2021-03-31-accounts - Roborough Recreation Hall And Playing Fields

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Trustees' Annual Report for the period

From

Period start date Period end date

Day 01 Month 04 Year 2020

Day 31 Month 03 Year 2021

Section A Reference and administration details

March 2012

TAR

Charity name

Roborough Recreation Hall and Playing Fields

Other names charity is known by

Registered charity number (if any)

270557

March 2012

TAR

Charity's principal address

Roborough Recreation Hall

New Road

Roborough, Plymouth

Postcode

PL6 7BD

Names of the charity trustees who manage the charity

Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any)

March 2012

TAR

Mr Bill Hitchens

Chair

Mrs Kay Allen Treasurer

Mrs Sheila Lusk Committee member/Vice Chair

Mrs Chris Phillips WI Representative

March 2012

TAR

Danny Webster Cricket Representative

Pauline Harvey Methodist Church Representative

Mr Tom Dominy Garden Club Representative

Mr Frank Turner Bickleigh Parish Council Representative

Mr Rob Davis

March 2012

TAR

Maristow Football Club 01/04/20 to July 2020

10 Mr Sam Kenward Trustee 16/09/20 onwards 13

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name

March 2012

TAR

Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

March 2012

TAR

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document (eg. trust deed, constitution)

Roborough Recreation Hall and Playing Fields is a charity constituted by a Deed of Trust dated 17 March 1965.

How the charity is constituted (eg. trust, association, company)

The charity is administered by the Committee of Management called the Committee who are the charity trustees. The Parish Council is the "Custodian Trustee" for the charity.

Trustee selection methods (eg. appointed by, elected by)

The Committee of Management consists of not more than 19 members, comprising as follows:

seven elected members
ten representative members, and
two co-opted members

There may be one representative for each of the following organisations:

Bickleigh Parish Council
Bickleigh Parochial Council
Bickleigh Woman’s Institute
Maristow Estate
Methodist Church Roborough
Roborough & PCS Cricket Club
Roborough Estate
Maristow Football Club
Roborough Young Farmers Club
Royal Marine Commando at Bickleigh Camp
Bickleigh, Roborough and District Garden Club



Existing or newly formed organisations may apply for representation on the Committee of Management and be appointed by way of a two thirds majority vote of Committee members.

March 2012

TAR

At present there are vacancies for Bickleigh Parochial Council, Roborough Young Farmers and Maristow and Roborough Estates.

The recruitment and appointment of new trustees is by election and the Annual General Meeting of the charity. All trustees must retire at each Annual General Meeting but may be re-elected or re-appointed. No member of the Committee can take or hold any interest in the charity's property. Any member who becomes bankrupt is to advise the committee and resign.

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Risk Management

The charity undertakes risk assessments as required. Overall, it minimises the risk to children and to vulnerable adults who use the facilities by adhering to the national guidelines for safeguarding individuals, as laid out in the Cumberland report.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The object of the Charity is the provision and maintenance of a village hall and playing fields for use of the inhabitants of the Parish of Bickleigh who no distinction of political, religious or other opinion including use for meetings, lectures, and classes and other forms of recreation and leisure time occupation with the object of improving the condition of life for the inhabitants.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

The village hall provides facilities for regular weekly and monthly meetings by a range of local clubs and organisations and individuals providing recreational activities.

In addition to this the village hall was used for 42 single events: by local families for gatherings such as birthday parties and celebrations by local organisations for meetings and training events.

The hall closed to bookings on 16[th] March 2020 due to Covid-19.

The playing fields contain a cricket pitch and a football pitch. These are used by a local cricket club and a local football club and were also closed on 16[th] March 2020.

March 2012

TAR

The Trustees have referred to the guidance contained in the Charity Commissions general guidance on public benefit reviewing our aims and objectives and in applying our future activities.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

The committee undertaken fund raising events help pay for the redecoration of the smaller room at the hall.

Section D Achievements and performance

The smaller room has been re-decorated and is now available to Summary of the main hire as a meeting/conference room. achievements of the charity during the year

Section E Financial review

The charity holds £2,004.92 in the reserve account.

Brief statement of the charity’s policy on reserves

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

The principal source of funds during this year was from grants and bookings.

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

March 2012

TAR

The trustees confirm that they have identified the major risks to which the charity is exposed and have systems established to mitigate any risks. They have also complied with their duty to have due regard to Charity Commissions Public Benefit Guidance when exercising powers or duties to which the guidance is relevant.

The financial statements have been prepared in accordance with Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic if Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s)

Kay Allen

Position (eg Secretary, Chair, etc)

Secretary

March 2012

TAR

Date 15 March 2022 TAR 12 March 2012

Roborou8h Ren*ion Hall •nd Maylng Nelds Charlty No. 270557 Trustees, Rewt and Unaudlted Accwnts 31 M¥¢h 2021

Roborough Re¢re*ion Hal and Pl•ying Field$ Contents Pa8es 2to3 TrnSt, Annual Report Independent Examiner's Report Statement of Flnancial Artivltles Balance Sheet Notes to the Accourrts 7t012 Detalled Statemèni of Flnanclal Actlvltlès 131014 Page I

Rol)orou8h Recreatlon Hall and Pl1n fields Trustees Annual Report The Trustees pre5enl their report wlth the unaudited finandal statsments of the charlty for the year ended 31 March 2021. REFERENCE AND ADMINISTRATIVE DEfAIL5 Charlty No. 270557 PrIn¢l1 Office 30 The Villa8e Bicklelgh Plymouth Devon PL6 7AH The followln8 Trnstees seryed during the year: K. Allen C. Beale R. Davi$ T.M. Oomlnv P. Har B. Hitchens S. Kenward S. Lusk C. Phllllps J. Smillle N. Tapp F. Turner D, Webster (Reslgned 30 JU 20201 IResl8ned 30Juty 20201 IRèsb8ned 30 ju 20201 (Reslgned 30 Juty 20201 Key Mana8•rnent P•vsonnel Chair B. Hitthens Treasurer K. Allen Committee member I Vke thalr S. Lu5k Precbe Accountants Ltd Unlt 6, Brooklands Budshead Road PlymiyJth Devon PL6 5XR Page 2

Roborough Recreatlon Hall and Playln8 Flelds Trustees Annual Rewt OBJECTIVES ANO AcnvmES The obied of the Charity 15 the provi51on and rna1ntenan of a village hall and playing fkIS for use of the Inhabltants of the ParL8h of Blcklelgh who no dlstinction of political. religious or other opinion Indudlng use for meetlngs, lectures, and classes and otherforms of recreatlon and lelsure tlme occupatlon wrth the object of improving the condition of liFe forthe inhabitants. The vlllage hall provldes facllltbes for regular weekly and monthly meetlngs ty a range of loral clubs and organtsatlons and indlvldua15 provlding recreatlonal actIVleS. ACHIEVEMENTS AND PERFORMANCE The hall c105ed to booklngs on 16th March 2020 due to C(wld-19. The playlng flelds contaln a crlcket pltch and a football pitch. These are used by a loc41 ¢rlcket club and a kxal football club and were also closed on 16th Marth 2020. The Trustees have referred to the 8uldance contalned In the Charlty Comm1551on$ general guldance on publ benefft revlewlng our alms and obleclP4es and In app18 our future J1¥111e5. The smaller room has been rfrdecorated and Is now avallable to hlre a5 a MeetIcOnferenCe room. ststement of trustees, responslbllllles In relatlon to the fimndal sthtem The charlty truslees are responsible for preparln8 a trustees, annual report and financlal statements In accordance wlth applkable law and Unlted Klngdom Accountln8 Standards Iunlted Kln8dom General Accepted Accountlng Practlcel. The Trustees are responsible for keeplng proper accounlin8 records that dlsclose with reasonable accuracy at any Ilme the financlal posltion of the charrty and to enable them to ensure that the flnanclal statements compty wlth the Charltles Art 2011, the appllcable Charltle5 (Accounts and Report51 Regulations, and the provlslons of the TNst deed. The Trustees are also re5wn51ble tor 5afeguardlng the assets of the charlty and hence takln8 re•son4ble slep$ for the prevenllon and detectlon of haud and txher Irregular1t. Slgned on behalf of the chaiity's trustees K. Allen Trustee 15 Mar¢h 2022 Page 3

Roborough Recreatlon Hall and Play1 melds Independent Examinews Report Independent Examinees Report to the trustees of Robmh ReCtIOn Hall and Playlw Flelds I report to the trustees on my examination of the accounts of RoboroLsgh Recreatlon Hall and Playing Flelds for the year ended 31 March 2021 whlch comwise the Statement of Finandal Activities, the Balance Sheet and the related notes. Respcwlbllltle5 wd basls ot rep(l As the charitvs trustees you are responslble for the preparatlon of the accounts In accordance with the requirements of the Charities Act 2011l%he Act'l- The trustees consider that an audlt Is not required for thls year under the Charltles Act 2011. 5.144121 Ithe 2011 Artl and that an independent examlnatlon Is needed. I report In respect of my examination of the charlivs accounts carrled out under 5ertlon 145 of the 2011 Act and in tarryin8 Out my examlnatlon I have followed all the applicable Direclions gfven by the Charity Commlsslon under sectlon 1451511bl of the Acl. dependent examlns slatemenl I have completed fny examinatlon. I can corfim) that no materi•l matters have come to my attentlon In connectlon wlth the examSnatlon glvlng me cause to belleve that in. any materlal re5pert'. the accountin8 records were not kept In resped of the charlty as reqylred by secllon 130 of the Act: or • the accounts do not accord with those records; or the accounts did not Cornp wrth the applicable requlrements concernln8 the forni and content of accounts set out In the Charities (Accounts and Reports) Re8ulation$ 28 other than any requlrement that the accounts glve a Irue and fail vlew whkh 15 not a matter consldered as part of an independent examlnatlon. I have no concerns and have come across no other matters In connedlon wlth the examln*lon to whlch ttenllon should be drawn In thls report In order io enae a propef understandlng of the Kcounts to be reached. Lee james Hardacre FCC4 Preclse Accountsnts Ltd Unlt 6. 8rooklands Bud5head Road Plymouth Devon PL6 5XR 15 March 2022 Page4

Robarough Recreati¢)n Hall and Playln8 rdS Statement of Finanu•l Artivitye5 for the year ended 31 March 2021 Unrertrlrted funds Total fvnds Total funds 2021 2021 Income and endowments Irom: Othertradln8 act6vities Investments Other 1.240 1,240 7,427 24.674 24.674 6,174 Total 25.914 25.914 13,603 Expendlturn on: Other 23,046 23.046 17,362 Tot41 23.046 23.046 17,362 Net galns on Investments Net In¢émel{eMpendltyr•l Transfers between funds 2,868 13.7591 Net Incom•/{•xpendltur•} belore other i*lnslllossesl 268 13,7591 Oiher ylns •nd14W•S Net mowm•nt In funds 2.868 13,7591 R•widll•tk4Th of fvnds: Total funds brought forward 11.781 IL781 15,540 Totsl fvnds urrled forward 14,fA9 14,649 11.781 Page 5

Rol)orou8h Recreation Ham and Pl•ylng fields Balance Sheet at 31 Marth 2021 tharlty No. 270557 2021 2020 Current 455ets Cash at bank and in hand 15.fX)9 15,CX)9 13601 14,649 14.649 11.781 11.781 Credltors: Amount fallln8 due within one year Net Cwrent assets 11,781 11,781 11,781 Totsl •5sets less ¢Ufr•nt Ilabllltles N•t 4ssets ex¢ludlni penslon asset or Ilablllty 14.649 Total net assets 14,649 11,781 The fvnd$ ol the thlrlty Re5trlrted funds Unre5¢rlcted funds General funds 14,649 11,781 14,649 11.781 ReseNes Tot•1 lunds 14,649 11,781 Approved by the trustees on IS March 2022 And $18ned on their behalf by: Allen Trustee IS March 2022 Page 6

RoborouAh Recreatlon Hall and play1 Flelds Notes to the Ac¢ounts fi)rthe year ended 31 Marth 2021 l Accounting polici Basls of preparatlon The financial statements have been prepared In accordance with Statement of Recommended Practlce: Aceountin8 and Reportln8 by Charltles preparln8 thelr accounts in accordance wlth the Flnanclal Reportlng Standard applloble In the UK and Republic rf Ireland IFRS 1021 bsued on 16 July 2014 and the Flnanclal Report1 Standard appllcable In the United Klngdom and Republlc of Ireland IFRS 1021 and the Charltles Art 2011. Change In basls of accountlng or to Pr0 IgUnts There has been no change to the accountin8 pollcbes Ivalualion rules and method of accountln8151nce last year and no changes have been made to accounts for prevlous years. Fund accountln8 Unrestricted fvnds These Jre avallable for use It the dtscretkni of the truslees In further•n¢e of the general objects of the charty. These are unrestrided funds eaarkenal entltlement to the Income. Tax reclalms on Income from tax reclaims 15 included In the SOFA at the same tlrr* a5 the donatlons and gffts giftldonatlon to whith it relates. Donated seThlces These are only Included in income {with an equlvalent amount in expenditure) and fa¢llltlès where thè nefft to the Charlty is reasonab quarrtlfiable, Measurab and material. Volunteer help The value of any volunleer help recelvedls not Induded In the accounts. Investment Income Thls Is Included In the accounts when receivable. Gains/llosses} on This indudes any 8ain or10ss resultin8 from re4alu1 investments to market value revaluatlon of flxed at the end of ihe year. assets Galnsll1055es} on investment as5eis This indudes any gain or loss on the sale of Investments. Page7

Roborou8h Recreation Hall and Pla>in8 rd$ Notes to the Accounts Expenditure RecognTrllon of expendrture Expenditure is recognised on an accruals basis. Expenditure indudes any VAT which cannot be fulty recovered. and is reported as part of the expenditure to which rt ates. Expendlture on These comprise the costs associated wlth attrartlng voluntary Income. fundratslng raising funds tradlng costs and investment management costs. Expenditure on These comprbse the costs Incurred by the Charlty In the delivery of its activities and charltable actrvities seceS In the furtherance of Its objects. Indudlng the making of grants and governance costs. All grant expenditure is accounted for on an actual paid basi5 plu5 an accrual for grants that have been approved the trustees at the end of the year but not yet pald. These include those costs assodaled wlth meetln8 the constItlortal and statutory requirements of the Charlty. Induding any audithndependenl examlnatlon fee5, costs Ilnked to the strategic mana8ement of the Charity, tO8ether with a share of other admlnlstratlon costs. Olher expendtture These are support costs not alloced to a partkular artlvlty. Grants payable Governance costs T•x•tlon The chorlty15 exempt from tax on Its charltabk aclNltles. Freeh¢ld Investment propertv Investment properties are measured nballY at COSt and Subsequent at falr value at each balance sheet date and are not depreclated. All gains or losses are tsken to the Statement of Finanelal Actlvltles as they arlse. Stocks Stockls Included at the knwer of cost or net real&abk value. Oonated Items of stock are recognlsed ot falr value which is the amount the tharlty would have been wllllng to pay for the items on the open market. Trade •nd other debto Trade and other debiors are reco8n15ed at the settlement amount due after ariy trade discount offered. Prepayments are valued at the amount prepaid net of any Irade d15rnunts due. Cash and csh equl¥alents Cash ènd cash equhalents compr15e cash at bank and on hand, demand deposlts wh banks and other short-term hlghly Ilquid investments with ori8lnal maturltles of three months or les5 and bank overdraft5. In the statement of financial posrtion. bank overdraft5 are shown wfthln borrowings or current liabllltles. In the Statement of Cash Flows. cash and Cash equivalerts are shown net of bank i)verdrafts that are repayable on demand and form an integral part of the company's cash management. Trade and other uethbrs Short term credrtor5 are measured at the transartion prlce. Other creditors and provtslons are recoBnised where the charity has a present obligation resulting from a past event that will probably resuli in the transfer of funds to a third party and the amount due to settle the obli8ation ran be measured or estlmaied rellably. Credftors and provisions are norn)alty reCognd at their settlement amount after allowln8 for any trade distounts due. Page 8

Roborou8h Recreatlon H•ll arrfl Playlry Aelds Notes to the Accounts Research and d0pment Expenditure on research and development is written off in the year in whith It Is Incurred. Forel¥n currencles Monetary assets and liabililbes denominated In currencles other than the functlonal currency of the charity are translated at the rates of exchange prevalllng at the end of the reporting perM)d. Transactions In currencles other than the fvnctional currenoi of ihe charity are recorded at the rate of exchange on the date that the transacilon occurred. All exchange differences are are taken into account In arrivln8 at net incomelexpendSture. Lused assets Where the charlty enters Into a lease whith entails taking sub5tantlalty all the rlsks and rewards of ownership of an asset. the lease b treated as a flnance lease. Leases which do not transfer substaniialty all the rtsk4 and rewards of ownershlp to charlty afe classlfkd s operating leases. Assets held under finance leases are Inltlally recogni5ed as a55ets of the drIty at thelr fair value at the Inceptlon of the lease ¢x. If lower. * the present value of the minimum lease payments. The correspondln8 Ibabllity to the lessor Is Included In the balance sheet date as a finance lease obligatlon. Lease payments are apportloned between finance e)tpenses and reductlon of ihe lease obllgatlon $0 as to achleve a constant rate of Interest on the remalnlng balance of the Ilablllty. Flnance expen5e5 ère recognised immediatety, unless they are dlrectly attrlbLrtable to qualfying assets, In whlch case they are pbtsllsed In accordance wlth the tharlty's polky on borrowtn8 costs. Assets hekl under finance leases I depreclated In the same way as owned assets. Operatln8 lease payments are reco8nlsed as an expense on a stral8ht-Ilne basls over the lease terni. In the event that lease IncentpS are recew to enter Into opernling leases, such Incèntlves are recognised as a liabl1. The aggregate benefft of Incentl¥e5 ts reco8nlsed 45 a redudion of rental experne on a stralBht-Ilrva basls. P•n51on ¢osts The charity operate5 a deflned tontrlbution plan for Its employees. A defined contrlbutlon plan Is penslon plan under whkh the charity pays fixed contributlons Into a separate entity. once the contributions have been paid the charlty has no further payments obligations. The contrlbutlons are reco8nised as expenses when they fall due. Amounts not pald are shown In accruals in the balan sheet. The assets of the pkn are held separatelyfrom the chartty In Independently administered funds. Rec•lpt af donated laods, facllltl•s and s$ All donated good5, facilitles and services recelved are rec(Vdnlsed wlthln Incomlng OUrteS and expenditure at an estlmate of the value to the charity. Page 9

Roborou8h Recreatlon Hal and Playlng Fleld5 Notes to ihe A(Crrts 2 Statement of Finanall Artl¥ltles- wlwyear funds Totsl fvnds 2020 2020 Income and endowments Irom: Other tradlng artfvltle5 Investments Other 7,427 7A27 6.174 6,174 Totsl 13.603 13,603 Expendlture on: Other 17,362 17,362 Total 17,362 17,362 Net Income 13,7591 13,7591 Net Income befor• other 84lns/lloss•sl Other Balns and losses: Nei mo¥ement in lunds 13,7591 13.7591 13.7591 13,7591 Reconclllatlon of fvnd$: Total funds brought forward Totsl funds urrled forward 15,540 15,540 11,781 11,781 3 In¢ome from other trad1 •dlvltles Unrestrkt¢d Tot•1 Totsl 2020 2021 Recreation hall and f*ld hl 1,240 1.240 1,240 1,240 7.427 7,427 4 Income from In¥eJtments Total 20ZI Total 2020 Bank Interest receNed Page 10

Rob0r0 Recreaiknn Hall and Pl•yin8 Fld5 Notes to the Accounts 5 Other #Kome Unrestricted Totsl Total 2021 2020 Insurance refund 24,51MI 24.51x1 2,142 4,032 Grants recefved Mlsc Income 174 174 24,674 24,674 6,174 6 Other expendlturn VnrestrKted Totsl 2021 Tt>tsl 2020 Premlses costs 19,663 3,023 360 19,663 3,023 360 8,575 8,427 360 Genernl adrnln15trative costs Legal and professlonal costs 23.046 23.046 17,362 7 Staff corts No em0vee received ernoluments in excess of £60,LKMJ. 8 CredStor5: amounts falllng due wtthln one year 2021 2020 Accruals and deferred Income 360 9 m9M•Tht In funds In¢omln r•sour¢•s At31 Marth Ilndudln8 other At I Wll Aalns/losses 2020 expend•d 2021 Rthrfrt¢d funds: Unreslllcted funds: G¢neral fvnds IL781 25,914 123.0461 14,649 Revaluatlan Reserves: Totsl funds IL781 25,914 123.0461 14,649 Page 11

Roborou8h Recreati¢)n Hall and Playlng r Notes to the Accounts 10 Analysls of net •55ets bet*en ld$ Unrestrirted funds Totsl Net current assets 14.649 14,649 14,649 14,649 11 Reconciliatlon ol net debt At31 Marth 2021 AtiWI 2020 C•sh flows Cash and cash equNalents 11,781 IL781 3,228 3.228 15,1 15,IM)9 Net debt 11.781 3,228 Is,9 Page 12

Roborough Recreatlon Hall and Playlry Flelds Detalled statement of Flnanclal Pxtl¥ltles forthe year ended 31 Marth 2021 Unrestrkted funds Totsl fvnds Total funds 2021 2021 2020 In¢om* •nd endowments from: Other tradlng activlties Recreation hall and fiekl hire 1.240 1,240 1,240 1,240 7,427 7,427 Investments Bonk inierest recebled Other Insurance refund Grants recefved Mlsc Income 24.5(K) 24,5CK) 2.142 4,032 174 24,674 174 24,674 6,174 Totsl Income •nd endo%tsin¢nts 25,914 25,914 13.603 Expendlture an: Premises costs Rates Ll8ht, heat and power Premlses repalrs and maintenance 734 1399 734 1,399 170 1.142 17,530 17,530 7.263 19.663 19,663 8.575 General admlnlstratlve costs. Includln8 depreclatlon and amortbatlon General insurances Sundry expenses Telephone. fax and broadband 2.581 io 2.581 io 2,174 5,956 297 8,427 432 3.023 432 3.023 Legal and professlonal costs Auditllndependent examination 360 360 360 3fAI 360 360 Tot¥1 of expendlture otgther wrts Total expendlture Net galns on Investments 23,(146 23,046 23,046 17,362 17,362 23.046 Net Incomel{eNpendlturel 2.868 2,868 {3,7591 Net Inrnmellexpendltyrel belore othergaln51(1055e5) 2.868 2,868 13,7591 Paze 13

Rt)borou8h Recreation Hall and Playing Flelds Detsiled Ststefflent of FITranth Actiinties Other Galns Net movemthrt In funds 2,868 2068 13,7591 Reconcifiation of fvnds: Total funds brought fop*ard 11,781 11,781 15.540 Total fvnds carrfed forwa 14.649 14,649 IL781 Page 14

Roborou8h Ren*ion Hall •nd Maylng Nelds Charlty No. 270557 Trustees, Rewt and Unaudlted Accwnts 31 M¥¢h 2021