ONGAR AND DISTRICT COMMUNITY ASSOCIATION
TRUSTEES ANNUAL REPORT
The Trustees present their report with the unaudited financial statements of the charity for the year ended 31[st] March 2025.
REFERENCE AND ADMINISTRATIVE DETAILS
Charity No.: 270668 (England and Wales) Principal Office: The Budworth Hall, High Street, Ongar, Essex, CM5 9JG Trustees: Mr. D J De O Irving (appointed 13[th] August, 2011) Mr. S Watson (appointed 1[st] November 2023) Mr. P. Ivey-Ray (appointed 1[st] September 2024)
Key Management Personnel
Chair Mr. P. S. Keska Treasurer Mr. R. Picking Accountants Forest Accountancy Services Ltd., Unit 1c Suffolk House Business Park, Ashwells Road, Pilgrim’s Hatch, Brentwood, Essex, CM15 9SG Bankers The Co-Operative Bank p.l.c. P.O. Box 101, 1 Balloon Street, Manchester, M60 4EP
Objectives and Activities
To promote the benefits of the inhabitants of Ongar and the neighbourhood, without distinction of sex, sexual orientation, race, or of political, religious or other opinions, by associating the local authorities, voluntary organisations and inhabitants, in a common effort to provide facilities in the interests of social welfare for recreation and leisure time occupation with the object of improving the conditions of life of the said inhabitants and to establish or to secure the establishment of a Community Cantre and to maintain, manage, or to co-operate with any local statutory authority in the maintenance and management of, such a Centre for the activities promoted by the Association and its constituent bodies in furtherance of the aforementioned objects.
The main activities undertaken in relation to those purposes are the hiring of the Ballroom, Concert Room and Meeting Room and the rent of the Coffee Bar and restaurant contained
within the Budworth Hall. The Trustees have given due consideration to the Charity Commission’s guidance on the public benefit requirement contained in the Charity Commission’s documents, PB1, PB2 and PB3.
Achievements and Performance
The Charity has made major improvements to the Ballroom, including making the room more accessible to less-abled bodied persons and continues to improve the property both in providing facilities for all persons and the décor of the building.
One room is given over to an exhibition on the history of Ongar, presented by the Ongar Millenium History Society and this room is opened to the public on a regular basis. No charge is made by the management committee to the Ongar Millenium History Society for this facility.
The Charity continues to market the halls to residents, local sports and social organisations and local schools. The funds generated from these activities enable the Trustees to continue the upkeep and maintenance, and make the necessary improvements to the facilities within this Grade II listed building.
Financial Review
The financial results for the year ended 31[st] March 2025 were as expected.
The Charity’s trading company, The Budworth Trading Company Limited, operates the bar contained within the building and the profits arising from this trade are donated to the Charity to assist with the Charity’s objectives.
Reserves are held for the continued maintenance, upkeep and improvement of the building.
Structure, Governance and Management
The Ongar and District Community Association is an unincorporated charity and is governed by the Constitution, drawn up on 17[th] October 1996.
The methods adopted for the recruitment and appointment of new trustees are to advertise within Ongar and the neighbourhood and then for existing Trustees and the Executive Council members will confer and, where more than one person has applied for appointment, a vote will be taken and a majority decision reached.
Statement of Trustees’ responsibilities in relation to the financial statements
The Trustees are responsible for preparing a trustees’ annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (UK Generally Accepted Accounting Practice).
The Trustees are responsible for keeping proper records that disclose with reasonable accuracy at any time, the financial position of the charity and to enable them to ensure that
the financial statements comply with the Charities Act, 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the Trust deed and the Constitution.
The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities. The Trustees are also responsible for compliance with all health and safety regulations and ensuring that there is no discrimination of any sort of the users of the Charity’s facilities.
Signed on behalf of the Charity’s Trustees
Mr. S. Watson
23[rd] October 2025
ONGAR AND DISTRICT COMMUNITY ASSOCIATION
Statement of Financial Activities for the 12 months to 31st March 2025
| Notes Incoming Resources Charitable trading income 2 Donations & Other Income Affiliations & Membership Fees Investment Income 3 Total Incoming Resources Resources Expended Purchases Salaries 5 Contractor Building Services Light and heat Rates and water Repairs Telephone and postage Printing and stationery Insurance and licences Accountancy Consultancy Depreciation Sundry expenses Bank charges Website Advertising Subscriptions and donations Cleaning Total Resources Expended Net incoming resources before transfers 4 Unrestricted Funds at 1st April Unrestricted Funds at 31st March |
Unrestricted Funds £ 41,281 49,863 150 419 91,713 142 7,838 3,390 11,955 1,105 12,511 1,081 43 7,968 5,646 0 14,408 0 0 344 0 25 1,767 68,223 23,490 124,522 £148,011 |
Year to 31.3.25 £ 41,281 49,863 150 419 91,713 142 7,838 3,390 11,955 1,105 12,511 1,081 43 7,968 5,646 0 14,408 0 0 344 0 25 1,767 68,223 23,490 124,522 £148,011 |
Year to RESTRICTED FUNDS 31.3.24 31.3.25 31.3.24 £ £ £ 36,518 63,182 177 54 99,931 0 0 0 11,544 4,875 16,482 766 29,722 782 52 7,818 5,104 825 5,292 718 6 745 378 0 2,195 87,303 0 0 12,628 0 0 111,894 19,962 19,962 £124,522 £19,962 £19,962 |
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ONGAR AND DISTRICT COMMUNITY ASSOCIATION
| Balance Sheet as at 31st March 2025 Fixed Assets Tangible Assets Current Assets Debtors Cash at bank and in hand Investments Creditors Amounts falling due within one year Net Current Assets Total Assets less Current Liabilities Funds Restricted Funds Unrestricted funds - general Total Funds |
Notes 6 7 8 |
Year to 31.3.25 £ 114,752 29,293 61,899 3 91,195 37,975 53,220 £167,973 19,962 148,011 £167,973 |
Year to 31.3.24 £ 45,052 27,526 84,302 3 111,831 12,399 99,432 £144,484 19,962 124,522 £144,484 |
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The accounts were approved by the Trustees on 23rd October 2025
For and on behalf of the Trustees
S Watson Trustee
ONGAR AND DISTRICT COMMUNITY ASSOCIATION
Notes to the Accounts for the period ended 31st March 2025
1. ACCOUNTING POLICIES
Basis of Preparation
The accounts have been prepared under the historical cost convention and in accordance with applicable accounting standards and follow recommendations in Statements of Recommended Practice: Accounting by Charities
Fixed Assets
Fixed assets are recorded at cost or, in cases where fixed assets have been donated to Ongar and District Community Association, at valuation at time of acquisition.
Depreciation has been provided at the following rates in order to write down the cost or valuation, less estimated residual value, of all tangible fixed assets, with the exception of freehold land, by equal annual instalments over their expected useful lives.
Furniture and equipment 15% Reducing Balance Fixtures and fittings 15% Reducing Balance Carpets 20% Straight Line Basis Improvements to property 20% Straight Line Basis Curtains & track fixings 20% Straight Line Basis
Incoming Resources
Incoming resources from operating activities
Income from community centres and lettings is accounted for on an accruals basis
Donations and Grants
Income from donations and grants is included in incoming resources when it is receivable
Membership and Affiliation fees
Income from membership fees and affiliations is accounted for on an accruals basis
Investment Income
Investment income is recognised in the accounts when it is received
Resources Expended
Resources expended are included in the Statement of Financial Activities on an accruals basis, exclusive of VAT
Taxation
No provision has been made for corporation tax or deferred tax as the charity is a registered charity and therefore exempt.
Fund accounting
Funds held by the charity fall into the following categories:
Unrestricted general funds
These are funds which can be used in accordance with the charitable objects at the discretion of the trustees
Designated funds
These are funds set aside by the trustees out of unrestricted general funds for specific future purposes or projects
Restricted Funds
These are funds that can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes
ONGAR AND DISTRICT COMMUNITY ASSOCIATION
Notes to the Accounts for the period ended 31st March 2025
| 2. CHARITABLE TRADING INCOME Unrestricted Funds £ Lettings 32,816 Café rental income 7,650 Café gas & water 324 Costs recharged 140 Fund-raising 350 Taxable sales 0 £41,281 3. INVESTMENT INCOME Unrestricted Funds £ Interest Received 419 4. NET INCOMING RESOURCES BEFORE TRANSFERS The net incoming resources before transfers is stated after charging: Depreciation - owned assets 5. TRUSTEES, DIRECTORS AND EMPLOYEES Staff costs were as follows Wages and Salaries (Administration) Social Security Costs (Administration) The average number of staff employed by the charity during the year was Management and administration No employee earned more than £50,000 during the year |
Year to 31.3.25 £ 32,816 7,650 324 140 350 0 £41,281 31.3.25 £ 419 31.3.25 £ 14,408 31.3.25 £ 7,838 0 £7,838 1 (2024 - 1) 31.3.25 1 |
Year to RESTRICTED FUNDS 31.3.24 31.3.25 31.3.24 £ £ £ 28,270 6,900 424 421 345 158 £36,518 £0 £0 RESTRICTED FUNDS 31.3.24 31.3.25 31.3.24 £ £ £ 54 31.3.24 £ 5,292 31.3.24 £ 11,544 0 £11,544 31.3.24 1 |
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ONGAR AND DISTRICT COMMUNITY ASSOCIATION
Notes to the Accounts for the period ended 31st March 2025
6. TANGIBLE FIXED ASSETS
| Fixtures & Fittings £ COST As at 1 April 2025 35,326 Additions 4,094 As at 31st March 2025 39,420 DEPRECIATION As at 1 April 2025 22,060 Charge for the year 2,230 As at 31st March 2025 24,290 NET BOOK VALUE As at 31st March 2025 £15,130 At 31 March 2024 £13,266 7. DEBTORS Trade Debtors Taxes & social security costs Other Debtors Prepayments and deferred income 8. CREDITORS: Amounts falling due within one year Taxes & social security costs Other creditors Trade creditors Accruals and deferred income |
Furniture & Equipment £ 27,803 27,803 19,402 1,359 20,761 £7,042 £8,402 |
Improvements Carpets to Premises £ £ 988 43,992 80,015 988 124,007 198 21,398 198 10,620 396 32,018 £592 £91,989 £790 £22,594 31.3.25 31.3.24 £ £ 11,877 9,111 10,586 1,288 5,100 16,204 1,730 923 £29,293 £27,526 31.3.25 31.3.24 £ £ 89 -10 6,019 4,752 3,261 6,067 28,606 1,589 £37,975 £12,399 |
Total £ 108,109 84,109 192,218 63,058 14,408 77,466 114,752 45,052 |
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9. INDEPENDENT EXAMINERS & AUDITOR'S REMUNERATION
The total paid by the charity to the independent examiner and the auditors, related to the following services:
| Audit Independent Examination |
31.3.25 £ 0 0 0 |
31.3.24 £ 0 0 0 |
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ONGAR AND OISTRICT COMMUNITY ASSOCIATION INDEPENDENT EXAAIINER'S REPORT I réport lo the oft ry •umin>tioTr ol •tat•rnwl¥ of lh• ¢r •nd Di•tricl CtynmLm•ty A$eowtion Ichthty ntsmber 27Q6681 tor Ihe year end•d 31 Uareh 2025. Ro•poTr•il>ilitieg and b••49 of r•port As lh• charity's Tru5102s, ygu affj l9wl1 fLY tt)• W•paral ol lh• fmanclthl sialwn•Thts in accordarKe Wilh the requir•))enls of tl Charrties ACL 2011 (Tr Acr). The Ttee6 constder Ihat an audlt Is nol r•qulred foi Ihe year under Ihe Ch9rIA¢l. 2011, Se¢bDn 14412} and that independent examirnètyon fwiled. l pOrt respect of my examIntl ol Ihé ¢hanty's finan¢ial siaiemen15 catti out under se¢tK 145 01 The Act ar¥J. in carrying gul my examina¥on. I have loll¢w•d all th• appatyo ¢Jv•cll¢n6 9iVÈ by Charl5 Comrnission under secilon 145151{b) ot the Act. Ind•p•nd•nt •xamin4f'B &tat•mont I hav• complgted rfty examinab'on Ind I ccnfirm that matefial matters ha com• lo my allét)lion irn c¢nrctw with th8 examlnaiion. whlch olve me Cause to belwe in any mBten' 9P1 that The ac¢ounbn9 We kept in respect of the Cnarrty a3 re9j ty sectxm 130 01 Ihè Acl 0¢ The financial $iatèments do rKrt Kc¢rd with th¢JBe records; Tho finafic stattments do nd comply vnth the appliGBble feqijirements corKeming the forni and Gon11 of finafjc Statements set osjl In charrt (Accounts Reports) fte9u1ains. 2008. Olf than any rwuiitsmefflt thai the firLonci8151aternents give a'tr l•'f Vi**', ththKh ffj • matter considered 15 part of an ir)depoTrlenl examInaln. I hgve no wnwng and he c4xne across no other mallern In ¢onnKtitin wilh iThe ex&nall9 to whKh attention should be drawn in Ihl$ fep)ri In Qfdei lo ¢nabl• a propw urbderntandlng of Ihe $tatem•ntS to b• T•a¢Ph. Mrs Rirth Ryan SP K•Eii•bury ". E88éX, CMS 9HA TEY l 2025