2024-12-31-accounts

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Little Paxton Village Hall - Chairmans Annual Report for 2024/5

• þ Bookings Policy produced to ensure clarity of decision making by Bookings Administrator.

• þ Electricity supply no longer has parasitic feeds to Parish Council facilities and we have enabled LPPC to have their own discrete meter to supply all of their needs.

• þ Flood damage to Main Hall floor dealt with and insurance covered all losses, including loss of revenue during extended closer of building.

• þ All flexible pipes in building upgraded to copper.

• þ Diamond Clean have satisfactorily carried out the work to the roof, gutters and fascia boards.

• þ Ideal boilers recall – Malcolm – Modification now completed and certified.

• þ Main Hall insurance update – Malcolm/Graham – Payments now complete

• þ Side noticeboard Repaired smashed plastic pane.

• þ Lighting trip kitchen, bar and foyer – Warren Cooke Electrical dealing. Dimmer switch replaced with on/off switch.

• þ Accessible hand dryer – Replaced as out of warranty.

• þ Wi-Fi – Richard/Malcolm – Vodafone had converted to fibre which stopped the wif-fi and 999 line. After considerable efforts by Richard and Malcolm both have now been fixed. Richard has been added as a second contact so Vodafone will deal with him in MLW’s absence.

• þ Taps in ladies – Sticking open on end basin. New taps fitted.

• þ Balloon on downpipe – Came dislodged – replaced.

• þ Malcolm detailed dramatic increase in water use according to meter over month of July. 750 cubic meters to 19,800 cubic meters. Malcolm dealing with our supplier. The only change in circumstances is the building of the Parish Office. This has now been resolved.

• þ Bar cooler sockets – Malcolm – Noted a safety concern re the operation of the coolers in the bar so had Warren Cooke move and replace sockets.

• þ Richard created a new Website when our existing one closed by Google.

• þ Movement sensors foyer and/or main corridor now fitted and active. – Malcolm

• þ Main Corridor movement sensor –A new light sensor was installed at the meeting room end of the main corridor.

• þ Radio mikes – Malcolm – Problem with radio mikes. Malcolm sorting repairs.

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• þ Electric sockets – Malcolm – High level socket in accessible loo supply cut physically at defib switch. Malcolm communicating with LPPC re their new Office electricians.

• þ Festive Fayre was promoted and run successfully, despite the Hub hosting an identical event the same day.

• þ New Bookings Administrator appointed to replace Joanne who has moved to Yorkshire. Joanne is giving remote mentoring during January and February. She also gave a one to one session at the Village Hall and remote training has been provided by Hallmaster.

• þ Radio mikes update – A.N. Audio have fixed 2 x microphone and 2 x receivers (which appeared to have been interfered with) and the third microphone is being repaired, as is the third receiver. They will also quote for changing the system to one which will not cause a conflict between music input and microphone as happened at the Christmas Fayre, despite the microphones having been walked tested prior to and after the Event.

• þ Gents loo floor – Malcolm – There is an issue with urine aromas in the Gents and Jason from John Seymour carpets is visiting to affect a repair on 19[th] March.

• þ Damage to Main Hall door closer – Trevor Herbert has repaired this.

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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner s Report Report to th• tru$to0$1 member• of Littk Paxton VINage Hal On a¢eount• for th• yur d•d 31 L)ecember 2024 Ch•rity no {If any 270549 out on pag 1and2 I report to the trustees on my examinatM)n of the accounts of the abo¥e chwty Tnjsf) lor the year ended 31. D￿ember 2024. Ro•pon$lbllllles and As the charity trustees of Ihe Twst. you ale resp￿sible for the preparation ba818 of report of the accounts in aCc￿d￿ wrth the requirements of the Charities Act 2011 llhe Acr). under sedK)n 145 of the 2011 kn1 in carying out my eXaminat￿n. I have folkwed appl￿tsIe given ty the Charity Commi88ion under seclx)n 145(51Ibl of the Ad. Independent I have ¢<wnpleted my exaniMtKm. I confinn that no rnatefial mailers have •xamln•rfs statsm•nt come to my attentx)n in ry)nn¢CtK￿ with the 6x8mwiation. with examinatK)n to attenlion shwld be drwn in <Kder to enable a Slgned: 1￿ March 2025 Nan￿. Peter Kn￿ht MBA ACMA CGMA Relevant professio￿1 quallfi¢allon(8) or body (rf any): Chartered Institute of Mwwernent Acxwntants Addr•M: 12 Graylwvj Ck)se Litlle Paxton CambTMWhre PE19 6DW Section B Disclosure OnPy conplete rfthe examiner needs lo hw3hl*Jht matters of concem (see CC32, Independent examinatk)n of Charity accounts: aTrJ gu￿anCe for examiners). IER October 2018

Give here brief detalls of any items that the examiner wishes to disclose. I conducted a review of the ￿)Unts irtluding matching rlems in ihe bank statement to Sour￿ d￿rnents and the accounts to the bank sLqtements. and b￿k balances of tr charity. l am salisfd that the Chaimwi's Annual ReFKMI is w￿lStent with the The Chainnan has confirnHI that there are no assets or liabilities other than i ￿ Itol. in ￿ldition to the a¢¢ourts Chaimwn's report, the charity also upws the monthty acc(xrts to the Charity CommissN)n bsite. Theie reqUYeff￿nt to do so as the ￿)Unts and the Chainnan's report fulfils wthat is requrnj by Iw. If the carity Chcoses lo continue to include the manage￿￿ ￿0￿nts. I recornmeThJ fOrn￿￿'n9 the mcrfity reFXlrts b&tter 80 that e&h month ffts on a siNJle p&3e than sma4 amounts of Inf￿natIOn I wish lo thank the Chaim)an axl Treaswer ts their assiSta￿e during Ihe indepentsnt examinaticm. IER October 2018