## **Trustees Annual Report**
The start of our financial year coincided with further Covid 19 lockdowns which meant all of our events were cancelled from November 2020 to September 2021.
This meant the cancellation of:-
- Children Halloween Party
- Vintage Villagers Xmas Lunch
- Father Christmas Delivery Present
- Panfield Cinema
- Panfield Fete
- Round About Panfield (Paper Issues)
- Coffee Morning
- And all the clubs and groups that use the hall
## **What we have achieved**
However I really want to concentrate on the successes this year:
## **Pocket Garden**
We officially opened the Pocket Garden and unveiled the memorial plaques on Remembrance Day 8[th] November. I opened and then Rev Rod Reid led with Katie Barker playing the “Last Post”. The turnout from the village was very special with the number of people exceeding all expectations.
We managed to get the electrics installed by the 18[th] December and it was a momentous effort by all involved as nothing worked out as it should. We (Ian Butson and I) ended up digging a hole that was more than double the depth the electricity board advised (1.2m). At one stage I was starting to think that we would have to shore up the side. On completion of the hole followed by constant rain day after day, when we came to fill the hole in we had to take a foot of water out of the bottom, as you can imagine water and electricity don’t mix very well.
What was our saving grace was that David Peak offered his Moler so we were able to lay the cable to the middle flower bed in a couple of hours rather than days. This meant in the end we did get functioning lights on the Christmas tree which really lit up the village and the plan is for the Christmas tree to be even brighter this year.
## **Garage Sale**
We held our first event for approximately 18 months which was the Garage Sale. We had more garages than previous events which was great. However the biggest
difference was holding the refreshment stand at the Pocket Garden which was very well received by everyone.
## **Pananza**
We have revamped the whole Pananza draw with prize money increased, made online payments possible and increased the number of residents supporting the village.
This has led to a significant increase in revenue which helps us cover all of the village hall cost for the whole year.
## **Defibrillator**
It been nearly four years that we’ve had the Defibrillator in the village and this year we have changed the battery, pads and accessories **.**
## **Village Hall**
We have been able to do some essential maintenance to the village:-
- Replaced flat roof and the gulley flashing to village hall (obtained a grant for 50% of the cost)
- Replaced the brick wall at the front of the hall
- Repaired two drainage wells and new covers as they were crumbling.
We have been able to reopen the village hall for hall hires and it is looking very positive in the New Year for new hall users.
## **Panfield Cinema**
## **Website**
We have worked hard over the last year and now have a fully functioning independent Website.
## **Thank You**
A thank you you to all the volunteers that make it possible to run the association. The committee, with particular thank you to:-
Julie Butson – for Secretary, Facebook, Posters, Noticeboards and generally organising/reminding me (which is greatly appreciated)
Julia – for managing the village hall bookings and taking reservations for our events
Christine Joyce – the accounts, managing the utility bills, printing flyers
Sarah Reid – Halloween Party and Father Christmas
RAP – deliverers
Pananza – Collectors
Pocket Garden – Water Rota volunteer
Dave Ockleford- Editor of the RAP
Finally, thank you to all the villagers, without their support what we do would not be possible.
|**Charity Name**||**No (if any)**|||
|---|---|---|---|---|
|**Panfield Community Association**||**270564**|||
|**Receipts and payments accounts**||||**CC16a**|
|**For the period**
**from**|Period start date
01/10/2020|Period end date
**To**
30/09/2021|||
## **Section A Receipts and payments**
**Unrestricted Restricted Endowment Total funds Last year funds funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £**
## **A1 Receipts**
|**A1 Receipts**|**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**|
|---|---|---|---|---|---|---|---|---|---|
|Hall hire|**456**||**-**||**-**||**456**||**1,755**|
|RAP|**520**||**-**||**-**||**520**||**110**|
|Santa|**-**||**-**||**-**||**-**||**1,234**|
|Pananza|**2,179**||**-**||**-**||**2,179**||**857**|
|Panfieldpresents|**-**||**-**||**-**||**-**||**266**|
|Pocket Garden Grant|**-**||**5,500**||**-**||**5,500**||**13,280**|
|Covid Grant|**18,393**||**-**||**-**||**18,393**||**10,000**|
|Patch workers|**285**||**-**||**-**||**285**||**-**|
|Coffee Mornings|**-**||**-**||**-**||**-**||**27**|
|Black caps|**293**||**-**||**-**||**293**||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|
**22,126**||**5,500**||**-**||**27,626**||**27,529**|
|||||||||||
|**A2 Asset and investment sales,**
**(see table).**||||||||||
||**-**|||||||||
||**-**||||||||**-**|
|**_Sub total_**|**-**||||||||**-**|
|**_Total receipts_**||||||||||
||**22,126**||||||||**27,529**|
CCXX R1 accounts (SS)
31/07/2022
1
## **Unrestricted Restricted Endowment Total funds Last year funds funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £**
||**to the nearest £**|**to the nearest £**|**to the nearest £**|**to the nearest £**|**to the nearest £**|**to the nearest £**|**to the nearest £**|**to the nearest £**|**to the nearest £**|
|---|---|---|---|---|---|---|---|---|---|
|**A3 Payments**||||||||||
|
Village Hall Lease|**1,000**||**-**||**-**||**1,000**||**1,250**|
|Utilities|**692**||**72**||**-**||**764**||**1,499**|
|Village Hall repairs|**3,163**||||||**3,163**|||
|Insurance|**578**||**-**||**-**||**578**||**502**|
|RAP|**1,524**||**-**||**-**||**1,524**||**603**|
|Santa|**-**||**-**||**-**||**-**||**1,424**|
|Vintage Villagers|**-**||**-**||**-**||**-**||**503**|
|Panfieldpresents|**-**||**-**||**-**||**-**||**773**|
|Pocketgarden|**-**||**4,555**||**-**||**4,555**||**13,179**|
|Other expenses|**2,349**||**150**||**-**||**2,499**||**2,128**|
|**_Sub total_ **|**9,306**||**4,777**||**-**||**14,083**||**21,861**|
|**A4 Asset and investment**
**purchases, (see table)**|||**-**
**-**
**-**
**4,777**
**723**|**-**
**-**
**-**
**4,777**
**723**|**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**14,083**
**13,543**|**-**
**-**
**-**
**14,083**
**13,543**||
|---|---|---|---|---|---|---|---|---|---|
||**-**|||||||||
||**-**|||||||||
|**_Sub total_ **|**-**||||||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||||
||||||||||**21,861**|
|||||||||||
||**12,820**||**723**||**-**||**13,543**||**5,668**|
||**824**|
|**- 824**|
|**-**||**-**||**-**|
||**14,511**||**101**||**-**||**14,612**||**8,944**|
||**28,155**||**-**||**-**||**28,155**||**14,612**|
CCXX R2 accounts (SS)
31/07/2022
2
**Last year**
**to the nearest £ to the nearest £**
## **Unrestricted Restricted Endowment funds funds funds to the nearest £ to the nearest £ to the nearest £**
## **Total funds**
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B3 Investment assets**
**B2 Other monetary assets**
**B1 Cash funds**
ccounts (SS)|**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Cash at bank
**Details**|**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Cash at bank
**Details**|**Unrestricted**
**funds**
**to nearest £**|**Unrestricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|---|---|---|---|
||||**28,155**||**-**||**-**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||||**28,155**||**-**||**-**|
||||||||OK|
||||||||**Endowment**
**funds**
**to nearest £**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||**Details**
3||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**
|
CCXX R3 accounts (SS)
31/07/2022
## **B4 Assets retained for the charity’s own use**
## **B5 Liabilities**
Signed by one or two trustees on behalf of all the trustees
|**Unrestricted**
**funds**
**Restricted**
**funds**
**to the nearest £**
**to the nearest £**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to the nearest £**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**|
|---|---|---|---|---|---|---|
|||||**-**||**-**|
|||||**-**||**-**|
|||||**-**||**-**|
|||||**-**||**-**|
|||||**-**||**-**|
|||||**-**||**-**|
|||||**-**||**-**|
|||||**-**||**-**|
|||||**-**||**-**|
|**Details**||**Fund to which**
**liability relates**||**Amount due**
**(optional)**||**When due**
**(optional)**|
|||||**-**|||
|||||**-**|||
|||||**-**|||
|||||**-**|||
|||||**-**|||
|Signature||Print Name
Christine Joyce|||||
|||||||Date of
approval|
|||Christine Joyce||||20/07/2022|
||||||||
CCXX R4 accounts (SS)
31/07/2022
4
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name **members of** Panfield Community Association
**On accounts for the year** 30 September 2021 **ended Set out on pages** 1 to 4
**Charity no** 270564 **(if any)** (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Association”) for the year ended 30/09/2021.
**Responsibilities and** As the charity trustees of the Association you are responsible for the **basis of report** preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Association’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**----- Start of picture text -----**
Date: 20/7/2022
Signed:
Name: Mohammad Ravat
Relevant professional FCCA
qualification(s) or body
(if any):
Address: 27 Chaucer Road, London, E7 9LZ
**----- End of picture text -----**
**October 2018**
**IER**
1
**Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
**October 2018**
**IER**
2