Banstead Musical Society (St Cecilia Chorus)
Charity Number 270480
Trustees’ Annual Report for the period July 2022 to June 2023
1. OBJECTIVES AND ACTIVITIES FOR THE PUBLIC BENEFIT
The Society’s constitutional objectives remain the same as those agreed back in 1922 when the Society was formed: i.e., ‘the study and practice of choral music in order to foster the public knowledge and appreciation of such music by means of public performance’. These are at the heart of everything we plan for and do.
The Trustees have considered the Charity Commission’s Guidance on Public Benefit, with an emphasis on the specific guidance to charities for advancement of the arts, plus guidance from Making Music, of which we are a member, and the Department of Culture, Media and Sport.
For a third season running, with careful planning plus loyal support and continued engagement from our singing members and supporters, we have successfully minimised the impact of Covid 19 on our outreach to and activities with our local community. We have adhered to our Health, Safety and Security and Safeguarding policies by continuing weekly rehearsals via Zoom as well as in person. This has ensured maximum opportunity for singing members to learn and practice the repertoire, which many found enabled them attend when working or visiting other locations or when feeling under par, thus preparing them for the concert performances. We have continued to ensure pastoral support for our members through a weekly bulletin by email and the sectional coordinators who take registers and actively communicate with those who are absent or unfamiliar with I T.
We also continue to support local emerging musical talent through the Judith McEwan Choral Scholarship and were delighted to appoint the soprano Harim Oh as our Choral Scholar for the 2022/23 season.
The Society performed three high quality concerts to our local community in the second of our Centenary seasons, all testament to the enthusiasm and versatility of our members, accompanist, Ian le Grice, and Musical Director, James Dixon.
For the final concert of our Centenary year, 2022, we advertised the repertoire, Handel’s ever-popular Messiah, and welcomed eleven extra singers including friends, family past and new members. Accompanied by Ian le Grice and the London Music Collective, this concert was dedicated to the memory of Campbell McPhee and other St Cecilia Chorus members who are no longer with us and was attended by Clive Woodbridge, the Mayor of Epsom and Ewell. This was a truly wonderful occasion which we commissioned a professional photographer, Michaela Strivens, to capture for us.
2023 started with a light-hearted and sociable in-person workshop. James Dixon led us through “Four seasons in one day” featuring, amongst other pieces, Summertime and Autumn leaves. For our Spring concert we were equally challenged and rewarded by a French programme comprising the Durufle’ Requiem and four pieces by Lili Boulanger (now featured regularly on Radio 3). We were delighted to
Banstead Musical Society 2022/23
welcome Trish Fivey, the Mayor of Sutton, to this concert. We completed our season with a Summer concert featuring the repertoire for our June tour in Provence which included: the Summers Mass of St Cecilia and French and English pieces by Bainton, Bruckner, Durufle’, Elgar, Faure’, Harris, Howells and Wesley.
With the support of the 2022 Team, the committee and other members we were able to continue celebrating our centenary with a social programme this season. We held a Centenary Gala Dinner at Tyrells Wood Golf Club, a Quiz Night in September and a carol singing ‘end-of-year’ party in December. We finished the celebrations in grand style with the Provence tour in June 2023 during which we sang four concerts to very appreciative audiences in Avignon, Ciotat, Aix en Provence and the Abbaye Saint-Michel de Frigolet.
Moving forward, we will continue to focus on maintaining and increasing our membership and audiences while investing in emerging talent, to ensure that the Society thrives into its second century.
1. GOVERNANCE
The Society is constituted under a set of Rules most recently revised in September 2018.
The Officers for 2022/23 included a President and Vice-Presidents as follows:
President
- Richard Stangroom
Vice-Presidents
-
Geoff Barham
-
David Birt
-
Louis Halsey
-
Kevin Shears
-
Bery Radford
The Trustees of the Society are the members of the Committee who are elected annually by members present at the Annual General Meeting.
The Trustees for 2022/23 were: Chair: June Parsons Deputy Chair: Stephen Oliver Committee Secretary: Rosemairi Evison Honorary Treasurer: Margaret Stevens Alison Jones Jenny Miller-Slights Marianne Adams Graham Little
The Society’s Musical Director is James Dixon, and its accompanist is Ian le Grice.
2. FINANCIAL POSITION
Details of the Society’s income and expenditure for the year under review and for the previous year are shown on the attached financial statements.
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Banstead Musical Society 2022/23
We are extremely grateful to the Humphrey Richardson Taylor Charitable Trust for its generous support of the Society during a time of recovery with a grant of £4,000. This helped us to cover almost the entire cost of our splendid performance of Handel’s Messiah in November 2022.
Throughout the season, James Dixon, our Musical Director, has led us with his usual enthusiasm and has continued to provide a Zoom link to our rehearsals. This helped keep our members engaged, however, although the amount received in subscriptions went up this year because the subscription amount was increased by 10% to reflect our increase costs, the number of members went down from 56 to 52.
We were anxious to reduce the net cost of concerts this year for 2 reasons. Firstly, we are conscious of the fact that fund-raising has not recovered to pre-covid levels although our programming has fully recovered. Thus, the April and Summer concerts were splendidly accompanied by organ and piano and not a full orchestra or ensemble. It is pleasing to note that receipts from concerts increased this year. The second consideration was the postponed tour which we undertook to Avignon and other venues in Provence in June. This was supported by 2 generous donations from members totalling £3,000.00 and the funds created by the Marjorie Hall bequest. We made the decision to sell some of the investment units so as not to take funds from our core performance activities. It is also pleasing to note that we performed the Amy Summers Mass of St Cecilia on the tour.
I am pleased to report that, aside from the generous donations towards the tour, fund-raising increased by £555.99 this year. The level of giving overall meant that our income from Gift Aid was also considerably higher than last year at £2,332.00. We are presently planning a full programme of fund-raising for the 2023/24 year.
At 20th June 2023 we had £821.82 in our current account and £2,151.56 in our savings accounts. Our investments, which earned £980.68 this year, were valued at £16,029.78 at the end of June 2023. The sharp decrease in value of our investments is because it was necessary to sell a block of them to fund the tour. £9,628.48 was realised from this sale.
We recognise that our ability to continue meeting our central objective of providing concerts of the highest quality will depend on continued efforts to sustain our financial position in an environment which is gradually becoming more conducive to performing for mass audiences and look forward to planning and carrying out a range of exciting and entertaining fund-raising projects.
I would like to thank Robert Collier for, once again, being our External Examiner.
3. ADMINISTRATIVE INFORMATION
The Society’s principal address is: Our bankers for 2022/23 have been: 101 Blenheim Gardens CAF Bank Ltd Wallington 25 Kings Hill Avenue SM6 9PU West Malling Kent ME19 4JQ
Independent Examination of the Accounts has been kindly provided by Robert Collier.
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Banstead Musical Society 2022/23
4. DECLARATION
I declare, in my capacity as a Trustee, that the Trustees have approved the above report and authorised me to sign on their behalf.
Signature............................................ June Parsons Chair
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE BANSTEAD MUSICAL SOCIETY
I report to the trustees on the accounts of the Banstead Musical Society (“the Society”) for the period ended 20 June 2023, which are set out on Schedule A: Receipts and Payments, Schedule B: Statement of assets and liabilities and notes 1 to 9 thereon.
Responsibilities and basis of report.
As the charity trustees of the Society, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Society’s accounts, comprising the Receipts and Payments account and the Statement of Assets and Liabilities, carried out under section 145 of the Act and in carrying out my examination, I have followed the applicable directions given by the Charity Commission under section 145(5)9b of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which give me cause to believe that, in any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
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Banstead Musical Society 2022/23
- the accounts do not accord with the accounting records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn to enable a proper understanding of the accounts to be reached.
Robert Collier
Date:
| Main | ||||
|---|---|---|---|---|
| fund | Marjorie Hall Fund | Total | Total | |
| RECEIPTS | 2022/23 BANSTEAD |
2022/23 MUSICAL SOCIETY |
2022/23 | 2021/22 |
| Subscriptons from members A Receipts and |
8,420.00 Payments Accounts |
- 8,420.00 for the period 21 June 2022 to 20 June 2023 |
8,015.00 | |
| Patrons and Friends | 95.00 | - | 95.00 | 70.00 |
| Music hire contributons | 1,000.00 | 1,000.00 | 1,060.00 | |
| Bequests | - | - | - | |
| Concert Receipts (Notes 6,8) | 4,718.20 | - | 4,718.20 | 3,541.50 |
| From previous year | - | - | - | - |
| Humphrey Richardson Taylor | 4,000.00 | - | 4,000.00 | 3,000.00 |
| Gif Aid | 2,332.31 | - | 2,332.31 | 1,277.54 |
| Income from fund raising | ||||
| (Note 5) | 2,592.00 | - | 2,592.00 | 1,133.00 |
| Judith McEwan scholarship | - | - | - | 50.00 |
| Workshop | - | 513.15 | 513.15 | 325.00 |
| Interest on deposits | 28.25 | 15.65 | 43.90 | 1.08 |
| Current tour | - | 24,775.50 | 24,775.50 | 5,850.00 |
| Centenary Celebratons (Note | ||||
| 9) | 520.00 | 520.00 | 2,040.00 | |
| Distributons from Unit Trusts | - | 980.68 | 980.68 | 840.21 |
| Miscellaneous (Note 7) | 154.80 | 154.80 | 247.00 | |
| Subtotal | 23,340.56 | 26,804.98 | 50,145.54 | 27,450.33 |
| Loans received | 6,750.00 | 6,750.00 | 3,000.00 |
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Banstead Musical Society 2022/23
| Sales of investments Total receipts PAYMENTS Cost of concerts Professional fees Hall hire Miscellaneous (Note 7) Music hires/payments Cost of fundraising Judith McEwan scholarship Workshop Current Tour Centenary celebraton (Note 9) Subtotal Loans repaid Investment purchases Total payments Net receipts Transfers between funds Cash funds last year end Cash funds this year end |
9,628.48 9,628.48 - |
|---|---|
| 23,340.56 43,183.46 66,524.02 30,450.33 |
|
| 11,942.29 - 11,942.29 14,663.59 9,412.57 - 9,412.57 8,462.62 1,755.50 - 1,755.50 1,798.00 1,584.15 - 1,584.15 1,296.70 883.82 - 883.82 1,606.38 910.01 - 910.01 7.00 600.00 - 600.00 400.00 - 1,033.52 1,033.52 1,252.80 - 34,781.99 34,781.99 2,414.10 2,414.10 2,450.50 |
|
| 27,088.34 38,229.61 65,317.95 31,937.59 9,750.00 9,750.00 - - - - |
|
| 27,088.34 47,979.61 75,067.95 31,937.59 |
|
| (3,747.78) (4,796.15) (8,543.93) (1,487.26) - - - - 3,330.07 7,776.13 11,106.20 12,593.46 |
|
| (417.71) 2,979.98 2,562.27 11,106.20 |
B Statement of assets and liabilit i es at the end of the period
| Pety cash CAF current account CAF Deposit accounts Subtotal Cheques lodgments outstanding Total Other monetary assets Investment assets (Values at June 2023) M&G Charifund (481.327 units) COIF Charites Ethical(3,269.59) IFSL CAF Equity Fund B (5804.484 units) Total IFSL CAF Equity Fund B units sold 17thMay 2023 |
20 Jun 2023 - 821.82 2,151.56 |
20 Jun 2023 - 821.82 2,151.56 |
20 Jun 2022 - 5,828.56 4,883.78 |
|
|---|---|---|---|---|
| 2,973.38 10,712.34 (411.11) 393.86 |
||||
| 2,562.27 11,106.20 |
||||
| 6,700.00 7,133.36 9,329.78 8,929.25 8,924.39 |
||||
| 16,029.78 24,987.00 |
||||
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Banstead Musical Society 2022/23
Assets retained for the charity’s own use, for example music, staging and refreshments, have an estimated value of less than £300.
| Liabilities Deposits received to be used in the following year Short term loan Approved by the commitee on: ______ |
20 June 2023 - - - |
20 June 2022 5,850.00 3,000.00 8,850.00 |
|---|---|---|
June Parsons (Chair) Margaret Stevens (Hon Treas)
Notes to the Accounts
1 Charitable Status
The Society is an unincorporated association registered as a charity with number 270480 under the Charities Act 1960.
2 General Accounting policies
The Society’s Committee agreed at its meeting on 17 April 2013 that its accounts should be prepared as Receipts and Payments Accounts rather than on an accruals basis. This is permitted for charities which are not also companies and which have gross income under £250,000. The Committee also agreed at the same meeting that its small stocks of music and refreshments should be treated in the accounts as of zero value.
3 Trustees and other related parties
During the year neither the trustees nor any persons connected with them have received any remuneration. The Society employs no staff.
On 20 June 2022, the Society accepted a £3,000 short term loan from a Trustee to ensure that sufficient cash funds were available to pay an instalment on the costs relating to the international tour. That loan was repaid but during the year further loans were required to fund payments relating to the international tour and these have all been repaid. At the end of the year, there were no outstanding loans.
4 Funds
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Banstead Musical Society 2022/23
The Marjorie Hall Fund was established for general development purposes as a result of a legacy of £37,389 bequeathed to the Society in 2000 by the late Marjorie Hall. The Fund has been used for example to support our development workshops, Christmas concerts, the costs of our professionals on overseas visits, commissioning music from local composers and subsidising subscriptions where appropriate. The fund is not formally restricted, enabling cash management in the interests of the Society as a whole. At its meeting on 24 May 2017 the Committee agreed that bequests for 2016/17 and in future should generally be credited to the Marjorie Hall Fund.
5 Fund-raising
| Fund-raising | |
|---|---|
| Sale of rehearsal refreshments & produce Supporters' donatons Members' donatons Quiz Night Miscellaneous Net receipts Cost of fundraising Gross receipts Further donatons of £3,000 have been included within current tour income. |
2022/23 2021/22 60.00 (2.00) 175.00 340.00 657.00 738.00 789.99 - - 50.00 |
| 1,681.99 1,126.00 910.01 7.00 |
|
| 2,592.00 1,133.00 |
|
6 Christmas Concert
No Christmas Concert was held
| 7 Miscellaneous expenses Subscriptons and insurances Christmas hospitality Banking costs AGM expenses Making Music m’ship platorm fee Publicity photos Gifs Miscellaneous: router SIM card Membership expenses Miscellaneous expenses (net) Miscellaneous income Miscellaneous expenses (gross) |
2022/23 2021/22 449.67 318.00 153.68 46.70 63.00 96.00 50.00 78.00 78.00 550.00 50.00 40.00 45.00 461.00 |
|
|---|---|---|
| 1,429.35 1,049.70 154.80 247.00 |
||
| 1,584.15 1,296.70 |
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Banstead Musical Society Accounts 2022/23
8 Net costs of main concerts
| Receipts Gate Season tcket sales Refreshments Other TOTAL Costs Professional expenses Gate Programmes/fyers Refreshments Misc/venue TOTAL |
Nov-22 Apr-23 Jun-23 Non specifc TOTAL 2022/23 TOTAL 2021/22 Messiah Durufle’ Requiem Continental Classics Season tickets 2,100.00 885.00 855.00 3,840.00 3,083.00 - - - 200.00 200.00 40.00 336.20 188.00 154.00 678.20 268.50 - - - 150.00 |
|---|---|
| 2,436.20 1,073.00 1,009.00 200.00 4,718.20 3,541.50 |
|
| (5,729.57) (2,620.00) (1,430.00) (9,779.57) (13,225.00) (58.67) (18.32) (16.07) (93.06) (106.26) (111.75) - (43.48) (155.23) (57.98) (323.58) (150.00) (113.10) (586.68) (257.85) (446.75) (481.00) (400.00) (1,327.75) (1,016.50) |
|
| (6,670.32) (3,269.32) (2,002.65) (11,942.29) (14,663.59) |
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Banstead Musical Society Accounts 2022/23
| Net loss (4,234.12) (2,196.32) (993.65) 200.00 Financial support received Humphrey Richardson Taylor Charitable Trust NET LOSS 9. Centenary celebratons 2022/23 2021/22 Receipts Centenary Gala Dinner 520.00 2,040.00 Payments Amy Summers Commission (2,250.00) Centenary Cake (80.00) Centenary Gala Dinner (2,414.10) (120.00) |
(7,224.09) (11,122.09) 4,000.00 3,000.00 |
|---|---|
| (3,224.09) (8,122.09) |
|
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Banstead Musical Society Accounts 2022/23
Net expense
(1,894.10) (410.00)
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