2020-09-30-accounts - Panfield Community Association

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report for the period

Period start date Period end date 01 October 2019 30 September 2020

From

Section A Reference and administration details

Charity name Panfield Community Association Other names charity is known by Registered charity number (if any) 270564 Charity's principal address Village Hall Kynaston Road Panfield Braintree Postcode CM7 5AQ

Panfield Community Association

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
Danny Canning	Chairman	Panfield Community Association
Christine Joyce	Treasurer	Panfield Community Association

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

March 2012

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution Type of governing document (eg. trust deed, constitution) Association How the charity is constituted

(eg. trust, association, company)

Appointed at AGM by the Panfield Community (Villagers) Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

The objectives of the Association as registered with the Charity Commission are to:

Summary of the objects of the charity set out in its governing document

(a) promote the benefit of the inhabitants of Panfield and the neighbourhood together defined by the Parish of Panfield (hereinafter called "the area of benefit") without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide

TAR

March 2012

facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants;

(b) establish, or secure the establishment of, a Community Centre (herein after called "the Centre") and to maintain and manage the same (in cooperation with Essex County Council) in furtherance of these objects. (c) promote such other charitable purposes as may from time to time be determined

The PCA is made up of volunteers who meet on the third Monday of the month at the Village Hall to discuss the following activities:

Maintenance of the village hall
Events for the benefit of villagers
Fund raising
Hall Hire
Charitable events that benefit all villagers

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

The trustees confirm that they have complied with the duty in Section 17 of The Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission in determining the activities undertaken by the charity. The charity’s charitable purpose is detailed in its objects, which is to benefit the inhabitants of Panfield and the neighbourhood together defined by the Parish of Panfield.

Additional details of objectives and activities (Optional information)

TAR

March 2012

The PCA Chairman Danny Canning thanked everyone for their contributions during a difficult year to deliver activities that benefitted the village.

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

TAR

March 2012

Section D Achievements and erformance p

Summary of the main achievements of the charity during the year

We had another successful Vintage Villagers lunch during December 2019. The event was well attended by residents aged 60+ Christmas Eve – 160 presents were wrapped and delivered throughout the village.

VE Day celebrations in May.

Village Fete – this could not be held this year due to lockdown.

Panfield Presents – we had been holding monthly showings of films and the numbers in attendance was rising. Due to COVID restrictions the activity was put on hold. Events will recommence once conditions allow.

Pananza – Will be relaunch in February/March 2021.

Village Hall Bookings – Following COVID safe cleaning the hall did reopen for a short time when allowed. It has been decided that the hall will remain shut now until January 2021 earliest.

Pocket Garden – work commenced on the garden. The plan was halted due to lockdown restrictions. We eventually got restarted on the garden with the support of volunteers who gave time to help with the build. We also had the help of village tradesmen to complete the water installation, paving and brickwork.

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March 2012

Section E Financial review

Brief statement of the

charity’s policy on reserves

The Trustees regularly review the charity’s financial position and assess it against the operational plans and future funding needs to ensure the charity is able to meet its objectives for the foreseeable future (usually a period of up to 3 years)

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Christine Joyce Position (eg Secretary, Chair, Treasurer etc) Date 20/11/2020

TAR

March 2012

Charity Name No (if any) Panfield Community Association 270564 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01/10/2019 30/09/2020

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £	Restricted funds to the nearest £	Endowment funds to the nearest £	Total funds to the nearest £	Last year to the nearest £
Hall hire	1,755	-	-	1,755	4,133
RAP	110	-	-	110	740
Santa	1,234	-	-	1,234	1,381
Pananza	857	-	-	857	1,964
Panfieldpresents	266	-	-	266	-
Pocket Garden Grant		13,280	-	13,280	-
Covid Grant	10,000	-	-	10,000	-
Garage sale		-	-	-	285
Coffee Mornings	27	-	-	27	101
Quiz	-	-	-	-	334
*Sub total*(Gross income for AR)	14,249	13,280	-	27,529	8,938

A2 Asset and investment sales,
(see table).
	-	-	-	-
	-	-	-	-	-
~~*Sub total*~~	-	-	-	-	-

*Total receipts*	14,249	13,280	-	27,529	8,938

CCXX R1 accounts (SS)

18/08/2021

Unrestricted Restricted Endowment Total funds Last year funds funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £

	to the nearest £	to the nearest £	to the nearest £	to the nearest £	to the nearest £
A3 Payments
Village Hall Lease	1,250	-	-	1,250	1,000
Utilities	1,499	-	-	1,499	1,638
Insurance	502	-	-	502	767
RAP	603	-	-	603	1,205
Santa	1,424	-	-	1,424	1,222
Vintage Villagers	503	-	-	503	620
Panfieldpresents	773	-	-	773	-
Pocketgarden	-	13,179	-	13,179	-
Other expenses	2,128	-	-	2,128	1,797
**Sub total **	8,682	13,179	-	21,861	8,249

A4 Asset and investment purchases, (see table)		- - - 13,179 101	- - - - -	- - - 21,861 5,668
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					8,249

	5,567	101	-	5,668	689
	-	-	-	-	-
	8,944	-	-	8,944	8,255
	14,511	101	-	14,612	8,944

CCXX R2 accounts (SS)

18/08/2021

Last year

Unrestricted Restricted Endowment Total funds funds funds funds

to the nearest £

to the nearest £ to the nearest £

Section B Statement of assets and liabilities at the end of the period

Unrestricted funds to nearest £	Restricted funds to nearest £	Endowment funds to nearest £
14,511	101	-
-	-	-
-	-	-
14,511	101	-
		OK
		Endowment funds to nearest £
-	-	-
-	-	-
-	-	-
-	-	-
-	-	-
-	-	-

B3 Investment assets

Details	Cost (optional)	Current value (optional) - - - - - 18/08/2021
	-	-
	-	-
	-	-
	-	-
3	-	-

CCXX R3 accounts (SS)

B4 Assets retained for the charity’s own use

B5 Liabilities

Signed by one or two trustees on behalf of all the trustees

Unrestricted funds Restricted funds to the nearest £ to the nearest £ Details	Unrestricted funds Restricted funds to the nearest £ to the nearest £ Details	Endowment funds to the nearest £ Fund to which asset belongs	Endowment funds to the nearest £ Fund to which asset belongs	Total funds to the nearest £ Cost (optional)	Total funds to the nearest £ Cost (optional)	Last year to the nearest £ Current value (optional)
				-		-
				-		-
				-		-
				-		-
				-		-
				-		-
				-		-
				-		-
				-		-

Fund to which liability relates	Fund to which liability relates	Amount due (optional)	Amount due (optional)	When due (optional)
		-
		-
		-
		-
		-

Details

Date of approval

Signature D CanningD Canning (Aug 18, 2021 09:11 GMT+1) D Canning

Print Name

CCXX R4 accounts (SS)

18/08/2021

CC16a_-_revisions_190417 (003)

Final Audit Report

2021-08-18

Created: 2021-08-18 By: Christine Joyce (cjoyce@cjam.co.uk) Status: Signed Transaction ID: CBJCHBCAABAAf_hnY58mCi5MShLFBfajLnO0d0fZGdvl

"CC16a_-_revisions_190417 (003)" History

Document created by Christine Joyce (cjoyce@cjam.co.uk)

2021-08-18 - 6:39:26 AM GMT

Document emailed to D Canning (danny_canning@sky.com) for signature 2021-08-18 - 6:40:26 AM GMT

Email viewed by D Canning (danny_canning@sky.com) 2021-08-18 - 7:09:12 AM GMT

Document e-signed by D Canning (danny_canning@sky.com) Signature Date: 2021-08-18 - 8:11:53 AM GMT - Time Source: server Agreement completed. 2021-08-18 - 8:11:53 AM GMT

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of Panfield Community Association

On accounts for the year 30 September 2020 ended Set out on pages 1 to 4

Charity no 270564 (if any) (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Association”) for the year ended 30/09/2020.

Responsibilities and As the charity trustees of the Association you are responsible for the basis of report preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Association’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

----- Start of picture text -----
Date: 21/08/2021
Signed:
Name: Mohammad Ravat
Relevant professional FCCA
qualification(s) or body
(if any):
Address: 27 Chaucer Road, London, E7 9LZ
----- End of picture text -----

October 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

October 2018

IER