Trustees' Annual Report
For the period
From (start date) 0 1 0 5 2 2 to end date 3 0 0 4 2 3 Section A Reference and administration details Charity name 1st Winnersh Scout Group Other names the charity is known by Registered charity number (if any) 2 7 0 7 8 1 HQ registration number 1 0 0 1 4 9 5 2 Charity’s principal address Dinton Activity Centre Sandford Lane Hurst Postcode R G 1 0 0 S U
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 |
Assistant Scout Leader 14/07/2022 - 30/04/2023 01/02/2023 - 30/04/2023 13/12/2022 - 30/04/2023 Roger Brookbank Group Treasurer Elected Member Elected Member Elected Member Elected Member Andrew Shave Suzanne Hedley-Bosworth Dates acted if not for whole year Office (if any) Phillip Tomlinson Graham Frewin Dimeji Alli Michelle Brill Group Scout Leader Niki Brakspear Cub Scout Leader Neil Reynolds James Austen Group Chair Trustee Name Elected Member Scott Murdoch Scout Leader Nadine Chapman-Shave Beaver Scout Leader Daniel Robinson Cub Scout Leader |
|---|---|
Names and addresses of advisers (optional information but encouraged as best practice)
Type of advisor Name Address
Section B
Structure, governance and management
Description of the charity’s trusts
1 LT700001 (1st February 2017)
Type of governing document
The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional The Group is managed by the Group Executive Committee, the information, where relevant, about: members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 2 independent representatives, Chair Policies and procedures adopted for: and Treasurer, the Group Scout Leader, individual section leaders (if opted to take on the responsibility) and parent’s a) the induction and training of trustees; b) representation. The Excutive Committee meets every 2 months. trustee' consideration of major risks and the systems and procedures to manage them Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.
Section B
Structure, governance and management (continued)
Risk and Internal Control (Specimen 1)
The Group Executive Committee has identified the major risks to
hi h h b li h G i d h h b
2 LT700001 (1st February 2017)
which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
Risk and Internal Control (Specimen 2)
The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.
Section C
Summary of the objects of the charity set out in its governing document
Objectives and activities
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development,
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empowering them to make a positive contribution to society.
The Values of Scouting As Scouts we are guided by these values: Integrity - We act with integrity; we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference; we co-operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. Summary of the main activities in relation to these objects
Additional details of the objectives and activities (optional information but encouraged as best practice)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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contribution made by volunteers; • policy on investments.
Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
Section D Achievements and performance Summary of the main achievements of the charity during the year
4 LT700001 (1st February 2017)
| Section E | Financial Review |
|---|---|
| Brief statement of the charity’s policy on | |
| reserves | Reserves Policy |
| Quantify and explain any designations | The Group held reserves of approximately £8,000 against this at year end. This is in line with the level required for operating expenses. The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs, circa £8,000. |
| Section E | Financial Review |
|---|---|
| Brief statement of the charity’s policy on reserves |
The Group held reserves of approximately £8,000 against this at year end. This is in line with the level required for operating expenses. Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs, circa £8,000. |
| Quantify and explain any designations | |
| Details of any funds materially in deficit (circumstances plus steps to eliminate) Further financial review details (optional information) Youmay chooseto include additional information, where relevant, about: • investment policy and objectives • the charity’s principal sources of funds (including any fundraising); Investment Policy (Specimen 1) The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer- term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. • how expenditure has supported the key objectives of the charity; The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements. Investment Policy (Specimen 2) |
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The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
Section F Other Optional Information Section G Declaration
Plans for future periods (details of any significant activities planned to achieve them)
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
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Signature(s)
Full name(s) James Austen Suzanne Hedley-Bosworth
Position (eg Secretary, Chair) Treasurer Elected Member
Date 2 5 0 2 2 4
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6 LT700001 (1st February 2017)
1st Winnersh Scout Group Receipts and Payments Account
1st Winnersh Scout Group Receipts and Payments Account
1st Winnersh Scout Group Statement of assets and liabilities at the end of the year
| For the Year from |
Year start date | Year start date | Year end date 30th April 2023 FY 21/22 Unrestricted Funds £ £14,611.61 (£5,908.50) £8,703.11 £4,060.28 £12,763.39 £6,306.45 £6,306.45 £1,929.28 £86.03 £2,015.31 £0.00 |
Year end date 30th April 2023 FY 21/22 Unrestricted Funds £ £14,611.61 (£5,908.50) £8,703.11 £4,060.28 £12,763.39 £6,306.45 £6,306.45 £1,929.28 £86.03 £2,015.31 £0.00 |
For the Year from |
Year start date | Year start date | Year end date 30th April 2023 FY 21/22 Unrestricted Funds £ (£978.26) (£1,048.68) (£131.00) (£103.18) (£2,261.12) (£663.51) (£7,290.00) (£513.77) (£663.39) (£9,130.67) (£4,766.16) (£4,766.16) (£736.17) (£736.17) (£16,894.12) (£16,894.12) £4,191.03 |
For the | Year from | Year start date | Year start date | Year end date |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 1st May 2022 | TO | 30th April 2023 | 1st May 2022 | TO | 30th April 2023 | 1st May 2022 | TO | 30th April 2023 | |||||
| Receipts and Payments | Receipts and Payments | Receipts and Payments | |||||||||||
| Receipts | FY 22/23 Unrestricted Funds £ £17,784.94 (£7,371.00) £10,413.94 £4,907.76 £72.00 £15,393.70 £16,915.06 £991.60 £17,906.66 £2,342.60 £1,836.92 £2,303.94 £1,021.20 £50.13 £257.35 £0.00 £7,812.14 £0.00 |
Payments | FY 22/23 Unrestricted Funds £ (£1,741.09) (£1,157.67) (£463.51) (£131.00) (£220.27) (£3,713.54) (£2,516.06) (£14,777.69) (£649.71) (£150.00) (£18,093.46) (£15,209.55) (£721.49) (£15,931.04) (£333.64) (£945.44) (£676.77) (£1,955.85) |
Cash funds | FY 22/23 Unrestricted Funds £ 28,112.85 £ 299.69 £ 28,412.54 £ 2,170.00 £ 908.00 £ 1,000.00 £ 1,750.00 £ 3,852.00 £ 1,000.00 £ 1,000.00 £ 1,000.00 £ 800.00 £ 500.00 £ 500.00 £ 1,000.00 £ 15,480.00 £ - £ Print name |
FY 21/22 Unrestricted Funds £ |
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| Donations, legacies and similar income | Charitable Payments | Bank Current Account ClosingBalance 30th | April | 28,112.85 £ |
£26,263.19 | ||||||||
| Membershipsubscriptions and annual fees | £17,784.94 | Activities | (£1,741.09) | Cash/Floats | 299.69 £ |
£552.28 | |||||||
| Less: Membershipsubscriptionspaid on to District | (£7,371.00) | Badges | (£1,157.67) | Total Cash Funds Net change 21/22 to 22/23 |
28,412.54 £ |
26,815.47 £ |
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| Groupcontributions for extraordinarycamps (1) |
(£463.51) | 1,597.07 £ |
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| Net membershipsubscriptions retained | £10,413.94 | Online Scout Manager Fees | (£131.00) | ||||||||||
| Donations and Gift Aid (1) |
£4,907.76 | Online Scout Manager Transaction Fees | (£220.27) | Non monetary assets for charity's own us | e | ||||||||
| Bank compensation (2) |
£72.00 | Remembrance DayWreaths | Fixed Assets(Estimated Value > £5 | 00) | |||||||||
| Total Subscriptions and Other Contributions | £15,393.70 | Youth Programme and Activities Expenditure | (£3,713.54) | Cinders Proparne Gas BBQSlimflogTG160 | 2,170.00 £ |
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| New Equipment (2) |
(£2,516.06) | New Tents Spring2020 x10 | 908.00 £ |
£908.00 | |||||||||
| Camps | £16,915.06 | Equipment repair | Container 2 May2019 | 1,000.00 £ |
£1,000.00 | ||||||||
| Other Activities(egAGM water activity) | £991.60 | Hall Hire & Stores (3) |
(£14,777.69) | New Tents Summer 2018(5purple) | 1,750.00 £ |
£1,750.00 | |||||||
| Receipts for Other Activities | £17,906.66 | Insurance | (£649.71) | New Tents Summer 2017 | 3,852.00 £ |
£3,852.00 | |||||||
| Other Costs (4) |
(£150.00) | New Trailer May15 | 1,000.00 £ |
£1,000.00 | |||||||||
| Group Running Expenditure | (£18,093.46) | New Tents(x5)August15 | 1,000.00 £ |
£1,000.00 | |||||||||
| Cost of Camps | (£15,209.55) | New BBQDec15 | 1,000.00 £ |
£1,000.00 | |||||||||
| Fundraising Receipts | Other Activities - egAGM water activity (5) |
(£721.49) | Niger Tent(x4) | 800.00 £ |
£800.00 | ||||||||
| FundraisingReceipts | Cost of Other Activities | (£15,931.04) | Mess Tent | 500.00 £ |
£500.00 | ||||||||
| Wokingham Fun DayBBQ | £2,342.60 | Fundraising Expenditure | Marquee | 500.00 £ |
£500.00 | ||||||||
| Winnersh Fete BBQ | £1,836.92 | Wokingham Fun DayBBQ | (£333.64) | 2014/15 asset value | |||||||||
| Wokingham Car Show | £2,303.94 | Winnersh Fete BBQ | (£945.44) | Container | 1,000.00 £ |
£1,000.00 | |||||||
| Tesco BagPack | £1,021.20 | Wokingham Car Show | (£676.77) | Sub Total | 15,480.00 £ |
13,310.00 £ |
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| Amazon Smile | £50.13 | Liabilities | |||||||||||
| Much Loved (3) |
£257.35 | ||||||||||||
| Commission from District Scout ShopSales | £0.00 | ||||||||||||
| Sub Total | - £ |
- £ |
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| Signature | |||||||||||||
| Total Fundraising | £7,812.14 | ||||||||||||
| Other Income | Total Fundraising Expenditure | (£1,955.85) | |||||||||||
| Other Expenditure | |||||||||||||
| Total Other Income | £0.00 | Chair | |||||||||||
| Total Income | £41,112.50 | £21,085.15 | Total Gross Expenditure | (£39,693.89) | (£16,894.12) | GSL | |||||||
| £178.46 | |||||||||||||
| Asset and investment sales,etc. (4) |
£178.46 | Asset and investmentpurchases,etc. | |||||||||||
| Total Receipts | £41,290.96 | £21,085.15 | Total Expenditure | (£39,693.89) | (£16,894.12) | ||||||||
| Net of receipts/(payments) | £1,597.07 |
Notes
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Gift aid £4,778.41 claimed for 2021 & 2022
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1
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2 Lloyds compensation paid for excessive delay in adding new account signatory 3 Donations in memory of Christopher (Doc) Wootton 4 Proceeds of horse box sale
Notes
Individual contributions to Jamboree and Alps camps for Shave, Grafham, Minter & Vass
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1
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Commerial grade BBQ for fundraising (£2,169.98), mini-freezer, refurbished laptops for IT activities, raquet sports net Dinton room hire & first aid kit supplies
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2
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3
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4 Uniform, auditor thanks, funeral flowers 5 2022 AGM room hire & activity