Roborough Recreation Hall and Playing Fields
Charity No: 270557
Trustees’ Report and Unaudited Accounts
31 March 2023
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Roborough Recreation Hall and Playing Fields
Contents
| Pages | ||
|---|---|---|
| Trustees’ Annual Report | 3-4 | |
| Independent Examiner’s Report | 5 | |
| Statement of Financial Actvites | 6 | |
| Balance Sheet | 7 | |
| Notes to the Accounts | 8-11 | |
| Detailed Statement of Financial Actvity | 12-16 |
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Roborough Recreation Hall and Playing Fields
Trustee’s Annual Report
The trustees present their report with the unaudited financial statements of the charity for the year ended 31 March 2023
Reference and Administrative Details Charity No. 270557 Principal Office 30 The Village Bickleigh Plymouth Devon PL6 7AH
Trustees
The following trustees served during the year: L.M. Crowe S. Kenward F. Turner S. Lusk P. Harvey B. Hitchins C. Phillips T.M. Dominy D. Webster
Key Management Personnel
Chair B. Hitchins Treasurer L. Crowe Vice Chair S. Lusk
Accountants
Greenscombe Accounting Ltd April Sunset Latchley Gunnislake Cornwall PL18 9AX
Objectives and Activities
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The role of the Charity is the provision and maintenance of a village hall plus playing field for use of the residents within the parish of Bickleigh. Example events held at the hall include WI, Gardening, Dog Training and Birthday Parties.
Roborough Recreation Hall and Playing Fields
Trustee’s Annual Report
Achievements and Performance
The playing field supports both football and cricket, and long-term plans remain in place for an improved pavilion. We continue to plan towards our 100-year anniversary in 2026 with more events planned both at the hall and playing field in the coming years.
Statement of trustees’ responsibilities in relation to the financial statements
The charity trustees are responsible for preparing the trustees' annual report and financial statements in accordance with applicable law and UK Accounting Standards (United Kingdom Generally Accepted Accounting Practice)
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time, the financial position of the charity and to enable them to ensure that the financial statements comply with the Charites Act 2011, the applicable Charities (Accounts and Reports) regulations, and the provisions of the Trust deed. The trustees are also responsible for safeguarding the assets of the charity and taking reasonable steps for the prevention and detection of fraud and other irregularities.
Signed on behalf of the charity’s trustees.
L.M. Crowe Trustee 14[th] September 2023
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Roborough Recreation Hall and Playing Fields
Independent Examiner’s Report
Independent Examiner’s Report to the trustees of Roborough Recreation Hall and Playing Fields
I report to the trustees on my examination of the financial statements of Roborough Recreation Hall and Playing Fields for the year ended 31 March 2023, which comprises the Statement of Financial Activities, the Balance Sheet and the related notes.
Responsibilities and basis of report
As the charity’s trustees, you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (‘the act’). The trustees consider that an audit is not required for this year under the Charities Act 2011, s.144(2) (the 2011 Act) and that an Independent Examination is needed.
I report in respect of my examination of the charity’s financial statements carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent Examiner’s Statement
I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in, any material respect:
-
The accounting records were not kept in respect of the charity as required by section 130 of the Act; or
-
The financial statements do not accord with those records; or
-
The financial statements do not comply with the applicable requirements concerning the form and content of the financial statements set out in the Charities (Accounts and Reports) regulations 2008, other than any requirement that the financial statements give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
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14[th] September 2023
Jonathan Lambert (MICB)
Greenscombe Accounting Ltd
April Sunset, Latchley, Gunnislake, Cornwall, PL18 9AX
Roborough Recreation Hall and Playing Fields
Statement of Financial Activities
For the year ended 31 March 2023
| Notes Income and endowments from: Other trading actvites 3 Other 4 Total Expenditure on: Other 5 Total Net gains on investments Net (expenditure)/income Transfers between funds Net (expenditure)/income before other gains/(losses) Other gains and losses Net movement in funds Reconciliaton of funds: Total funds brought forward Total funds carried forward |
Unrestricted Funds Restricted Funds Total Funds Total Funds 2023 2023 2023 2022 £ £ £ £ 17095 17095 4060 9290 9290 1027 |
|---|---|
| 17095 9290 26385 5087 8917 6000 14917 12202 |
|
| 8178 3290 11468 12202 - - - - |
|
| 8178 3290 11468 (7115) - - - - |
|
| 8178 3290 11468 (7115) - - - - |
|
| 8178 3290 11468 (7115) 7534 7534 14649 |
|
| 15712 3290 19002 7534 |
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Roborough Recreation Hall and Playing Fields
Balance Sheet
at 31 March 2023
Charity No. 270557
| Notes Current Assets Cash at bank and in hand Prepayments Current Liabilites Creditors: Amount falling due within one year 7 Net Current Assets Total Assets less Current Liabilites Net Assets excluding pension asset or liability Total Net Assets The funds of the Charity Restricted Funds 10 Kitchen Refurbishment Grants Unrestricted Funds General Funds Reserves 10 Total Funds Approved by the trustees 14thSeptember 2023 And signed on their behalf by: |
2023 2022 £ £ 18380 8014 622 |
|---|---|
| 19002 8014 (480) |
|
| 19002 7534 |
|
| 19002 7534 |
|
| 19002 7534 |
|
| 19002 7534 |
|
| 3290 15712 7534 - |
|
| 19002 7534 |
|
L.M. Crowe
Trustee
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14[th] September 2023
Roborough Recreation Hall and Playing Fields
Notes to the Accounts
For the year ended 31 March 2023
1. Accounting Policies
Basis of preparation
The financial statements have been prepared in accordance with Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) and the Charities Act 2011.
Change in basis of accounting or to previous accounts. There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.
| Fund Accountng | |
|---|---|
| Unrestricted funds: | These are available for use at the discreton of the trustees in |
| furtherance of the general objectves of the charity. | |
| Restricted funds: | These are available for use subject to restrictons imposed by the |
| donor or through terms of an appeal. | |
| Designated funds: | These are unrestricted funds earmarked by the trustees for |
| partcular purpose. | |
| Revaluaton funds: | These are unrestricted funds which include a revaluaton reserve |
| representng the restatement of investment assets at their market | |
| value. |
Income
Recognition of income: Income is included in the Statement of Financial Activities (SoFA) when the charity becomes entitled to, and virtually certain to receive, the income and the amount of the income can be measured with sufficient reliability. Income with related Expenditure: Where income has related expenditure, the income and related expenditure is reported gross in the SoFA. Donations & Legacies: Voluntary income received by way of grants, donations and gifts is included in the SoFA when receivable and only when the Charity has unconditional entitlement to the income. Tax reclaims on Donations and gifts: Income from tax reclaims is included in the SoFA at the same time as the gift/donation to which it relates.
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Roborough Recreation Hall and Playing Fields
Notes to the Accounts
Donated Services and facilities:
Volunteer Help: Investment Income: Gains/(losses) on Revaluation of fixed Assets:
Gains/(losses) on Investment assets:
These are only included in income (with an equivalent amount in expenditure) where the benefit to the Charity is reasonably quantifiable, measurable and material. The value of any volunteer help is not recorded in the accounts. This is included in the accounts when receivable.
This includes any gain or loss resulting from revaluing investments to market value at the end of the year.
This includes any gain or loss on the sale of investments.
Expenditure Recognition of Expenditure:
Expenditure is recognised on an accruals basis. Expenditure includes any VAT which cannot be fully recovered and is reported as part of the expenditure to which it relates. Expenditure on raising funds: These comprise the costs associated with attracting voluntary income, fundraising trading costs and investment management costs.
Expenditure on Charitable Activities:
These comprise the costs incurred by the Charity in the delivery of its activities and services in the furtherance of its objectives, including the making of grants and governance costs. Grants payable: All grant expenditure is accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid. Governance costs: These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs. Other expenditure: These are support costs not allocated to a particular activity.
Taxation
The charity is exempt from tax on its charitable activities
Freehold Investment Property
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Investment properties are measured initially at cost and subsequently at fair value at each balance sheet date and are not depreciated. All gains and losses are taken to the Statement of Financial Activities as they arise.
Roborough Recreation Hall and Playing Fields
Notes to the Accounts
Stocks
Stock is included at the lower of cost or net realisable value. Donated items of stock are recognised at fair value which is the amount the charity would have been willing to pay for the items on the open market.
Trade and other debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
Cash and cash equivalents
Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.
Trade and other Creditors
Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
Research and development
Expenditure on research and development is written off in the year in which it is incurred.
Foreign Currencies
Monetary assets and liabilities denominated in currencies other than the functional currency of the charity are translated at the rates of exchange prevailing at the end of the reporting period. Transactions in currencies other than the functional currency of the charity are recorded at the rate of exchange on the date that the transaction occurred. All exchange differences are considered in arriving at net income/expenditure.
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Roborough Recreation Hall and Playing Fields
Notes to the Accounts
Leased Assets
Where the charity enters into a lease which entails taking substantially all the risks and rewards of ownership of an asset, the lease is treated as a finance lease. Leases which do not transfer substantially all the risks and rewards of ownership to charity are classified as operating leases. Assets held under finance leases are initially recognised as assets of the charity at their fair value at the inception of the lease or, if lower, at the present value of the minimum lease payments. The corresponding liability to the lessor is included in the balance sheet date as a finance lease obligation. Lease payments are apportioned between finance expenses and reduction of the lease obligation so as to achieve a constant rate of interest on the remaining balance of the liability. Finance expenses are recognised immediately, unless they are directly attributable to qualifying assets, in which case they are capitalised in accordance with the charity's policy on borrowing costs. Assets held under finance leases are depreciated in the same way as owned assets. Operating lease payments are recognised as an expense on a straight-line basis over the lease term. In the event that lease incentives are received to enter into operating leases, such incentives are recognised as a liability. The aggregate benefit of incentives is recognised as a reduction of rental expense on a straightline basis.
Pension Costs
The charity operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under which the charity pays fixed contributions into a separate entity. Once the contributions have been paid the charity has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the charity in independently administered funds.
Receipt of donated goods, facilities and services
All donated goods, facilities and services received are recognised within incoming resources and expenditure at an estimate of the value to the charity.
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Roborough Recreation Hall and Playing Fields
Notes to the Accounts
- Statement of Financial Activites – prior year
| Income and endowments from: Other trading actvites Other Total Expenditure on: Other Total Net gains on investments Net (expenditure)/income Transfers between funds Net (expenditure)/income before other gains/(losses) Other gains and losses Net movement in funds Reconciliaton of funds: Total funds brought forward Total funds carried forward |
Unrestricted Funds Total Funds 2022 2022 £ £ 4060 4060 1027 1027 |
|---|---|
| 5087 5087 12202 12202 |
|
| 12202 12202 - - |
|
| (7115) (7115) - - |
|
| (7115) (7115) - - |
|
| (7115) (7115) 14649 14649 |
|
| 7534 7534 |
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Roborough Recreation Hall and Playing Fields
Notes to the Accounts
3. Income from other trading activities
| Recreaton Hall and feld hire Total |
Unrestricted Restricted Total Total 2023 2023 2023 2022 £ £ £ £ 17095 17095 4060 |
|---|---|
| 17095 17095 4060 |
4. Other Income
| Grants received Misc Income Total |
Unrestricted Restricted Total Total 2023 2023 2023 2022 £ £ £ £ 9290 9290 150 877 |
|---|---|
| 9290 9290 1027 |
5. Other expenditure
| Premises costs General Administratve costs Legal and Professional costs Total |
Unrestricted Restricted Total Total 2023 2023 2023 2022 £ £ £ £ 5867 6000 11867 7707 3050 3050 3475 1020 |
|---|---|
| 8917 6000 14917 12202 |
6. Staff Costs
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No employee received emoluments in excess of £60000.
Roborough Recreation Hall and Playing Fields
Notes to the Accounts
7. Creditors
| Accruals Total |
2023 2022 £ £ 480 |
|---|---|
| 480 |
8. Movement of funds
| Restricted Funds Unrestricted Funds Total |
At 1 April 2022 Incoming resources Resources expended At 31 March 23 £ £ £ £ 9290 6000 3290 7534 17095 8917 15712 |
|---|---|
| 7534 26385 14917 19002 |
9. Analysis of net assets between funds
| Net current assets Total |
Unrestricted Funds Restricted Funds Total £ £ £ 15712 3290 19002 |
|---|---|
| 15712 3290 19002 |
10. Reconciliation of net debt
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| Cash and cash equivalents Net Debt |
At 1 April 2022 Cash Flows At 31 March 23 £ £ £ 8014 10988 19002 |
|---|---|
| 8014 10988 19002 |
Roborough Recreation Hall and Playing Fields
Detailed Statement of Financial Activities
For the year ended 31 March 2023
| or the year ended 31 March 2023 | |
|---|---|
| Income and endowments from: Other trading actvites Recreaton hall and feld hire Other Grants Received Misc Income Total Expenditure on: Other Light, Heat Power Cleaning Repairs and Maintenance Rates Total Administratve costs Insurance IT, Website and Sofware Telephone and Broadband Sundry Expenses Total Legal and Professional Costs |
Unrestricted Funds Restricted Funds Total Funds Total Funds 2023 2023 2023 2022 £ £ £ £ 17095 17095 4060 9290 9290 150 877 |
| 17095 9290 26385 5087 12202 2891 2891 2227 964 964 275 2012 6000 2012 4894 311 |
|
| 5867 6000 11867 7707 |
|
| 2586 2586 2516 119 119 76 345 345 537 346 |
|
| 3050 3050 3475 |
|
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| Independent Examinaton Accountancy and Bookkeeping Total Total Net gains on investments Net (expenditure)/income Transfers between funds Net (expenditure)/income before other gains/(losses) Other gains and losses Net movement in funds Reconciliaton of funds: Total funds brought forward Total funds carried forward |
360 1020 |
|---|---|
| - - 1380 |
|
| 8917 6000 14917 12202 |
|
| - - - - |
|
| 8178 3290 11468 (7115) - - - - |
|
| 8178 3290 11468 (7115) - - - - |
|
| 8178 3290 11468 (7115) 7534 7534 14649 |
|
| 15712 3290 19002 7534 |
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