1[ST] WINNERSH GROUP SCOUT COUNCIL
Annual General Meeting
2[nd] July 6.30pm Wokingham Waterside Centre
AGENDA
1. Introduction and welcome
2. Apologies for absence
3. Governance topics
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a. Approve the minutes of the Annual General Meeting held on 10/07/2025
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b. Adopt the model constitution from Policy, Organisation and Rules (POR)
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c. Note the Group’s financial year
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d. Agree the number of members that may be appointed to the Trustee Board
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e. Agree the quorum for future meetings of the Group Scout Council (excluding this AGM)
4. Review of the previous year
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a. The Group Lead Volunteer’s review of 1[st] Winnersh Scout Group
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b. Receive and consider the Annual Report of the Group Trustee Board, including the annual Statement of the Accounts
5.
Making appointments
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a. Appoint the Group Chair, following recommendation from the open selection process initiated by the Group Trustee Board
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b. Appoint the Group Treasurer, following recommendation from the open selection process initiated by the Group Trustee Board
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c. Appoint members of the Group Trustee Board, following recommendations from the open selection process initiated by the Group Trustee Board
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d. Re-appoint Group President
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e. Appoint the Auditor
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Closing remarks
4.a Group Lead Volunteer’s Report to Annual General Meeting 2026
This has been another incredibly positive and active year for the Group, with strong engagement from our young people, volunteers and parents alike.
We have continued to see growth and enthusiasm across all sections, and it has been fantastic to build on the momentum of last year. A particular highlight in the second half of this year will be our first-ever Group Camp involving our Squirrel Drey, marking an important milestone as we continue to expand opportunities for our youngest members.
Our Squirrel Drey has continued to go from strength to strength this year, and it has been especially rewarding to see our first Squirrels move up into Beavers. Watching these young people begin their Scouting journey with us and take the next step through the Group is a fantastic milestone and something we are very proud of.
Our Beaver Colonies have also been busy making a difference beyond the Group by helping to raise funds for Project Africa. This initiative has given our young people a valuable opportunity to learn about global responsibility while contributing to a meaningful cause.
Our Cub Pack has enjoyed another action-packed year, with a wide range of adventurous activities. One of the highlights was an overnight trip featuring glow-in-the-dark mini bowling, dinner and a movie, followed by a walk to Wokingham Superbowl for two games of ten-pin bowling. Experiences like these provide great fun while helping our young people develop confidence, independence and lasting friendships.
Our Scouts have achieved some remarkable successes this year. Notably, two teams completed their Expedition Challenge Badge, undertaking a weekend of hiking and camping in Windsor. This was a significant achievement that showcased resilience, teamwork and independence.
Camps remain a cornerstone of our programme, and last year's summer camp at Belchamps in Southend-on-Sea was another unforgettable experience. It provided adventure, challenge and fun for everyone involved, continuing our tradition of delivering high-quality outdoor experiences.
Community support has once again been outstanding. The Winnersh BBQ was a great success, with fantastic support from parents, demonstrating the strength of our Scouting community and the willingness of families to get involved and support our activities.
None of this would be possible without the dedication of our volunteer leaders and the continued support of parents and the wider community. Thank you to everyone who has contributed their time, energy and enthusiasm over the past year. Together, we continue to provide exciting opportunities, memorable experiences and valuable life skills for our young people.
I look forward to another successful year ahead and to seeing our Group continue to grow and thrive.
Yours in Scouting,
Scott Murdoch Group Lead Volunteer
4.b Annual Report of the Group Trustee Board
Chairperson’s Report
The Trustee Board provide support to the 1[st] Winnersh Scout Group's Leaders to enable them to focus on the preparation and running of the Squirrel, Beaver, Cub, and Scout sections.
This year we have maintained and grown all seven Sections thanks to the continued dedication and support of our Leaders who work extremely hard and continue to share the Values of Scouting.
We rely on the generosity of those who volunteer and we continue to need volunteers to support the Group as we move forward into the next year. We remain a financially stable Group who have consistently offered excellent Scouting thanks to a dedicated few individuals who continue to offer their precious time to 1[st] Winnersh. However, as we discussed at our last AGM, and in all communication over the past year, our continued asks for volunteers and support have sadly not yielded the uptake we need to continue to offer the quality of Scouting we have all come to enjoy for our Young People at constant prices. As a Trustee Board we have re-appraised the financial outlook of the Group and will be increasing the monthly subscriptions to £19 as from 1 September 2026. Our Treasurer will share more on this topic at the AGM on 2 July. We continue to critically need volunteers from our parents and guardians to up take up leadership roles in our sections, join the 1[st] Winnersh Trustee Board and Committees or volunteer to support our Fundraising efforts. Every contribution helps support the Group - please consider the role you could play and contact any of our leadership team ahead of the AGM or during the meeting to discuss express your interest.
A quick reminder of the aim of the Group
Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
Scout Groups are the smallest, independent functional/legal unit in Scouting. They are the units through which the design and delivery of the youth programme can be best achieved.
1[st] Winnersh Scout Group comprises of the following:
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One Squirrel’s Drey, for 4 to 6 year olds;
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Two Beaver Scout Colonies, for 6 to 8-year-olds;
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Two Cub Scout Packs, for 8 to 10½ year-olds; and
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Two Scout Troops, for 10½ to 14 year-olds.
The 1[st] Winnersh Trustee Board
1st Winnersh Scout Group is an educational charity and has used The Scout Association's model constitution for Scout Groups. This means Trustee Board are each Charity Trustees. As of July 2026, the 1[st] Winnersh Scout Group's Trustee Board comprises the following individuals:
Chair – Neil Reynolds; Group Treasurer – Vacant; Trustee Board – Jamie Austen (Interim Treasurer), Suzie Hedley-Bosworth (co-opted Treasurer), Andrew Shave, Roger Brookbank, Simon Lamprey, Nadine Chapman-Shave, Michelle Brill, Niki Murdoch, Scott Murdoch, Joanne Yeomans
The register of trustees has been kept up to date. Our accounts and annual return for 1 January 2025 – 31 December 2025 will be submitted to the District Treasurer for audit and review.
The Trustee Board met bi-monthly, and the group discussed safety and risk, the financial position of the group, valuation, upgrading and disposal of assets, home at the Dinton Activity Centre, continual improvements, equipment insurance, attendance levels within the sections, data security, waiting lists and overdue fees. The committee also approves exceptional spend. A number of smaller matters were addressed using our out-of-committee decision process.
Leadership changes
We have had several changes to the Trustee Board over the past year. Jamie Austen and Phill Tomlison have stood down. Simon Lamprey will be standing down this summer, and I as Chair will be standing down as I relocate overseas. Suzie Hedley-Bosworth has assumed the role of co-opted Group Treasurer and we will be proposing Simon Lancaster as our new Chair beginning 1 August 2027. We still require volunteers to support the running of the Trustee Board. Please consider how you may be able to support.
Gift aid - As a Charity, 1[st] Winnersh would like to benefit from parents allowing us to collect gift aid from subscription fees and donations. If you have not done so already, we would encourage you to activate your gift aid option in www.onlinescoutmanager.co.uk.
The next year will be spent ensuring that the Trustee Board can support the Leaders to continue to provide a vibrant, safe and activity rich experience for our young people.
Thank you
Thank you again to the whole Leadership team and thank you to all the parent helpers, assistant leaders, without whom Scouting would not be possible.
Neil Reynolds
Chair, 1[st] Winnersh Scout Group 28 June 2026
1st Winnersh Scout Group – Financial Report 2025
The financial report that follows is for the financial period 1[st] January 2025 to 31[st ] December 2025.
The accounts are reported on cash accounting basis.
It is significant to note that this report covers a full calendar year, whereas the previous report covered a partial year (7 months) to accommodate a change of year end date. As such the reported figures for 2025 are not necessarily directly comparable with the figure for 2024.
The financial reporting comprises three elements; operation of the group, camps & activities and fundraising.
Group Operation
The running of the Group is funded through the collection of subscriptions, gift aid, donations and grants received. Net receipts in this financial year were £12,344.23.
Capitation was paid to the District and Gift Aid was claimed for the full financial year period.
Subscriptions were held at £13.00 per month despite increased costs of hiring space at Dinton Activity Centre. Annual fundraising activities enable the difference to be subsidised.
Major cost centres are the hire of the Dinton Activity Centre (£16,716.00 – 4 terms), insurance, group activities each week, badges, and OSM fees. Activities and badges accounted for £2,558.63 of total expenditure. Total costs excluding camps and fundraising activities was £18,398.39.
Camps and Other Activities
Camps are generally self-funding requiring no contribution from group funds. Special activities (e.g. Dragon Boating, Canoeing, etc.) are occasionally part subsidised from each section’s annual activity budget (which section leaders may spend at their discretion) or the Group budget (as approved by the Trustees).
£15,072.50 was collected for camps and activities and £14,765.85 spent, the difference being due to some contribution payments for 2025 activities having been made and accounted for in the preceding financial year but spent in this year, and similarly some contributions for 2026 events collected in 2025.
Fundraising
Two major fundraising events were held, both of which were very successful: Wokingham Fun Day BBQ and Winnersh Fete BBQ. Fundraising was supplemented by selling food and drink at the Wokingham Christmas Light event. Fundraising netted £2,445.35 across the year (lower than 2024 years due to poorer weather and lower attendance at events).
Summary
The Group began the year with available funds of £34,357.70. The net receipts from the activities above have resulted in a reduction in the balance by £6,278.59 and therefore the closing balance for the period is £28,079.11 . It is noted that the reduction is primarily due to the Dinton hall hire for the January term being charged in advance and reflected in this financial year.
Subscription Fee Increase from 1[st] September 2026
The Group has historically been fortunate that strong fundraising income and financial reserves have enabled us to subsidise our monthly subscription rates. However, Dinton has recently increased both hall hire and the container storage charges by 25%.
This increase, together with rising operating costs and a reduction in fundraising income during the current year (the loss of the Wokingham Mayor’s Fun Day BBQ reduces income by approximately £2,000 per year), means that we need to review our budget to ensure that subscription rates more accurately reflect the true cost of running the Group’s activities.
As such, monthly rates will increase from 1[st] September 2026 to £19 per month .
We recognise that this represents a significant increase. However, we believe the new rate continues to offer good value for the wide range of activities, facilities and outdoor opportunities available to our members at Dinton. Please amend your standing orders accordingly.
We also recognise the importance of keeping Scouting affordable for all families. To help offset future cost increases, we are looking to establish a Fundraising Committee to coordinate and develop additional fundraising activities throughout the year. We would welcome the support of parents, carers and supporters who would be interested in helping with fundraising initiatives, whether on a regular basis or for specific events.
Scouts 1st Winnersh Scout Group Recelpts and Payments Account Fty theyeaw IrtJanu 2025 31st mber 2025 C&IPlfi and Paympllis F.e(l$ FYM•y. Dff 2024 Danation Mèmbershlp subsctlPb¢yts lè$11 Less.. Merfthr Subs¢nor$ É17.793. I£7.774.) £11.187. £thco D¢n•t1 aThJ Grfrw121 £2,)25.2J £i,(K&C £11191(¥1 •TrJAdMlbes Camps Other ActMtte51 AGAlw¥tr £14,637.9) £415.CQ £15A)72.50 £4,811L¥) £1.547.O) wokit¥hèm Fun Dty Winrrsh Fwe eBo Pack tsFuthtsér £1769.07 £1,323.88 £SO)A3 £114.73 £4701.11 £3.53&L3 £1,81> £o.r É14&97 Trt41 Fun T(441 <241 S5tl alIrtnI sale5.et(. £240 Notes 2025thl1}*1ts FY2D24t4th¥lsl¥w1IWth &ftAwJ
Scouts 1st Wlnnersh Scout Group Receipts and Payments Account Forthey Istjanuary 2025 3tst December 2025 txeipis Payments FY lath. Dè(25 Ihestvkled Fu PIP•tsy. Det 2024 ilnrestrkted Fw05 Wee ActMts 1£959.781 1£1.598.851 £1.715.991 [669 $51 convibvfbns for eAtw¢Jn• Onhn• knJt Man er Fes cN)Iin ScthJl Manager fransadkn Fees RefféThrat D wre Y+Xrth Pr 1£167.(Q I£250.) 1É140AQI f2.976.4J ou we ni uiwmnt re Mèll Hsrt & Stores lTrsuran other Costs 749.cfj £979A9 £16.716. Éf3.81 (£329.50 Éty198.49 £9.ICQ,WI 476.37 £69.88 £W61&74 Cost dcamos Olr A(vwts. (oltof 1£12.339.351 £2.426.50 14765.85 1£4.eQS.451 £L576.90 GM aier •ct W¢kin(ham Fun Oayeao nner5h Fete 8bQ Tesco ea Px Christmas IfiA56.a21 1É715.381 £00) ÉS6.%1 1£1.06&621 ts Fundr•5er eL7T9 L11&74 £18.399.43 £2L115.73 Netof re£eytsllPa1$j £19X17 Ncl Itlro5pe(Ih% thnufDr20244rf2o2$I2I thh¥bErtvlIÉd FY2016srtrf•¢t4*AS. fy£MjpTshir Q[reItheY TrWty.smalrtG O)SI
Scouts 1st Wlnnersh Scout Group Statement of assets and Ilabllitles at the end of the year tst January 2025 31st De¢ernl>er 2025 VII'(Pipi% and Paymen15 FYJan- De( 25 FY May- De( 2024 C¥th n5 Bonk Curront A(Cnt¢ CashJFloais rvJlthD 27.93xn 143.40 31979.64 378.06 chaw• 24124to2024IMay-Dvl &278.59 lkn (Iwtysown FIX Assts Estimated É chvjers Proparne Ga5 oeo lmfi TG160 New Tents S 20X)AIO C(xiuirr 2 Ma 2Ql9 New Tents Sumwr 2018 4Pw T•nt% K)J7 New Trai M 15 Now Tonts x5 er Tent Mess Tenr 117ttCp) 170.ts) LMr•) 4M?.f IAS?.Tr) u#15 1023& 201$ gJ3.75 t&75 9)3.75 9)3.75 Ctal 787.50 7•7.50 S*T¢W
1st Winnersh Scout Group Receipts and Payments Account
| Year start date Year end date Year start date Year end date Year start date Year end date 1st January 2025 TO 31st December 2025 1st January 2025 TO 31st December 2025 1st January 2025 TO 31st December 2025 nnersh Scout Group 1st Winnersh Scout Group 1st Winnersh Scout Group and Payments Account Receipts and Payments Account Statement of assets and liabilities at the end of the year For the Year from For the Year from For the Year from |
Year start date Year end date Year start date Year end date Year start date Year end date 1st January 2025 TO 31st December 2025 1st January 2025 TO 31st December 2025 1st January 2025 TO 31st December 2025 nnersh Scout Group 1st Winnersh Scout Group 1st Winnersh Scout Group and Payments Account Receipts and Payments Account Statement of assets and liabilities at the end of the year For the Year from For the Year from For the Year from |
Year start date Year end date Year start date Year end date Year start date Year end date 1st January 2025 TO 31st December 2025 1st January 2025 TO 31st December 2025 1st January 2025 TO 31st December 2025 nnersh Scout Group 1st Winnersh Scout Group 1st Winnersh Scout Group and Payments Account Receipts and Payments Account Statement of assets and liabilities at the end of the year For the Year from For the Year from For the Year from |
Year start date Year end date Year start date Year end date Year start date Year end date 1st January 2025 TO 31st December 2025 1st January 2025 TO 31st December 2025 1st January 2025 TO 31st December 2025 nnersh Scout Group 1st Winnersh Scout Group 1st Winnersh Scout Group and Payments Account Receipts and Payments Account Statement of assets and liabilities at the end of the year For the Year from For the Year from For the Year from |
|---|---|---|---|
| 1st January 2025 | TO | 31st December 2025 |
| Receipts and Payments | Receipts and Payments | Receipts and Payments | FY May - Dec 2024 Unrestricted Funds £ £11,187.00 £0.00 £11,187.00 £1,006.00 £12,193.00 £4,813.00 £1,547.00 £6,360.00 £3,536.13 £1,813.80 £0.00 £146.97 £5,496.90 £0.00 |
FY May - Dec 2024 Unrestricted Funds £ £11,187.00 £0.00 £11,187.00 £1,006.00 £12,193.00 £4,813.00 £1,547.00 £6,360.00 £3,536.13 £1,813.80 £0.00 £146.97 £5,496.90 £0.00 |
Receipts and Payments | Receipts and Payments | Receipts and Payments | FY May - Dec 2024 Unrestricted Funds £ (£1,715.99) (£669.55) £0.00 (£2.50) (£140.80) (£2,528.84) (£979.49) £0.00 (£9,100.00) (£476.37) (£69.88) (£10,625.74) (£4,605.45) (£1,576.50) (£6,181.95) (£1,066.62) (£712.58) £0.00 £0.00 (£1,779.20) (£21,115.73) (£21,115.73) £2,934.17 |
Receipts and Payments | Receipts and Payments | Receipts and Payments | |
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| FY Jan - Dec 25 Unrestricted Funds £ Membershipsubscriptions and annual fees(1) £17,793.00 Less: Membershipsubscriptionspaid on to District (£7,774.00) Net membership subscriptions retained £10,019.00 Donations and Gift Aid(2) £2,325.23 Total Subscriptions and Other Contributions £12,344.23 Camps and Activities Camps £14,637.50 Other Activities(egAGM water activity) £435.00 Receipts for Other Activities £15,072.50 Fundraising Receipts Wokingham Fun DayBBQ £2,765.07 Winnersh Fete BBQ £1,323.88 Tesco BagPack £500.43 Christmas Lights Fundraiser £114.73 Total Fundraising Receipts £4,704.11 Total Other Income £0.00 Receipts Donations, legacies and similar income Other Income - |
FY Jan - Dec 25 Unrestricted Funds £ (£959.78) (£1,598.85) Groupcontributions for extraordinarycamps Online Scout Manager Fees (£167.00) Online Scout Manager Transaction Fees (£250.80) (£2,976.43) Group Running Expenditure New Equipment(1) (£749.06) Equipment repair Hall Hire & Stores(2) (£16,716.00) Insurance (£603.83) Other Costs (3) (£329.50) Total Group Running Expenditure (£18,398.39) Camps and Activities Cost of Camps (£12,339.35) Other Activities - egAGM water activity (4) (£2,426.50) Cost of Camps and Other Activities (£14,765.85) Fundraising Expenditure Wokingham Fun DayBBQ (£1,456.42) Winnersh Fete BBQ (£715.38) Tesco BagPack £0.00 Christmas Lights Fundraiser (£86.96) Total Fundraising Expenditure (£2,258.76) Payments WeeklyActivities Badges Remembrance DayWreaths Youth Programme and Activities Expenditure |
FY Jan - Dec 25 Unrestricted Funds £ 27,935.71 £ 143.40 £ 28,079.11 £ 2,170.00 £ 908.00 £ 1,000.00 £ 1,750.00 £ 3,852.00 £ New Trailer May15 1,000.00 £ New Tents(x5)August15 1,000.00 £ Niger Tent(x4) 800.00 £ Mess Tent 500.00 £ Marquee(2023 & 2015) 903.75 £ Marquee 903.75 £ Container 1,000.00 £ Sub Total 15,787.50 £ Liabilities Sub Total - £ Cash funds Bank Current Account ClosingBalance 31-Dec Container 2 May2019 Cash/Floats Total Cash Funds Net change 23/24 to 2024 (May-Dec) Non monetary assets for charity's own use Fixed Assets(Estimated Value > £500) Cinders Proparne Gas BBQSlimflogTG160 New Tents Spring2020 x10 New Tents Summer 2018(5purple) New Tents Summer 2017 Signature Print name |
FY May - Dec 2024 Unrestricted Funds £ |
|||||||||
| 33,979.64 £ |
||||||||||||
| 378.06 £ |
||||||||||||
| 34,357.70 £ |
||||||||||||
| 6,278.59 -£ |
||||||||||||
| Non monetary assets for charity's own us | e | |||||||||||
| Fixed Assets(Estimated Value > £5 | 00) | |||||||||||
| Cinders Proparne Gas BBQSlimflogTG160 | 2,170.00 £ |
2,170.00 £ |
||||||||||
| New Tents Spring2020 x10 | 908.00 £ |
908.00 £ |
||||||||||
| Container 2 May2019 | 1,000.00 £ |
1,000.00 £ |
||||||||||
| New Tents Summer 2018(5purple) | 1,750.00 £ |
1,750.00 £ |
||||||||||
| New Tents Summer 2017 | 3,852.00 £ |
3,852.00 £ |
||||||||||
| New Trailer May15 | 1,000.00 £ |
1,000.00 £ |
||||||||||
| New Tents(x5)August15 | 1,000.00 £ |
1,000.00 £ |
||||||||||
| Niger Tent(x4) | 800.00 £ |
800.00 £ |
||||||||||
| Mess Tent | 500.00 £ |
500.00 £ |
||||||||||
| Marquee(2023 & 2015) | 903.75 £ |
903.75 £ |
||||||||||
| Marquee | 903.75 £ |
903.75 £ |
||||||||||
| Container | 1,000.00 £ |
1,000.00 £ |
||||||||||
| Sub Total | 15,787.50 £ |
15,787.50 £ |
||||||||||
| Liabilities | ||||||||||||
| Sub Total | - £ |
- £ |
||||||||||
| Signature | ||||||||||||
| Total Income | £32,120.84 | £24,049.90 | Total Gross Expenditure | (£38,399.43) | (£21,115.73) | |||||||
| Asset and investment sales, etc. Total Receipts £32,120.84 |
£24,049.90 | Asset and investmentpurchases, etc. Total Expenditure (£38,399.43) Net of receipts/(payments) (£6,278.59) Check Zero -£0.00 |
Chair | |||||||||
| GSL | ||||||||||||
Notes
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1 No change in Subs rate from 2024. Higher figure in 2025 (full year ) due to FY 2024 being a short year (7 months).
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2 Gift Aid claimed for full year
Notes
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1 Ultimate Frisbee Equipment, High-Viz jackets & First Aid supplies.
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2 Dinton Activity Centre - Invoices received and paid for 4 terms.
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Note Container Hire fees have historically not been charged in error. It has been agreed to pay retrospective charges for 2024 and 2025 (~£2k) which will be reflected in the FY 2026 set of accounts.
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3 Group Tshirts, "Squirrel of the Year" Trophy, small misc. costs.
Independent Examinerfs Report to the Trustees of: St I Winnersh Scout Group I report to the trustees on my examination of the I Winnersh Scout Group for the financial period started on I" January 2025 and ended on 31" December 2025. I have completed my examination. I confimi that I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed= Name.. HL3 fo< Address.. Éa £5 4L 3xF blo612Q26 Date..