**Shipham Village Hall Trust Charity number 270556 Report of the Trustees for the year ended 30[th] June 2024** 

## **The Trust and its charitable objective** 

The charitable trust was first registered with the Charity Commission in 1975 to “provide community hall facilities for the use and benefit of the inhabitants of and organisations within the parish of Shipham”. Modifications to the deed have been registered allowing modern means of communication. 

## **Officers of the Trust** 

Steve Dodd and Jules Offord continue as Treasurer and Secretary of the Trust. The Chair, Jeff Brewster stood down at the Trustee Meeting on June 27[th] 2024. A process to appoint a new Chair is underway. 

## **Governance and day to day management** 

The trust deed lays down the powers governing the trust and its management, particularly keeping the premises in good repair and insured against fire, theft, public liability, and other insurable risks. 

The trust is administered by a council of 8 independent trustees elected at the trust’s AGM, and representative trustees elected annually by active village organisations empowered under the trust to appoint trustees. Over the years a number of these have become inactive and new organisations have been added. Additionally, the Parish Council is invited to nominate a representative. 

## **There are currently 21 trustees:** 

|**Independently elected trustees**||
|---|---|
|Ken Chalk        Tony Davies            Peter Downing       Paul Edwards||
|Ian Firth          John Moorhouse      Keith Scanlon         Helen Ingleby||
|**Representative Trustees**for active|village organisations (* organisations added)|
|tbc|Friends of Shipham School*|
|Amanda Firth|Save the Children Lunches*|
|Jeff Brewster|Shipham Photography Group*|
|Katherine Leach|Shipham Community Allotment*|
|Jane Sanders|Shipham Community Cinema*|
|Steve Dodd|Shipham Football Club|
|Reg Bryant|Shipham Gardening Club|
|Abi Scotcher|Shipham Guides & Brownies|
|tbc|Shipham History Society*|
|Rachel Gregory|Shipham Parent and Toddler Group*|
|Debbie Andrews|Shipham Players*|
|Margaret Howell|Rowberrow PCC and Shipham PCC|
|Anita Townsend|Shipham, Rowberrow & Star Women’s Institute|
|tbc|Shipham Scouts and Cubs|



**Page 1 of 5 pages of the report to SVHT Trustees for year ending 30.06.2024** 



# **Shipham Village Hall Trust Charity number 270556 Report of the Trustees for the year ended 30[th] June 2024** 

## **Co-opted trustee** 

Frances Cartwright Shipham Parish Council* 

A management committee is appointed by the trustees to oversee the operation of the hall and at the date of this report the members are: 

## **Management Committee members:** Ken Chalk   Tony Davies   Steve Dodd 

Paul Edwards    Abi Scotcher Helen Ingleby   Rachel Healey 

**Secretary:** Jules Offord **Treasurer:** Steve Dodd 

**Co-opted members:** Pete Ovenden, Tony Packer, Daniel Jeffery (Hall Manager) 

## **Contact information:** 

**For enquiries for availability and booking** of any room **contact** our bookings clerk **, Katie Ovenden, by e-mail at shiphamhall.bookings@gmail.com** or on the dedicated **phone 07821720152,** leaving a request for a call back if this is not answered at the time. 

Alternatively, to just check for availability of each of the 3 rooms, it is possible to do this at 

## **www.bookingsmanager.biz/ShiphamVillageHall/** 

**All other communications** should be sent to the Hon. Secretary. (See contact details on the website) 

**The principal officers** and their contact information is: 

**Chair:** 

**Hon. Secretary:** 

Mr J Offord Seagrove, North Down Lane, Shipham BS25 1SN Tel: 01934 842335 

**Hon. Treasurer:** Mr S Dodd, 1 The Square Shipham, BS25 1RB Tel: 01934 843660 

## **Public Benefit** 

Interest in the hall is stimulated by word of mouth, listings in free local periodicals and on the web at www.shiphamhall.co.uk, the community site www.somersetrcc.org.uk, and www.hallshire.com. 

The Hall is extremely well used by both villagers and those from outside the village, enhancing the social wellbeing of the village and its neighbours. The hall accepts bookings from any applicant provided the specified rooms requested are not already booked when required, and subject to its latest terms and conditions of hire. No exclusions are applied based on residence, persuasion, or opinion. 

Regular activities are published on our website, hall screen, and notice boards. These include those of village organisations and others covering a wide spread of interests for all age groups, particularly those arranged for historical, cultural and creative arts, fitness and activities for children and young people. The Hall is a popular venue for weddings, anniversary celebrations, parties, and charity fundraising events. 

**Page 2 of 5 pages of the report to SVHT Trustees for year ending 30.06.2024** 



**Shipham Village Hall Trust Charity number 270556 Report of the Trustees for the year ended 30[th] June 2024** 

## **The Premises** 

Since the opening of the hall the building has been extended. An annual refurbishment program of equipment and external areas maintains the high standards set at the opening of the hall. A recent refurbishment programme has enhanced the facilities of the hall and plans are in place to further improve the experience of all hall users. 

## **The Facilities** 

Hirers may either hire the whole building, or one or a combination of the following: 

- A large spacious main hall with a well-equipped stage and lighting, cinema standard 

- projection and sound 

   - An adjacent large kitchen, built and fitted out to a professional commercial standard 

- A convivial meeting room with its own kitchenette that is ideal for smaller group 

- meetings 

   - A small club/committee room, with toilets and recently fitted kitchenette that converts into a bar area for larger events 

High-speed internet is freely available throughout the building and each meeting room has an individual hearing loop system, projection facility and audio system. There is parking for approximately 60 cars. 

## **Reserves Policy** 

The policy requires that the management committee ensures that funds are always available to meet any regular payments due. Periodic assessments determine the level of funds that may be needed when equipment replacements are necessary and or other cost of work that may be needed to maintain the high standards of the premises. 

These regular assessments address: 

- the life all fixed assets to determine those requiring replacement within 5 years 

- the impact of inflation and technological advances on the potential cost of their replacements 

- the costs of replacing or renovating equipment not treated as a depreciating asset 

- expenditure that may be required to renovate the building’s fabric or grounds 

For this purpose, the funds may include those available at the time of review, plus those reasonably expected to be set aside from operations, other regular income, and depreciation before any forecast expenditure becomes due. Any surplus funds may be applied to improve either equipment or premises. 

This ensures timely program of replacements and implementation of desirable improvements. 

## **Commentary on the accounts for the year to 30 June 2024** 

## **1. Income** 

The hall continues to be very well used as evidenced by a similar level of hire income to last year (£42.2k v £43.1k) 

**Page 3 of 5 pages of the report to SVHT Trustees for year ending 30.06.2024** 



**Shipham Village Hall Trust Charity number 270556 Report of the Trustees for the year ended 30[th] June 2024** 

Solar energy income has fallen off (-19% YOY) and has continued to fall into 24/25 and we need to take a closer look as to what is driving this. 

The increase in bank interest (£2k v £0.8k) is reflective of better rates available and a slightly higher average balance throughout the year. 

## **2. Expenditure** 

As discussed and approved at the last AGM, 2024 saw a significant project to upgrade and reinvigorate the main hall and the Star room, resulting in expenditure funded through the normal annual cycle, through fixed asset purchase or through drawdown of the premises contingency fund. 

The more significant items have included: 

- new curtains for the main hall and unexpected replacement of the curtain tracking (£14k) 

- a new floor cleaner (£2.9k) 

- upgrade to the speakers in the main hall (£4k) 

- Star Room alterations (£2.6k) 

- Some recurring costs have increased in line with living wage increases and expected inflation (e.g. cleaner, bookings clerk, annual maintenance contracts and insurance costs) 

Repair and maintenance costs have risen (£7.2k v £5.8K) largely as a result of committee decisions to redecorate the hall and to upgrade the WI collage. 

Utility costs have decreased (£2.5k v £5.3k) partly due to a rebate received through a government scheme. 

## **3. Assets and liabilities** 

Cash balances have increased slightly at the year end (£95.4k v £93.5k) and are sufficient to fund short term projects, such as the continued enhancement of the Star Room and the replacement of assets. 

Whilst we show debtor balances for hire charges at the year end (££4.1k v £3.8k), these were all paid following the year end and we have no issues with non payment of hire charges. 

The reduced balance in the Premises Contingency Fund is reflective mainly of the costs of the project mentioned earlier to replace curtains in the main hall. 

## **4. Other** 

Whilst we have resisted increasing hire charges for a number of years, we should consider doing so in 24/25.  We have reached a relative maximum 

**Page 4 of 5 pages of the report to SVHT Trustees for year ending 30.06.2024** 



**Shipham Village Hall Trust Charity number 270556 Report of the Trustees for the year ended 30[th] June 2024** 

usage of the hall and so our hire income is unlikely to rise in future without an increase, whereas annual recurring costs are likely to continue to increase over time. 

We will give reasonable notice of the increase as we are aware that it will impact our hirer base, with our increases likely being passed on to their customers in turn. 

We are also mindful that we need to remain competitively priced for the facilities that we offer and that we need to continue to maintain our premises to a high level of quality, which requires ongoing investment. 

Analysis shows that our Top 10 hirers in 23/24 accounted for 45% of our hire income and the hall's finance would be impacted were any to discontinue using the hall. 

## **Professional Support** 

Lloyds Bank plc is used to bank rental income and CAF Bank Ltd is used for all other regular transactions. 

Mr Dennis Carroll is the Trust’s independent examiner. 

## **Signature and Declaration** 

I declare, in my capacity as Secretary, that the Trustees have approved the report above and have authorised me to sign it on their behalf. 

## **Secretary:** 

Jules Offord 

**Jules Offord** 

**Page 5 of 5 pages of the report to SVHT Trustees for year ending 30.06.2024** 



## Shipham Village Hall Trust 

## Statement of Finances for the year ended 30 June 2024 


1 

Charity Number 270556 



Shipham Village Hall Trust 

Statement of finances for year ended 30 June 2024 

## **Independent Examiner's Report To the Trustees of Shipham Village Hall Trust** 

I report to the trustees on my examination of the accounts of Shipham Village Hall Trust (“the Trust”) for the year ended 30 June 2024, which are set out on pages 3 to 6. 

## **Responsibilities and basis of report** 

As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). 

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

## **Independent Examiner's statement** 

I have completed my examination.  I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in any material respect: 

- Accounting records were not kept in accordance with section 130 of the Act, or 

- The accounts do not accord with the accounting records. 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. 


Denis Carroll ACMA 25 Beech Road Shipham Somerset BS25 1SA 

28 March 2025 

2 

Charity Number 270556 



Statement of finances for year ended 30 June 2024 

## Shipham Village Hall Trust 

## **Income & Expenditure Account Year Ended 30 June 2024** 

||**INCOME**<br>**Income from charitable activities**<br>Hire charges<br>Fundraising<br>Donations & grants<br>Other|**INCOME**<br>**Income from charitable activities**<br>Hire charges<br>Fundraising<br>Donations & grants<br>Other||**Note**<br>1<br>2<br>3||**Year ended**|<br>|||**Year ended**<br>**30 June**<br>**2023**<br>**£**<br>43,146<br>0<br>600<br>133||
|---|---|---|---|---|---|---|---|---|---|---|---|
|||||||**30 June**||||||
|||||||**2024**||||||
|||||||**£**||||||
|||||||||||||
|||||||||||||
|||||||42,187||||||
|||||||0||||||
|||||||0||||||
|||||||20||||||
|||||4<br>5|||<br>|||**43,879**<br>4,253<br>880||
|||||||**42,207**||||||
|||||||3,484||||||
|||||||1,990||||||
|||||||||||||
||**TOTAL INCOME**|||||**47,681**||||**49,012**||
||**EXPENDITURE**<br>**Direct charitable expenditure**<br>Fundraising costs<br>Cleaner<br>Honoraria to bookings clerk<br>Insurance<br>Electricity<br>Gas<br>Water and sewerage<br>Annual maintenance contracts<br>Repairs and maintenance<br>Exterior premises renovation works<br>Cleaning<br>Broadband, WIFI and alarm phone line<br>Website development<br>Officers' postage and stationery<br>Annual licences<br>Independent examiner<br>Other|||1<br>6<br>7<br>7<br>8<br>9<br>10<br>11|||<br> <br> <br>|||0<br>(3,136)<br>(4,396)<br>(1,732)<br>(2,646)<br>(2,651)<br>(69)<br>(2,494)<br>(5,755)<br>(2,032)<br>(1,337)<br>(20)<br>(325)<br>0<br>(629)<br>(80)<br>(429)||
|||||||||||||
|||||||0||||||
|||||||(3,468)||||||
|||||||(5,160)||||||
|||||||(1,807)||||||
|||||||(298)||||||
|||||||(2,187)||||||
|||||||(67)||||||
|||||||(3,331)||||||
|||||||(7,176)||||||
|||||||(2,343)||||||
|||||||(1,395)||||||
|||||||(10)||||||
|||||||(14)||||||
|||||||(44)||||||
|||||||(1,178)||||||
|||||||(70)||||||
|||||||(5,062)||||||
|||||||||||||
||**TOTAL EXPENDITURE**|||12||**(33,610)**||||**(27,731)**||
||**TOTAL NET INCOME**<br>Depreciation<br>Premises contingency fund<br>David Worker LegacyFund|||14<br>17<br>18||||||**21,281**<br>(4,740)<br>(5,000)<br>(600)||
|||||||**14,071**||||||
|||||||(5,789)||||||
|||||||(4,800)||||||
|||||||(0)||||||
|||||||||||||
||**NET SURPLUS**|||||**3,482**||||**10,941**||



3 

Charity Number 270556 



Statement of finances for year ended 30 June 2024 

## Shipham Village Hall Trust 

|**Balance Sheet**|**Balance Sheet**|**Balance Sheet**|**Balance Sheet**|**Balance Sheet**||||||
|---|---|---|---|---|---|---|---|---|---|
|||||||||||
|**Year Ended 30 June 2024**||||||||||
||||||**Year ended**|||**Year ended**||
||||||**30 June**|||**30 June**||
||||**Note**||**2024**|||**2023**||
||||||**£**|||**£**||
|**FIXED ASSETS**||||||||||
|**Land at cost**|||||28,281|||28,281||
|**Premises at cost**|||13||501,873|||501,873||
|**Equipment**|||14|||||||
||Net Book Value b/f||||24,922|||28,494||
||Additions||||5,440|||1,168||
||Disposals at Net Book Value||||0|||0||
||Depreciation||||(5,789)|||(4,740)||
|||||||||||
||Net Book Value c/f||||24,573|||24,922||
|||||||||||
|**TOTAL FIXED ASSETS**|||||**554,727**|||**555,076**||
|**CURRENT ASSETS**||||||||||
|**Cash at bank**||||||||||
||Lloyds Bank plc - instant access||15||4,394|||1,207||
||CAF Bank Limited - Cash Account Trust 1||16||9,518|||7,787||
||CAF Bank Limited - Gold Account Trust 2||16||81,481|||84,492||
|**Debtors**||||||||||
||Hire charges||||4,072|||3,813||
||Solar FIT||||1,200|||1,711||
||Otherprepayments and accrued income||||886|||7,004||
|||||||||||
|**TOTAL CURRENT ASSETS**|||||**101,551**|||**106,014**||
|**CURRENT LIABILITIES**||||||||||
|**Accruals and provisions**||||||||||
||General accruals and provisions||||(2,500)|||(2,764)||
||Hirers' deposits held andprepaid rents||||(4,167)|||(2,316)||
|||||||||||
|||||||||||
|**TOTAL CURRENT LIABILITIES**|||||**(6,667)**|||**(5,080)**||
|||||||||||
|||||||||||
|**NET CURRENT ASSETS**|||||**94,884**|||**100,934**||
|||||||||||
|**TOTAL NET ASSETS**|||||**649,611**|||**656,010**||
|**REPRESENTED BY**||||||||||
|**Premises contingency fund**|||17|||||||
||Brought forward||||25,812|||23,158||
||Additions||||5,000|||5,000||
||Withdrawals||||(14,831)|||(2,345)||
|||||||||||
||Carried forward||||15,982|||25,813||
|**General reserves fund**||||||||||
||Brought forward||||625,347|||614,406||
||David Worker Legacy Fund||18||4,800|||4,850||
||Surplus for theyear||||3,482|||10,941||
||Carried forward||||633,629|||630,197||
|**TOTAL FUND BALANCES CARRIED FORWARD**|||19||**649,611**|||**656,010**||
|||||||||||



4 

Charity Number 270556 



## Shipham Village Hall Trust 

## Statement of finances for year ended 30 June 2024 

## **Notes to the statement of finances** 

1. In accordance with custom, fund raising events on behalf of the trust have only generally been run every other year.  However, no fundraising events have been held in the year. 

2. No grants were received in the year.  A donation of £600 was received in the previous year for use in the David Worker Fund. 

3. Other income relates to the interest earned on our main transactional account with the CAF Bank. 

4. Solar energy income relates to receipts from the Feed in Tariff scheme and exported energy generated by the solar panels has decreased by 19% compared with the previous year. 

5. Interest income has continued to increase in line with more favourable interest rates on offer on our accounts, mirroring general market conditions. 

6. Insurance cover is provided by an Allied Westminster Village Guard policy. 

|accounts, mirroring general market conditions.<br>6.<br>Insurance cover is provided by an Allied Westminster Village Guard policy.||
|---|---|
|7.<br>Utility charges are lower than expected and we have benefitted from a rebate o<br>8.<br>Annual contracted maintenance costs:<br>Kitchen bi-annual deep cleans<br>Hall floor refurbishment<br>Gas equipment and heating systems<br>Septic tank clearance<br>Security systems<br>Fire-fighting and electrical equipment<br>Children’s play area safety report|n electricity costs in the year.<br>2024<br>£<br>2023<br>£<br>0<br>1,106<br>882<br>350<br>697<br>206<br>90<br>204<br>959<br>228<br>333<br>515<br>171<br>84|
||3,331<br>2,494|



Increased charges this year reflect general additional service and repair costs in line with the age of the equipment. 

9. 

|equipment.||
|---|---|
|Repair and maintenance costs:<br>Internal redecorating of the building<br>WI Collage upgrade<br>Certification of electrics<br>Grounds maintenance and repair<br>Solar system triennial service provision<br>Internal and external lighting repairs<br>Plumbing/gas repairs<br>Kitchen equipment<br>Signage<br>Sundry small repairs or replacements|2024<br>£<br>2023<br>£<br>2,191<br>1,058<br>300<br>2,135<br>450<br>235<br>506<br>40<br>27<br>234<br>798<br>0<br>0<br>2,076<br>450<br>998<br>239<br>215<br>414<br>565|
||7,176<br>5,755|



A full annual maintenance schedule was performed in the year and other repair and maintenance costs have risen in line with increased hall usage and the relative age of the building’s contents. 

10. 

|External renovation works:<br>Exterior paths, trees and hedges<br>Sleeper replacement for planters<br>Repainting exterior<br>Maintenance to slabs & patio area<br>Fencing repairs<br>Drainage work<br>Other|2024<br>£<br>2023<br>£<br>461<br>490<br>0<br>0<br>1,111<br>281<br>0<br>596<br>0<br>905<br>351<br>180<br>0<br>0|
|---|---|
||2,343<br>2,032|



A programme of work was continued to maintain the look of the area surrounding the hall. 

5 

Charity Number 270556 



## Shipham Village Hall Trust 

## Statement of finances for year ended 30 June 2024 

11. Other expenditure includes the upgrade to the main hall’s sound system (£3,950).  Other items relate to minor expenditure that is not classified under separate headings in the accounts. 

12. Trustees, the Hall Manager and other Management Committee Members were reimbursed a total of £7,428 for purchases of equipment and/or materials for use in the hall made at the request of the management committee.  Total repayments of this expenditure were:  Tony Packer £2,214 Jeff Brewster £912, Daniel Jeffery £3,433, Stephen Dodd £44, Ken Chalk £497, Jules Offord £36, John Moorhouse £30, Helen Ingleby £205 and Pete Ovenden £45. 

13. Premises insured value The hall is insured with Allied Westminster (Insurance Services) Limited and the sum insured under the current insurance contract is £1.1m. 

   - This value compares with a total cost of £554,727 in the accounts, being £530,154 for premises, and £24,573 included in equipment that is the net book value of landlord’s fixtures and fittings and solar panels. 

14. Equipment and depreciation Additions during the year include a floor cleaner and elements of the upgrade of the Star Room. 

   - The depreciation policy writes down the cost of equipment over its minimum expected life to provide the money for their eventual replacement when needed. 

   - The minimum expected life selected is set at either 5, 10 or 20 years, with the original cost and net book value at 30 June 2024 for each category shown below in brackets: 

   - **5 yr. life:** Kitchenware, computers, general sanitary ware, and sundries (Cost £9,100; NBV £0) 

   - **5 yr. life:** Audio/video equipment, curtains, and floor coverings (Cost £25,628; NBV £0) **10 yr. life:** All other equipment and furniture (Cost £90,683; NBV £18,662) 

   - **20 yr. life:** Solar panels (Cost £21,403; NBV £5,911) **Total:** All equipment (Cost £146,814; NBV £24,573) Within the total depreciation charge is £1,070 related to the hall’s solar panels and their inverters. Land and premises are not depreciated but replacements of major equipment included originally in the building cost are now added to equipment and depreciated. 

15. Lloyds Bank plc is used to bank rental income and CAF Bank Ltd is used for all other regular transactions. 

16. In the year, short-term funds are placed in a CAF Bank Gold account, earning interest at the year end of 2.50%. 17. A transfer to the premises contingency fund is made annually to contribute towards the cost of future major replacements or repairs of the premises, equipment and fittings integrated within the building that have not been designated as equipment in the accounts. 

   - A further transfer of £5k was made at the end of the year, netted off by £200 that was received for the sale of the stage curtains. 

   - During the year costs of £14,831 were incurred that have been charged against the premises contingency fund, including: 

   - Curtains and tracking for main hall and stage £14,014 

   - Replacement thermostats £440 

   - Main hall speakers £376 

18. A payment of £50 was approved from the David Worker legacy fund in the year and the fund remains in place to support local organisations. 

19. There are no restricted or endowment funds. 

The Income and Expenditure Account, Balance Sheet and notes relating to the period ended 30 June 2024 are as approved by the Trustees of Shipham Village Hall Trust. 


Stephen Dodd Honorary Treasurer 28 March 2025 

6 

Charity Number 270556 



## Shipham Village Hall Trust 

## Statement of Finances for the year ended 30 June 2024 


1 

Charity Number 270556 



Shipham Village Hall Trust 

Statement of finances for year ended 30 June 2024 

## **Independent Examiner's Report To the Trustees of Shipham Village Hall Trust** 

I report to the trustees on my examination of the accounts of Shipham Village Hall Trust (“the Trust”) for the year ended 30 June 2024, which are set out on pages 3 to 6. 

## **Responsibilities and basis of report** 

As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). 

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

## **Independent Examiner's statement** 

I have completed my examination.  I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in any material respect: 

- Accounting records were not kept in accordance with section 130 of the Act, or 

- The accounts do not accord with the accounting records. 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. 


Denis Carroll ACMA 25 Beech Road Shipham Somerset BS25 1SA 

28 March 2025 

2 

Charity Number 270556 



Statement of finances for year ended 30 June 2024 

## Shipham Village Hall Trust 

## **Income & Expenditure Account Year Ended 30 June 2024** 

||**INCOME**<br>**Income from charitable activities**<br>Hire charges<br>Fundraising<br>Donations & grants<br>Other|**INCOME**<br>**Income from charitable activities**<br>Hire charges<br>Fundraising<br>Donations & grants<br>Other||**Note**<br>1<br>2<br>3||**Year ended**|<br>|||**Year ended**<br>**30 June**<br>**2023**<br>**£**<br>43,146<br>0<br>600<br>133||
|---|---|---|---|---|---|---|---|---|---|---|---|
|||||||**30 June**||||||
|||||||**2024**||||||
|||||||**£**||||||
|||||||||||||
|||||||||||||
|||||||42,187||||||
|||||||0||||||
|||||||0||||||
|||||||20||||||
|||||4<br>5|||<br>|||**43,879**<br>4,253<br>880||
|||||||**42,207**||||||
|||||||3,484||||||
|||||||1,990||||||
|||||||||||||
||**TOTAL INCOME**|||||**47,681**||||**49,012**||
||**EXPENDITURE**<br>**Direct charitable expenditure**<br>Fundraising costs<br>Cleaner<br>Honoraria to bookings clerk<br>Insurance<br>Electricity<br>Gas<br>Water and sewerage<br>Annual maintenance contracts<br>Repairs and maintenance<br>Exterior premises renovation works<br>Cleaning<br>Broadband, WIFI and alarm phone line<br>Website development<br>Officers' postage and stationery<br>Annual licences<br>Independent examiner<br>Other|||1<br>6<br>7<br>7<br>8<br>9<br>10<br>11|||<br> <br> <br>|||0<br>(3,136)<br>(4,396)<br>(1,732)<br>(2,646)<br>(2,651)<br>(69)<br>(2,494)<br>(5,755)<br>(2,032)<br>(1,337)<br>(20)<br>(325)<br>0<br>(629)<br>(80)<br>(429)||
|||||||||||||
|||||||0||||||
|||||||(3,468)||||||
|||||||(5,160)||||||
|||||||(1,807)||||||
|||||||(298)||||||
|||||||(2,187)||||||
|||||||(67)||||||
|||||||(3,331)||||||
|||||||(7,176)||||||
|||||||(2,343)||||||
|||||||(1,395)||||||
|||||||(10)||||||
|||||||(14)||||||
|||||||(44)||||||
|||||||(1,178)||||||
|||||||(70)||||||
|||||||(5,062)||||||
|||||||||||||
||**TOTAL EXPENDITURE**|||12||**(33,610)**||||**(27,731)**||
||**TOTAL NET INCOME**<br>Depreciation<br>Premises contingency fund<br>David Worker LegacyFund|||14<br>17<br>18||||||**21,281**<br>(4,740)<br>(5,000)<br>(600)||
|||||||**14,071**||||||
|||||||(5,789)||||||
|||||||(4,800)||||||
|||||||(0)||||||
|||||||||||||
||**NET SURPLUS**|||||**3,482**||||**10,941**||



3 

Charity Number 270556 



Statement of finances for year ended 30 June 2024 

## Shipham Village Hall Trust 

|**Balance Sheet**|**Balance Sheet**|**Balance Sheet**|**Balance Sheet**|**Balance Sheet**||||||
|---|---|---|---|---|---|---|---|---|---|
|||||||||||
|**Year Ended 30 June 2024**||||||||||
||||||**Year ended**|||**Year ended**||
||||||**30 June**|||**30 June**||
||||**Note**||**2024**|||**2023**||
||||||**£**|||**£**||
|**FIXED ASSETS**||||||||||
|**Land at cost**|||||28,281|||28,281||
|**Premises at cost**|||13||501,873|||501,873||
|**Equipment**|||14|||||||
||Net Book Value b/f||||24,922|||28,494||
||Additions||||5,440|||1,168||
||Disposals at Net Book Value||||0|||0||
||Depreciation||||(5,789)|||(4,740)||
|||||||||||
||Net Book Value c/f||||24,573|||24,922||
|||||||||||
|**TOTAL FIXED ASSETS**|||||**554,727**|||**555,076**||
|**CURRENT ASSETS**||||||||||
|**Cash at bank**||||||||||
||Lloyds Bank plc - instant access||15||4,394|||1,207||
||CAF Bank Limited - Cash Account Trust 1||16||9,518|||7,787||
||CAF Bank Limited - Gold Account Trust 2||16||81,481|||84,492||
|**Debtors**||||||||||
||Hire charges||||4,072|||3,813||
||Solar FIT||||1,200|||1,711||
||Otherprepayments and accrued income||||886|||7,004||
|||||||||||
|**TOTAL CURRENT ASSETS**|||||**101,551**|||**106,014**||
|**CURRENT LIABILITIES**||||||||||
|**Accruals and provisions**||||||||||
||General accruals and provisions||||(2,500)|||(2,764)||
||Hirers' deposits held andprepaid rents||||(4,167)|||(2,316)||
|||||||||||
|||||||||||
|**TOTAL CURRENT LIABILITIES**|||||**(6,667)**|||**(5,080)**||
|||||||||||
|||||||||||
|**NET CURRENT ASSETS**|||||**94,884**|||**100,934**||
|||||||||||
|**TOTAL NET ASSETS**|||||**649,611**|||**656,010**||
|**REPRESENTED BY**||||||||||
|**Premises contingency fund**|||17|||||||
||Brought forward||||25,812|||23,158||
||Additions||||5,000|||5,000||
||Withdrawals||||(14,831)|||(2,345)||
|||||||||||
||Carried forward||||15,982|||25,813||
|**General reserves fund**||||||||||
||Brought forward||||625,347|||614,406||
||David Worker Legacy Fund||18||4,800|||4,850||
||Surplus for theyear||||3,482|||10,941||
||Carried forward||||633,629|||630,197||
|**TOTAL FUND BALANCES CARRIED FORWARD**|||19||**649,611**|||**656,010**||
|||||||||||



4 

Charity Number 270556 



## Shipham Village Hall Trust 

## Statement of finances for year ended 30 June 2024 

## **Notes to the statement of finances** 

1. In accordance with custom, fund raising events on behalf of the trust have only generally been run every other year.  However, no fundraising events have been held in the year. 

2. No grants were received in the year.  A donation of £600 was received in the previous year for use in the David Worker Fund. 

3. Other income relates to the interest earned on our main transactional account with the CAF Bank. 

4. Solar energy income relates to receipts from the Feed in Tariff scheme and exported energy generated by the solar panels has decreased by 19% compared with the previous year. 

5. Interest income has continued to increase in line with more favourable interest rates on offer on our accounts, mirroring general market conditions. 

6. Insurance cover is provided by an Allied Westminster Village Guard policy. 

|accounts, mirroring general market conditions.<br>6.<br>Insurance cover is provided by an Allied Westminster Village Guard policy.||
|---|---|
|7.<br>Utility charges are lower than expected and we have benefitted from a rebate o<br>8.<br>Annual contracted maintenance costs:<br>Kitchen bi-annual deep cleans<br>Hall floor refurbishment<br>Gas equipment and heating systems<br>Septic tank clearance<br>Security systems<br>Fire-fighting and electrical equipment<br>Children’s play area safety report|n electricity costs in the year.<br>2024<br>£<br>2023<br>£<br>0<br>1,106<br>882<br>350<br>697<br>206<br>90<br>204<br>959<br>228<br>333<br>515<br>171<br>84|
||3,331<br>2,494|



Increased charges this year reflect general additional service and repair costs in line with the age of the equipment. 

9. 

|equipment.||
|---|---|
|Repair and maintenance costs:<br>Internal redecorating of the building<br>WI Collage upgrade<br>Certification of electrics<br>Grounds maintenance and repair<br>Solar system triennial service provision<br>Internal and external lighting repairs<br>Plumbing/gas repairs<br>Kitchen equipment<br>Signage<br>Sundry small repairs or replacements|2024<br>£<br>2023<br>£<br>2,191<br>1,058<br>300<br>2,135<br>450<br>235<br>506<br>40<br>27<br>234<br>798<br>0<br>0<br>2,076<br>450<br>998<br>239<br>215<br>414<br>565|
||7,176<br>5,755|



A full annual maintenance schedule was performed in the year and other repair and maintenance costs have risen in line with increased hall usage and the relative age of the building’s contents. 

10. 

|External renovation works:<br>Exterior paths, trees and hedges<br>Sleeper replacement for planters<br>Repainting exterior<br>Maintenance to slabs & patio area<br>Fencing repairs<br>Drainage work<br>Other|2024<br>£<br>2023<br>£<br>461<br>490<br>0<br>0<br>1,111<br>281<br>0<br>596<br>0<br>905<br>351<br>180<br>0<br>0|
|---|---|
||2,343<br>2,032|



A programme of work was continued to maintain the look of the area surrounding the hall. 

5 

Charity Number 270556 



## Shipham Village Hall Trust 

## Statement of finances for year ended 30 June 2024 

11. Other expenditure includes the upgrade to the main hall’s sound system (£3,950).  Other items relate to minor expenditure that is not classified under separate headings in the accounts. 

12. Trustees, the Hall Manager and other Management Committee Members were reimbursed a total of £7,428 for purchases of equipment and/or materials for use in the hall made at the request of the management committee.  Total repayments of this expenditure were:  Tony Packer £2,214 Jeff Brewster £912, Daniel Jeffery £3,433, Stephen Dodd £44, Ken Chalk £497, Jules Offord £36, John Moorhouse £30, Helen Ingleby £205 and Pete Ovenden £45. 

13. Premises insured value The hall is insured with Allied Westminster (Insurance Services) Limited and the sum insured under the current insurance contract is £1.1m. 

   - This value compares with a total cost of £554,727 in the accounts, being £530,154 for premises, and £24,573 included in equipment that is the net book value of landlord’s fixtures and fittings and solar panels. 

14. Equipment and depreciation Additions during the year include a floor cleaner and elements of the upgrade of the Star Room. 

   - The depreciation policy writes down the cost of equipment over its minimum expected life to provide the money for their eventual replacement when needed. 

   - The minimum expected life selected is set at either 5, 10 or 20 years, with the original cost and net book value at 30 June 2024 for each category shown below in brackets: 

   - **5 yr. life:** Kitchenware, computers, general sanitary ware, and sundries (Cost £9,100; NBV £0) 

   - **5 yr. life:** Audio/video equipment, curtains, and floor coverings (Cost £25,628; NBV £0) **10 yr. life:** All other equipment and furniture (Cost £90,683; NBV £18,662) 

   - **20 yr. life:** Solar panels (Cost £21,403; NBV £5,911) **Total:** All equipment (Cost £146,814; NBV £24,573) Within the total depreciation charge is £1,070 related to the hall’s solar panels and their inverters. Land and premises are not depreciated but replacements of major equipment included originally in the building cost are now added to equipment and depreciated. 

15. Lloyds Bank plc is used to bank rental income and CAF Bank Ltd is used for all other regular transactions. 

16. In the year, short-term funds are placed in a CAF Bank Gold account, earning interest at the year end of 2.50%. 17. A transfer to the premises contingency fund is made annually to contribute towards the cost of future major replacements or repairs of the premises, equipment and fittings integrated within the building that have not been designated as equipment in the accounts. 

   - A further transfer of £5k was made at the end of the year, netted off by £200 that was received for the sale of the stage curtains. 

   - During the year costs of £14,831 were incurred that have been charged against the premises contingency fund, including: 

   - Curtains and tracking for main hall and stage £14,014 

   - Replacement thermostats £440 

   - Main hall speakers £376 

18. A payment of £50 was approved from the David Worker legacy fund in the year and the fund remains in place to support local organisations. 

19. There are no restricted or endowment funds. 

The Income and Expenditure Account, Balance Sheet and notes relating to the period ended 30 June 2024 are as approved by the Trustees of Shipham Village Hall Trust. 


Stephen Dodd Honorary Treasurer 28 March 2025 

6 

Charity Number 270556