**Shipham Village Hall Trust Charity number 270556 Report of the Trustees for the year ended 30[th] June 2025** 

## **The Trust and its charitable objective** 

The charitable trust was first registered with the Charity Commission in 1975 to “provide community hall facilities for the use and benefit of the inhabitants of and organisations within the parish of Shipham”. Modifications to the deed have been registered allowing modern means of communication. 

## **Officers of the Trust** 

Steve Dodd and Jules Offord continue as Treasurer and Secretary of the Trust. We have currently chosen to have no permanent Chairperson. 

## **Governance and day to day management** 

The trust deed lays down the powers governing the trust and its management, particularly keeping the premises in good repair and insured against fire, theft, public liability, and other insurable risks. 

The trust is administered by a council of 8 independent trustees elected at the trust’s AGM, and representative trustees elected annually by active village organisations empowered under the trust to appoint trustees. Over the years a number of these have become inactive and new organisations have been added. Additionally, the Parish Council is invited to nominate a representative. 

## **There are currently 16 confirmed trustees:** 

**Officers: Treasurer:** Stephen Dodd **Secretary:** Jules Offord 

|**Independently elected trustees**<br>**Representative Trustees**for active village organisations<br>Ken Chalk           Paul Edwards          Jane Sanders<br>Ian Firth          John Moorhouse          Helen Ingleby<br>tbc<br>Friends of Shipham School<br>Amanda Firth<br>Save the Children Lunches<br>Anita Townsend<br>Shipham, Rowberrow & Star Women’s<br>Institute|**Independently elected trustees**<br>**Representative Trustees**for active village organisations<br>Ken Chalk           Paul Edwards          Jane Sanders<br>Ian Firth          John Moorhouse          Helen Ingleby<br>tbc<br>Friends of Shipham School<br>Amanda Firth<br>Save the Children Lunches<br>Anita Townsend<br>Shipham, Rowberrow & Star Women’s<br>Institute|
|---|---|
|Katherine Leach|Shipham Community Allotment|
|Frances Cartwright|Shipham Parish Council –**co-opted**|
|Jane Sanders|Shipham Community Cinema|
|Steve Dodd|Shipham Football Club|
|Ruth Ardron|Shipham Gardening Club|
|Abi Scotcher|Shipham Guides & Brownies|
|tbc|Shipham History Society|
|tbc|Shipham Parent and Toddler Group|
|Debbie Andrews|Shipham Players|
|Margaret Howell|Rowberrow PCC and Shipham PCC|



**Page 1 of 5 pages of the report to SVHT Trustees for year ending 30.06.2025** 



**Shipham Village Hall Trust Charity number 270556 Report of the Trustees for the year ended 30[th] June 2025** 

A management committee is appointed by the trustees to oversee the operation of the hall and at the date of this report the members are: 

**Management Committee members:** Ken Chalk, Paul Edwards, Helen Ingleby, Jane Sanders 

**Secretary:** Jules Offord **Treasurer:** Steve Dodd 

**Co-opted members:** Pete Ovenden, Tony Packer, Daniel Jeffery (Hall Manager) Keith Blight, Lin Blight, Rachel Healey 

## **Contact information:** 

**For enquiries for availability and booking** of any room **contact** our bookings clerk **, Katie Ovenden, by e-mail at shiphamhall.bookings@gmail.com** or on the dedicated **phone 07821720152,** leaving a request for a call back if this is not answered at the time. 

Alternatively, to just check for availability of each of the 3 rooms, it is possible to do this at **www.bookingsmanager.biz/ShiphamVillageHall/** 

**All other communications** should be sent to the Secretary. (See contact details on the website) 

**The principal officers** and their contact information is: 

## **Chair:** 

**Secretary: Hon. Treasurer:** Mr J Offord Seagrove, Mr S Dodd, North Down Lane, 19. Beech Road< Shipham Shipham BS25 1SN BS25 1SA Tel: 01934 842335 Tel: 01934 843660 

## **Public Benefit** 

Interest in the hall is stimulated by word of mouth, listings in free local periodicals and on the web at www.shiphamhall.co.uk, the community site www.somersetrcc.org.uk, and www.hallshire.com. 

The Hall is extremely well used by both villagers and those from outside the village, enhancing the social wellbeing of the village and its neighbours. The hall accepts bookings from any applicant provided the specified rooms requested are not already booked when required, and subject to its latest terms and conditions of hire. No exclusions are applied based on residence, persuasion, or opinion. 

Regular activities are published on our website, hall screen, and notice boards. These include those of village organisations and others covering a wide spread of interests for all age groups, particularly those arranged for historical, cultural and creative arts, fitness and activities for children and young people. The Hall is a popular venue for weddings, anniversary celebrations, parties, and charity fundraising events. 

**Page 2 of 5 pages of the report to SVHT Trustees for year ending 30.06.2025** 



**Shipham Village Hall Trust Charity number 270556 Report of the Trustees for the year ended 30[th] June 2025** 

## **The Premises** 

Since the opening of the hall the building has been extended. An annual refurbishment program of equipment and external areas maintains the high standards set at the opening of the hall. A recent refurbishment programme has enhanced the facilities of the hall and plans are in place to further improve the experience of all hall users. 

## **The Facilities** 

Hirers may either hire the whole building, or one or a combination of the following: 

- A large spacious main hall with a well-equipped stage and lighting, cinema standard 

- projection and sound 

   - An adjacent large kitchen, built and fitted out to a professional commercial standard 

- A convivial meeting room with its own kitchenette that is ideal for smaller group 

- meetings 

   - A small club/committee room, with toilets and recently fitted kitchenette that converts into a bar area for larger events 

High-speed internet is freely available throughout the building, and each meeting room has an individual hearing loop system, projection facility and audio system. There is parking for approximately 60 cars. 

## **Reserves Policy** 

The policy requires that the management committee ensures that funds are always available to meet any regular payments due. Periodic assessments determine the level of funds that may be needed when equipment replacements are necessary and or other cost of work that may be needed to maintain the high standards of the premises. 

These regular assessments address: 

- the life all fixed assets to determine those requiring replacement within 5 years 

- the impact of inflation and technological advances on the potential cost of their replacements 

- the costs of replacing or renovating equipment not treated as a depreciating asset 

- expenditure that may be required to renovate the building’s fabric or grounds 

For this purpose, the funds may include those available at the time of review, plus those reasonably expected to be set aside from operations, other regular income, and depreciation before any forecast expenditure becomes due. Any surplus funds may be applied to improve either equipment or premises. 

This ensures timely program of replacements and implementation of desirable improvements. 

## **Commentary on the accounts for the year to 30 June 2025** 

## **1. Income** 

The hall continues to be very well used as evidenced by a similar level of hire income to past few years although slightly down from the 23/24 levels. 

**Page 3 of 5 pages of the report to SVHT Trustees for year ending 30.06.2025** 



**Shipham Village Hall Trust Charity number 270556 Report of the Trustees for the year ended 30[th] June 2025** 

Solar energy income has shown a modest increase in income levels up from £3.9k to £4.2k. 

The bank interest income was marginally lower and is reflective of lower interest rates available during the financial year. 

## **2. Expenditure** 

As discussed, and approved, at the last AGM, 2025 continued a significant project to upgrade and reinvigorate the Village Hall especially the upgrades to  the Star room, resulting in expenditure funded through the normal annual cycle, through fixed asset purchase or through drawdown of the premises contingency fund. 

The more significant items have included: 

- the upgrading of facilities in the Star room including replacement flooring which was extended through to the storeroom 

- Some recurring costs have increased in line with living wage increases and expected inflation (e.g. cleaner, bookings clerk, annual maintenance contracts and insurance costs) 

Repair and maintenance costs are slightly lower that 2023/24 due to a decision to only partially redecorate during this period. This year also saw a smaller demand on asset replacement. 

Utility costs have increased significantly on 23/24 partly due to a chance in utility contract costs but also as a consequence of the issues we experienced with the heating system during the winter of 2024/25. 

## **3. Assets and liabilities** 

Whilst we show debtor balances for hire charges at the year-end (£6.4k up from £4.1k ), these were all paid following the year-end, and we have no issues with non-payment of hire charges. 

The balance in the Premises Contingency Fund has remained stable despite the costs of the projects to maintain and upgrade the standards of the hall. 

## **4. Other** 

Whilst we have resisted increasing hire charges for a number of years, we agreed a modest increase of 5% for 2025 / 26.  We have reached a relative maximum usage of the hall and so our hire income is unlikely to rise in future without an increase in hire charges, whereas annual recurring costs are likely to continue to increase over time. 

**Page 4 of 5 pages of the report to SVHT Trustees for year ending 30.06.2025** 



**Shipham Village Hall Trust Charity number 270556 Report of the Trustees for the year ended 30[th] June 2025** 

We gave reasonable notice of the increase as we are aware that it will impact our hirer base, with our increases likely being passed on to their customers in turn. There has been no downturn in use as a result. 

We are also mindful that we need to remain competitively priced for the facilities that we offer and that we need to continue to maintain our premises to a high level of quality, which requires ongoing investment. 

## **Professional Support** 

Lloyds Bank plc is used to bank rental income and CAF Bank Ltd is used for all other regular transactions. 

Mr Dennis Carroll is the Trust’s independent examiner. 

## **Signature and Declaration** 

I declare, in my capacity as Secretary, that the Trustees have approved the report above and have authorised me to sign it on their behalf. 

## **Secretary:** 

**Jules Offord** 

**Page 5 of 5 pages of the report to SVHT Trustees for year ending 30.06.2025** 



## Shipham Village Hall Trust 

## Statement of Finances for the year ended 30 June 2025 


1 

Charity Number 270556 



Shipham Village Hall Trust 

Statement of finances for year ended 30 June 2025 

## **Independent Examiner's Report To the Trustees of Shipham Village Hall Trust** 

I report to the trustees on my examination of the accounts of Shipham Village Hall Trust (“the Trust”) for the year ended 30 June 2025, which are set out on pages 3 to 6. 

## **Responsibilities and basis of report** 

As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). 

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

## **Independent Examiner's statement** 

I have completed my examination.  I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in any material respect: 

- Accounting records were not kept in accordance with section 130 of the Act, or 

- The accounts do not accord with the accounting records. 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

Denis Carroll ACMA 25 Beech Road Shipham Somerset BS25 1SA 

17 February 2026 

2 

Charity Number 270556 



## Shipham Village Hall Trust 

## Statement of finances for year ended 30 June 2025 

|**STATEMENT OF RECEIPTS AND PAYMENTS**<br>**Note**<br>**RECEIPTS**<br>**Income from charitable activities**<br>Hire charges<br>1<br>Other<br>**Solar energy income**<br>2<br>**Interest on deposits**<br>**TOTAL RECEIPTS**<br>**PAYMENTS**<br>**Direct charitable expenditure**<br>**Hall management**<br>Bookings administration<br>Annual licences<br>3<br>Broadband, WiFi and alarm phone line<br>Website maintenance<br>Officers’ postage and stationery<br>**Utilities**<br>Insurance<br>4<br>Electricity<br>5<br>Gas<br>5<br>Water and sewerage<br>**Hall maintenance**<br>Cleaning<br>Annual maintenance contracts<br>6<br>Repairs and maintenance<br>7<br>Asset replacement<br>Grounds maintenance<br>**Interior premises renovation**<br>Star Room upgrade<br>8<br>Rowberrow Hall curtains<br>Rowberrow Hall speaker system<br>**Other costs**<br>Independent examiner<br>Bank charges<br>David Worker Legacy Fund<br>9<br>Other<br>**TOTAL PAYMENTS**<br>**NET MOVEMENT IN CASH FUNDS**<br>**MOVEMENT IN CASH FUNDS**<br>Cash funds at the start of the year<br>Net movement in cash funds in the year<br>**Cash funds at the end of the year**|**Year Ended**<br>**30 June**<br>**2025**<br>**£**<br>40,265<br>0<br>40,265<br>4,225<br>1,834<br>**46,324**<br>(6,570)<br>(1,053)<br>0<br>(16)<br>0<br>(1,887)<br>(2,346)<br>(5,828)<br>(450)<br>(4,524)<br>(3,695)<br>(4,769)<br>(523)<br>(1,835)<br>(11,468)<br>0<br>0<br>(135)<br>(60)<br>(250)<br>(266)<br>**(45,674)**<br>**650**<br>**Year Ended**<br>**30 June**<br>**2025**<br>**£**<br>95,393<br>650<br>**96,043**|**Year Ended**<br>**30 June**<br>**2024**<br>**£**|
|---|---|---|
||||
||||
|||43,619|
|||380|
|||43,999|
||||
|||3,996|
|||1,990|
||||
|||**49,985**|
||||
||||
||||
||||
||||
|||(5,160)|
|||(1,224)|
|||(10)|
|||(14)|
|||(44)|
||||
|||(1,834)|
|||(1,212)|
|||(2,382)|
|||(67)|
||||
|||(4,863)|
|||(3,331)|
|||(7,217)|
|||(2,959|
|||(2,343)|
||||
|||(2,636)|
|||(7,823)|
|||(3,950)|
||||
|||0|
|||(60)|
|||(50)|
|||(898)|
||||
|||**(48,077)**|
||||
|||**1,908**|
||||
|||**Year Ended**<br>**30 June**<br>**2024**<br>**£**|
||||
||||
|||93,485|
|||1,908|
||||
|||**95,393**|



3 

Charity Number 270556 



## Shipham Village Hall Trust 

## Statement of finances for year ended 30 June 2025 

|**STATEMENT OF ASSETS AND LIABILITIES**<br>**Note**<br>**CASH FUNDS**<br>10<br>Lloyds Bank plc – Instant Access Account<br>CAF Bank Ltd – CafCash Account<br>CAF Bank Ltd – CAF Gold Account<br>**TOTAL CASH FUNDS**<br>**OTHER MONETARY ASSETS**<br>11<br>Unpaid hire invoices<br>Unissued hire invoices<br>**TOTAL OTHER MONETARY ASSETS**<br>**ASSETS RETAINED FOR TRUST’S OWN USE**<br>12<br>Land at cost<br>Premises at cost<br>**TOTAL ASSETS RETAINED FOR TRUST’S OWN USE**<br>**LIABILITIES**<br>Pre-paid hire charges<br>Hirers’ deposits held<br>**TOTAL LIABILITIES**|**Year Ended**<br>**30 June**<br>**2025**<br>**£**<br>200<br>13,542<br>82,301<br>**96,043**<br>**£**<br>2,129<br>4,299<br>**6,428**<br>**£**<br>28,281<br>501,873<br>**530,154**<br>**£**<br>2,690<br>600<br>**3,290**|**Year Ended**<br>**30 June**<br>**2024**<br>**£**|
|---|---|---|
||||
|||4,394|
|||9,518|
|||81,481|
||||
|||**95,393**|
||||
|||**£**|
||||
|||488|
|||3,584|
||||
|||**4,072**|
||||
|||**£**|
||||
|||28,281|
|||501,873|
||||
|||**530,154**|
||||
|||**£**|
||||
|||1,917|
|||2,250|
||||
|||**4,167**|



4 

Charity Number 270556 



## Shipham Village Hall Trust 

## Statement of finances for year ended 30 June 2025 

## **Notes to the statement of finances** 

1. Income from hire charges is shown net of deposit returns and refunds. 

2. Solar energy income relates to receipts from the Feed in Tariff scheme from solar panels on the hall roof. 

|Annual licences:<br>Performing Rights Society: music licence<br>Avalon: rental booking system<br>Somerset council: alcohol licence<br>Community Council of Somerset<br>Shipham Football Club:  Land licence|2025<br>£<br>2024<br>£<br>518<br>240<br>180<br>110<br>5<br>689<br>240<br>180<br>110<br>5|
|---|---|
||**1,053**<br>**1,224**|



3. Annual licences: 

4. Insurance cover is provided by an Allied Westminster Village Guard policy. 

5. Utility charges are lower than expected and we have benefitted from a rebate on electricity costs in the year. 

|6.<br>Annual contracted maintenance costs:<br>Hall floor refurbishment<br>Gas safety check<br>Boiler service<br>Septic tank clearance<br>Security systems<br>Fire-fighting equipment<br>Electrical equipment<br>Children’s play area safety report<br>7.<br>Repair and maintenance costs:<br>Internal redecorating of the building<br>WI Collage upgrade<br>Grounds maintenance and repair<br>Solar system triennial service<br>Internal and external lighting repairs<br>Plumbing/gas repairs<br>Kitchen equipment<br>Sundry small repairs or replacements|2025<br>£<br>2024<br>£<br>1,180<br>642<br>190<br>0<br>568<br>282<br>740<br>94<br>1,106<br>642<br>240<br>350<br>696<br>206<br>300<br>90|
|---|---|
||**3,696**<br>**3,630**|
||2025<br>£<br>2024<br>£<br>1,242<br>0<br>1,130<br>0<br>185<br>1,531<br>297<br>374<br>2,191<br>1,058<br>2,110<br>0<br>169<br>946<br>40<br>703|
||**4,759**<br>**7,217**|



8. To increase the rental appeal of the Star Room an approved schedule of improvements was carried out.  This included the laying of a new floor, installation of new doors opening on to the garden and interior redecoration. 

9. A payment of £250 was approved from the David Worker legacy fund in the year and the fund remains in place to support local organisations.  The value of the Fund, £4,600, is carried in the Trust’s cash assets. 

10. Lloyds Bank plc is used to bank rental income and CAF Bank Ltd is used for all other regular transactions. In the year, short-term funds are placed in a CAF Bank Gold account, earning interest at the year-end of 1.85%. 

11. All unpaid and unissued hire charges at the year-end have since been settled and there are no outstanding debts due to the Trust by hirers. 

5 

Charity Number 270556 



Shipham Village Hall Trust 

Statement of finances for year ended 30 June 2025 

## **Notes to the statement of finances** 

12. Land and premises at cost represent the original cost of the land purchase and hall build.  The current valuation of buildings for insurance purposes is £1.4m. 

13. Trustees, the Hall Manager and other Management Committee Members were reimbursed a total of £3,224 for purchases of equipment and materials for use in the hall made at the request of the Management Committee. 

14. The Trust Management Committee assess the likely schedule of future asset replacement requirements based on the age and condition of replaceable assets such as kitchen equipment.  The Management Committee ringfences cash reserves to support this.  Of the cash values shown in these accounts, the Management Committee has ringfenced £20k for potential medium-term future asset replacement. 

15. There are no restricted or endowment funds. 

The Statement of Receipts and Payments and the Statement of Assets and Liabilities and notes relating to the period ended 30 June 2025 are as approved by the Trustees of Shipham Village Hall Trust. 


Stephen Dodd Honorary Treasurer 17 February 2026 

6 

Charity Number 270556 



## Shipham Village Hall Trust 

## Statement of Finances for the year ended 30 June 2025 


1 

Charity Number 270556 



Shipham Village Hall Trust 

Statement of finances for year ended 30 June 2025 

## **Independent Examiner's Report To the Trustees of Shipham Village Hall Trust** 

I report to the trustees on my examination of the accounts of Shipham Village Hall Trust (“the Trust”) for the year ended 30 June 2025, which are set out on pages 3 to 6. 

## **Responsibilities and basis of report** 

As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). 

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

## **Independent Examiner's statement** 

I have completed my examination.  I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in any material respect: 

- Accounting records were not kept in accordance with section 130 of the Act, or 

- The accounts do not accord with the accounting records. 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

Denis Carroll ACMA 25 Beech Road Shipham Somerset BS25 1SA 

17 February 2026 

2 

Charity Number 270556 



## Shipham Village Hall Trust 

## Statement of finances for year ended 30 June 2025 

|**STATEMENT OF RECEIPTS AND PAYMENTS**<br>**Note**<br>**RECEIPTS**<br>**Income from charitable activities**<br>Hire charges<br>1<br>Other<br>**Solar energy income**<br>2<br>**Interest on deposits**<br>**TOTAL RECEIPTS**<br>**PAYMENTS**<br>**Direct charitable expenditure**<br>**Hall management**<br>Bookings administration<br>Annual licences<br>3<br>Broadband, WiFi and alarm phone line<br>Website maintenance<br>Officers’ postage and stationery<br>**Utilities**<br>Insurance<br>4<br>Electricity<br>5<br>Gas<br>5<br>Water and sewerage<br>**Hall maintenance**<br>Cleaning<br>Annual maintenance contracts<br>6<br>Repairs and maintenance<br>7<br>Asset replacement<br>Grounds maintenance<br>**Interior premises renovation**<br>Star Room upgrade<br>8<br>Rowberrow Hall curtains<br>Rowberrow Hall speaker system<br>**Other costs**<br>Independent examiner<br>Bank charges<br>David Worker Legacy Fund<br>9<br>Other<br>**TOTAL PAYMENTS**<br>**NET MOVEMENT IN CASH FUNDS**<br>**MOVEMENT IN CASH FUNDS**<br>Cash funds at the start of the year<br>Net movement in cash funds in the year<br>**Cash funds at the end of the year**|**Year Ended**<br>**30 June**<br>**2025**<br>**£**<br>40,265<br>0<br>40,265<br>4,225<br>1,834<br>**46,324**<br>(6,570)<br>(1,053)<br>0<br>(16)<br>0<br>(1,887)<br>(2,346)<br>(5,828)<br>(450)<br>(4,524)<br>(3,695)<br>(4,769)<br>(523)<br>(1,835)<br>(11,468)<br>0<br>0<br>(135)<br>(60)<br>(250)<br>(266)<br>**(45,674)**<br>**650**<br>**Year Ended**<br>**30 June**<br>**2025**<br>**£**<br>95,393<br>650<br>**96,043**|**Year Ended**<br>**30 June**<br>**2024**<br>**£**|
|---|---|---|
||||
||||
|||43,619|
|||380|
|||43,999|
||||
|||3,996|
|||1,990|
||||
|||**49,985**|
||||
||||
||||
||||
||||
|||(5,160)|
|||(1,224)|
|||(10)|
|||(14)|
|||(44)|
||||
|||(1,834)|
|||(1,212)|
|||(2,382)|
|||(67)|
||||
|||(4,863)|
|||(3,331)|
|||(7,217)|
|||(2,959|
|||(2,343)|
||||
|||(2,636)|
|||(7,823)|
|||(3,950)|
||||
|||0|
|||(60)|
|||(50)|
|||(898)|
||||
|||**(48,077)**|
||||
|||**1,908**|
||||
|||**Year Ended**<br>**30 June**<br>**2024**<br>**£**|
||||
||||
|||93,485|
|||1,908|
||||
|||**95,393**|



3 

Charity Number 270556 



## Shipham Village Hall Trust 

## Statement of finances for year ended 30 June 2025 

|**STATEMENT OF ASSETS AND LIABILITIES**<br>**Note**<br>**CASH FUNDS**<br>10<br>Lloyds Bank plc – Instant Access Account<br>CAF Bank Ltd – CafCash Account<br>CAF Bank Ltd – CAF Gold Account<br>**TOTAL CASH FUNDS**<br>**OTHER MONETARY ASSETS**<br>11<br>Unpaid hire invoices<br>Unissued hire invoices<br>**TOTAL OTHER MONETARY ASSETS**<br>**ASSETS RETAINED FOR TRUST’S OWN USE**<br>12<br>Land at cost<br>Premises at cost<br>**TOTAL ASSETS RETAINED FOR TRUST’S OWN USE**<br>**LIABILITIES**<br>Pre-paid hire charges<br>Hirers’ deposits held<br>**TOTAL LIABILITIES**|**Year Ended**<br>**30 June**<br>**2025**<br>**£**<br>200<br>13,542<br>82,301<br>**96,043**<br>**£**<br>2,129<br>4,299<br>**6,428**<br>**£**<br>28,281<br>501,873<br>**530,154**<br>**£**<br>2,690<br>600<br>**3,290**|**Year Ended**<br>**30 June**<br>**2024**<br>**£**|
|---|---|---|
||||
|||4,394|
|||9,518|
|||81,481|
||||
|||**95,393**|
||||
|||**£**|
||||
|||488|
|||3,584|
||||
|||**4,072**|
||||
|||**£**|
||||
|||28,281|
|||501,873|
||||
|||**530,154**|
||||
|||**£**|
||||
|||1,917|
|||2,250|
||||
|||**4,167**|



4 

Charity Number 270556 



## Shipham Village Hall Trust 

## Statement of finances for year ended 30 June 2025 

## **Notes to the statement of finances** 

1. Income from hire charges is shown net of deposit returns and refunds. 

2. Solar energy income relates to receipts from the Feed in Tariff scheme from solar panels on the hall roof. 

|Annual licences:<br>Performing Rights Society: music licence<br>Avalon: rental booking system<br>Somerset council: alcohol licence<br>Community Council of Somerset<br>Shipham Football Club:  Land licence|2025<br>£<br>2024<br>£<br>518<br>240<br>180<br>110<br>5<br>689<br>240<br>180<br>110<br>5|
|---|---|
||**1,053**<br>**1,224**|



3. Annual licences: 

4. Insurance cover is provided by an Allied Westminster Village Guard policy. 

5. Utility charges are lower than expected and we have benefitted from a rebate on electricity costs in the year. 

|6.<br>Annual contracted maintenance costs:<br>Hall floor refurbishment<br>Gas safety check<br>Boiler service<br>Septic tank clearance<br>Security systems<br>Fire-fighting equipment<br>Electrical equipment<br>Children’s play area safety report<br>7.<br>Repair and maintenance costs:<br>Internal redecorating of the building<br>WI Collage upgrade<br>Grounds maintenance and repair<br>Solar system triennial service<br>Internal and external lighting repairs<br>Plumbing/gas repairs<br>Kitchen equipment<br>Sundry small repairs or replacements|2025<br>£<br>2024<br>£<br>1,180<br>642<br>190<br>0<br>568<br>282<br>740<br>94<br>1,106<br>642<br>240<br>350<br>696<br>206<br>300<br>90|
|---|---|
||**3,696**<br>**3,630**|
||2025<br>£<br>2024<br>£<br>1,242<br>0<br>1,130<br>0<br>185<br>1,531<br>297<br>374<br>2,191<br>1,058<br>2,110<br>0<br>169<br>946<br>40<br>703|
||**4,759**<br>**7,217**|



8. To increase the rental appeal of the Star Room an approved schedule of improvements was carried out.  This included the laying of a new floor, installation of new doors opening on to the garden and interior redecoration. 

9. A payment of £250 was approved from the David Worker legacy fund in the year and the fund remains in place to support local organisations.  The value of the Fund, £4,600, is carried in the Trust’s cash assets. 

10. Lloyds Bank plc is used to bank rental income and CAF Bank Ltd is used for all other regular transactions. In the year, short-term funds are placed in a CAF Bank Gold account, earning interest at the year-end of 1.85%. 

11. All unpaid and unissued hire charges at the year-end have since been settled and there are no outstanding debts due to the Trust by hirers. 

5 

Charity Number 270556 



Shipham Village Hall Trust 

Statement of finances for year ended 30 June 2025 

## **Notes to the statement of finances** 

12. Land and premises at cost represent the original cost of the land purchase and hall build.  The current valuation of buildings for insurance purposes is £1.4m. 

13. Trustees, the Hall Manager and other Management Committee Members were reimbursed a total of £3,224 for purchases of equipment and materials for use in the hall made at the request of the Management Committee. 

14. The Trust Management Committee assess the likely schedule of future asset replacement requirements based on the age and condition of replaceable assets such as kitchen equipment.  The Management Committee ringfences cash reserves to support this.  Of the cash values shown in these accounts, the Management Committee has ringfenced £20k for potential medium-term future asset replacement. 

15. There are no restricted or endowment funds. 

The Statement of Receipts and Payments and the Statement of Assets and Liabilities and notes relating to the period ended 30 June 2025 are as approved by the Trustees of Shipham Village Hall Trust. 


Stephen Dodd Honorary Treasurer 17 February 2026 

6 

Charity Number 270556