2024-03-31-accounts - Heatherside Community Association

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REGISTERED CHARITY NUMBER: 270851

Report of the Trustees and

Unaudited Financial Statements for the Year Ended 31 March 2024

for
Heatherside Community Association

Heatherside Community Association

Contents of the Financial Statements
for the Year Ended 31 March 2024

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Report of the Trustees  1to3
Independent Examiner's Report  4
Statement of Financial Activities  5
Balance Sheet  6
Notes to the Financial Statements  7to10
Detailed Statement of Financial Activities  11

Heatherside Community Association

`Report of the Trustees`

`for the Year Ended 31 March 2024`

Thetrusteespresenttheirreportwiththefinancialstatementsofthecharityfortheyearended31March 2024.
ThetrusteeshaveadoptedtheprovisionsofAccountingandReportingbyCharities:Statement of
RecommendedPracticeapplicabletocharitiespreparingtheiraccountsinaccordancewiththe Financial
Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

`OBJECTIVES AND ACTIVITIES`

`Objectives and Constitution`

TheAssociationpromotesthebenefitoftheinhabitantsofHeatherside,Camberley,Surreyand the
neighbourhood,andinparticular,operatesaCommunityCentreintheareainco-operationwith Surrey
Heath Borough Council.

TheAssociationisgovernedbyawrittenconstitutionfirstadoptedon29thApril1980,amendedon17th June
1981,4thJune1990and26thJanuary2017.AlllandandbuildingsareheldbyTrusteesappointedfor this
purpose. The Trustees are as follows:

per section and constituent body and matched
is appointed to represent the Associate members. The
to anyone living in area. Constituent bodies are bodies organisations, which register as such. Section
Council. All members of the council retire annually

Paul Reynolds, Kerrie Curtis, Helen Juneja, Heather Valletta.

The Association is managed by the Council. Members of the Council are appointed at the AGM.
OneCouncilmemberisappointedpersectionandconstituentbodyandmatchedbyappointment of
individualmembers.OnememberisappointedtorepresenttheAssociatemembers.TheTrusteesmay appoint
two members.

`Membership`

Individualmembershipisopentoanyonelivinginarea.ConstituentbodiesarebodiessuchasSurrey Heath
BoroughCouncilandothervoluntaryorganisations,whichregisterassuch.Sectionmembersarelocal groups
registeredwiththeAssociation'sCouncil.Allmembersofthecouncilretireannuallybutareeligible for
reappointment.

Page 1

Heatherside Community Association

`Report of the Trustees`

`for the Year Ended 31 March 2024`

`ACHIEVEMENT AND PERFORMANCE`

`Chairman's Report 2022-2023`

`Governance and Structure`

Thecentreoperatesundercharitablestatus,overseenbyadedicatedcommitteeoftrusteesand volunteers.
Duringtheyear,weexperiencedseveralchangesincommitteemembers,withresignationsfromMike Robins
(Trustee),CarolineHibberd(ViceChairandTrustee),andPatParry(SeniorCitizens'Representative and
Trustee).We welcomedCouncillorBobRaikestotheCommittee,andMikeKellytookontheroleof Fundraising
Secretary.AnitaandCornelcontinuedtoprovideexceptionalsupportinmanagingthecentre's daily
operations, with Cornel acting as the main point of contact for any communications, ensuring an audit trail.

`Objectives and Activities`

Thecharity'sprimaryaimistoprovideawell-maintainedandaccessiblecommunityspaceforthelocal area.
Wefocusedonimprovingourfacilitiesandworkedtowardssecuringlong-termstabilityforthecentre. Our
ongoingnegotiationswithSurreyHeathBoroughCouncil(SHBC)resultedinsecuringafurther10-yearlease at

a peppercorn rate, ensuring the centre could continue to serve the community.

withSHBCwerechallengingandcontinued
EdwardHawkins,JohnSkipper,andBob
systemtoQuickBooks,providinguswithreal-time
includeda newcomputer,lighting,andstagefloor
10%impactedourwagebill,whichcontinuedtobea
sandingandresealing,whichwillbeasignificant
upgradethebuilding'senergyefficiencybyinstalling
oneofthecentre'sprincipalrisks,andwiththeincrease
halfofourexpenses.Thiswillcontinuetobeaconcern,
Additionally,wecloselymanagedrisingenergy

`Achievements and Performance`

`Lease Renewal`

NegotiationsfortheleaserenewalwithSHBCwerechallengingandcontinuedthroughouttheyear.We were
gratefulforthesupportofAlex Constantine,EdwardHawkins,JohnSkipper,andBobRaikesduringthis process.
Heald Nicolson were appointed as solicitors to help navigate the legal process.

`Financial Overview`

WetransitionedourbookkeepingsystemtoQuickBooks,providinguswithreal-timevisibilityofour financial
situation.Expensesduringtheyearincludeda newcomputer,lighting,andstagefloorrepairs.We anticipated
that energy costs, already a significant expense, would continue to rise in 2024.

`Wages and Staff Costs`

Theminimumwageincreaseof10%impactedourwagebill,whichcontinuedtobeagrowingcost.We will
closely monitor this to ensure the sustainability of our operations.

`Plans for the Future`

Looking ahead, we identified several key projects to enhance the centre's facilities:

-HallFloor:Thehallfloorneedssandingandresealing,whichwillbeasignificantcosttothe community
centre.

- Double Doors: The double doors in the hall require replacement.

-EnergyEfficiency:Weaimtoupgradethebuilding'senergyefficiencybyinstallingdoubleglazingand LED
lighting. We actively pursued grants to fund this work, which would help reduce future energy costs.

`Principal Risks and Challenges`

Raisingwagecostsremainedoneofthecentre'sprincipalrisks,andwiththeincreaseinminimumwage, our
wagebillaccountsforaroundhalfofourexpenses.Thiswillcontinuetobeaconcern,sowewillneed to
activelymanagethisin2024.Additionally,wecloselymanagedrisingenergycostsand maintenance
expenses, ensuring the centre's financial health remained stable.

`Acknowledgements`

Paulexpressedhisgratitudetoeveryonewhosupportedthecentrethroughouttheyear.Specialthanksgo to
theLeaseNegotiationcommittee.Alex,formanagingthefenceinstallation,andCornelfor sourcing
quotations,organisingmeetingsandhardworkduringtheyear.WealsorecognizedtheSavoy Singers'
representative, who continued in their role until a replacement was appointed.

Finally,weappreciatedthetremendouseffortfromtheentirecommittee,particularlythoseinvolvedin the
lease negotiations, and our volunteers, whose dedication kept the centre running smoothly.

`Public Benefit`

Ourworkatthecentreprovidedavaluablepublicbenefitbymaintainingaspacewhereresidents could
engageinsocial,educational,andrecreationalactivities.Wecontinuedtomeettheneedsofour local
community through a wide range of services and programs.

`Public Benefit`

TheTrusteeshaveconsideredtheguidancepublishedbytheCharityCommissionregardingpublic benefit
and the work of the charity.

Page 2

Heatherside Community Association

`Report of the Trustees`

`for the Year Ended 31 March 2024`

`FINANCIAL REVIEW`

`Financial position`

TheAssociationgeneratedadeficitintheyearofabout£3,572.Thefinancialpositionofthecharity is
considered satisfactory.

Thecurrentlevelofreservesisnowapproximately£30,327.Reservesof£18,000isconsiderednecessary to
coveroperationalresponsibilitieswhilstthebalancewillprovideforfutureunforeseenrepairs and
improvements to the Community Centre.

`STRUCTURE, GOVERNANCE AND MANAGEMENT`

`Governing document`

The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.

`REFERENCE AND ADMINISTRATIVE DETAILS`

`Registered Charity number`

270851
Principal address
Heatherside Community Centre
Martindale Avenue
Heatherside
Camberley
Surrey
GU15 1BB
Trustees
Members of the council
Constituent and section members
J Sturt - Savoy Singers
H Kelly - Church
A Constantine - Pre-School
SHBC - Cllr J Skipper
SHBC - B Raikes
Individual members
P Reynolds - Chairman
L Williams - Treasurer
C Pearce - Secretary
D Radford
H Juneja
K Curtis
H Kelly

P Reynolds

Approved by order of the board of trustees on ............................................. and signed on its behalf by:

...........................................................................

Trustee

Page 3

Independent Examiner's Report to the Trustees of
Heatherside Community Association

`Independent examiner's report to the trustees of Heatherside Community Association`

IreporttothecharitytrusteesonmyexaminationoftheaccountsofHeathersideCommunityAssociation (the
Trust) for the year ended 31 March 2024.

`Responsibilities and basis of report`

As thecharitytrusteesoftheTrustyouareresponsibleforthepreparationoftheaccountsinaccordance with
the requirements of the Charities Act 2011 ('the Act').

IreportinrespectofmyexaminationoftheTrust'saccountscarriedoutunderSection145oftheActand in
carryingoutmyexaminationIhavefollowedallapplicableDirectionsgivenbytheCharityCommission under
Section 145(5)(b) of the Act.

`Independent examiner's statement`

Ihavecompletedmyexamination.Iconfirmthatnomaterialmattershavecometomyattention in
connection with the examination giving me cause to believe that in any material respect:

1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or 2. the accounts do not accord with those records; or

with the applicable requirements concerning the
Charities (Accounts and Reports) Regulations 2008 other
a true and fair view which is not a matter considered come across no other matters in connection with the
this report in order to enable a proper understanding

3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

Ihavenoconcernsandhavecomeacrossnoothermattersinconnectionwiththeexaminationto which
attentionshouldbedrawninthisreportinordertoenableaproperunderstandingoftheaccountsto be
reached.

A M Skilton

Date: .............................................

Page 4

`Heatherside Community Association`

`Statement of Financial Activities for the Year Ended 31 March 2024`

	`31.3.24`	`31.3.23`
	`Unrestricted`	`Total`
	`fund`	`funds`
	`Notes` `£`	`£`
`INCOME AND ENDOWMENTS FROM`
`Donations and legacies`	`50,292`	`50,182`
`EXPENDITURE ON`
`Charitable activities`
`Charitable`	`53,864`	`57,415`
`NET INCOME/(EXPENDITURE)`	`(3,572)`	`(7,233)`
DRAFT `RECONCILIATION OF FUNDS` `Total funds brought forward` `33,899` `TOTAL FUNDS CARRIED FORWARD` `30,327`		`41,132` `33,899`

The notes form part of these financial statements

Page 5

`Heatherside Community Association`

`Balance Sheet`

`31 March 2024`

			`31.3.24`		`31.3.23`
			`Unrestricted`		`Total`
			`fund`		`funds`
	`Notes`		`£`		`£`
`CURRENT ASSETS`
`Debtors`		`5`	`192`		`239`
`Cash at bank and in hand`			`31,731`		`36,135`
			`31,923`		`36,374`
`CREDITORS`
`Amounts falling due within one year`		`6`	`(1,596)`		`(2,475)`
`NET CURRENT ASSETS`			`30,327`		`33,899`
DRAFT `TOTAL ASSETS LESS CURRENT LIABILITIES` `30,327` `NET ASSETS` `30,327` `FUNDS` `7` `Unrestricted funds` `30,327` `TOTAL FUNDS` `30,327` `The` `financial` `statements` `were` `approved` `by` `the` `Board` `of` `Trustees` `and` `authorised` `............................................. and were signed on its behalf by:` `.............................................` `Trustee`				`for`	`33,899` `33,899` `33,899` `33,899` `issue` `on`

The notes form part of these financial statements

Page 6

Heatherside Community Association

`Notes to the Financial Statements for the Year Ended 31 March 2024`

`1. ACCOUNTING POLICIES`

`Basis of preparing the financial statements`

Thefinancialstatementsofthecharity,whichisapublicbenefitentityunderFRS102,have been
preparedinaccordancewiththeCharitiesSORP(FRS102)'AccountingandReportingby Charities:
StatementofRecommendedPracticeapplicabletocharitiespreparingtheiraccountsin accordance
withtheFinancialReportingStandardapplicableintheUKandRepublicofIreland(FRS102) (effective
1January2019)',FinancialReportingStandard102'TheFinancialReportingStandardapplicablein the
UKandRepublicofIreland'andtheCharitiesAct2011.Thefinancialstatementshavebeen prepared
under the historical cost convention.

TheaccountsincludetheincomeandexpenditureoftheAssociationonlyanddonotinclude the
accountsofotherrelatedorganisations,includingparentsandtoddlergroup,seniorcitizengroup and
play groups which use the Association's premises.

intheStatementofFinancialActivitiesoncethecharity
asexpenditureassoonasthereisalegalor
tothatexpenditure,itisprobablethatatransferof
andtheamountoftheobligationcanbemeasured
accrualsbasisandhasbeenclassifiedunderheadings
Wherecostscannotbedirectlyattributedtoparticular
atthefollowingannualratesinordertowriteoffeach
-   33% on reducing balance and 15% on reducing balance
beusedinaccordancewiththecharitableobjectives
beusedforparticularrestrictedpurposeswithinthe
specifiedbythedonororwhenfundsareraisedfor

`Income`

All incomeisrecognisedintheStatementofFinancialActivitiesoncethecharityhasentitlementto the
funds, it is probable that the income will be received and the amount can be measured reliably.

`Expenditure`

Liabilitiesarerecognisedasexpenditureassoonasthereisalegalorconstructive obligation
committingthecharitytothatexpenditure,itisprobablethatatransferofeconomicbenefitswill be
requiredinsettlementandtheamountoftheobligationcanbemeasuredreliably.Expenditure is
accountedforonanaccrualsbasisandhasbeenclassifiedunderheadingsthataggregateall cost
relatedtothecategory.Wherecostscannotbedirectlyattributedtoparticularheadingsthey have
been allocated to activities on a basis consistent with the use of resources.

`Tangible fixed assets`

Depreciationisprovidedatthefollowingannualratesinordertowriteoffeachassetoverits estimated
useful life.

Fixtures and fittings-   33% on reducing balance and 15% on reducing balance

`Taxation`

The charity is exempt from tax on its charitable activities.

`Fund accounting`

Unrestrictedfundscanbeusedinaccordancewiththecharitableobjectivesatthediscretionof the
trustees.

Restrictedfundscanonlybeusedforparticularrestrictedpurposeswithintheobjectsofthe charity.
Restrictionsarisewhenspecifiedbythedonororwhenfundsareraisedforparticular restricted
purposes.

Furtherexplanationofthenatureandpurposeofeachfundisincludedinthenotestothe financial
statements.

`2. TRUSTEES' REMUNERATION AND BENEFITS`

Therewerenotrustees'remunerationorotherbenefitsfortheyearended31March2024norfor the
year ended 31 March 2023.

`Trustees' expenses`

Therewerenotrustees'expensespaidfortheyearended31March2024norfortheyear ended
31 March 2023.

continued...

Page 7

Heatherside Community Association

Notes to the Financial Statements - continued
for the Year Ended 31 March 2024

`3. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES`

`3.`	`COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES`
		`Unrestricted`
		`fund`
		`£`
	`INCOME AND ENDOWMENTS FROM`
	`Donations and legacies`	`50,182`
	`EXPENDITURE ON`
	`Charitable activities`
	`Charitable`	`57,415`
	`NET INCOME/(EXPENDITURE)`	`(7,233)`
`4.` `5.`	DRAFT `RECONCILIATION OF FUNDS` `Total funds brought forward` `TOTAL FUNDS CARRIED FORWARD` `TANGIBLE FIXED ASSETS` `COST` `At 1 April 2023 and 31 March 2024` `DEPRECIATION` `At 1 April 2023 and 31 March 2024` `NET BOOK VALUE` `At 31 March 2024` `At 31 March 2023` `DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR` `31.3.24` `£` `Other debtors` `192`	`41,132` `33,899` `Fixtures` `and` `fittings` `£` `26,153` `26,153` `-` `-` `31.3.23` `£` `239`

continued...

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Heatherside Community Association

`Notes to the Financial Statements - continued for the Year Ended 31 March 2024`

`6. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR`

			`31.3.24`	`31.3.23`
			`£`	`£`
	`Other creditors`		`1,596`	`2,475`
`7.`	`MOVEMENT IN FUNDS`
			`Net`
			`movement`	`At`
		`At 1.4.23`	`in funds`	`31.3.24`
		`£`	`£`	`£`
	`Unrestricted funds`
	`General fund`	`33,899`	`(3,572)`	`30,327`
	DRAFT `TOTAL FUNDS` `33,899` `(3,572)` `Net movement in funds, included in the above are as follows:` `Incoming` `Resources` `resources` `expended` `£` `£` `Unrestricted funds` `General fund` `50,292` `(53,864)` `TOTAL FUNDS` `50,292` `(53,864)` `Comparatives for movement in funds` `Net` `movement` `At 1.4.22` `in funds` `£` `£` `Unrestricted funds` `General fund` `41,132` `(7,233)` `TOTAL FUNDS` `41,132` `(7,233)`			`30,327` `Movement` `in funds` `£` `(3,572)` `(3,572)` `At` `31.3.23` `£` `33,899` `33,899`
	`Comparative net movement in funds, included in the above are as follows:`
		`Incoming`	`Resources`	`Movement`
		`resources`	`expended`	`in funds`
		`£`	`£`	`£`
	`Unrestricted funds`
	`General fund`	`50,182`	`(57,415)`	`(7,233)`
	`TOTAL FUNDS`	`50,182`	`(57,415)`	`(7,233)`

continued...

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Heatherside Community Association

`Notes to the Financial Statements - continued for the Year Ended 31 March 2024`

`7. MOVEMENT IN FUNDS - continued`

A current year 12 months and prior year 12 months combined position is as follows:

		`Net`
		`movement`	`At`
	`At 1.4.22`	`in funds`	`31.3.24`
	`£`	`£`	`£`
`Unrestricted funds`
`General fund`	`41,132`	`(10,805)`	`30,327`
`TOTAL FUNDS`	`41,132`	`(10,805)`	`30,327`
DRAFT `A current year 12 months and prior year 12 months combined net movement in funds,` `above are as follows:` `Incoming` `Resources` `resources` `expended` `£` `£` `Unrestricted funds` `General fund` `100,474` `(111,279)` `TOTAL FUNDS` `100,474` `(111,279)` `RELATED PARTY DISCLOSURES` `There were no related party transactions for the year ended 31 March 2024.`			`included in t` `Movement` `in funds` `£` `(10,805)` `(10,805)`

A currentyear12monthsandprioryear12monthscombinednetmovementinfunds,includedin the
above are as follows:

`8. RELATED PARTY DISCLOSURES`

Page 10

Heatherside Community Association

`Detailed Statement of Financial Activities`

for the Year Ended 31 March 2024

	`31.3.24`	`31.3.23`
	`£`	`£`
`INCOME AND ENDOWMENTS`
`Donations and legacies`
`Hall bookings`	`50,092`	`49,564`
`Other income`	`200`	`618`
	`50,292`	`50,182`
`Total incoming resources`	`50,292`	`50,182`
`EXPENDITURE`
`Charitable activities` `Wages` `Insurance` `Light and heat` `Telephone` `Postage and stationery` `Sundries` `Cleaning` `Repairs and maintenance` `Performing Rights Society fees` `Support costs` `Governance costs` `Independent examiner's fees` `Total resources expended` `Net expenditure`	DRAFT `32,080` `1,772` `7,228` `727` `1,037` `684` `2,420` `6,020` `951` `52,919` `945` `53,864` `(3,572)`	`31,503` `4,859` `7,452` `876` `1,315` `195` `564` `7,973` `1,578` `56,315` `1,100` `57,415` `(7,233)`

This page does not form part of the statutory financial statements

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