2024-04-30-accounts

Charity Number: 270473

THE SOCIETY OF CLINICAL PERFUSION SCIENTISTS OF GREAT BRITAIN AND IRELAND

ACCOUNTS FOR THE YEAR ENDED 30 APRIL 2024

THE SOCIETY OF CLINICAL PERFUSION SCIENTISTS OF GREAT BRITAIN AND IRELAND

CHARITY INFORMATION

Trustees	Noel Kelleher
	Alex Robertson
	Alan Rayner
	Aswani Parmar
Charity Number	270473
Address	Fifth Floor
	The Royal College of Surgeons of England
	Lincoln’s Inn Fields
	London
	WC2A 3PN
Independent Examiner
	Mark Cashmore FCA
	Uppertown Farm
	Berrington
	Tenbury Wells
	Worcestershire
	WR15 8TH
Bankers	HSBC Plc
	Cottingham Branch
	112 King Street
	Cottingham
	East Yorkshire
	HU16 5QE

THE SOCIETY OF CLINICAL PERFUSION SCIENTISTS OF GREAT BRITAIN AND IRELAND

CONTENTS

	Page
Trustees’ Report	1 - 3
Independent Examiner’s Report	4
Statement of Financial Activities	5
Balance Sheet	6
Notes to the accounts	7 - 8

THE SOCIETY OF CLINICAL PERFUSION SCIENTISTS OF GREAT BRITAIN AND IRELAND

TRUSTEE’S REPORT 30 April 2024

The Trustees present their report and accounts for the year ended 30 April 2024.

Trustees

Trustees serving during the year were:

Noel Kelleher Alex Robertson Sarah Shirley (resigned 4 November 2023) Aswani Parmar Alan Rayner (appointed 4 November 2023)

All trustees must be full members of the charity and are elected by full and trainee members of the Society. The categories of membership and powers of appointing and removing Trustees are outlined in the Society Bylaws.

Objectives of the Charity

The Society is a registered charity and constituted in accordance with its Bylaws. The latest version of these Bylaws were amended by a scheme dated 18 October 2014.

The charity’s objectives are to promote the advancement of perfusion technology by providing opportunities for collective discussions and action on scientific matters. On 22 April 2006 a Scheme was approved by the Charity Commission allowing the Society to amend its Bylaws.

The trustees have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the charitable company’s aims and objectives and in planning future activities. In particular, the trustees have considered how planned activities will contribute to the aims and objectives set .

Organisation

The charity is governed by its Board of Trustees which is responsible for formulating the strategies and policies of the charity including approval of budgets and the exercising of financial controls. The board members as at 30 April 2024 were:

Chairman:	Noel Kelleher	Treasurer:	Alan Rayner
	Chief Perfusionist		Fifth Floor
	University Hospital Wales		The Royal College	of Surgeons
	Heath Park		Lincoln’s Inn Fields
	Cardiff		London
	CF14 4XW		WC2N 3PA
Secretary:	Aswani Parmar	Registrar:	Alex Robertson
	Fifth Floor		Fifth Floor
	The Royal College of Surgeons		The Royal College	of Surgeons
	Lincoln’s Inn Fields		Lincoln’s Inn Fields
	London		London
	WC2N 3PA		WC2N 3PA

In addition to the Board of Trustees, there is an Executive Committee comprising the Trustees plus a further six members.

Page 1

THE SOCIETY OF CLINICAL PERFUSION SCIENTISTS OF GREAT BRITAIN AND IRELAND

TRUSTEE’S REPORT 30 April 2024

Review of activities and future developments

Treasurers Report 2023/24

I would like to begin my report by thanking Sarah for her comprehensive handover when I took over the treasurer role in November. The extensive range of responsibilities would not have been an easy lift if it had not been for her clear guidance.

The financial climate we find ourselves in has continued to present challenges for the SCPS and our industry partners as well as the obvious pressures these have had in all our units in terms of funding and supply chain issues. Having joined the committee recently, the role that the SCPS has in supporting the wider Perfusion community has become very clear to me. It is vital that we continue to work together as professionals in providing the highest quality of service to our patients and doing so by making every effort to engage with the industry that provides us with the tools to do so.

To that end, we have tried where possible to consider the cost pressures they are under in support of our conference and make adjustments to the way in which we ask them to support us financially. We have fully endorsed plans by many who raised concerns over the high cost of exhibition stands at the meeting, in simplifying their platforms. We have also extended the educational grant requests to all sponsors of the event, aiming to level the playing field with a greater degree of fairness. We have also ensured that improvements in sponsorship invite request timing has been delivered. This allows our partners to manage their increased processing scrutiny more effectively.

We have also made some administrative adjustments in the way we process income and expenses and will be implementing an accounting package and document storage platform to streamline these for data security and visibility with our accountants and auditors.

We are grateful to the College for their continued contribution of 50% of the secretarial costs and additional educational activity support via an educational grant. We must acknowledge the critical support that the industry provides. I would like to take the opportunity to thank all our industry partners for their unfailing support of our Scientific Congress. The Congress is a crucial aspect of the Society’s activities. It is a significant contributor to our income but is also the most significant expenditure and we rely on our industry partners’ support to maintain and grow the meeting. This year being our 50[th] Anniversary has come at a higher cost, but we are confident that it will be a highly successful and enjoyable educational event. We thank our industry partners for their crucial support.

We remain committed to improving our financial position per the recommendations stated in the Risk Management and Reserves Policy. To do this, we must continue working to ensure costs do not exceed income and maintain an annual surplus over several years.

Finally, I would like to thank everyone who has helped support my activity on the Committee. Without my clinical teams, other committee members and most notably Zenia and Valerie it would be impossible to spin all these plates.

Unrestricted funds

The Statement of Financial Activities shows net incoming resources for the year of £30,205 ( 2023;incoming resources £13,577 ) and at the balance sheet date the Unrestricted Fund stands at £163,718 ( 2023: £133,513)

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THE SOCIETY OF CLINICAL PERFUSION SCIENTISTS OF GREAT BRITAIN AND IRELAND

TRUSTEE’S REPORT 30 April 2024

Risk Management and Reserves Policy

As the activities and aims of the Society change the reserves required for the Society to work for its membership unhindered by financial restraints will fluctuate.

The trustees have reviewed the reserves of the Society and the executive committee have established a policy whereby the unrestricted funds not committed or invested in fixed assets (“the free reserves”) held by the Society should be 12 months of the resources expended. This equates to an average expenditure over the three previous years of £ minus the stable income of membership subscriptions giving a total requirement of £204,950 in general funds. At this level, the executive committee feel that they would be able to continue the current activities of the Society in the event of a significant drop in funding from two of its three main sources of funds, that is the Perfusionist magazine and our Annual Congress and AGM. At present the free reserves amount to £163,586 Our policy is therefore to continue to build reserves back up to the required level.

The Executive Committee, as an integral part of their meetings, consider and review the major risks to which the Society is exposed and takes steps, where appropriate, to address those risks.

Statement of Trustees’ Responsibilities

The trustees are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:

• select suitable accounting policies and then apply them consistently;

• observe the methods and principles in the Charities SORP;

• make judgements and estimates that are reasonable and prudent;

• state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and

• prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time, the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Signed on behalf of the Board of Trustees

………………………….. Alan Rayner

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THE SOCIETY OF CLINICAL PERFUSION SCIENTISTS OF GREAT BRITAIN AND IRELAND

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF THE SOCIETY OF CLINICAL PERFUSION SCIENTISTS OF GREAT BRITAIN AND IRELAND

I report on the accounts of the Charity for the year ended 30 April 2024, which are set out on pages 5 to 8.

Respective responsibilities of trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

• examine the accounts under section 145 of the 2011 Act;

• to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and

• to state whether particular matters have come to my attention.

Basis of independent examiner’s report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that in any material respect the requirements:

• to keep accounting records in accordance with section 130 of the 2011 Act; and

• to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act

have not been met; or

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Mark Cashmore FCA Uppertown Farm Berrington Tenbury Wells Worcestershire WR15 8TH

Date: 2024

Page 4

THE SOCIETY OF CLINICAL PERFUSION SCIENTISTS OF GREAT BRITAIN AND IRELAND

STATEMENT OF FINANCIAL ACTIVITIES For the year ended 30 April 2024

Notes INCOMING RESOURCES Subscriptions Meetings and AGM Examinations Perfusionist magazine Bank interest Other income Total incoming resources RESOURCES EXPENDED Charitable expenditure Direct costs in furtherance of charitable objects 3 Support and administration costs 4 Governance costs 5 Total resources expended Net incoming resources for the year Net movement in funds Funds brought forward at 1 May 2023 FUNDS CARRIED FORWARD AT 30 APRIL 2024

Unrestricted Funds 2024 2023 £ £ 34,519 32,787 159,784 156,254 4,090 12,760 36,253 20,140 762 192 15,941 34,440 _ ___ 251,349 256,573 _ _ 154,023 167,498 64,621 72,619 2,500 2,879 _ _ 221,144 242,996 _ _ 30,205 13,577 133,513 119,936 _ __ 163,718 133,513 __ __

No activities were acquired or discontinued during the year.

There were no recognised gains and losses in the above periods other than the net movement in resources for the year.

Page 5

THE SOCIETY OF CLINICAL PERFUSION SCIENTISTS OF GREAT BRITAIN AND IRELAND

BALANCE SHEET As at 30 April 2024

	Notes	2024	2023
	£	£	£	£
FIXED ASSETS
Tangible fixed assets	2	132		155
CURRENT ASSETS
Prepayments	1,930		2,086
Treasurers account	123,505		95,511
No 2 Treasurers account	7,579		4,728
Deposit account	42,899		42,137
	_		_
	175,913		144,462
	_		_
CURRENT LIABILITIES
Other creditors	12,327		11,104
	_		_
	12,327		11,104
	_		_
NET CURRENT ASSETS		163,586		133,358
		__	__
TOTAL ASSETS LESS CURRENT	LIABILITIES	163,718 __	133,513 __
RESERVES
Unrestricted Funds		163,718 __	133,513 __

These accounts were approved by the Executive Committee on 2024

………………………………

Noel Kelleher - Trustee (Chairman)

…………………………………

Alan Rayner – Trustee (Treasurer)

Page 6

THE SOCIETY OF CLINICAL PERFUSION SCIENTISTS OF GREAT BRITAIN AND IRELAND

NOTES TO THE ACCOUNTS For the year ended 30 April 2024

1 ACCOUNTING POLICIES

The financial statements have been prepared in accordance with the provisions of the Charities Act 2011 and in compliance with the historical cost accounting rules, on an accruals basis and in compliance with applicable Accounting Standards. In preparing the financial statements the Trustees have adopted the provisions of the Statement of Recommended Practice - “Accounting and Reporting by Charities” (SORP 2005).

The principal accounting policies adopted are set out below:

Depreciation of tangible fixed assets

Depreciation is provided at the following annual rates on a reducing balance basis to write off the cost less the estimated residual value of the assets over their expected useful economic lives:

Office equipment	15%
Computer equipment	33.33%

Incoming Resources

Annual subscriptions are recognised in full in the period in which the renewal arises. All other income is recognised in the period in which the event takes place.

Resources expended

Resources expended are recognised in the period to which they relate. Where costs relate directly to a particular cost category they are allocated in full to that category. Where costs cannot be attributed directly to one category they are apportioned on an appropriate basis.

2 TANGIBLE FIXED ASSETS

Office Computer Equipment Equipment £ £ Cost At 1 May 2023 and 30 April 2024 8,829 8,774 _ _ Depreciation At 1 May 2023 8,674 8,774 Charge for year 23 - 23 _ __ At 30 April 2023 8,697 8,774 _ _ Net book value: At 30 April 2023 155 - _ ____ At 30 April 2024 132 -	Total £ 17,603 _ 17,448 _ 17,471 _ 155 _ 132

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THE SOCIETY OF CLINICAL PERFUSION SCIENTISTS OF GREAT BRITAIN AND IRELAND

NOTES TO THE ACCOUNTS For the year ended 30 April 2024

3 ACTIVITIES IN FURTHERANCE OF CHARITABLE OBJECTS Meetings and AGM Examinations / Bristol courses Perfusionist magazine 4 SUPPORT AND ADMINISTRATION COSTS Salaries and national insurance Committee expenses Printing, postage, stationary & catering Website and other computer costs Rent Other office cost Communication recharges Bank charges Depreciation Professional fees 5 GOVERNANCE COSTS Preparation of statutory accounts and independent examination 6 STAFF COSTS Total staff costs: Wages and salaries		2024 £ 108,716 7,493 37,814 _ 154,023 _ 2024 £ 34,948 5,266 1,676 1,331 9,835 4,033 5,420 1,437 23 652 _ 64,621 _ 2024 £ 2,500 _ 2024 £ 34,311	2023 £ 120,353 14,586 32,559 _ 167,498 _ 2023 £ 33,886 2,468 1,558 10,531 8,453 6,908 6,547 1,666 45 557 _ 72,619 _ 2023 £ 2,879 __ 2023 £ 33,163
	_

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THE SOCIETY OF CLINICAL PERFUSION SCIENTISTS OF GREAT BRITAIN AND IRELAND

Pension There were two employees during the year (2023: two) No employee received remuneration of £50,000 or more during the No trustee received remuneration during the year	637 _ 34,948 _ year.	723 _ 33,886 _

The four trustees and six other executive committee members were reimbursed expenses of £5,266 ( 2023: £2,468 )

DETAILED INCOME AND EXPENDITURE ACCOUNT For the year ended 30 April 2024

Income Subscriptions Meetings and AGM Examinations / Bristol courses Perfusionist Magazine Bank Interest Other income Expenditure Wages, NI and pension Meetings and AGM Examinations / Bristol courses Perfusionist Magazine Committee expenses Printing, postage, stationery and catering Website development Rent Other office costs Communication recharges	2024 £ 34,519 159,784 4,090 36,253 762 15,941 _ 251,349 _ 34,948 108,716 7,493 37,814 5,266 1,676 1,331 9,835 4,033 5,420	2023 £ 32,787 156,254 12,760 20,140 192 34,440 _ 256,573 _ 33,886 120,353 14,586 32,559 2,468 1,558 10,531 8,453 6,908 6,547

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THE SOCIETY OF CLINICAL PERFUSION SCIENTISTS OF GREAT BRITAIN AND IRELAND

Professional fees Bank charges Depreciation Net income/ (expenditure) for the year	3,152 1,437 23 _ 221,144 _ 30,205	3,436 1,666 45 _ 242,996 _ 13,577

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