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2022-12-31-accounts

Registered Charity Number 270477

REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS

FOR THE YEAR ENDING 31 DECEMBER 2022 FOR THE ROYAL ARMY PAY CORPS REGIMENTAL ASSOCIATION

Royal Army Pay Corps Regimental Association Financial Statements for the year ended 31 December 2022

Table of Contents
Contents Page
Annual Report 1 to 14
Statement of responsibilities 15
Independent Examiner’s report 16
Statement of financial activities 17
Balance Sheet 18
Notes to the financial statements 19 to 23

INDEPENDENT EXAMINER

Paul Chamberlain Chamberlains Chartered Accountants Elm House, Tanshire Park Shackleford Road Elstead, Godalming Surrey, GU8 6LB

REPORT OF THE TRUSTEES OF THE RAPC REGIMENTAL ASSOCIATION FOR THE YEAR ENDING 31 DECEMBER 2022

INTRODUCTION

  1. The Trustees submit this their 75[th] report and financial statements for the Royal Army Pay Corps (RAPC) Regimental Association for the year ending 31 December 2022. The Association Board of Trustees set the strategy and operating parameters for all activities including the policies for the making of grants, investments and reserves. The day-to-day routine administration is delegated to the 3 Committee Chairmen (Finance, Membership and Welfare) supported by the Association Administrator who is supervised by the Association’s Honorary Secretary.

OBJECTS

  1. The objects of the RAPC Regimental Association, as laid down in the Rules, are:

  2. a. To promote the efficiency of the Army by:

    • (1) Maintaining contact between former members of the former Royal Army Pay Corps (the former Corps) and former or serving members of the Adjutant General’s Corps (Staff and Personnel Support Branch) (the Branch); fostering mutual friendship between them and providing for social gatherings for them; and

    • (2) Fostering esprit de corps, comradeship and the welfare of the Branch and preserving its traditions and those of the former Corps.

  3. b. To relieve either generally or individually members of the Association, former members of the former Corps and former and serving members of the Branch and their dependants, who are in conditions of need, hardship or distress.

GOVERNANCE

  1. The Association is a General Charity with a registered number of 270477. The Accounts are shown on pages 16 to 22 of this report. The address for communications is:

RAPC Regimental Association c/o 47 St James Road Southampton SO15 5FD

Email address: administrator@rapc-association.org.uk

  1. The Rules The constitution, organisational structure, objects and the methods by which they are attained are as laid down in the Rules which also act as the Charity’s governing document. The Trustees passed a resolution to approve a number of administrative amendments to the rules at their meeting on 28 October 2022 and these were subsequently forwarded to the Charity Commission. The revised rules were made available to our members on our Association website or electronic or hard copies can be requested from the Administrator.

PUBLIC BENEFIT

  1. The RAPC Association continues to promote social events and provide welfare support to those members in need.

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REPORT OF THE TRUSTEES OF THE RAPC REGIMENTAL ASSOCIATION FOR THE YEAR ENDING 31 DECEMBER 2022

RISK MANAGEMENT

  1. The Association seeks to mitigate operational risks through the maintenance of a risk register and the creation of appropriate risk management policies. The Finance Committee is responsible for the maintenance of the risk register and related risk management policy.

SCOPE OF ACTIVITIES

  1. The activities carried out in support of the objects, as laid down in the rules, are:

  2. a. To accept funds in the form of subscriptions, donations, bequests or gifts of money or other property by means of appeals, public or otherwise.

  3. b. To apply any assets so obtained in defraying the working expenses of the Association and in creating a capital fund to be applied, with the income, in furtherance of the objects of the Association.

  4. c. To receive and administer any funds, donations, bequests or other gifts, now or in the future, whether by way of permanent endowment or otherwise, for charitable purposes connected with, or calculated to further, the objects of the Association.

  5. d. To assist or benefit beneficiaries by way of grant, loan, or other suitable means.

  6. e. To make grants to any military or civilian charity, or charitable fund or charitable institution existing or hereafter established which, in the opinion of the Council of the Association, directly or indirectly benefits the persons referred to in Paragraph 2 above.

  7. f. To maintain a central office and channel of communication for, and between, all past members of the former Corps and Branch.

  8. g. To print, publish, issue and circulate any journals, magazines, newspapers, pamphlets or other publications for the information, advantage and benefit of members in connection with the objects of the Association.

WELFARE SUPPORT

  1. Welfare Committee The Committee membership is now at nine (9) including the Chair and reflects an excellent cross-section by rank and military experience.

  2. Welfare Caseload The introduction of the new ‘Mosaic’ case management system (CMS) has slowed the pipeline for case circulation, meaning that most cases are dealt with out-ofcommittee. This reporting year there has been an uplift in both the number of cases and the level of dispersed financial support; this is to be expected following a year dominated by Covid. It is also noted that financial provision is still significantly below yearly average trends (pre-Covid) and at half of the budget estimate at the outset of the reporting period.

2

REPORT OF THE TRUSTEES OF THE RAPC REGIMENTAL ASSOCIATION FOR THE YEAR ENDING 31 DECEMBER 2022

  1. Grants Grants made by the Association have been categorised according to the costliest element of the application.

----- Start of picture text -----
2021 Cases 2022 Cases 2021 2022 Welfare
Category supported supported Welfare Grants
Grants
EPV’s, Wheelchairs, Stair lifts 1 2 £1000.00 £1060.00
Clothing/Food Vouchers 0 1 £300.00
Funerals/Memorials 1 2 £930.00 £2,000.00
Heating, Home Repairs, Carpets, Painting 1 0 £400.00
Home Adaptation 0 1 £1,000.00
Homewares, white/brown goods etc. 1 4 £261.84 £2,488.95
Nursing Home Fees or Annuities 1 £1100.00
Other 0 2 £1,150.00
Riser-Recliners/Profiling Beds/Specialist 2 1 £2287.00 £750.00
Furniture
Total 7 13 £5978.84 £8,748.95
----- End of picture text -----

Table 1 – Comparison of Welfare Grants 2022 with the Previous Year

  1. Referrals and Unsuccessful Applications In a normal year the Association would seek assistance from other charities, specifically the Army Benevolent Fund (ABF), The Soldiers Charity and Poppy Scotland. Although the caseload is increasing, only one application has been forwarded to the ABF in 2022 and that request was declined. Two further cases received no grant because the welfare or financial need had not been demonstrated.

  2. Analysis and Trend To understand the level of Welfare payments, and the general flow of applications, Graph 1 provides a summary of all payments made during 2022 by month and on an accumulating basis.

----- Start of picture text -----
RAPC Welfare Applications - 2022
Amounts Paid & Trend
£10,000
£9,000
Grants Paid Accumulated Trend
£8,000
£7,000
£6,000
£5,000
£4,000
£3,000
£2,000
£1,000
£0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
----- End of picture text -----

Graph 1 – 2022 Summary of Welfare Grants Paid by Month and Value

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REPORT OF THE TRUSTEES OF THE RAPC REGIMENTAL ASSOCIATION FOR THE YEAR ENDING 31 DECEMBER 2022

  1. The headline points are:

  2. a. This year saw 16 applications for assistance compared to only 9 in 2021.

  3. b. Individual grants remain at a relatively low level in monetary terms, individual support ranging from £60 to £1,000.

  4. c. The age range of applicants is from 55 to 86 and the average age of an applicant this year is 68.5 years, a reduction over previous periods.

  5. Challenges The pandemic continues to have an impact on the number of cases coming forward from SSAFA and the RBL as there is possibly a considerable backlog of Occupational Therapist (OT) appointments which need to take place prior to the RBL completing their casework and passing it the RAPC. Whilst the new CMS provides greater visibility of all the parties who may be able to assist an applicant (which should reduce the draw on Association support), anecdotally there is resistance amongst some caseworkers to using the CMS, and SSAFA has recently changed its structure which will answer telephones at remote call centres. It is therefore assessed that the current flow of applications for support is not truly reflective of demand and that looking forward, we expect to see an increase in caseload due to a combination of the Veteran community becoming more familiar with the new processes for applications and organisations increasing confidence and familiarity with the CMS.

  6. Summary The ongoing cost of living crisis will impact on the most vulnerable of our membership, most notably utility and heating charges as they forecast to rise dramatically over the next calendar year. Combined with increased familiarisation with new systems and processes for both our veteran community and support organisations, applications are expected to increase in number significantly; the volume of applications has now already returned to 2019 levels.

MEMBERSHIP, COMMUNICATION, HERITAGE, FELLOWSHIP AND IN MEMORIA

Membership

  1. Members Members are the very lifeblood of the Association; without them we cease to exist as a charitable organisation. Our own database contains at least partial personal, service and address details for 6,920 members who we believe are still alive, which is down from 6,967 at the start of the last annual reporting period. This reduction is a balance between reported deaths (70), new members (11) and hard work by those improving the data accuracy of our records. However, of the 6920, only 3076 have postal addresses and of those only 1831 have email addresses. A further 83 have only an email address on file.

  2. Data Cleansing We have a continuous effort on data cleansing but given the large number of life members of the Association we assume are still alive but have lost touch with, the Trustees have authorised some further work over the next few years to not only improve the data we do hold but also track down some of the data that is currently missing. This will take time but it is vital work to improve the accuracy of our membership records.

  3. Data Protection (General Data Protection Regulation) The Association is registered with the Office of the Information Commissioner. As a result of our continued efforts to gain proactive consent from members for the storage and usage of their email addresses, the Association has now received consent from 1,880 members – up from 1,866 at the end of 2021. Again, given that many who may previously have provided consent have now died, progress is still being made.

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REPORT OF THE TRUSTEES OF THE RAPC REGIMENTAL ASSOCIATION FOR THE YEAR ENDING 31 DECEMBER 2022

  1. The Association’s Data Protection Policy has been formally reviewed. As part of the review it was checked that personal data fields within the system remain adequate, relevant and limited to what is necessary in relation to the purposes of fellowship and welfare.

Communication

  1. Magazine The Association produced and distributed its annual magazine - Primrose & Blue. Despite our best efforts to get as many members as possible to have an electronic copy, over 2000 members still elect for a hard copy. This year, the Royal Mail strike action had an impact on delivery, with some recipients in the UK waiting for 3 weeks or more until their copy arrived. Costs for printing were higher because each of the 2,253 hard copies produced also included an appeal to donate to the NMA Memorial and an invitation to apply for tickets to the 2023 annual dinner. The number of members who have elected to receive the Primrose & Blue by email is 896, slightly up from 887 for the previous edition.

  2. Marketing The Association has advertised in the RBL Magazine for England which generated 6 enquiries for membership, the RBL Magazine in Scotland, and a commemorative journal for the 40[th] Anniversary of Op Corporate. Additionally one roller banner has also been purchased on behalf of the Chester & North Wales Branch.

  3. Website The members’ website has been significantly updated. Our new webmaster has brought all of the information up to date and created a new structure that allows for a more dynamic use of the website for swifter reporting of news and the passage of essential information. It also now contains up to date reference material and contact information for all of our services including those regional fellowship events and, our latest project, the RAPC permanent memorial at the NMA Alrewas.

Heritage

  1. Winchester The Association maintains strong links with the AGC Museum, where all the RAPC historical collection is stored, preserved and displayed, and Worthy Down which was the RAPC’s final regimental home. The Association have supported projects to preserve, and promote, our heritage at both and are currently involve in developing display boards for a heritage trail at Worthy Down to share our history with the young AGC officers and soldiers going through basic and trade training.

  2. Douvres la Délivrande The Association has, with determined membership effort and enormous help from the local French community, placed a permanent memorial at Douvres la Délivrande in France celebrating the WW2 achievements of the RAPC.

  3. NMA Alrewas The Association took the decision to erect a permanent memorial to the RAPC at the NMA Alrewas. This will allow members and families to have somewhere to remember the Corps in which they or their relative served long after the Association ceases to exist. The monument has been commissioned, the work has commenced and the Council of Trustees has:

  4. a. Appointed a Trustee to oversee the project and manage the budget.

  5. b. Launched an internal membership fundraising campaign

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REPORT OF THE TRUSTEES OF THE RAPC REGIMENTAL ASSOCIATION FOR THE YEAR ENDING 31 DECEMBER 2022

Fellowship

  1. National Events This year the Association has delivered 3 centrally organised national events:

  2. a. Annual Reunion Dinner The Annual Dinner was held on 22 April 2022 after a 2- year COVID hiatus. 76 members attended.

  3. b. Summer Party The very final RAPC Association Summer Garden Party was held at the Officers’ Mess, Worthy Down on 12 June 2022. 68 members / wives / partners / guests attended.

  4. c. Remembrance London Branch organised the Act of Remembrance on Saturday 12 November 2022 which members of the wider RAPC family and widows were invited. 40 members/widows/families/guests elected to attend.

  5. Battlefield Tour A very successful Battlefield Tour based around the theme of Operation Overlord took place in June 2022, as a part of which the Douvres stone (para 24) was unveiled. 28 members/wives/partners attended.

  6. Golf The RAPC Golf Society has so far enabled 106 members to attend social golf events, and a further 35 players were involved in representative fixtures.

  7. Reunions This year we have had the 60[th] anniversary reunion of the Apprentice School (17 members) and the reunion of 134 Recruit Course (14 members/wives/partners).

  8. Branches The Association continues to support a regional branch network of 16 active branches and one nationwide branch specifically for former Apprentices. The Fide et Fiducia Dining Club also collects monthly subscriptions and holds events in Scotland. Branches are actively encouraged to organise fellowship events that the Association will subsidise. One branch RAPCOB Hull had to close but the members can still take advantage of a nearby York branch if they wish to do so.

  9. Branch Events Our Branch Chairs have worked tirelessly to encourage a return to a postCOVID normality of fellowship events for our members – some areas have blossomed and others have struggled through no fault of their own. Despite the gloom, our Branch Chairs have delivered 29 successful events this year attended by a total of 489 eligible people with grants from the Association totalling £4,260.36.

  10. Grants The table overleaf shows the number of members who have benefitted from regional fellowship events, the number of events delivered and the grants made by the Association. In some areas it has proved more difficult to secure venues for events and hence the additional costs whereas Winchester has not only secured venues at no cost but has also found affordable menus that require no subsidy from the Association.

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REPORT OF THE TRUSTEES OF THE RAPC REGIMENTAL ASSOCIATION FOR THE YEAR ENDING 31 DECEMBER 2022

----- Start of picture text -----
2021 2022
Events Grants Total Events Grants Total
Branch Att Att
Held Made Grants Held Made Grants
Apprentices 54 1 2 £3,350.00 [12] 44 1 1 £100.00
Cardiff and
34 2 0 - [3] 37 2 1 £1,100
S Wales
Fide et Fiducia
22 1 1 £240.00 10 1 1 £150.00
Dining Club
Gloucester 38 2 2 £403.50 16 1 1 £272.00
Kent 20 2 2 £115.00 29 3 3 £250.00
London 51 3 2 £280.43 63 3 3 £99.55
North Wales
- - - - 17 1 0 £0.00
and Chester
Peterborough - - - - 11 1 1 £141.30
RAPCOB Hull 15 1 1 £90.00
RAPCOB
Tyne and 19 1 1 £100.00 45 3 2 £100.00
Wear
Salisbury 76 2 2 £800.00 57 2 1 £600.00
Scotland
(Central Belt & - - - - - - - -
Lowlands)
Scotland
(Highlands & 6 1 1 £25.00 3 1 1 £24.00
Islands)
South Coast 26 2 2 £221.92 26 4 4 £191.95
Taunton 26 1 1 £450.00 12 1 1 £180.03
Tees Valley 8 2 0 £0.00 - - - -
Winchester 16 1 0 £0.00 103 4 0 £0.00
York 32 2 2 £486.85 16 1 1 £164.90
TOTALS 443 25 19 £6,562.70 489 29 21 £4,260.36
----- End of picture text -----

Table 2 – Comparison of Branch events: 2022 with the Previous Year

1

2 The Apprentice Branch was advanced £1,400 in respect of a deposit for the annual “Dan Graham Trophy” event which took place in 2022

3 Cardiff & South Wales routinely requests – and receives – its budgeted subsidy in February to facilitate payment of deposits.

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REPORT OF THE TRUSTEES OF THE RAPC REGIMENTAL ASSOCIATION FOR THE YEAR ENDING 31 DECEMBER 2022

In Memoria

  1. This year there were 70 reported deaths of RAPC veterans, the Association not only sends condolence cards but also offers support and, where requested, the regimental standard and/or flowers for funerals. Sadly, and far too often, we hear about the death after the funeral has taken place, but this year the Association has sent flowers to the funerals of 14 members.

  2. Each year bereaved families are invited to join us at our service at the Field of Remembrance outside Westminster Abbey. This year 13 families accepted the offer and attended both the service and the warm welcome and curry in the Sergeants’ Mess afterwards.

Summary

  1. The membership spend this year remains less than we budgeted for but given the current global and UK specific financial and social issues, this is unsurprising. Our volunteer force have done an amazing job to attract so many members to their events given the current situation.

FINANCE

Annual Accounts

  1. The annual accounts for the year 2022 are at pages 16 to 22

  2. Summary The General Fund showed an operational excess of expenditure over income of £38,885, excluding transactions related to the NMA memorial. The reduction in the market value of the investment portfolio of £83,167 gives a total value of the General Fund of £1,161,963 compared to £1,288,573 in 2021.

  3. Policy on Reserves The policy on reserves is to hold sufficient funds to meet the Association’s objectives. Drawdowns from the investments are made periodically to provide funds to enable the Association to meet its obligations.

  4. Investments Management of the Association’s investments was tendered during the year and Council decided to move from Blackrock Investment to Sarasin & Partners, with the transfer of funds taking place on 29 December.

  5. Value Added Tax (VAT) As the total value of taxable supplies during the period was below the HMRC threshold throughout the period, the Association was not registered for VAT.

  6. The RAPC Charitable Fund This was a separate charity registered with the Charity Commissioners that, with the approval of the Commissioners, is maintained within the accounts of the Association. The capital of the RAPC Charitable Fund, shown at page 22, is permanently endowed and the income is only to be used for welfare activities. It is therefore considered to be a restricted fund.

8

REPORT OF THE TRUSTEES OF THE RAPC REGIMENTAL ASSOCIATION FOR THE YEAR ENDING 31 DECEMBER 2022

The Association’s Bankers

  1. Throughout the period, the Association operated current accounts with Lloyds and NatWest banks. They are covered by the provisions of the Financial Services Compensation Scheme and balances held were below the compensation limit of £85,000.

Independent Examination of the Accounts

  1. The accounts are independently examined by Chamberlains Accountancy, Elm House, Tanshire Park, Shackleford Road, Elstead, Godalming, Surrey GU6 6LB

Income

  1. Main Source of Income The Association’s main sources of income are: distributions from investments; donations from members; and Gift Aid claimed on donations. Total income was £93,939, an increase from £64,363 in 2021, largely due to more restricted income for projects such as the NMA Memorial (see below). Other variations are follows:

  2. a. Investment Income There was a small increase in investment income to £41,374 compared with £38,166 in 2021

  3. b. Donations from Members With no substantial one-off donations to report and a reduction in membership numbers, donations fell to £13,844 from £20,436 in 2021.

  4. c. Gift Aid The reduction in gift aid to £3,444 from £4,756 in 2021 is linked to the lower donations noted above.

  5. Withdrawal from Investments As noted at paragraph 38 withdrawals are made from investments and the sum of £40,000 was withdrawn during the year, compared with £30,000 in 2021.

Expenditure

  1. Welfare Activities COVID restrictions have continued to impact on welfare activities, as shown in the welfare section of this report, resulting in expenditure of £8,749 up from £5,979.

  2. Membership & Social Activities Although there have been more activities than last year COVID has impacted on membership and social activities, as detailed in the membership section of this report, with expenditure of £18,284, down from £20,585 in 2021.

  3. Marketing and Communication Costs

  4. a. Primrose and Blue The main cost was the design, printing and postage of Primrose and Blue at £7,032, up from £5,270 in 2021. The increased cost was related to the inclusion of the fundraising appeal for the NMA memorial, and an invitation to the Annual Dinner in 2023, plus the increased postal charges for franked mail.

  5. b. Other Marketing/Advertising One roller banner was purchased for the North Wales/Chester Branch of the Association and adverts were placed in the Royal British Legion (Scotland) magazine in February and the Falklands War 40[th] Anniversary Commemorative publication. Total costs were £1,092, almost exactly the same as in 2021.

9

REPORT OF THE TRUSTEES OF THE RAPC REGIMENTAL ASSOCIATION FOR THE YEAR ENDING 31 DECEMBER 2022

Remembrance, Commemorative and Benevolence

50.

Administration

10

REPORT OF THE TRUSTEES OF THE RAPC REGIMENTAL ASSOCIATION FOR THE YEAR ENDING 31 DECEMBER 2022

Governance and Other

11

REPORT OF THE TRUSTEES OF THE RAPC REGIMENTAL ASSOCIATION FOR THE YEAR ENDING 31 DECEMBER 2022

MANAGEMENT

  1. The Trustees (The Council) The appointed officers and other members of the Council during the report period were:

Colonel A Brown President Lieutenant Colonel EJ Dawson FCMA CGMA President resigned March 2022 Lieutenant Colonel RA Rosenhead MBE FCG Hon Treasurer Colonel N Dransfield Hon Secretary resigned March 2022 Vacant Hon Secretary Lieutenant Colonel A McTaggart FCMA, CGMA Chair Welfare Colonel AJ Ward Chair Membership Mr RA Bonwick Lieutenant Colonel MJR Cotton MBE Captain PN Hawkins AGC(SPS) Mr PA Lloyd Mr RJ McBlain ACMA Major PM O’Callaghan Lieutenant Colonel I Pendlebery WO1 (SSM) SW Roden AGC(SPS) Lieutenant Colonel RT Ward ACMA Colonel VJ Whiting ADC (Corps Colonel AGC) ex-Officio

  1. Standing Committees The rules of the RAPC Regimental Association provide for the creation of 3 standing committees responsible to the Council for the management of the charities’ affairs and the attainment of the objects. The Council has appointed at least one Trustee to each committee to act as Chairman of that committee and be responsible for reporting its proceedings to the Council. The standing Committees of the RAPC Regimental Association, their membership and responsibilities are covered in the following paragraphs.

  2. Finance Committee The purpose of the Finance Committee is: to recommend the investment policy to be followed by the Council; to monitor the performance of funds invested on behalf of the Association; oversight of the Association accounts; to create and maintain standard financial operating procedures; to maintain a risk register; to assist the Administrator in the execution of his duties; to appoint an independent examiner of the accounts. The Finance Committee comprises:

Lieutenant Colonel RA Rosenhead MBE FCG (Chairman & Treasurer) Mr RJ McBlain ACMA Major PM O’Callaghan Lieutenant Colonel RT Ward ACMA Lieutenant Colonel CG Head FCMA (co-opted) – retired 3 April 2022

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REPORT OF THE TRUSTEES OF THE RAPC REGIMENTAL ASSOCIATION FOR THE YEAR ENDING 31 DECEMBER 2022

  1. Welfare Committee The purpose of the Welfare Committee is to consider and action all requests for welfare assistance received by the Association; to oversee all benevolent activities carried out by the Association, including the maintenance of RAPC links with other benevolent institutions such as the Royal Hospital, Chelsea. The Welfare Committee has a wide range of experience and although on first appearance it would seem to have mostly officers, a large majority of these had full careers as soldiers before being commissioned. The Welfare Committee comprises:

Lieutenant Colonel AM McTaggart FCMA, CGMA Lieutenant Colonel MJR Cotton MBE Lieutenant Colonel SM Gleed Captain PN Hawkins Captain SA Innes - resigned 18 February 2022 Major SJP James, Colonel DB McCulloch Mr DC McKirdy WO1 SW Roden Mr JH Sale

  1. Membership Committee The Membership Committee is responsible for the efficiency of membership services, communication and social activities. It comprises:

Colonel A J Ward Mr RA Bonwick (Vice-Chair of the Committee and Chair of North Wales / Chester Branch)

And the following Branch Chairmen:

Mr DJ Page (South Coast) Mr SJ Jervis (Taunton) Mr DJ Cole (Cardiff & S. Wales) Captain T Edgar (York) Mr B Atkinson (RAPC Old Boys Tyne & Wear) Captain W Forsyth (Scotland) Mr C Martin (Fide et Fiducia Dining Club) Lieutenant Colonel MJA Lemon (Kent) Mr RL Vaughan (London) Mr D Grundy (Peterborough) – Retires 31 Dec 22 Lieutenant Colonel AR Fairclough (Apprentices) Mr D Dyson (Tees Valley) Lieutenant Colonel GJ Charge (Scotland - Highlands & Islands) Mr D Evans (Gloucester) Maj WA Forsyth (Worthy Down/Winchester)

Sports Representative :

Lieutenant Colonel I Pendlebery (Golf) Website & IT:

Major PF Bamforth

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REPORT OF THE TRUSTEES OF THE RAPC REGIMENTAL ASSOCIATION FOR THE YEAR ENDING 31 DECEMBER 2022

STATEMENT OF TRUSTEES’ RESPONSIBILITIES IN RESPECT OF THE ACCOUNTS

The Trustees are responsible for preparing accounts for each financial year, which give a true and fair view of the state of affairs of the charity and of the income and expenditure of the charity for that period. In preparing those accounts, the Trustees are required to;

The trustees are responsible for keeping sufficient accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

In so far as the trustees are aware:

The trustees are responsible for the maintenance and integrity of the charity and financial information included on the charity’s website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

15

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF THE ROYAL ARMY PAY CORPS REGIMENTAL ASSOCIATION FOR THE YEAR ENDED 31 DECEMBER 2022

I report to the charity trustees on my examination of the charity’s accounts for the year ended 31 December 2022

Responsibilities and basis of report

As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Trust’s accounts carried out under s. 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under s. 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in in any material respect

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Paul Chamberlain FCA, DChA Elm House, Tanshire Park Elstead, Godalming Surrey GU8 6LB

………………………… 2023

16

THE ROYAL ARMY PAY CORPS REGIMENTAL ASSOCIATION – YEAR ENDED 31 DECEMBER 2022

Statement of Financial Activities

(Income and Expenditure Account)
for the year ended 31 December 2022
Unrestricted
Funds
Note
£
Incoming resources
Resources from generated funds
Voluntary income
2(a)
17,428
Activities for generating funds
2(b)
601
Income from investments
2(c)
38,118
Income from charitable activities
2(d)
4,817
Total incoming resources
60,964
Resources expended
Costs of generating funds
Membership and Social Activities 3(a)
18,284
Remembrance & Benevolent
3(b)
5,587
Welfare Activities
3(c)
5,492
Communication Costs
3(d)
10,642
Governance and Other Costs
3(e)
59,844
Total resources expended
99,849
Net incoming/ (outgoing) resources
(38,885)
Other recognised gains and losses
Gain/(loss) on investments
(63,917)
Transfer between funds
8
(4,513)
Net movement of funds
(107,315)
Balances brought forward
1,188,859
Balances carried forward
1,081,544		 Restricted
Funds
£
18,451
3,257
11,267
32,975
16,777
13,110
3,257
33,144
(169)
(19,250)
4,513
(14,906)
104,504
89,598		 Year ended
Year ended
31.12.22
31.12.21
£
£
35,879
25,307
601
750
41,375
38,166
16,084
140
93,939
64,363
35,061
20,585
18,697
4,579
8,749
5,979
10,642
8,076
59,844
51,989
132,993
91,208
(39,054)
(26,845)
(83,167)
110,422
0
0
(122,221)
83,577
1,293,363
1,209,786
1,171,142
1,293,363
Total Funds

All the above amounts relate to continuing activities.

There were no recognised gains or losses other than the net movement of funds for the financial periods shown above.

The notes on pages 19 to 23 form part of these financial statements.

17

THE ROYAL ARMY PAY CORPS REGIMENTAL ASSOCIATION – YEAR ENDED 31 DECEMBER 2022

Balance sheet
as at 31 December 2022
Notes
Fixed assets
Investments
4
Current assets
Debtors
5
Cash at bank and in hand
Creditors: amounts becoming due and
payable within one year
6
Net current assets
Total assets
Funds
Unrestricted Funds
7
Restricted
8		 £
£
£
£
1,157,465
1,280,632
1,157,465
1,280,632
221
0
16,456
12,731
16,677
12,731
3,000
0
3,000
0
13,677
12,731
1,171,142
1,293,363
1,081,544
1,188,859
89,598
104,504
1,171,142
1,293,363
31.12.22
31.12.21
221
16,456
16,677
3,000
3,000

The notes on pages 19 to 23 form part of these financial statements.

The financial statements were approved by the Trustees on:

………………………………………….

18

THE ROYAL ARMY PAY CORPS REGIMENTAL ASSOCIATION – YEAR ENDED 31 DECEMBER 2022

Notes to the financial statements

for the year ended 31 December 2022

1 a) Accounting convention

The financial statements have been prepared under the Charities SORP 2005, having regard to the substance of transactions and arrangements in accordance with generally accepted principles or practice.

b) Funds

Unrestricted funds represent the General and Designated funds of the Association that are not subject to any restriction regarding their use and are available for application on the general purposes of the Association.

Restricted funds are those which are subject to a specific restriction as to their use, imposed by the donors.

c) Income

All incoming resources are included in the statement of financial activities when the charity is entitled to income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:

Voluntary income is received by way of grants, donations and gifts and is included in the statement of financial activities when receivable. Grants where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.

Donated goods and services and facilities are included at the value to the charity where it can be quantified. The value of services provided by volunteers has not been included.

d) Resources expended

Expenditure is recognised on an accrual basis as a liability is incurred. Some items of expenditure include VAT which cannot be recovered, and the VAT is reported as part of the expenditure to which it relates.

Cost of generating funds comprise the costs associated with attracting voluntary income and the costs of trading for fundraising purposes.

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

e) Going concern

The accounts have been produced on the basis that the Association is considered to be a going concern.

19

THE ROYAL ARMY PAY CORPS REGIMENTAL ASSOCIATION – YEAR ENDED 31 DECEMBER 2022

Notes to the financial statements

for the year ended 31 December 2022 continued

Unrestricted
Funds
2 Incoming resources
£
(a) Voluntary income
Membership Income
140
Donations from Members
13,844
Gift Aid Recovered on Donations
3,444
Legacy Income
0
NMA Memorial Donations
17,428
(b) Activities for generating funds
and Other Income
Stock Sales
522
Return of Grants
79
601
(c)
Income from investments
Investment income
38,118
Bank interest receivable
0
38,118
(d)
Income from charitable activities
NMA Dedication Event Fund
Officers' Dinner Club
Battlefield Tour Fund
Annual Dinner
Apprentice College Intake Reunion
Other Events
4,817
4,817		 Restricted
Funds
Year ended
Year ended
31 December 202231 December 2021
£
£
£
140
70
13,844
20,436
3,444
4,756
0
45
18,451
18,451
0
18,451
35,879
25,307
522
228
79
522
0
601
750
3,257
41,375
38,164
0
2
3,257
41,375
38,166
1,000
1,000
0
50
50
0
8,456
8,456
0
1,285
1,285
0
476
476
0
4,817
140
11,267
16,084
140
Total Funds

20

THE ROYAL ARMY PAY CORPS REGIMENTAL ASSOCIATION – YEAR ENDED 31 DECEMBER 2022

Notes to the financial statements

for the year ended 31 December 2022 continued

Unrestricted
Funds
3 Outgoing resources
£
(a) Membership and Social Activities
Grants
8,093
Membership, Trustees Meetings and Reception
3,596
Summer Party
3,846
Annual Dinner and Reunion
Battlefiield Tour
RC 134 Reunion
140
Apprentice Reunions
210
Army/Navy
2,250
Officer's Dinner Club
NMA Dedicated Event
Brig B Fullerton Memorial
Wakefield Event (Deposit re 2022)
Trustees Attendance at Branch Events
149
18,284
(b) Remembrance, Commemorative & Benevolent
Flowers and Funeral Donations
907
Christmas and Birthday Gifts for In-Pensioners
150
Field of Remembrance & Rememberance Sunday
2,840
Douvres Stone
1,690
NMA Lion - Memorial
Repairs to Memorials
Douvres Stone/Falkland Island Memorial Plaque
5,587
(c) Welfare Activities
Individual Welfare Grants
5,492
5,492
(d) Communication Costs
Primrose and Blue
7,032
Database
2,033
Webiste - RAPC-Association.org.uk
311
Presentation Items
174
Advertising and Marketing
1,092
10,642
(e) Governance and Other Costs
Insurance
1,038
Conferencing Arrangements
2,257
Administration
42,225
Travel Claims
7,863
Professional Fees
160
Bank Charges
23
Scanning/Digital Archives
223
Stationery
587
Stock Purchase for Re-sale
0
Storage, Repairs and Other Supplies
552
IT Backup and User Licences
687
Other Printing Costs
68
Postage
1,161
Independent Examiner's Fees
3,000
59,844		 Restricted
Funds
31
£
3,268
12,144
230
1,045
90
16,777
13,110
13,110
3,257
3,257
0
0		 Year ended
Year ended
December 2022 31 December 2021
£
£
8,093
15,248
3,596
2,692
3,846
0
3,268
0
12,144
0
140
0
210
2,510
2,250
0
230
0
1,045
0
90
0
100
149
35
35,061
20,585
907
766
150
75
2,840
1,902
1,690
0
13,110
0
0
336
0
1,500
18,697
4,579
8,749
5,979
8,749
5,979
7,032
5,270
2,033
876
311
229
174
609
1,092
1,092
10,642
8,076
1,038
1,037
2,257
699
42,225
42,225
7,863
3,130
160
40
23
0
223
0
587
86
0
591
552
476
687
628
68
2,041
1,161
1,036
3,000
0
59,844
51,989
Total Funds

21

THE ROYAL ARMY PAY CORPS REGIMENTAL ASSOCIATION – YEAR ENDED 31 DECEMBER 2022

Notes to the financial statements

For the year ended 31 December 2022 continued

4 Investments

Market value at beginning of period
Cash Withdrawn
Loss on sale of units
Unrealised (loss)/gain in the period
Market value at end of period
Investments comprising more than 5% of the portfolio were as follows:
%
Charinco
7%
Charishare
93%
2022
£
5 Debtors
Other debtors
221
2022
£
6 Creditors
Amounts becoming due and payable within one year:
Accruals and other creditors
3,000
Unrestricted
Restricted
Total
Funds
Funds
2022
7 Analysis of funds
£
£
£
Investments
1,077,001
80,464 1,157,465
Current assets
7,543
9,134
16,677
Total liabilities
(3,000)
(3,000)
1,081,544
89,598 1,171,142		 1,280,632
(40,000)
(2,647)
(80,520)
1,157,465
£
80,464
1,077,001
1,157,465
2021
£
0
2021
£
0
Total
2021
£
1,280,632
12,731
0
1,293,363

22

THE ROYAL ARMY PAY CORPS REGIMENTAL ASSOCIATION – YEAR ENDED 31 DECEMBER 2022

Notes to the financial statements

For the year ended 31 December 2022 continued

8 Restricted funds
Officers' Dinner Club
Battlefield Tour
Annual Dinner
Brig B Fullerton Memorial
NMA Memorial Fund (see below)
NMA Dedication Event
Apprentice College Reunion
RAPC Charitable Fund (see below)		 At
Incoming
1 January
resources
2022
£
£
1,725
50
608
8,456
1,080
1,285
1,377
18,451
1,000
476
99,714
3,257		 Outgoing
resources
£
(230)
(12,144)
(3,268)
(90)
(13,110)
(1,045)
(22,507)
(52,394)		 Transfers
At
from/(to)
31 December
Unrestricted
2022
£
£
(95)
1,450
3,080
0
1,528
625
1,287
5,341
(45)
476
80,464
4,513
89,598
104,504
32,975

National Memorial Arboretum Memorial Fund

Income
Donations
Gift Aid
Expenditure
Base
Lion
Application & main
Graphic design
Travel
Fund carried forward 31 December 2022
RAPC Charitable Fund
Fund brought forward 1 January 2022
Investment income
Welfare expenditure
Unrealised loss on investments
Fund carried forward 31 December 2022		 £
£
14,886
3,565
18,451
(3,300)
(8,000)
(1,000)
(396)
(414)
(13,110)
5,341
£
£
99,714
3,257
(3,257)
(19,250)
(22,507)
80,464		 £
14,886
3,565
80,464

9 Controlling interest

The trustees consider no entity to have a controlling interest in the charity.

The Royal Army Pay Corps Regimental Association was first registered as a charity on 5 December 1975.

23