## **DEVON BEEKEEPERS’ ASSOCIATION** 

Registered Charity No 270675 

General Secretary - Barry Neal, Badgers Barn, Withacott, Langtree, Torrington EX38 8NL 01805-601715; 07789-435477; _gen.sec.dbka@gmail.com_ 

## **General Secretary's Annual Report 2020 on behalf of the Executive Council** 

The DBKA President, Chris Smith welcomed everyone to the 2019 Devon Beekeepers’ Day (DBD) and mentioned that it was an opportunity to recognise the significant achievements of members throughout the previous year. DBKA was the oldest beekeeping association in the world, and this would be the 144[th] (formerly President’s) Day, and the 3[rd] DBD. He thanked the 5 Branches there for the quality of their exhibits, and also thanked the NBU, St Johns Nurseries, the AHAT Team, and the Bumblebee Conservation Trust for their stands. He welcomed the speakers and briefly mentioned the order of the day. The proceeds from the raffle were shared between DBKA General Funds and the President’s Fund. The President’s Fund had recently made a donation of £500 to Bees for Development. The donation would be subject to matched funding through the Big Give Programme. 

**EC Meetings** - there had been 5 EC meetings in 2020; one at Betty Cottles Inn, Okehampton and, as a result of the pandemic, 4 virtual meetings conducted on Zoom 

**DBKA Governing Document** - a minor amendment to the Document had been made. 

**eR2** - the BBKA eR2 system had continued to see improvements and additional functions during the year. The introduction of on-line membership had seemed to go well. 

**Asian Hornet (AH)** - the AH continued to maintain a high profile. Although very few reports this year across the country of AH sightings, our AH Action Teams continue to develop their preparedness and are working with neighbouring Associations to ensure a consistent approach across the South West. The EPICollect database was now being used for AH work. 

**Devon Beekeepers’ Day (DBD)/AGM** - due to the pandemic it has not been possible to have a DBD in 2020. An on-line AGM followed by a lecture from Lynne Ingram, Somerset Beekeepers, would be held instead. 

**National Honey Show (NHS)** - the NHS was cancelled this year and replaced by a short on-line event. We are represented on the NHS Council by Chris Utting and Jack Mummery. 

**BeeCraft Magazine** - we are the holder of 84 shares in this magazine and the 3 required trustees had been appointed by the EC as shareholders - Alan Binge, Tony Lindsell, and Viv Thorn. 

**Training & Educational** - the Education Sub-Committee has produced a pan-Devon on-Line Beginners Course which will start in January 2021. 

**Devon County Show (DCS)** - the DCS was cancelled this year due to the pandemic, but DBKA held a virtual Honey Show which proved to be a great success. This may become an additional feature in future years. 

**South-West Beekeepers’ Forum (SWBKF)** - three meetings had been held during the year; one in Somerset, and 2 on-line. Chairmanship of the forum has been handed to Devon for the next 3 years, and this will be shared by Tony Lindsell, our President, and Chris Smith, our immediate past-President. **Branches** - Branches had responded very well to the restrictions on activity imposed by the pandemic. Committee meetings and Branch events had been held on Zoom. As we go into the winter most Branches will be offering on-line winter programmes and forums. 


_**Barry Neal**_ General Secretary 

30[th] November 2020 



## **`Examiner’s unqualified report`** 

## **`Independent Examiner’s Report to the Trustees of Devon Beekeeper Association`** 

```
I report on the accounts of the Association for the year ended 30[th] September 2020,
which are set out on pages 2 to 8.
```

## **`Respective responsibilities of trustees and examiner`** 

```
As the charity’s trustees you are responsible for the preparation of the accounts;
you consider that the audit requirement of section 43(2) of the Charities Act 1993
(the Act) does not apply.  It is my responsibility to state, based on procedures
specified in the General Directions given by the Charity Commissioners under
section 43 (7) (b) of the Act, whether matters have come to my attention.
```

## **`Basis of independent examiner’s report`** 

```
My examination was carried out in accordance with the General Directions given by
the Charity Commissioners.  An examination includes a review of the accounting
records kept by the charity and a comparison of accounts presented with those
records.  It also includes consideration of any unusual items or disclosures in the
accounts and seeking explanations from you as trustees concerning any such matters.
The procedures undertaken do not provide all the evidence that would be required in
an audit, and consequently I do not express an audit opinion on the view given by
the accounts.
```

## **`Independent examiner’s statement`** 

```
About my examination, no matter has come to my attention:
```

- `(1) which gives me reasonable cause to believe that in any material respect the requirements` 

- `to keep accounting records in accordance with section 41 of the Act; and` 

- `to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act` 

```
have not been met; or
```

- `(2) to which, in my opinion, attention should be drawn to enable a proper understanding of the accounts to be reached.` 

```
Apex Accounting & Payroll Services
5 Lockyer Mews
Paddons Row
TAVISTOCK
Devon
PL19 0HF
```

```
30[th] November 2020
```



## **`- COUNTY GENERAL ACCOUNT 1`** 

|||**`2020`**||**`2019`**||
|---|---|---|---|---|---|
|**`INCOME`**||||||
|`Interest Received gross`||`33`|||`36`|
|`Autumn Lecture`||`-`|||`350`|
|`DBKA Levy on Branches`||`4,988`|||`4,587`|
|`BBKA Capitation Fees`||`24,247`||`21,911`||
|`BBKA Voluntary Conts Rec’d`||`-`|||`-`|
|`BKQ from Branches`||`-`|||`3,205`|
|`DBKA Levy on Branches for IMYB 2017`||`-`|||`-`|
|`Guest Lecture`||`-`|||`-`|
|`Special Events`||`-`|||`-`|
|`President’s Fund`||`215`|||`443`|
|`Members day Raffle`||`702`|||`725`|
|`AHAT`||`381`|||`2,500`|
|`Other Income`||`44`|||`183`|
|`Gift Aid:`|`9,200`||`7,753`|||
|`Submitted to Branches`|`9,193`|`7`|`7,727`||`26`|
|||`------`||`------`||
|||`30,617`||`33,966`||
|**`EXPENDITURE`**||||||
|`BBKA Capitation Fees`|`24,247`||`21,911`|||
|`President’s Day, AGM & Meeting`|`851`||`831`|||
|`Postage, Telephone & Stationery`|`7`||`42`|||
|`Subscriptions & Donation`|`213`||`746`|||
|`Officers Travelling Expenses`|`304`||`1,388`|||
|`Education & Examinations`|`-`||`49`|||
|`Auditors Fee`|`345`||`330`|||
|`Yearbook Expenses`|`-`||`-`|||
|`BBKA Research Fund Conts`|`-`||`-`|||
|`Website Maintenance`|`55`||`56`|||
|`DBKA Contribution to IMYB 2017`|`-`||`-`|||
|`Guest Lecture`|`-`||`-`|||
|`Special Event`|`-`||`-`|||
|`BKQ Subscriptions`|`-`||`3,310`|||
|`President’s Fund`|`770`||`457`|||
|`AHAT`|`87`||`1,097`|||
|`Sundry Expenses`|`-`|`26,879`|`414`|`30,631`||
||`----------------`||`----------------`|||
|**`(DEFICIT)/SURPLUS FOR YEAR`**||`3,738`|||`3,335`|
|||`======`||`======`||





## **`- DEVON COUNTY SHOW ACCOUNT 2`** 

||||**`2020`**||**`2019`**|**`2019`**|
|---|---|---|---|---|---|---|
|**`INCOME`**|||||||
|`Honey & Product Sales`|||`-`|||`6,429`|
|`Honey Tasting – Sales`|||`-`|||`2,115`|
|`Candle Rolling`|||`-`|||`1,688`|
|`Commissions/Rents`|||`-`|||`421`|
||||`-----`|||`------`|
||||`-`|||`10,653`|
|**`EXPENDITURE`**|||||||
|`Honey Sales – Supplies`||`-`||`5,131`|||
|`Honey Tasting – Supplies`||`-`||`380`|||
|`Candle Rolling`||`359`||`416`|||
|`Admissions, Membership, etc`||`81`||`81`|||
|`Prize Money`||`-`||`920`|||
|`Miscellaneous`||`520`||`704`|||
|`Insurance`||`454`||`461`|||
|`Equipment & Transport`|`Hire`|`-`|`1,414`|`-`||`8,093`|
|||`---------------`||`---------------`|||
|**`SURPLUS/(DEFICIT) FOR THE YEAR`**|||`(1,414)`|||`2,560`|
||||`=====`|||`======`|
|**`NOTES`**|||||||
|`1. Capital reserve:-`|`Balance 30/09/19`||`1,430`|||`(  805)`|
||`Asset Expenditure`|`2020`|`(  438)`|||`(  325)`|
||||`------`|||`------`|
||||`992`|||`(1,130)`|
|`Surplus/(Deficit)`|||`(1,414)`|||`2,560`|
||||`------`|||`------`|
||`Balance 30/09/2020`||`(  422)`|||`1,430`|
||||`======`|||`======`|
|**`BEEKEEPING MAGAZINE`**|||**`- ACCOUNT`**||**`3`**||
||||**`2020`**||**`2019`**||
|**`INCOME`**|||||||
|`DBKA Members Subs`|||`11,966`|||`10,911`|
|`Independent Subscribers`|||`286`|||`315`|
|`Advertising Revenue`|||`2,336`|||`2,600`|
|`Branch Contribution to`|`distribution`||`-`|||`-`|
||||`------`|||`------`|
||||`14,588`|||`13,826`|
|**`EXPENDITURE`**|||||||
|`Printing Costs`||`6,253`||`6,079`|||
|`Direct Mailing of Magazine`||`6,510`||`5,907`|||
|`Editors Expenses`||`72`||`312`|||
|`Ind Subs Secs Expenses`||`150`||`123`|||
|`Miscellaneous Expenses`||`-`|`12,985`|`19`||`12,440`|
|||`---------------`||`---------------`|||
|**`SURPLUS/(DEFICIT) FOR THE YEAR`**|||`1,603`|||`1,386`|
||||`=====`|||`=====`|





## **`STATEMENT OF CONSOLIDATED MONETARY ASSETS AND LIABILITIES`** 

|||**`2020`**|**`2019`**|
|---|---|---|---|
|`Bank & Cash at 30/09/2019`||`145,693`|`132,616`|
|`County General - Account 1`||`3,738`|`3,335`|
|`Devon County Show - Account 2`||`(1,414)`|`2,560`|
|`Beekeeping Magazine - Account 3`||`1,603`|`1,386`|
|`Capital Reserves Transfers`|`- Devon County Show`|`(  438)`|`(  325)`|
|`Branches Surplus/(Deficit)`||`19,412`|`6,121`|
|`Adjustment`||`(    2)`|`-`|
|||`-------`|`-------`|
|`Bank & Cash at 30/09/2020`||`168,592`|`145,693`|
|||`=======`|`=======`|
|`Bank & Cash at 30/09/2020`|`– County`|`37,663`|`34,176`|
||`- Branches`|`130,929`|`111,517`|
|||`-------`|`-------`|
|||`168,592`|`145,693`|
|||`=======`|`=======`|
|`Debtors`||`-`|`-`|
|**`LIABILITIES`**||||
|`Sundry Creditors`||`1,574`|`1,056`|



## **`STATEMENT OF CONSOLIDATED NON MONETARY ASSETS`** 

||**`2020`**|**`2019`**|
|---|---|---|
|`Trophies`|`24,737`|`25,532`|
|`Books & Videos`|`3,602`|`3,915`|
|`Apiary Equipment`|`40,025`|`41,801`|
|`Stocks (Honey, Labels, Chemicals, etc)`|`5,219`|`8,090`|
|`Sundries`|`25,235`|`21,296`|
|`Investment in Bee Craft Ltd`|`1`|`1`|
||`-------`|`-------`|
||`98,819`|`100,635`|





## **`BRANCH INCOME AND EXPENDITURE ACCOUNT`** 

||**`2020`**||**`2019`**|**`2019`**|
|---|---|---|---|---|
|**`INCOME`**|||||
|`Subs Including BDI`||`46,122`||`42,579`|
|`Extra BDI`||`1,867`||`1,666`|
|`BBKA Research Fund Donations`||`24`||`18`|
|`Gift Aid Refunds`||`9,192`||`7,727`|
|`Interest Paid Gross`||`125`||`117`|
|`Apiary & Other Sales`||`18,406`||`16,565`|
|`Other Donations`||`2,394`||`6,638`|
|`Training Courses`||`21,074`||`14,884`|
|`Sundry Income`||`16,671`||`16,349`|
|`BKQ`||`-`||`2,985`|
|`DBKA Research/President’s Fund`||`195`||`287`|
|`Adjustment`|`(`|`1)`||`(    4)`|
||`-------`|||`-------`|
||`116,069`|||`109,811`|
|**`EXPENDITURE`**|||||
|`BDI`|`4,037`||`3,741`||
|`BBKA Capitation`|`24,250`||`21,914`||
|`DBKA Levy`|`4,989`||`5,341`||
|`Beekeeping Magazine`|`11,968`||`10,161`||
|`Apiary Expenses`|`22,582`||`25,555`||
|`Officers’ Expenses`|`608`||`575`||
|`DBKA Research/President’s Fund`|`216`||`369`||
|`Donations`|`60`||`145`||
|`Training Courses`|`3,895`||`4,392`||
|`IMYB`|`-`||`-`||
|`Sundries`|`24,059`||`28,296`||
|`BKQ`|`-`||`3,205`||
|`Corrections & Rounding Adjustments`|`(    7)`|`96,657`|`(    4)`|`103,690`|
||`----------------`||`----------------`||
|**`SURPLUS/(DEFICIT) FOR THE YEAR`**||`19,412`||`6,121`|
||`=======`|||`======`|
|**`MONETARY ASSETS`**|||||
|`Bank & Cash as at 30.09.2019`|`111,517`||`105,396`||
|`Add surplus/(deduct deficit) for year`|`19,412`||`6,121`||
||`-------`||`-------`||
|`Bank & Cash as at 30.09.2020`|`130,929`||`111,517`||
||`-------`||`-------`||
|`Debtors`|`-`||`-`||
|**`LIABILITIES`**|||||
|`Sundry Creditors`|`1,574`||`1,056`||
|**`NON MONETARY ASSETS`**|||||
|`Apiary & Other Equipment`|`40,025`||`41,801`||
|`Books & Videos`|`3,602`||`3,915`||
|`Trophies`|`17,592`||`18,387`||
|`Stocks`|`5,219`||`8,090`||
|`Other Equipment`|`15,907`||`12,966`||
|`Sundries`|`6,500`||`5,085`||
||`-------`||`-------`||
||`88,845`||`90,244`||
||`=======`||`=======`||





## **`- STATEMENT OF MONETARY ASSETS AND LIABILITIES COUNTY`** 

|||**`2020`**|**`2019`**|
|---|---|---|---|
|`Bank & Cash at`|`01/10/2019`|`34,176`|`27,221`|
|`County General`|`- Account 1`|`3,738`|`3,335`|
|`Devon County Show - Account 2`||`(1,414)`|`2,560`|
||`- Capital Exp.`|`(  438)`|`(  325)`|
|`Beekeeping Magazine - Account 3`||`1,603`|`1,386`|
|`Adjustment`||`(    2)`|`(    1)`|
|||`------`|`------`|
|`Bank & Cash at`|`30/09/2020`|`37,663`|`34,176`|
|||`======`|`======`|
|`Bank C/A`||`4,560`|`8,606`|
|`Bank Savings`||`33,103`|`25,570`|
|||`------`|`------`|
|||`37,663`|`34,176`|
|||`======`|`======`|
|`Debtors`||`-`|`-`|
|`Creditors`||`-`|`-`|
|`Adverts in advance`||`-`|`-`|



|**`STATEMENT OF NON MONETARY ASSETS- COUNTY`**|**`STATEMENT OF NON MONETARY ASSETS- COUNTY`**||
|---|---|---|
|`Trophies`|`7,145`|`7,145`|
|`Equipment – DCS sundries`|`2,828`|`3,245`|
|`Investment in Bee Craft Ltd`|`1`|`1`|
||`------`|`------`|
||`9,974`|`10,391`|
||`======`|`======`|





## **`DEVON BEEKEEPERS ASSOCIATION`** 

```
ACCOUNTS FOR THE YEAR ENDED
30[TH]SEPTEMBER 2020
```

## **`Prepared By:`** 

```
APEX ACCOUNTING & PAYROLL SERVICES
```

```
5 Lockyer Mews
Paddons Row
TAVISTOCK
Devon
PL19 0HF
```

```
30[th] November 2020
```