CHILDREN’S SUMMER CLUB
Charity no: 270817
ANNUAL REPORT 2020
We are governed by our Constitution, adopted 14 January 1976. Our trustees are elected at our Annual General Meeting in May/June. They are: Pauline Hotson (chair), Christine Brennan (secretary and safe guarding), Philip Darke (treasurer), Savanna Brennan . We kept in mind the Charity Commission’s guidance on public benefit at our trustee meetings. Our policies and procedures can be viewed at www.childrenssummerclub.wordpress.com. We updated our Rules for Trips and published our Finance Manual this year. You can also follow us on www.facebook.com/pages/Childrens-SummerClub/182262501823776
Children’s Summer Club provides fun, social and informal educational activities for young people aged 8-16 who live in Barnstaple. We run during all school holidays and hold special events throughout the year – when we are not in the middle of a global pandemic.
Use of our hall during 2020:
We took over the North Devon Deaf Children’s Society Hall at Charles Dart Crescent, now Children’s Summer Club Hall, in 2015. Having a physical base has saved us money, helped us provide more activities for children and young people and provided a hub for other local groups.
COVID has impacted on how our hall is used. It was unused from March – June 2020.
The Electoral Commission postponed their booking for using our hall as a polling station for the local government and Police Crime Commissioner elections to 6 May 2021.
Bethel Pentecostal Church (Shalom Devon Ltd) and Barnstaple Morris Dancers cancelled all bookings from February 2020 onwards until further notice.
Narcotics Anonymous started using our hall for weekly support meetings from December 2020.
Inspire South West started using our hall as a base for their alternative education provision in September 2020, after ad hoc use for 121 work with young people earlier in the year. This will be on-going.
Devon County Council has used us as an overflow facility for their family contact centre.
No CSC activities at the hall since February 2020. Relaunch planned for Summer 2021.
No children’s parties, Open Days etc this year due to COVID.
Maintenance and improvements to our building and facilities:
We got the NDDC COVID Business Support Grant and spent the money on making our hall COVID secure:
A comprehensive COVID risk assessment is in place.
The floors have been levelled and flooring replaced with heavy duty industrial lino in the Art Room, corridor and main room. The floor was levelled in the kitchen and the lino replaced following an insurance claim due to flooding.
We have installed infection control equipment including hand sanitiser dispensers. Devon Youth Service @Space gave us a box of COVID safety equipment.
We have installed additional storage cupboards in the main room and the cleaning cupboard off the toilet block has been fitted with shelving. We bought around 12 large plastic boxes to store art materials and have used these to tidy up the Art Room. We also purchased tarpaulins to cover equipment in the main room.
The hall was rewired and new emergency signs and lighting fitted after failing its 5 year Electrical test.
A Community Councillors’ grant paid for fire door closures. These hold the internal fire doors open to allow ventilation, but will close automatically in case of fire.
We have a door bell and signage has been put up “Main Entrance”.
Regular safety checks – fire alarm and equipment, intruder alarm, PAT testing were completed.
We donated our grey stacking chairs to Barnstaple Pannier Market. We also donated our folding pool table to a local family.
£3,000 has been put aside for a new gas boiler to be installed in 2021.
We have increased our cleaning regime. The hall is cleaned every Friday and between different hall users. It was deep cleaned during the first lockdown.
Equipment purchased in 2020 included a new shredder, pool cues, board games and replacement rounders kit. (An Awards For All Grant in January 2021 paid for an IT Suite including 2 Smartboards, 4 laptops, a printer and a camcorder and tripod)
Regular events:
On hold/cancelled from March 2020 due to COVID.
We were given a licence by NDDC to run 2 x rounders and 2 x cross-country runs in Yeo Valley Woods for up to 15 young people at each session during school summer holiday 2020. A full risk assessment was provided. We also hoped to paint a mural in the Art Room (outlines in place for future activity). Unfortunately, we did not get any takers. This was partly due to the weather and partly due to parents’/carers’ concerns re COVID.
ND Homes cleaned and whitewashed the walls at the Gorwell Underpass opposite Concord Drive. We had planned to paint a mural. Alas, this was also postponed due to COVID restrictions and the walls have been graffitied again. Another possible project for 2021.
Community involvement and street based activities:
On hold/cancelled due to COVID
Information on on-line activities/meetings/information provided by other organisations posted on our Facebook Page.
On-line health and safety training purchased for one of our young people.
First aid, fire safety and health and safety training to be booked for 2021.
Out and about, day trips and visits:
On hold/cancelled due to COVID.
Swimming and cinema trips in February half term 2020.
Fund Raising:
We collect empty ink cartridges and send them off for recycling. Each cartridge earns us £1 towards our funds.
We have had numerous soft toys and raffle prizes donated to us over lockdown due to local people having a clear out. These will be used to raise money at future Open Days and stalls at public events.
Thank you to all the organisations that have helped to tide us over and keep our hall running this year, and customers of the Barnstaple branch of the Co-Op for their support. We would also like to thank Space for their input into our club.
Children’s Summer Club
Charity No: 270817
Annual Accounts 1 April 2020 – 31 March 2021
Income: £
Expenditure: £
Grants & Donations: Activities:
This Year Last Year This Year Last Year Various Visits etc 2009.30 Barnstaple Town Council 500.00 Coach hire/buses etc 891.50 NDDC (COVID) 10000.00 2900.80 NDDC Councillor (Fire) 200.00 Less Members’ Conts. (2.00) (1685.00) Barnstaple Fair Carnival 38.15 1215.80 DYS Space (COVID) 500.00 1259.00 Materials & Consumables 21.12 396.10 ` Less contributions (200.00) DYS Space (DBS) 9.90 19.70 19.12 196.10 DYS Space (Activities) 1500.00 ASDA Local Impact 700.00 Professional Fees 270.00 ASDA Xmas 500.00 19.12 1681.90 Awards for All (IT) 7280.00 Co-Op 132.06 Admin/Establishment : Admin, post, phone etc 338.27 427.63 less contributions 338.27 427.63 Sundry Donations 12.00 10.00 Insurance – Combined & 808.35 Trustee & Personal Accident & Hall Contents Clerical Bus. Insurance 27.76 23.52 Adverts/Publicity 19633.96 3026.85 Leaders Session/Travel Exp. 1.10 121.54 Refreshments 1.52 755.34 Less Tuck/Tesco discount (13.78) Fund
| Raising: 741.56 10.00 416.00 Training Open Day 53.90 (20.00) 33.90 Income: Year Collection Tins 11.00 Recycled ink 121.20 60.00 Gift Aid: 549.26 Hall Rentals: |
Total refreshments 1.52 Room/Stall Hire Storage 424.00 Boot sales, stalls & 40.00 33.60 660.25 Facebook Less DYS contrib’n 85.50 33.60 574.75 71.00 DBS & ID 9.90 Less contribution 9.90 £ Expenditure: £ This Year Last Year This Year Last 20.42 78.61 Miscellaneous 77.50 22.00 Uniforms Hallowe’en YV Woods Less Contribution Total Uniforms Licence to use Play Area 30.00 Devon Wildlife Trust Mem 97.92 332.81 828.15 3266.25 Equipment: 7728.48 7728.48 549.26 Hall Maintenance: |
|---|---|
| OTES | 3007.98 | 3007.98 | Security | 80.00 | |||
|---|---|---|---|---|---|---|---|
| 7.00 | ND Council | 420.00 | |||||
| Maintenance | 8366.25 | 936.15 | |||||
| DCC | 210.00 | 280.00 | Cleaning | 1225.99 | |||
| Shalom | 830.00 | Infection Control | |||||
| 308.14 | Sundry | Rentals | 25.00 | 90.00 | |||
| Morris Dancers | 600.00 | Total: | 9980.38 | ||||
| 943.15 | |||||||
| Sew N Devon | 780.00 | ||||||
| Inspire SW | 6440.00 | ||||||
| Mindfulness SW | 40.00 | ||||||
| Mindfulness Life | 180.00 | ||||||
| Abbeymead Safety Tr’g | 60.00 | ||||||
| Positive People (Cosmic) | 100.00 | ||||||
| Narcotics Anon | 50.00 | ||||||
| Total: | 6725.00 | 6387.98 | |||||
| Income: | £ | Expenditure: | £ | ||||
| This Year | Last Year | This Year | Last |
||||
| Year | |||||||
| Insurance Claim: | 555.00 | 246.80 | Safety | Checks: | |||
| Fire | 40.80 | ||||||
| 40.80 | Alarms | 108.00 | |||||
| 108.00 | PAT | 75.00 | 69.12 | ||||
| Gas | 90.55 | ||||||
| 58.80 | 5year | electric | 250.00 | ||||
| Total: | 564.35 | ||||||
| 276.72 | |||||||
| Utilities: |
Gas 987.17 690.02 Electric 302.16 585.36 Water 528.07 619.72 Internet 532.68 696.50 PPL Licence (19 & 20) 120.34 286.58 Waste Collection 94.78 125.46 Total: 2565.20 3003.64 Less water recharge 43.97 Total: 2565.20
2959.67
Total Income: 27011.88 9994.44 Total Expenditure: 21685.68 9676.95
Balances as at 1 April 2020 Balances as at 31 March 2021 Barclays Bank 3866.32 3574.98 Barclays Bank9238.94 3866.32 Petty Cash 53.43 27.28 Petty Cash 7.01 53.43 30931.63 13596.70 30931.63 13596.70
Equipment: IT suite: 2 x smartboards (art room and main room), 4 x laptops, printer/scanner/copier, camcorder & tripod. Rounders kit; pool cues, board games.
Security: keys £85.00 less £5 recharge to Inspire
Miscellaneous: N/A
Maintenance: R ewiring & new emergency lighting; signage; repairs following flash flooding. Making hall COVID safe: levelling floors in kitchen, art room, main room and corridor and fitting heavy duty lino; doorgards (art room and main room); additional storage cupboards and shelving.
£3000 set aside for installation of new boiler to be paid for April 2021.
Cleaning & infection control equipment (including COVID first aid kit, thermometer, paper towel dispensers & hand sanitiser dispensers, covers and storage boxes) have been separated out from maintenance so that we can monitor costs re adjusting hall hire charges. Window cleaning has been increased to at least every 6 weeks. We deep cleaned during the first lockdown. 2 hours cleaning every Friday, plus 1 hour cleaning between different groups.
Cleaning costs were included in maintenance costs up to and including 20192020.
No activities 2020-2021 due to COVID restrictions. DYS grant re activities carried forward to 2021-2022.
Insurance: Email from insurers to say insurance cover for 2020-2021 extended to 30 April 2021 to allow for amendments to policies re COVID. Premium for 20212022 will be paid in April 2021 (@£850)
Training: Health & Safety/Working at Heights Dylan Cooper-Moore
Sundry Donations: £12 CBrennan (re jumble)
Members’ Contributions: Re Feb 2020 activities.
In kind donations this year have included:
DYS - COVID box (thermometer gun, social distancing sign, social distancing tape, wash hands poster, tape measure, gloves, masks, bin bags, hand sanitiser refill, spray disinfectant, wipes).
Inspire - children’s books, raffle prizes, 2 x faux leather sofas, payment for bulky waste disposal, box of store cupboard staples for cooking sessions.
Sally Adams – Toy kitchen.
AJ McDonald – Wall clock.
Dave & Shirley Moan – Toys.
Savanna Brennan - Toys & children’s books.
We have donated 20 grey stacking chairs to the Pannier Market, and a folding pool table to a local family.
CHILDREN'S SUMMER CLUB (BARNSTAPLE) (Charity No 270817) INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDEO 31ST MARCH 2021 Unrestricted Funds This Year Last Year INCOME Grants aftd Donallons This Year Last Year EXPENDITURE A¢ti¥ities Various Visits etc CoathaxI Hire 8.plo Town Countil NDDC Ictsvid Grantl NDDC Councilltsr (Firel DYS Space DYS Space IDBSI DYS Space (Aclivitiesl ASDA Local Impaci ASDA Xmas B'ple Fair and Camival Awards for All (ID 7280.00 Co-op 132.06 Sundry Donation$ (See Noiel 12.00 Sub total 19633.96 0 21)09.30 891.50 2900.80 -2.00 -1685.00 -2.00 1215.80 21.12 3%.10 -200.00 270 OQ 19.12 1681.90 5CQ.00 10000.00 200.00 500.00 9.90 1500.00 Less Members Conirib'ns 1259.00 19.70 Materials and Consumables less contribulion Prolessional Fees 7¢JO. 500.IX) 38.15 AdminlEstablishment Admin. Post, phone et less Contribution In$urances-Combined & Twstees Clerical Bus Insurance AdvertslPublicity Leaders sessionalaV Exp8 Refreshment5 Less Tu¢k shop Roomlslall Hire Storage Trainin9 OYS contrib'n DBS & ID ¢h&cks less Conlrib¢Jtion Misc•llan8OUS LinSe tts Use Play Area Devon Wjldlife Trust Mem Sub tot*1 Sub total 338.27 427.63 10.00 3026.85 808.35 23.52 27.76 Fundralslng 1.10 121.54 755.34 -13.78 10. 424.00 660.25 -85.50 53.90 .20.00 11.00 30.00 60.00 828.15 3266.25 8001 Sales, Stalls elc Open Day Halloween YV Woods Collection Tins Recycled Ink 40.00 71.C¥) 121.20 78.61 22. 20.42 77.50 416LX) 33.60 9.90 Sub total 97.92 332.81 Hall Rontsl8 OTES ND Council DCC Shalom Sundry Rentals Morris Danc8rs Sew N Devon Inspire SW Mindfvlness SW Mindfulness Life Abbeymead Safety Tfg Positive People Icosmic) Narcotics Anon 3C¥)7.98 420.00 Hall Malntènanc• 280.00 Security 830.00 Maintenance Cleaning Infection Control 210.00 80.00 Note} 8366.25 1225.99 308.14 Sub lotal 9980.38 943.1 S Fire 40.80 40.80 Alamis 108.00 10800 PAT 75.00 69.12 Gas 90.55 58.80 Syr Elactrie Test 250.00 0.00 Sub totsl 564.35 276.72 Gas 987.17 690.02 Electriaty 302.16 585,36 W8ler 528.07 619.72 Inlemet 532.68 69S.50 PPL Lic 120.34 286.58 Waste 94.78 12S.4fj less Water tharge 43.97 Sub total 2565.20 2959.67 7.00 930.15 25.00 780.00 6440.00 Safety Checks 40.00 180.00 60.00 1CKI.00 50.00 6725.00 Sub total 6387.98 Utiliiies Insurance Claim 555 00 555.00 246.80 246.80 Sub total Equipment Vaiious Equip't Isee Note) 7728.48 549.26 Sub lolal 7728.48 549.26 21685.88 9676.95 Total Income Balances as at 1st April 2020 Barclays Bank Petty C8sh 27011.88 9994.44 Total Expenditu Balances as at 31st March 2021 3574_98 Bardays Bank 27.28 Pelty Cash 13596.70 3866.32 53.43 £ 30931.63 9238.94 3866.32 7.01 53.43 £ 30931.63 13596.70 Sheet 1 of 2
CHILDREN'S SUMMER CLUB (BARNSTAPLE) CLUB (Charity No 270817) INCOMEAND EXPENOITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2021 INOTESI EquipmenL- IT Suite.. 2 x smartboards (art room and vmain room}. 4 Laptops. printerlscannerlcopier, C8rncorder & Tripod. Rounders Kit. Pool cuès, board games Security: Keys £85.00 less £5 recharge to Insre Miscellaneous: NIA Malnt•nance: ReNMring and new ernergency lighting. Signage.paIrS followng Ilash fl¢¢ding. Making hall COVID $afe, Leve.:ip.g f.oors in kitchen, art room. main rtsorn and corridor artd fitting heavy duty lino, dotsrgu8rds lart ro-ry. a.-,d -. ain room). additional storage ¢upboards and shelving. £3000 set aside for Installation of new boiler to be paid for April 2021. cleap.ing and Infection control equiprnent {induding COVID first aid kit. thermomèt¢r, paper towel i5Fense."s & hand sanity.ser d5spensers. cover and storage boxes} have been separated out from maintenan¢¢ 50 that l'ie can monttor costs re adjusting hall hire. Window deaning has been increased lo at least every 6 I'ieeks. We deep cleaned during the firsl lockdown. 2 hours cleaning every Friday, plus 1 hour cleaning between differenl groups. CleanirvJ rLsls were induded in maintenance c08ts up to and in¢luding 2019-2020. No aetivllles 2020-2021 due to COWD rostrlctions. DYS gr•nt rn actlvitles ¢arrled forward to 2021-2022 Insuran¢e- Email from Insurers to say Insurance cover for 2020.2021 extend•d to 30 Apr512021 to allow for amendments lo pollcles rè COVIO. Pr8mlum for 2021-2022 will be paid In April 20211 £8501 Tralning- Health & Salètymorking al HeSghl$ Dylan CoopeT-Moore Sundry Dortations: £12 C Brennan (re Jumbl•) Members, Contributions". Re Feb 2020 ¥¢tivities. In kind donations this year have included.. DYS- COVID box Ilhermometer gun. soclal di5tanang sign. social distarringing tape. wash hands poster, lope me88ure, gloves. masks, bin bags, hand saniliser refill. spray disinfectant, wpèsl Inspire- children's books, raffle prizes. 2 x faux leather solas, payment for bulk waste disposal. btsx of Btore ujpboard staples for cooking sessions. Sally Adarns Toy kitchen. AJ McDonald- Wall dcK. 08ve & Shidey Moan - Toys. Savanna Brennan- Toys & chidren's books. Vve have donated 20 grèy $18cking chairs lo the Ponnier Market and a foldin9 p1 table to a local family. Report of Exarniner to ihe Members ofThe Children's Summer Club- Year ended 31st March 2021 I certify that these figures fairly represent details of the l)ooks and explanations given to me. The ctosing balances agree with balances in the bank accounts andlor Petty cash Signed erry Chaplin FCCA az( Sheet 2 of 2