trying really hard with their home schooling and spending more time on their reading being selected for the challenge. I suggested that trying really hard with home schooling could be an option for the challenge as, under the circumstances, we didn’t want their Personal Challenge to be too, well, challenging. There was lots of evidence of being kind and helpful (a core part of our Beaver Promise) which was good, anything from keeping bedrooms tidy to giving some lambs their milk were really good examples. Of course we’ve all had our own personal challenges to deal with during the pandemic but it was nice to recognise the efforts of those Beavers who took
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up the Beaver Personal Challenge by giving them a well earned badge.
Briefly, during the autumn term we said goodbye to Lockdown Beavers and welcome back to face to face meetings. We hiked around Stoke Woods and also did an Autumnal Scavenger Hunt at Ashclyst Forest. We got
started with our Global Issues badge which included a recycling evening and we popped down to Pinhoe Park and thereabouts to do a litter pick. Thanks to Keep Britain Tidy for supplying us with tabards to keep ourselves clean. Not the most glamorous activity perhaps but showing concern for the environment comes from knowing about and valuing what lies around you. At six or seven you can’t change the world, but by looking outwards towards it you can begin to form habits that last a lifetime.
We also got started with our Safety Badge where we nipped out to do the Green Cross Code and we Beavers also like to get our teeth stuck into Halloween so it was fitting when Max turned up to our Halloween evening as a vampire.
However, the November lockdown was soon upon us. We finished off the Global Issues badge remotely and it was good to finish the term with a professional pantomime streamed on Zoom, directed and starring former Chief Scout Peter Duncan. Thanks to Cub Leader John Russell for inviting the Beavers along to that.
On a personal note, as you know, I am now hanging up my woggle after 20+ years service to Scouting, having given notice in the summer of 2019. In that time I’ve put a great deal into Beavers and in supporting the Group more
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generally but it’s certainly not all been one way traffic.
As a Section Leader I’ve put a lot in but I’ve taken much out and I take away many memories of happy times and fun experiences. Scouting has helped me develop as a person and I feel privileged that I had the opportunity to, in some small way, make a difference. None of that would have been possible without the support of the Executive Committee, in particular Phil and Pete and of course the help I have
had over the years from my Assistant Leaders, so I must thank Christine, Tracy, Michelle, Richard and Grace for their help and support over the years. Of course the one name missing from that list is the one who deserves special mention. Brian has been with me since the start, well actually well before my time, so I can’t sign off without saying a big thank you to him for his help, support and dedication to the Beaver Section. We had several laughs along the way but I won’t be laughing if the Group is unable to find a new team to take Beavers forward. At the time of writing we have just had a tentative enquiry so let’s hope that works out.
All the Group can do is ask and advertise for help. It’s then over to you! (What me? Yes, perhaps, if you’ve been motivated to read this far then why not?) It’s been fun, it really has and I don’t regret a moment but I do need to move on now. I sincerely hope that a new Leadership team can be put in place. Why not start your own Scouting adventure? Don’t let the kids have all the fun!
Thanks for the memories. Yours in Scouting Chris Bisby Beaver Scout Leader
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Cub Scout Pack Report
It’s been a year of lockdowns and changing restrictions which has limited our normal range of activities and meetings throughout the year. Our aim was to keep in touch during lockdowns, create activities and challenges which were both fun and practical, and provide the best Scouting experience without putting parents under extra pressure on top of having to deal with home schooling. In the end, I think some of the parents enjoyed the Zoom meetings as much as the Cubs.
We started off the Summer Term with activities towards Cub badges using email and our Cubs Facebook Group. The challenges included the Chef badge, Astronomer badge looking at the moon and drawing it, then finding out where Neil Armstrong landed on the moon and marking the place, tin can cooking, making the tallest tower, and dropping an egg from the bedroom window without cracking it! On completion of these challenges, Cubs were awarded their Corona Cubs Lockdown badge which was designed by Lily, one of our Cubs.
In May, we started experimenting with Zoom meetings and then, after a few practice sessions, in June we held the Virtual Space Camp, meeting up periodically over the weekend to set challenges and checking up on the progress of the Cubs’ space capsule beds, homemade helmets and ray guns along with the dough rockets and flying saucers.
Zoom meetings continued with the pack split into three on alternate Monday and Thursday evenings – keeping the numbers down on each call so that
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every Cub could join in instead of just being a spectator. This we continued throughout the school Summer holidays. We held a pet show as part of the Animal Carer badge, made microwave cup cakes, made some miniature catapults with pencils and also a bit of scrap modelling.
Towards the end of the Summer we were allowed to meet outdoors so Zoom meetings came to an end. But we had to adapt to a tight restriction on numbers. This included dividing the pack into two groups, meeting on alternate Mondays, and then each group was further divided into two bubbles, separated either side of the hut. We were able to carry out some of our normal Scouting activities which included bigger and better catapults with wet sponge balls, exploring Pinhoe for our Local Knowledge badge, cooking on
disposable barbecues and an extra large game of battleships using a map grid which the Cubs made themselves.
In November, we were locked down again so we reverted back to Zoom. We finished off our Animal Carer badge with a virtual safari in the Masai Mara, Kenya. We had a virtual adventure, and an evening of art using natural materials which went towards our Naturalist badge.
In December, we were again allowed to meet outdoors and what better way to finish off the year than with some festive fires.
In the Christmas school holidays, Cubs attended a virtual pantomime which was produced by Peter Duncan, our former Chief Scout. We were also able to invite the Beavers to their own showing.
With the lockdown in January, we were back to Zoom but this time with two groups on alternate Mondays. We finished off our Local Knowledge badge with Cubs doing a trail through Exeter with a questionnaire with their parents, for the Naturalist badge we joined in with the Big Garden Birdwatch, and to finish off this badge we did a poo quiz which resulted in
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some Cubs showing extraordinary knowledge of different types of animal poo. We made bridges with spaghetti and marshmallows, pancakes near Shrove Tuesday, and a secret guest evening where grandparents came along and joined in.
February half term, we held a Virtual Pirate Camp where amongst other things, the Cubs slept in their pirate dens, made breakfast in the shape of something to do with pirates and built pirate ships out of Lego or scrap materials.
During this period we organised a sponsored walk for Magic Breakfast, a charity that provides breakfast for children that arrive hungry for school. With the combined efforts of Scouts and Beavers as well, sponsored donations reached £1,146 – a great effort by everyone involved.
We would like to say a big thank you to the parents for getting Cubs and materials prepared for our Zoom meetings alongside all the other obstacles like home schooling you have had to deal with. Also, a huge thank you to the Cubs for taking part in their Zoom and Facebook challenges with such enthusiasm - it was great to see you in person every now and again, if only just to remember your real names and realise that you don’t really spend your life upside down as you did on screen!
Cub numbers reached a peak of 42 in Summer term 2020, mainly due to keeping hold of older Cubs to the age of 11 with Scouts being short of leaders and also with taking the older Beavers at the start of term.
Zoom wasn’t for everybody and with the momentum being broken of weekly meetings, we have lost a few Cubs along the way so in Spring Term 2021 we were running at 33 Cubs, which is a much more manageable and practical number. With some Scout groups reporting membership dropping by 30% and volunteer leaders dropping by 10%, we are happy to report that
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we are nowhere near those numbers, and we still have our original strong leadership team of John Russell, Keith Durstan, Alistair Bullock, Maureen Wakely and Nicholas Pope. I am sure you will all join me in thanking them for the time and effort they put into running Pinhoe Cubs despite them having other commitments and families to look after.
As you can imagine, this year has been a huge administration effort with hundreds of emails keeping parents in touch, permissions and procedures having to be sought and followed, and this was on the whole undertaken by John Russell, so an extra big thank you for the time and effort that he has put in to make this year happen.
Looking forward, hopefully meetings will continue getting back to normal (loud) and we can restart camps and sleepovers and dare I say it non sleepovers as missing out on these leaves a huge hole in the Cubs Scouting experience whilst they are with us.
Under normal circumstances, we encourage parents to help on a weekly rota especially when we are outdoors and when Leaders are sometimes not available. Unfortunately, this has not been the case recently as we have had to keep the number of adult leaders down. We hope in the near future this will change and we will be able to welcome parents back to join in with the Cubs adventure.
Rob Ward.
Cub Scout Leader
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cubs 16
J ?1
Scout Troop Report
Zoom, zoom and a bit more zoom?
After the shock of being forced into a National lockdown and thinking it’ll only be a few weeks, maybe a term at most and then we’ll get back to normal, little did we know how wrong we’d be. Never in a million years did we think we’d be doing Scouts online; who’d have thought that?!
Having finished the spring term on a high, we were uncertain how the summer term would pan out. With many of us having to get to grips with working from home, supervising home schooling and adjusting to a whole new way of life, we had a quiet first half term with no set meetings, providing some ideas for badges which could be done at home instead.
Before lockdown started, I expect like many people we’d not really heard of zoom, let alone used it so we went live after the half term, kicking off with a quiz led by, at the time, our Young Leader Alex. We met each week and managed to do a few different things having looked through some of the Challenge badge criteria to identify where some of the Scouts had gaps which we could still fulfil online rather than face to face. This included talking about map symbols and navigation, learning about the Countryside code, baking biscuits but interspersed with bingo and a kahoot quiz led by one of our younger Scouts, Milo.
Whilst it appeared that things might get back to normal for the autumn term as lockdown temporarily eased, with the mix of ages, mix of schools and lack of a vaccination roll out, we decided to hang fire on returning face to face and to continue zooming until there was more certainty. We initially started meeting weekly; but dropped to bi-weekly as work and personal commitments had ramped up for all the Leaders. We ran a few more quizzes (who doesn’t like a good quiz and competing against others), we did some pumpkin carving using the pumpkins I’d managed to grow at home, Richard led a fun art session teaching us some quite simple but very effective drawing techniques, there was a fun taskmaster session, a detective quiz, all topped off with a bit of Christmas themed cooking.
By the end of autumn, we were desperate to get back face to face, had
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prepared our risk assessment but lo and behold it wasn’t to be just yet. So, the Spring term saw us doing some more zooming with observational games, making bird feeders, creating a mega masterpiece, learning about Fairtrade and cooking something chocolaty, finishing off with a Crystal Maze themed challenge evening.
So, all in all, we made the best of a less than ideal situation but by the end of the year we all agreed wholeheartedly that the best thing about Scouts is being together face to face. One of the biggest disappointments was that for some of our long-standing older Scouts it was so sad not to be able to finish off their final couple of terms in a more fulfilling way. That said, we were delighted that Tolly, followed by Kaiden, Izaak, William, Madeline and Ramsay all finished off their Chief Scout Gold Awards during the past year. A massive achievement under the circumstances and as the picture shows we’ve managed to present these in person early this summer term.
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Numbers wise, we suffered a couple of losses as some of our Scouts really didn’t like being on camera or enjoy the concept of being ‘virtual’. However, most weeks we had good attendance and had success with Cubs moving up too. We return in the summer term with around 20 Scouts and expect that number to grow.
It goes without saying that Jo and Richard’s support has been invaluable this year. We’ve all suffered with ‘zoom fatigue’ at times (I’m sure that must be a new medical condition) but their perseverance and willingness to try new approaches, get in front of the camera (believe it or not we are not ‘natural’ performers) was so appreciated. It took us all out of our comfort zones, but I think we gave it a good shot.
I thank all those leaders who gave input to an online ‘Virtual’ Scouting facebook group. We managed to pinch a few ideas. Also, thanks to Alex and to Toby Wilson for their support and who we hope to see more of in the coming terms.
And finally, to our Scouts and their families. I think the most important thing this year has been keeping safe and well, but undoubtedly, your understanding and recognition that it’s not been ‘normal’ has been really appreciated. Thank you for encouraging your young folk to log on and take part, for those of you who don’t have teenagers yet this is no mean feat. Even if we couldn’t see people in person, seeing them on the camera smiling, having a laugh meant the world and made it all worthwhile.
We are really looking forward to getting back to ‘proper’ Scouting and whilst it may be several months before that involves being too adventurous, after the year we’ve had, I think we are prepared to wait.
Michelle Bailey
Scout Leader
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Independent Examiner's Report to the Trustees of the
1[st] PINHOE SCOUT GROUP
I report on the accounts of the Group for the year ended 31 March 2021 which comprise the Receipts and Payments Account, the Statement of Assets and Liabilities and related notes set out on pages 23 to 25 hereto.
This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an Independent Examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees for my examination work.
Respective responsibilities of Trustees and Examiner
The Group’s trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 144 of the Charities Act 2011 (the Charities Act)) and that an independent examination is needed.
It is my responsibility to:
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Examine the accounts (under Section 145 of the Charities Act);
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To follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 145(5)(b) of the Charities Act); and
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To state whether particular matters have come to my attention.
Basis of Independent Examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent Examiner's statement
In connection with my examination, no matter has come to my attention:
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which gives me reasonable cause to believe that in, any material respect, the requirements
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to keep accounting records in accordance with Section 130 of the Charities Act ;and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Name: Monika Digby-Johns Qualification: Association of Chartered Certified Accountants Address: 9 Abbey Road, Exeter, Devon, EX4 7BG Date: 22 9 July 2021
1st Pinhoe Scout Group Receipts and Payments Account For the year from 1 April 2020 to 31 March 2021
| Receipts and Payments | |||||
|---|---|---|---|---|---|
| Receipts | Unrestricted Restricted funds funds Total funds £ £ £ 1,833 - 1,833 (3,200) - (3,200) 2020/21 |
2019/20 Total funds £ |
|||
| Donations, legacies and similar income | |||||
| Membershipsubscriptions | 1,833 | - | 1,833 | 7,245 | |
| Less: Membership subscriptions paid on to District | (3,200) | - | (3,200) | (3,713) | |
| Net membershipsubscriptions retained | - 1,367 | - | - 1,367 | 3,532 | |
| Donations | 2,136 | - | 2,136 | 67 | |
| Gift Aid | 1,538 | - | 1,538 | - | |
| District rebate | 38 | - | 38 | 41 | |
| Other income | 2,594 | - | 2,594 | 2,223 | |
| Contribution to activities | 58 | - | 58 | 3,390 | |
| Sub total | 4,997 | - | 4,997 | 9,253 | |
| - - - 19,931 1,000 20,931 |
|||||
| Grants | |||||
| Maintenancegrant | - | - | - | - | |
| Othergrants | 19,931 | 1,000 | 20,931 | 1,540 | |
| Sub total | 19,931 | 1,000 | 20,931 | 1,540 | |
| 67 - 67 - - - - - - |
|||||
| Fundraising (gross) | |||||
| Bag packing | 67 | - | 67 | 1,115 | |
| Christmas Post | - | - | - | 780 | |
| Broadclyst Fun Day& Pinhoe Fete | - | - | - | 2,281 | |
| Sub total | 67 | - | 67 | 4,176 | |
| 7 - 7 | |||||
| Investment income | |||||
| Bank interest | 7 | - | 7 | 14 | |
| Sub total | 7 | - | 7 | 14 | |
| Total gross income Asset and investment sales, etc. Total receipts |
25,002 1,000 26,002 | ||||
| 14,983 | |||||
| - | - | - | - | ||
| 25,002 1,000 26,002 | |||||
| 25,002 | 1,000 | 26,002 | 14,983 |
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1st Pinhoe Scout Group Receipts and Payments Account For the year from 1 April 2020 to 31 March 2021
| Receipts and Payments | |||||
|---|---|---|---|---|---|
| Payments | Unrestricted Restricted funds funds £ £ 2020/21 |
Total funds £ 1,017 66 824 646 489 2,284 208 290 - - 25 307 - |
2019/20 Total funds £ |
||
| Charitablepayments | |||||
| Youthprogramme and activities | 1,017 | - | 1,017 | 5,410 | |
| Water and sewerage | 66 | - | 66 | 115 | |
| Electricity | 824 | - | 824 | 1,026 | |
| Insurance | 646 | - | 646 | 632 | |
| Premises costs | 489 | - | 489 | 2,510 | |
| Repairs and renewals | 2,284 | - | 2,284 | 395 | |
| Materials and equipment | 208 | - | 208 | 247 | |
| Printing,photocopyingand administration | 290 | - | 290 | 217 | |
| Uniforms | - | - | - | 103 | |
| AGM and trustee expenses | - | - | - | 92 | |
| Charitable donations | 25 | - | 25 | 10 | |
| Badges | 307 | - | 307 | 595 | |
| Troopclothing | - | - | - | 73 | |
| Sub total | 6,156 | - | 6,156 | 11,425 | |
| Fundraising expenses | |||||
| Bonfire Night | - | - | - | 788 | |
| Other fundraisingactivities | - | - | - | 526 | |
| Sub total | - | - | - | 1,314 | |
| Total gross expenditure Asset and investment purchases, etc. Total payments Net (payments)/receipts in year Cash funds last year end Cash funds this year end |
6,156 | ||||
| 6,156 | - | 6,156 | 12,739 | ||
| 12,487 | 2,075 | 14,562 | 4,551 | ||
| 20,718 5,284 |
|||||
| 18,643 | 2,075 | 20,718 | 17,290 | ||
| **6,359 ** | (1,075) | 5,284 | (2,307) | ||
| 36,421 | 1,075 | 37,496 | 39,803 | ||
| 42,780 | - | 42,780 | 37,496 |
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1st Pinhoe Scout Group
| Statement of Assets and Liabilities at the end of the year | Statement of Assets and Liabilities at the end of the year | Statement of Assets and Liabilities at the end of the year | Statement of Assets and Liabilities at the end of the year | Statement of Assets and Liabilities at the end of the year |
|---|---|---|---|---|
| Unrestricted Restricted funds funds Total funds Total funds £ £ £ £ 14,386 - 14,386 8,737 28,313 - 28,313 28,305 81 - 81 454 42,780 - 42,780 37,496 31 March 2021 31 March 2020 |
||||
| Cash funds | ||||
| Bank current account | 14,386 | - | 14,386 | 8,737 |
| Bank deposit account | 28,313 | - | 28,313 | 28,305 |
| Cash/floats | 81 | - | 81 | 454 |
| Total cash funds | 42,780 | - | 42,780 | 37,496 |
| Non-monetary assets for Charity's own use Clothingstock Land and buildings at cost * |
202 - 202 90,000 - 90,000 |
202 - 202 90,000 - 90,000 |
202 - 202 90,000 - 90,000 |
||
|---|---|---|---|---|---|
| 202 | 212 | ||||
| 90,000 | 90,000 | ||||
| Fixtures and fittings** | 32,103 | - | 32,103 | 19,969 | |
| Furniture and equipment** | 1,700 | - | 1,700 | 3,574 | |
| Sub total | 124,005 | - | 124,005 | 113,755 |
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The Group ow ns the Scout premises on Langaton Lane. Over the years the building has been subject to maintenance and refurbishment, the costs of w hich w ere included in the accounts in the periods in w hich they arose, how ever no reliable current valuation is available. The building is currently insured for £291,193 on a Day 1 reinstatement basis.
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** Fixtures and fittings are depreciated over ten years on a straight line basis, and furniture and equipment over five years, starting in the accounting period follow ing the year of purchase.
The above Receipts and Payments Account and Statement of Assets and Liabilities were approved by the Trustees on 9 June 2021 and signed on their behalf by
Signatures
Print Name Phil Wakely Chairman Katey Broome Treasurer
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Minutes of 2020 AGM
Tuesday 22[nd] September 2020
7.00pm AGM Takes place Due to Corona Virus via Zoom Meeting with all parents invited.
Attendees
Philip Wakely, Peter Newman, Katey Broome, Rhian Luxton (DC), Jo Cole, Richard Dew, Michelle Bailey, John Russell, Chris Bisby, Nick Pope, Matthew Mizielinski, Bill Glan.
Apologies
Chris Clark, Jon Quinnell, Mo Wakely, Natalie Boyce.
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1) Introduction of District Attendee, District Commissioner, (DC). Rhian Luxton
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1) Accept Last years Minutes of AGM Meeting.
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2) Presentation of Accts & Adopt/Accept,
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3.1) Please Read Various Reports
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3.2) Nomination of Chair, By GSL Peter Newman Phil Wakely accepted for another year.
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3.3) Nomination Election of Secretary, No Names forwarded. Role still to be filled.
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3.4) Nomination Election of Treasurer, Katey Broome Nominated by Phil Wakely 2[nd] by Peter Newman
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3.5) Request for new Exec Members... Non came forward during the zoom meeting.
7.20pm Short Talk on Corona Virus and the effects on scouting & importantly leaders etc. by District, District Commissioner, (DC). Rhian Luxton
26 7.33pm AGM Finish & Close.