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2021-09-30-accounts

021Examiner’s unqualified report

Independent Examiner’s Report to the Trustees of Devon Beekeeper Association

I report on the accounts of the Association for the year ended 30[th] September 2021,
which are set out on pages 2 to 8.

Respective responsibilities of trustees and examiner

As the charity’s trustees you are responsible for the preparation of the accounts;
you consider that the audit requirement of section 43(2) of the Charities Act 1993
(the Act) does not apply.  It is my responsibility to state, based on procedures
specified in the General Directions given by the Charity Commissioners under
section 43 (7) (b) of the Act, whether matters have come to my attention.

Basis of independent examiner’s report

My examination was carried out in accordance with the General Directions given by
the Charity Commissioners.  An examination includes a review of the accounting
records kept by the charity and a comparison of accounts presented with those
records.  It also includes consideration of any unusual items or disclosures in the
accounts and seeking explanations from you as trustees concerning any such matters.
The procedures undertaken do not provide all the evidence that would be required in
an audit, and consequently I do not express an audit opinion on the view given by
the accounts.

Independent examiner’s statement

About my examination, no matter has come to my attention:

have not been met; or

Apex Accounting Services
5 Lockyer Mews
Paddons Row
TAVISTOCK
Devon
PL19 0HF

13[th] December 2021

- COUNTY GENERAL ACCOUNT 1

2021 2020
INCOME
Interest Received gross 1 33
Autumn Lecture - -
DBKA Levy on Branches 5,226 4,988
BBKA Capitation Fees 25,159 24,247
BBKA Voluntary Conts Rec’d - -
BKQ from Branches - -
DBKA Levy on Branches for IMYB 2017 - -
Special Events - -
President’s Fund 353 215
Members day Raffle - 702
AHAT - 381
Other Income 5 44
Gift Aid: 9,479 9,200
Submitted to Branches 9,479 - 9,193 7
------ ------
30,744 30,617
EXPENDITURE
BBKA Capitation Fees 25,159 24,247
President’s Day, AGM & Meeting 108 851
Postage, Telephone & Stationery 21 7
Subscriptions & Donation 50 213
Officers Travelling Expenses - 304
Education & Examinations 300 -
Auditors Fee 366 345
Yearbook Expenses - -
BBKA Research Fund Conts - -
Website Maintenance 141 55
DBKA Contribution to IMYB 2017 - -
Guest Lecture - -
Special Event - -
BKQ Subscriptions - -
President’s Fund - 770
AHAT 703 87
Sundry Expenses 108 26,956 - 26,879
---------------- ----------------
(DEFICIT)/SURPLUS FOR YEAR 3,788 3,738
====== ======

- DEVON COUNTY SHOW ACCOUNT 2

2021 2020
INCOME
Honey & Product Sales 6,664 -
Honey Tasting – Sales 1,226 -
Candle Rolling 1,488 -
Commissions/Rents 1,198 -
------ ------
10,576 -
EXPENDITURE
Honey Sales – Supplies 5,459 -
Honey Tasting – Supplies 588 -
Candle Rolling 114 359
Admissions, Membership, etc 81 81
Prize Money 726 -
Miscellaneous 608 520
Insurance 458 454
Equipment & Transport Hire -
8,034		 -
1,414
--------------- ---------------
SURPLUS/(DEFICIT) FOR THE YEAR 2,542 (1,414)
===== ======
NOTES
1. Capital reserve:- Balance 30/09/20 ( 422) 1,430
Asset Expenditure 2021 ( 234) ( 438)
------ ------
( 656) 992
Surplus/(Deficit) 2,542 (1,414)
------ ------
Balance 30/09/2021 1,886 ( 422)
====== ======
BEEKEEPING MAGAZINE BEEKEEPING MAGAZINE - ACCOUNT - ACCOUNT 3
2021 2020
INCOME
DBKA Members Subs 12,475 11,966
Independent Subscribers 251 286
Advertising Revenue 3,060 2,336
Branch Contribution to distribution - -
------ ------
15,786 14,588
EXPENDITURE
Printing Costs 7,011 6,253
Direct Mailing of Magazine 7,276 6,510
Editors Expenses 111 72
Ind Subs Secs Expenses 230 150
Miscellaneous Expenses 315 14,943 - 12,985
--------------- ---------------
SURPLUS/(DEFICIT) FOR THE YEAR 843 1,603
===== =====

STATEMENT OF CONSOLIDATED MONETARY ASSETS AND LIABILITIES

2021 2020
Bank & Cash at 30/09/2020 168,592 145,693
County General - Account 1 3,788 3,738
Devon County Show - Account 2 2,542 (1,414)
Beekeeping Magazine - Account 3 843 1,603
Capital Reserves Transfers - Devon County Show ( 234) ( 438)
Branches Surplus/(Deficit) 4,380 19,412
Adjustment ( 2) ( 2)
------- -------
Bank & Cash at 30/09/2021 179,909 168,592
======= =======
Bank & Cash at 30/09/2021 – County 44,600 37,663
- Branches 135,309 130,929
------- -------
179,909 168,592
======= =======
Debtors 662 -
LIABILITIES
Sundry Creditors 174 1,574

STATEMENT OF CONSOLIDATED NON MONETARY ASSETS

2021 2020
Trophies 23,991 24,737
Books & Videos 3,424 3,602
Apiary Equipment 41,173 40,025
Stocks (Honey, Labels, Chemicals, etc) 5,991 5,219
Sundries 23,809 25,235
Investment in Bee Craft Ltd 1 1
------- -------
98,389 98,819

BRANCH INCOME AND EXPENDITURE ACCOUNT

2021 2021 2020 2020
INCOME
Subs Including BDI 48,099 46,122
Extra BDI 2,032 1,867
BBKA Research Fund Donations - 24
Gift Aid Refunds 9,480 9,192
Interest Paid Gross 26 125
Apiary & Other Sales 10,656 18,406
Other Donations 2,533 2,394
Training Courses 8,384 21,074
Sundry Income 12,816 16,671
BKQ - -
DBKA Research/President’s Fund 194 195
Adjustment ( 6) ( 1)
------- -------
94,214 116,069
EXPENDITURE
BDI 4,547 4,037
BBKA Capitation 25,160 24,250
DBKA Levy 5,127 4,989
Beekeeping Magazine 12,478 11,968
Apiary Expenses 16,840 22,582
Officers’ Expenses 93 608
DBKA Research/President’s Fund 194 216
Donations 60 60
Training Courses 2,965 3,895
IMYB - -
Sundries 22,377 24,059
BKQ - -
Corrections & Rounding Adjustments ( 7) 89,834 ( 7) 96,657
---------------- ----------------
SURPLUS/(DEFICIT) FOR THE YEAR 4,380 19,412
======= ======
MONETARY ASSETS
Bank & Cash as at 30.09.2020 130,929 111,517
Add surplus/(deduct deficit) for year 4,380 19,412
------- -------
Bank & Cash as at 30.09.2021 135,309 130,929
------- -------
Debtors 662 -
LIABILITIES
Sundry Creditors 174 1,574
NON MONETARY ASSETS
Apiary & Other Equipment 41,173 40,025
Books & Videos 3,424 3,602
Trophies 16,846 17,592
Stocks 5,991 5,219
Other Equipment 14,426 15,907
Sundries 6,530 6,500
------- -------
88,390 88,845
======= =======

- STATEMENT OF MONETARY ASSETS AND LIABILITIES COUNTY

2021 2020
Bank & Cash at 01/10/2020 37,663 34,176
County General - Account 1 3,788 3,738
Devon County Show - Account 2 2,542 (1,414)
- Capital Exp. ( 234) ( 438)
Beekeeping Magazine - Account 3 843 1,603
Adjustment ( 2) ( 2)
------ ------
Bank & Cash at 30/09/2021 44,600 37,663
====== ======
Bank C/A 12,496 4,560
Bank Savings 32,104 33,103
------ ------
44,600 37,663
====== ======
Debtors - -
Creditors - -
Adverts in advance - -
STATEMENT OF NON MONETARY ASSETS- COUNTY STATEMENT OF NON MONETARY ASSETS- COUNTY
Trophies 7,145 7,145
Equipment – DCS sundries 2,853 2,828
Investment in Bee Craft Ltd 1 1
------ ------
9,999 9,974
====== ======

DEVON BEEKEEPERS ASSOCIATION

ACCOUNTS FOR THE YEAR ENDED
30[TH]SEPTEMBER 2021

Prepared By:

APEX ACCOUNTING SERVICES

5 Lockyer Mews
Paddons Row
TAVISTOCK
Devon
PL19 0HF

13[th] December 2021

DEVON BEEKEEPERS’ ASSOCIATION

Registered Charity No 270675

General Secretary - Barry Neal, 10 Oak Tree Road, Whitehill, Bordon GU35 9DF 01420-473522; 07789-435477; gen.sec.dbka@gmail.com

General Secretary's Annual Report 2021 on behalf of the Executive Council

The Chairman, Viv Thorn, welcomed everyone to the 2020 DBD, and went on to say “I am delighted that so many of you have made the effort this year to attend the AGM. I think we can all agree that it has been a very challenging year for everyone, but I have been impressed that so many of you have embraced new technologies so that we can keep in touch, today being an example of this. It is also heartening to know how much support there is out there for our fellow beekeepers, and members have gone the extra mile to ensure that vulnerable members and their bees have been cared for throughout the county.” “It is also good to know that all but one branch has been able to run their branch AGMs by Zoom and that the process of governance will continue robustly into this coming year. Thanks must go to all our branch officers and committees for all the hard work and time they continue to give to DBKA. We know that you do not always receive the appreciation you deserve, and sometimes are the first to be criticised when things go wrong, but your continued efforts are valued.”

EC Meetings - there had been 5 virtual EC meetings conducted on Zoom.

Asian Hornet (AH) - the AH continues to maintain a high profile. Although there have been very few reports this year across the country of AH sightings, our AH Action Teams continue to develop their preparedness and are working with neighbouring Associations to ensure a consistent approach across the South West. The EPICollect database was now being used for AH work.

Devon Beekeepers’ Day (DBD)/AGM - the DBD will be an on-line AGM followed by lectures from Anne Rowberry and Jo Widdicombe.

National Honey Show (NHS) - our representatives on the Council are Chris Utting & Jack Mummery. BeeCraft Magazine - we are the holder of 84 shares in this magazine and the 3 required trustees had been appointed by the EC as shareholders - Alan Binge, Tony Lindsell, and Viv Thorn.

Training & Education - the Education Sub-Committee produced a pan-Devon on-Line Beginners Course which started in January 2021.

Devon County Show (DCS) - the DCS went ahead this year with some restrictions, and DBKA held its second virtual Honey Show.

South-West Beekeepers’ Forum (SWBKF) - three meetings had been held during the year; all on-line. At the November meeting Tony Lindsell handed over the chairmanship to Chris Smith.

Branches - Branches had responded very well to the restrictions on activity imposed by the pandemic. Committee meetings and Branch events had been held on Zoom. Most Branches will be offering on-line winter programmes and forums.

BBKA Annual Delegate Meeting (ADM) - this was held virtually via Zoom with pre-meeting elections being held - for Trustees & Exam Board members - on-line for the first time. The 2022 ADM will be a hybrid meeting (face-to-face and virtual) with the same pre-meeting elections procedure. DBKA has submitted 3 propositions on Honey Adulteration for delegate consideration at the meeting.

Beekeeping Magazine - throughout the year EC delegates have had extensive discussions on the future format of Beekeeping Magazine. Beekeeping Magazine itself has contained some information on the discussions. When the AGM is finished our Chairman, Viv Thorn, will present the latest position on the magazine’s future. It has also been agreed that there is no further need for an International Subscriber offer for the magazine.

Barry Neal General Secretary

1[st] December 2021

DBKA AGM Ann Report 2021