## **Charity Number: 270473**
**THE SOCIETY OF CLINICAL PERFUSION SCIENTISTS OF GREAT BRITAIN AND IRELAND**
**ACCOUNTS 30 APRIL 2023**
**FOR THE YEAR ENDED**
**THE SOCIETY OF CLINICAL PERFUSION SCIENTISTS OF GREAT BRITAIN AND IRELAND**
## **CHARITY INFORMATION**
|**Trustees**|Noel Kelleher|
|---|---|
||Alex Robertson|
||Sarah Shirley|
||Aswani Parmar|
|**Charity Number**|270473|
|**Address**|Fifth Floor|
||The Royal College of Surgeons of England|
||Lincoln’s Inn Fields|
||London|
||WC2A 3PN|
|**Independent Examiner**||
||Mark Cashmore FCA|
||Uppertown Farm|
||Berrington|
||Tenbury Wells|
||Worcestershire|
||WR15 8TH|
|**Bankers**|HSBC Plc|
||Cottingham Branch|
||112 King Street|
||Cottingham|
||East Yorkshire|
||HU16 5QE|
**THE SOCIETY OF CLINICAL PERFUSION SCIENTISTS OF GREAT BRITAIN AND IRELAND**
## **CONTENTS**
||**Page**|
|---|---|
|Trustees’ Report|1 - 3|
|Independent Examiner’s Report|4|
|Statement of Financial Activities|5|
|Balance Sheet|6|
|Notes to the accounts|7 - 8|
**THE SOCIETY OF CLINICAL PERFUSION SCIENTISTS OF GREAT BRITAIN AND IRELAND**
## **TRUSTEE’S REPORT 30 April 2023**
The Trustees present their report and accounts for the year ended 30 April 2023.
## **Trustees**
Trustees serving during the year were:
Noel Kelleher Alex Robertson Sarah Shirley Denise Gonoud (resigned 12 November 2022) Aswani Parmar (appointed 12 November 2022)
All trustees must be full members of the charity and are elected by full and trainee members of the Society. The categories of membership and powers of appointing and removing Trustees are outlined in the Society Bylaws.
## **Objectives of the Charity**
The Society is a registered charity and constituted in accordance with its Bylaws. The latest version of these Bylaws were amended by a scheme dated 18 October 2014.
The charity’s objectives are to promote the advancement of perfusion technology by providing opportunities for collective discussions and action on scientific matters. On 22 April 2006 a Scheme was approved by the Charity Commission allowing the Society to amend its Bylaws.
The trustees have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the charitable company’s aims and objectives and in planning future activities. In particular, the trustees have considered how planned activities will contribute to the aims and objectives set **.**
## **Organisation**
The charity is governed by its Board of Trustees which is responsible for formulating the strategies and policies of the charity including approval of budgets and the exercising of financial controls. The board members as at 30 April 2020 were:
|**Chairman:**|**Noel Kelleher**|**Treasurer:**|**Sarah Shirley**|
|---|---|---|---|
||Chief Perfusionist||Fifth Floor|
||University Hospital Wales||The Royal College of Surgeons|
||Heath Park||Lincoln’s Inn Fields|
||Cardiff||London|
||CF14 4XW||WC2N 3PA|
|**Secretary:**|**Aswani Parmar**|**Registrar:**|**Alex Robertson**|
||Fifth Floor||Fifth Floor|
||The Royal College of Surgeons||The Royal College of Surgeons|
||Lincoln’s Inn Fields||Lincoln’s Inn Fields|
||London||London|
||WC2N 3PA||WC2N 3PA|
In addition to the Board of Trustees, there is an Executive Committee comprising the Trustees plus a further six members.
Page 1
**THE SOCIETY OF CLINICAL PERFUSION SCIENTISTS OF GREAT BRITAIN AND IRELAND**
## **TRUSTEE’S REPORT 30 April 2023**
## **Review of activities and future developments**
## **Treasurers Report 2022/23**
High inflation has continued to apply significant pressure on the Society’s outgoings. This affects many expenditure areas, including office space rental and administration, the SCPS examinations and the Scientific Congress. Where possible, rising costs are being balanced by cost-saving measures and prudence, for example, SCPS now has an account with Premier Inn, which allows us to book examiner accommodation centrally at a slight discount. Similarly, the hybrid use of online and face-to-face executive meetings has helped to minimise expenses while maintaining executive activity. However, the reality is that unless there is a significant change in the macroeconomic situation, SCPS will continue to face cost challenges.
Fortunately, some of the adverse effects of the high inflation environment have been offset by increased income from several sources, including the previously agreed increase in membership subscriptions and increased payments from the University of Bristol to cover SCPS examinations. We are grateful to the College for their continued contribution of 50% of the secretarial costs and additional educational activity support via an educational grant. We are also pleased to confirm that the College has completed their final loan payment this year. Additionally, we must acknowledge the critical support that the industry provides. I would like to take the opportunity to thank all our industry partners for their unfailing support of our Scientific Congress. The Congress is a crucial aspect of the Society’s activities. It is a significant contributor to our income but is also the most significant expenditure and we rely on our industry partners’ support to maintain and grow the meeting. Unfortunately, expenditure on our Scientific Congress does not align neatly with the accounting periods. Last year’s report noted that venue costs for 2022 were paid in the previous accounting period (2021/2022), contributing to a surplus this year generated by payments made in the previous accounting period rather than an absence of payments. Nevertheless, I am pleased to say that despite the difficult economic situation, the Society’s activities have been sufficiently supported, and we have achieved a small surplus this financial year. We remain committed to improving our financial position per the recommendations stated in the Risk Management and Reserves Policy. To do this, we must continue working to ensure costs do not exceed income and maintain an annual surplus over several years.
Finally, in addition to the thanks I have already offered to our industry partners, I would like to thank all SCPS members for their continued support of SCPS activities. I will be standing down from the Executive Committee this year, but my time on the committee has highlighted to me the importance of our activity to the perfusion community. I would like to thank everyone who has helped support my activity on the Committee and the activity of SCPS more broadly, including my colleagues at LHCH, all the other SCPS committee members over the past few years and Valerie and Zenia .
## **Unrestricted funds**
The Statement of Financial Activities shows net incoming resources for the year of £13,577 ( _2022;outgoing resources £44,537_ ) and at the balance sheet date the Unrestricted Fund stands at £133,513 ( _2022: £119,936)_
Page 2
**THE SOCIETY OF CLINICAL PERFUSION SCIENTISTS OF GREAT BRITAIN AND IRELAND**
## **TRUSTEE’S REPORT 30 April 2023**
## **Risk Management and Reserves Policy**
As the activities and aims of the Society change the reserves required for the Society to work for its membership unhindered by financial restraints will fluctuate.
The trustees have reviewed the reserves of the Society and the executive committee have established a policy whereby the unrestricted funds not committed or invested in fixed assets (“the free reserves”) held by the Society should be 12 months of the resources expended. This equates to an average expenditure over the three previous years of £198,385 minus the stable income of membership subscriptions giving a total requirement of £165,885 in general funds. At this level, the executive committee feel that they would be able to continue the current activities of the Society in the event of a significant drop in funding from two of its three main sources of funds, that is the Perfusionist magazine and our Annual Congress and AGM. At present the free reserves amount to £133,513 Our policy is therefore to continue to build reserves back up to the required level.
The Executive Committee, as an integral part of their meetings, consider and review the major risks to which the Society is exposed and takes steps, where appropriate, to address those risks.
## **Statement of Trustees’ Responsibilities**
The trustees are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time, the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Signed on behalf of the Board of Trustees
………………………….. S Shirley
Page 3
**THE SOCIETY OF CLINICAL PERFUSION SCIENTISTS OF GREAT BRITAIN AND IRELAND**
## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF THE SOCIETY OF CLINICAL PERFUSION SCIENTISTS OF GREAT BRITAIN AND IRELAND**
I report on the accounts of the Charity for the year ended 30 April 2023, which are set out on pages 5 to 8.
## **Respective responsibilities of trustees and examiner**
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the 2011 Act;
- to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
- to state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Mark Cashmore FCA Uppertown Farm Berrington Tenbury Wells Worcestershire WR15 8TH
Date: 2022
Page 4
**THE SOCIETY OF CLINICAL PERFUSION SCIENTISTS OF GREAT BRITAIN AND IRELAND**
## **STATEMENT OF FINANCIAL ACTIVITIES For the year ended 30 April 2023**
|**Notes**
**INCOMING RESOURCES**
Subscriptions
Meetings and AGM
Examinations
Perfusionist magazine
Bank interest
Other income
**Total incoming resources**
**RESOURCES EXPENDED**
_Charitable expenditure_
Direct costs in furtherance of charitable objects
3
Support and administration costs
4
Governance costs
5
**Total resources expended**
**Net incoming resources for the year**
Net movement in funds
Funds brought forward at 1 May 2022
**FUNDS CARRIED FORWARD AT 30 APRIL** **2023**|**Unrestricted**
**Funds**
**2023**
**2022**
**£**
**£**
32,787
24,032
156,254
136,014
12,760
1,000
20,140
22,043
192
5
34,440
28,078
________
_________
256,573
211,172
________
________
167,498
186,784
72,619
65,985
2,879
2,940
________
________
242,996
255,709
________
________
13,577
(44,537)
119,936
164,473
________
________
133,513
119,936
**________**
**________**|
|---|---|
No activities were acquired or discontinued during the year.
There were no recognised gains and losses in the above periods other than the net movement in resources for the year.
Page 5
**THE SOCIETY OF CLINICAL PERFUSION SCIENTISTS OF GREAT BRITAIN AND IRELAND**
## **BALANCE SHEET As at 30 April 2023**
|**Notes**
**£**
**FIXED ASSETS**
Tangible fixed assets
2
**CURRENT ASSETS**
Prepayments
2,086
Treasurers account
95,511
No 2 Treasurers account
4,728
Deposit account
42,137
Loan
-
_______
144,462
_______
**CURRENT LIABILITIES**
Other creditors
11,104
_______
11,104
_______
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT LIABILITIES**
**RESERVES**
Unrestricted Funds|**2023**
**£**
**£**
155
2,860
76,544
17,475
31,943
5,000
_______
133,822
_______
14,086
_______
14,086
_______
133,358
________
133,513
________
133,513
________|**2022**
**£**
200
119,736
________
119,936
________
119,936
________|
|---|---|---|
These accounts were approved by the Executive Committee on 2023
………………………………
Noel Kelleher - Trustee (Chairman)
…………………………………
Sarah Shirley – Trustee (Treasurer)
Page 6
**THE SOCIETY OF CLINICAL PERFUSION SCIENTISTS OF GREAT BRITAIN AND IRELAND**
**NOTES TO THE ACCOUNTS For the year ended 30 April 2023**
## **1 ACCOUNTING POLICIES**
The financial statements have been prepared in accordance with the provisions of the Charities Act 2011 and in compliance with the historical cost accounting rules, on an accruals basis and in compliance with applicable Accounting Standards. In preparing the financial statements the Trustees have adopted the provisions of the Statement of Recommended Practice - “Accounting and Reporting by Charities” (SORP 2005).
The principal accounting policies adopted are set out below:
## **Depreciation of tangible fixed assets**
Depreciation is provided at the following annual rates on a reducing balance basis to write off the cost less the estimated residual value of the assets over their expected useful economic lives:
|Office equipment|15%|
|---|---|
|Computer equipment|33.33%|
## **Incoming Resources**
Annual subscriptions are recognised in full in the period in which the renewal arises. All other income is recognised in the period in which the event takes place.
## **Resources expended**
Resources expended are recognised in the period to which they relate. Where costs relate directly to a particular cost category they are allocated in full to that category. Where costs cannot be attributed directly to one category they are apportioned on an appropriate basis.
## **2 TANGIBLE FIXED ASSETS**
|**Office**
**Computer**
**Equipment**
**Equipment**
**£**
**£**
**Cost**
At 1 May 2022 and 30 April 2023
8,829 8,774
_______
_______
**Depreciation**
At 1 May 2022
8,641
8,762
Charge for year
33
12
_______
______
At 30 April 2023
8,674
8,774
_______
______
**Net book value:**
At 30 April 2022
188
12
_______
_______
At 30 April 2023
155
-
|**Total**
**£**
17,603
_______
17,403
45
_______
17,448
_______
200
_______
155
|
|---|---|
Page 7
**THE SOCIETY OF CLINICAL PERFUSION SCIENTISTS OF GREAT BRITAIN AND IRELAND**
## **NOTES TO THE ACCOUNTS For the year ended 30 April 2023**
|**3**
**ACTIVITIES IN FURTHERANCE OF CHARITABLE OBJECTS**
Meetings and AGM
Examinations / Bristol courses
Perfusionist magazine
**4**
**SUPPORT AND ADMINISTRATION COSTS**
Salaries and national insurance
Committee expenses
Printing, postage, stationary & catering
Website and other computer costs
Rent
Other office cost
Communication recharges
Bank charges
Depreciation
Professional fees
**5**
**GOVERNANCE COSTS**
Preparation of statutory accounts and independent examination
**6**
**STAFF COSTS**
Total staff costs:
Wages and salaries
Pension|
|**2023**
**£**
120,353
14,586
32,559
_______
167,498
_______
**2023**
**£**
33,886
2,468
1,558
10,531
8,453
6,908
6,547
1,666
45
557
_______
72,619
_______
**2023**
**£**
2,879
_______
**2023**
**£**
33,163
723
_______
33,886
_______|_
_|**2022**
**£**
140,638
11,255
34,891
_______
186,784
|
|---|---|---|---|---|
|||||_______
**2022**
**£**
33,533
2,665
1,339
11,982
7,184
5,280
2,645
780
39
538
_______
65,985
|
|||||_______
**2022**
**£**
2,940
________|
||_
_
_|||**2022**
**£**
32,937
596
_______
33,533
_______|
There were two employees during the year (2022: two) No employee received remuneration of £50,000 or more during the year. No trustee received remuneration during the year
The four trustees and six other executive committee members were reimbursed expenses of £2,468 ( _2022: £2,665_ )
Page 8
## **THE SOCIETY OF CLINICAL PERFUSION SCIENTISTS OF GREAT BRITAIN AND IRELAND**
## **DETAILED INCOME AND EXPENDITURE ACCOUNT For the year ended 30 April 2023**
|**Income**
Subscriptions
Meetings and AGM
Examinations / Bristol courses
Perfusionist Magazine
Bank Interest
Other income
**Expenditure**
Wages, NI and pension
Meetings and AGM
Examinations / Bristol courses
Perfusionist Magazine
Committee expenses
Printing, postage, stationery and catering
Website development
Rent
Other office costs
Communication recharges
Professional fees
Bank charges
Depreciation
Net income/ (expenditure) for the year|**2023**
**£**
32,787
156,254
12,760
20,140
192
34,440
________
256,573
________
33,886
120,353
14,586
32,559
2,468
1,558
10,531
8,453
6,908
6,547
3,436
1,666
45
________
242,996
________
13,577
________|_
|**2022**
**£**
24,032
136,014
1,000
22,043
5
28,078
_______
211,172
_______
33,533
140,638
11,255
34,891
2,665
1,339
11,982
7,184
5,280
2,645
3,478
780
39
_______
255,709
_______
(44,537)
_______|
|---|---|---|---|
|||_
_
_||
Page 9