Sheviock Memorial Hall
Treasurer’s report for 2021
Reserves have increased in the year by £11,676 to £49,950 at 31[st] December 2021.
Covid 19
With the exception of the pre school, the hall was closed for all activities for the first four months of the year. From May onwards normal operations have gradually resumed but attendance at most activities remains below pre pandemic levels. As a consequence rental receipts and fund raising events were approximately £4.6k below pre pandemic levels but are nevertheless higher than previous year by £2,591. Cumulative revenue lost to the pandemic is approximately £12.8k.
Covid 19 government grants of £16,264 have been received in the year. A total of £27,598 has been received in grants from the government since the pandemic began.
Inflation
The hall has been protected from the increases in energy prices by its three year fixed term contract. This contract expired at the end of the year and has been replaced by a new three year contract from the beginning of 2022 at an approximately 16% higher tariff rate.
The cleaner was awarded a 10% increase in their hourly rate in September 2021.
Hall maintenance
All strip lighting in the hall was replaced by LED lighting to conform to new regulatory requirements at a cost of £4,156. This amount should be recovered in lower electricity usage over the next few years.
The hall received a root and branch electrical inspection in the year. The cost of the inspection and remedial work amounted to £1,424.
Solar Power
£3.330 was received from EDF for electricity generated by the halls Solar panels. The amount was in line with previous years.
Footfall
An intention of the lottery grant received in 2019 to build the hall extension was to increase the number of local residents using the hall. In 2021 the film club was reintroduced and has held monthly screenings with an attendance of ten to fifteen people at each show. Whilst not generating significant income at the moment it has provided a valuable entertainment option to the local community. Conversely a number of other users have ceased their activities or use of the hall such as the WI, St Mary’s church, whist club and the garden club. Whilst the lost income from the cessation of these activities is not critical to the continued financial health of the hall there is a need to find new activities that appeal to the villages demographic and to demonstrate the value of the amenity to its community.
£363 was spent on advertising leaflets in the latter part of 2021.
Fundraising
In between lockdown periods some of the normal fundraising events went ahead such as the craft fair and the Christmas fair. It is hoped that those events that could not take place such as the summer fair will be resurrected in 2022 along with a new launch of the SMH supporter’s club lottery.
Outlook
The funding of Sheviock Memorial Hall remains in good health.
Government grants received have significantly exceeded revenue lost to the pandemic so far.
The hall is well maintained with comprehensive modernisation of its electrical, fire safety and alarm systems, repainting of its exterior and the building of a new extension having taken place in the last few years.
The successful future of the hall is underpinned by a generous peppercorn rent afforded by the Antony estate, the continued use of the hall for pre -school activities, the goodwill of hall users and fund raisers and continued revenue generation from solar panelling.
The challenges for 2022 and beyond are to find new revenue streams and activities that appeal to our local community and new opportunities that emerge from changing technology (such as car charging points).
Hire rates for 2022/2023 will be assessed in March 2022 for implementation in April 2022 when the volatile forecast for higher inflation rates is clearer. In the meantime rates will remain as current.
Ian Harry (Treasurer)
07 February 2022
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SUMMARY OF ACCOUNTS AS AT 31st DECEMBER 2021
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2015 2016 2017 2018 2019
£ £ £ £ £
Opening Funds Balance 19,338.80 24,569.43 37,443.10 30,970.24 30,376.31
Rent Receipts
Ad Hoc Hall Hire 1,036.80 1,137.95 1,647.75 1,118.60 1,085.40
Aerobics 474.40 436.80 468.00 509.60 492.00
Art Class 0.00 0.00 0.00 0.00 56.00
Badminton 413.75 493.80 458.10 411.40 429.25
Church 132.75 132.95 183.70 245.40 195.10
Garden Club 33.30 72.60 62.30 120.30 223.00
Pilates 520.10 544.70 949.50 1,007.00 936.50
Mothers and Toddlers 343.10 325.50 291.30 342.90 0.00
Parish Council 827.70 855.22 755.24 790.70 754.20
Pre-school 2,368.75 2,389.10 2,501.90 2,114.85 2,959.55
Short Mat bowls 640.95 750.40 854.45 822.60 927.10
Short Tennis 551.00 496.80 604.65 493.00 447.35
Snooker 200.20 222.80 172.00 96.00 251.60
Spanish Club 348.00 348.00 182.40 0.00 0.00
Whist 100.90 82.80 70.29 76.85 66.80
Womans Institute 105.30 83.15 84.30 85.45 88.80
Yoga and keep fit 362.80 233.20 245.60 667.20 691.65
8459.80 8605.77 9531.48 8901.85 9604.30
Fund Raising
Craft Fair 856.88 704.10 678.00 767.60 562.13
Christmas Fair 882.99 656.90 748.88 633.50 627.06
Donations 0.00 10.00 0.00 0.00 1,055.00
Easter bonnet parade 69.10 38.85 44.90 58.30 157.90
Film Club 0.00 0.00 0.00 0.00 0.00
Concert 220.20 0.00 0.00 0.00 0.00
Miscellaneous Income 284.80 10,079.20 52.00 294.79 0.00
New Year Dance 228.00 431.00 62.50 176.55 151.50
New Year party 0.00 0.00 0.00 0.00 631.40
Quiz night 36.00 79.00 0.00 0.00 104.00
Summer Carnival 653.83 1,203.84 996.15 488.27 47.31
SMH Supporters Club 800.00 600.00 570.00 363.00 535.00
Solar Power Project 3,491.01 2,970.65 2,791.38 3,128.96 3,162.07
Table top coffee morning 0.00 0.00 0.00 0.00 103.40
OtherEvents 0.00 0.00 0.00 34.30 8.73
7,522.81 16,773.54 5,943.81 5,945.27 7,145.50
Grants
Covid 19 Government Grant 0.00 0.00 0.00 0.00 0.00
Lottery Grant 0.00 0.00 0.00 0.00 72,000.00
0.00 0.00 0.00 0.00 72,000.00
Investment Income
Bank Interest 1.60 1.58 1.61 1.59 1.57
1.60 1.58 1.61 1.59 1.57
TOTAL INCOME 15,984.21 25,380.89 15,476.90 14,848.71 88,751.37
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SUMMARY OF ACCOUNTS AS AT 31st DECEMBER 2021
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2015 2016 2017 2018 2019
£ £ £ £ £
Expenditure (Normal)
Administration 79.20 57.42 44.82 86.35 114.66
Advertising 0.00 0.00 0.00 0.00 0.00
Building Maintenance/Improvements 3,366.29 5,474.27 6,002.51 2,199.66 343.35
Consumables 14.76 0.00 0.00 0.00 0.00
Cleaning 957.43 1,177.04 871.21 2,783.86 2,907.09
Electricity 1,725.00 2,256.00 2,576.36 3,276.00 3,197.66
Furnishings 0.00 0.00 381.60 799.00 164.65
Grounds 541.00 640.00 636.00 501.50 754.10
Hall Assets 0.00 0.00 0.00 0.00 0.00
Insurance 1,677.40 1,665.95 1,701.01 1,785.03 1,836.50
Legal Services 0.00 0.00 0.00 0.00 0.00
Health and safety 0.00 0.00 0.00 0.00 215.00
Outside Christmas Lighting 0.00 0.00 0.00 0.00 179.84
Misc Events Expenditure 229.73 435.56 50.00 151.60 105.95
Miscellaneous Expenditure 1,693.77 285.79 890.56 55.49 1.00
New Years Dance Expenses 125.00 160.69 0.00 0.00 0.00
Sports / Games Equipment 0.00 0.00 0.00 0.00 18.94
Sloar Power Project 0.00 0.00 0.00 0.00 0.00
Summer Carnival Expenses 0.00 21.00 313.69 12.25 0.00
Water 344.00 340.00 482.00 439.50 298.00
10,753.58 12,513.72 13,949.76 12,090.24 10,136.74
Expenditure (Exceptional)
Grants 0.00 0.00 8,000.00 2,569.40 545.12
LED lighting installation 0.00 0.00 0.00 0.00 0.00
Fire alarm system upgrade 0.00 0.00 0.00 0.00 5,236.80
New activities set up 0.00 0.00 0.00 0.00 270.00
Building Extension & equipment 0.00 0.00 0.00 783.00 73,588.44
0.00 0.00 8,000.00 3,352.40 79,640.36
TOTAL EXPENDITURE 10,753.58 12,513.72 21,949.76 15,442.64 89,777.10
Surplus/(Deficit) 5,230.63 12,867.17 (6,472.86) (593.93) (1,025.73)
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SUMMARY OF ACCOUNTS AS AT 31st DECEMBER 2021
| Monies Held | 2015 | 2016 | 2017 | 2018 | 2019 |
|---|---|---|---|---|---|
| £ | £ | £ | £ | £ | |
| Current Account | 21,037.64 | 34,341.40 | 27,851.39 | 27,230.08 | 25,528.47 |
| Payments (out) notyet drawn | 0.00 | 14.87 | 60.98 | 0.00 | 0.00 |
| Payments (in) notyet shown | 400.00 | 0 | 0.00 | 0.00 | 683.60 |
| Cash | 38.26 | 21.46 | 83.11 | 47.92 | 38.63 |
| 30 dayAccount | 2,240.23 | 2,241.37 | 2,242.53 | 2,243.68 | 2,244.81 |
| Instant Access Online Account | 853.30 | 853.74 | 854.19 | 854.63 | 855.07 |
| Closing funds balance | 24,569.43 | 37,443.10 | 30,970.24 | 30,376.31 | 29,350.58 |
| Closing Bal over Opening Bal | 5,230.63 | 12,873.67 | (6,472.86) | (593.93) | (1,025.73) |
| Amount available for running costs an 34,311.94 Allocated funds : 10,277.64 Free reserves: 24,034.30 Submitted by Ian Harry, Treasurer, Sheviock Memorial Hall Diamond Cottage Crafthole Cornwall, PL11 3BE A contingency fund of£5,000has been maintained |
Signed Date:
I have examined the records of the Sheviock Memorial Hall for the year ending 31st December 2021 and confirm that in my opinion they are a true statement of the above at this date.
Signed
Name: Andrew Lockett
17, Carew Close Crafthole Cornwall, PL11 3EB
Signed Date:
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2020 2021
£ £
29,350.58 37,914.04
268.30 761.50
194.40 583.20
0.00 0.00
125.10 153.45
25.80 0.00
50.80 0.00
340.20 140.40
0.00 0.00
754.20 754.20
1,791.90 2,689.80
208.50 111.20
150.00 168.15
0.00 32.00
0.00 0.00
0.00 0.00
24.30 0.00
448.35 597.10
4,381.85 5,991.00
0.00 688.75
0.00 375.26
77.00 5.00
0.00 0.00
44.95 23.50
0.00 0.00
0.00 0.00
188.85 0.00
69.00 0.00
0.00 0.00
0.00 0.00
60.00 315.00
3,316.17 3,329.92
0.00 0.00
0.00 0.00
3,755.97 4,737.43
11,334.00 16,263.79
0.00 0.00
11,334.00 16,263.79
1.16 0.36
1.16 0.36
19,472.98 26,992.58
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2020 2021
£ £
0.00 15.26
0.00 363.00
509.38 1,618.52
3.49 0.00
1,932.92 2,266.28
2,868.40 3,205.00
417.98 94.04
933.73 838.75
0.00 0.00
1,871.52 1,877.08
0.00 0.00
305.60 393.60
0.00 202.62
0.00 0.00
1.00 1.00
0.00 0.00
0.00 50.00
0.00 0.00
0.00 0.00
331.50 236.00
9,175.52 11,161.15
0.00 0.00
0.00 4,155.89
0.00 0.00
0.00 0.00
1,734.00 0.00
1,734.00 4,155.89
10,909.52 15,317.04
8,563.46 11,675.54
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2020 2021
£ £
34,813.00 46,488.18
0.00 0.00
0.00 0.00
0.00 0.00
2,245.64 2,245.88
855.40 855.52
37,914.04 49,589.58
8,563.46 11,675.54
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Independent examiners report to the tntstees of Sheviock Memorial Hall I report to the trustees on my examination of the accounts of the Sheviock Memorial Hall (Charity No 270932) for the year ended 31 December 2021 Responslbilitles and basis of report As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011. I report in respect of the examination of Charivs accounts carried out under section 145 of the 2011 Act. Independent examiners statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: l Accounting records were not kept for Sheviock Memorial Hall (Charity No 270932); or 2 The accounts do not accord with those records; or 3 The accounts do not comply with the applicable requirements set out in the Charities (Accounts and Reports) Regulations 2008. I have no concerns and have come across no other matters in connection with the examination to which attentlon should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: Andrew Lockett Address: 17 Carew Close, Crafthole, Cornwall PLII 3EB Date: /3 2012.