## **Charity Number: 270473** ## **THE SOCIETY OF CLINICAL PERFUSION SCIENTISTS OF GREAT BRITAIN AND IRELAND** ## **ACCOUNTS** **FOR THE YEAR ENDED 30 APRIL 2021** **THE SOCIETY OF CLINICAL PERFUSION SCIENTISTS OF GREAT BRITAIN AND IRELAND** ## **CHARITY INFORMATION** |**Trustees**|Mr Noel Kelleher| |---|---| ||Mr Alex Robertson| ||Mr Lawrence Beare| ||Ms Denise Gonoud| |**Charity Number**|270473| |**Address**|Fifth Floor| ||The Royal College of Surgeons of England| ||Lincoln’s Inn Fields| ||London| ||WC2A 3PN| |**Independent Examiner**|| ||Cooper Parry Group Limited| ||Chartered Accountants| ||Park View| ||One Central Boulevard| ||Blythe Valley Business Park| ||Solihull| ||B90 8BG| |**Bankers**|HSBC Plc| ||Cottingham Branch| ||112 King Street| ||Cottingham| ||East Yorkshire| ||HU16 5QE| **THE SOCIETY OF CLINICAL PERFUSION SCIENTISTS OF GREAT BRITAIN AND IRELAND** ## **CONTENTS** ||**Page**| |---|---| |Trustees’ Report|1 - 3| |Independent Examiner’s Report|4| |Statement of Financial Activities|5| |Balance Sheet|6| |Notes to the accounts|7 - 8| **THE SOCIETY OF CLINICAL PERFUSION SCIENTISTS OF GREAT BRITAIN AND IRELAND** **TRUSTEE’S REPORT 30 April 2021** The Trustees present their report and accounts for the year ended 30 April 2021. ## **Trustees** Trustees serving during the year were: Mr Noel Kelleher Mr Simon Phillips (resigned 6 November 2020) Mr Alex Robertson (appointed 6 November 2020) Mr Lawrence Beare Ms Denise Gonoud All trustees must be full members of the charity and are elected by full and trainee members of the Society. The categories of membership and powers of appointing and removing Trustees are outlined in the Society Bylaws. ## **Objectives of the Charity** The Society is a registered charity and constituted in accordance with its Bylaws. The latest version of these Bylaws were amended by a scheme dated 18 October 2014. The charity’s objectives are to promote the advancement of perfusion technology by providing opportunities for collective discussions and action on scientific matters. On 22 April 2006 a Scheme was approved by the Charity Commission allowing the Society to amend its Bylaws. The trustees have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the charitable company’s aims and objectives and in planning future activities. In particular, the trustees have considered how planned activities will contribute to the aims and objectives set **.** ## **Organisation** The charity is governed by its Board of Trustees which is responsible for formulating the strategies and policies of the charity including approval of budgets and the exercising of financial controls. The board members as at 30 April 2020 were: |**Chairman:**|**Mr Noel Kelleher**|**Treasurer:**|**Mr Lawrence Beare**| |---|---|---|---| ||Chief Perfusionist||Fifth Floor| ||University Hospital Wales||The Royal College of Surgeons| ||Heath Park||Lincoln’s Inn Fields| ||Cardif||London| ||CF14 4XW||WC2N 3PA| |**Secretary:**|**Ms Denise Gonoud**|**Registrar:**|**Mr Alex Robertson**| ||Chief Perfusionist||Fifth Floor| ||University Hospital Galway||The Royal College of Surgeons| ||Clinical Perfusion Science Dept||Lincoln’s Inn Fields| ||Cardiac Theatre, Level2||London| ||Newcastle Road||WC2N 3PA| ||Galway, H91 YR71||| In addition to the Board of Trustees, there is an Executive Committee comprising the Trustees plus a further six members. Page 1 **THE SOCIETY OF CLINICAL PERFUSION SCIENTISTS OF GREAT BRITAIN AND IRELAND** Page 2 **THE SOCIETY OF CLINICAL PERFUSION SCIENTISTS OF GREAT BRITAIN AND IRELAND** **TRUSTEE’S REPORT 30 April 2021** ## **Review of activities and future developments** ## **Treasurers Report 2020/21** We are happy to report the Society generated a surplus over the duration of the financial year despite the many difficulties and uncertainties faced due to Covid. This was achieved thanks to the stripping back of non-essential outgoings and the vigorous chasing of outstanding historical debts relating to both Perfusionist advertising and Symposium education grants and exhibition stands. The necessity of reducing outgoings in the face of uncertain demands has left us with a better idea of the fixed recurring costs going forward as a Society and will help to budget with the aim of fixed outgoings never again exceeding fixed income. Thanks to hard work from the Education and Training Subcommittee the 2020 Symposium and AGM was able to take place online and received high attendance figures from the membership. All outstanding invoices relating to this event were paid in a timely manner. Bristol University were able to successfully continue the Perfusion training pathway online during the Pandemic and thanks to the support of the Societies examiners all students received their practical exam in a timely manner. The College have stood by their decision to fund half the cost of both the Secretarial team and our shared website. ## **Events 2020/21** The previous investment in our website proved invaluable in delivering our online Symposium and AGM this year. The event ran smoothly and generated very high viewing figures from the membership. All executive committee meetings were conducted online over the course of the year. In May the Secretarial team moved back into the refurbished Royal College of Surgeons. In future all utility support costs will be invoiced to us via the RCS rather than being organised separately. With many learning opportunities suspended the Society took it upon itself to re-establish the Spring Meeting. This took the form of the 2021 Wellness Webinar, it aimed to provide both education and support to the membership in these challenging times. The Safety Committee and ECMO meetings continue to be supported. The Society continues to support a presence from the Society on the European Board. ## **Unrestricted funds** The Statement of Financial Activities shows net incoming resources for the year of £54,146 ( _2020;(£28,960)_ ) and at the balance sheet date the Unrestricted Fund stands at £164,473 ( _2020: £110,327)_ Page 3 **THE SOCIETY OF CLINICAL PERFUSION SCIENTISTS OF GREAT BRITAIN AND IRELAND** **TRUSTEE’S REPORT 30 April 2020** ## **Risk Management and Reserves Policy** As the activities and aims of the Society change the reserves required for the Society to work for its membership unhindered by financial restraints will fluctuate. The trustees have reviewed the reserves of the Society and the executive committee have established a policy whereby the unrestricted funds not committed or invested in fixed assets (“the free reserves”) held by the Society should be 12 months of the resources expended. This equates to an average expenditure over the three previous years of £186,911 minus the stable income of membership subscriptions giving a total requirement of £161,911 in general funds. At this level, the executive committee feel that they would be able to continue the current activities of the Society in the event of a significant drop in funding from two of its three main sources of funds, that is the Perfusionist magazine and our Annual Congress and AGM. At present the free reserves amount to £164,234 Our policy is therefore to maintain reserves at the required level. The Executive Committee, as an integral part of their meetings, consider and review the major risks to which the Society is exposed and takes steps, where appropriate, to address those risks. ## **Statement of Trustees’ Responsibilities** The trustees are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of afairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to: - select suitable accounting policies and then apply them consistently; - observe the methods and principles in the Charities SORP; - make judgements and estimates that are reasonable and prudent; - state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time, the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Signed on behalf of the Board of Trustees ………………………….. L Beare Page 4 **THE SOCIETY OF CLINICAL PERFUSION SCIENTISTS OF GREAT BRITAIN AND IRELAND** ## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF THE SOCIETY OF CLINICAL PERFUSION SCIENTISTS OF GREAT BRITAIN AND IRELAND** I report on the accounts of the Charity for the year ended 30 April 2021, which are set out on pages 5 to 8. ## **Respective responsibilities of trustees and examiner** The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the 2011 Act; - to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and - to state whether particular matters have come to my attention. - **Basis of independent examiner’s report** My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below. ## **Independent examiner’s statement** In connection with my examination, no matter has come to my attention: (1) which gives me reasonable cause to believe that in any material respect the requirements: - to keep accounting records in accordance with section 130 of the 2011 Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Partner in Cooper Parry Group Limited Park View One Central Boulevard Blythe Valley Business Park Solihull B90 8BG Page **THE SOCIETY OF CLINICAL PERFUSION SCIENTISTS OF GREAT BRITAIN AND IRELAND** Date: 2021 Page **THE SOCIETY OF CLINICAL PERFUSION SCIENTISTS OF GREAT BRITAIN AND IRELAND** ## **STATEMENT OF FINANCIAL ACTIVITIES For the year ended 30 April 2021** |**Notes**
**INCOMING RESOURCES**
Subscriptions
Meetings and AGM
Examinations
Perfusionist magazine
Bank interest
Other income
**Total incoming resources**
**RESOURCES EXPENDED**
_Charitable expenditure_
Direct costs in furtherance of charitable objects 3
Support and administration costs
4
Governance costs
5
**Total resources expended**
**Net incoming resources for the year**
Net movement in funds
Funds brought forward at 1 May 2020
**FUNDS CARRIED FORWARD AT 30 APRIL** **2021**
110,327|**Unrestricted**
**Funds**
**2021**
**2020**
**£**
**£**
25,682
23,567
37,560
152,613
16,900
24,300
47,121
32,318
11
82
23,321
-
________
_________
150,595
232,880
________
________
50,741
188,062
42,908
71,068
2,800
2,710
________
________
96,449
261,840
________
________
54,146
(28,960)
110,327
139,287
________
________
164,473

| |---|---| No activities were acquired or discontinued during the year. There were no recognised gains and losses in the above periods other than the net movement in resources for the year. Page **THE SOCIETY OF CLINICAL PERFUSION SCIENTISTS OF GREAT BRITAIN AND IRELAND** Page **THE SOCIETY OF CLINICAL PERFUSION SCIENTISTS OF GREAT BRITAIN AND IRELAND** **BALANCE SHEET As at 30 April 2021** ||**Notes**|**2021**|**2020**|**2020**|| |---|---|---|---|---|---| ||**£**|**£**|**£**||**£**| |**FIXED ASSETS**|||||| |Tangible fxed assets|2|239||287|| |**CURRENT ASSETS**|||||| |Prepayments|1,608||38,808||| |Treasurers account|98,589||28,380||| |No 2 Treasurers account|34,393||7,833||| |Deposit account|31,939||31,927||| |Loan|10,000
||15,000||| ||_______||_______||| ||176,529||121,948||| ||_______||_______||| |**CURRENT LIABILITIES**|||||| |Other creditors|12,295||11,908||| ||_______||_______||| ||12,295||11,908||| ||_______||_______||| |**NET CURRENT ASSETS**||164,234||110,040|| |||________|________||| |**TOTAL ASSETS LESS CURRENT**|**LIABILITIES**|164,473
110,327
________
________|||| |**RESERVES**|||||| |Unrestricted Funds||164,473
110,327
________
________|||| These accounts were approved by the Executive Committee on 2021 ……………………………… Noel Kelleher - Trustee (Chairman) ………………………………… Lawrence Beare – Trustee (Treasurer) Page **THE SOCIETY OF CLINICAL PERFUSION SCIENTISTS OF GREAT BRITAIN AND IRELAND** ## **NOTES TO THE ACCOUNTS For the year ended 30 April 2021** ## **1 ACCOUNTING POLICIES** The financial statements have been prepared in accordance with the provisions of the Charities Act 2011 and in compliance with the historical cost accounting rules, on an accruals basis and in compliance with applicable Accounting Standards. In preparing the financial statements the Trustees have adopted the provisions of the Statement of Recommended Practice - “Accounting and Reporting by Charities” (SORP 2005). The principal accounting policies adopted are set out below: ## **Depreciation of tangible fixed assets** Depreciation is provided at the following annual rates on a reducing balance basis to write of the cost less the estimated residual value of the assets over their expected useful economic lives: Office equipment 15% Computer equipment 33.33% ## **Incoming Resources** Annual subscriptions are recognised in full in the period in which the renewal arises. All other income is recognised in the period in which the event takes place. ## **Resources expended** Resources expended are recognised in the period to which they relate. Where costs relate directly to a particular cost category they are allocated in full to that category. Where costs cannot be attributed directly to one category they are apportioned on an appropriate basis. ## **2 TANGIBLE FIXED ASSETS** |**Ofce**
**Computer**
**Equipment**
**Equipment**
**£**
**£**
**Cost**
At 1 May 2020 and 30 April 2021
8,829 8,774
_______
_______
**Depreciation**
At 1 May 2020
8,569
8,747
Charge for year
39
9
_______
______
At 30 April 2021
8,608
8,756
_______
______
**Net book value:**
At 30 April 2020
260
27
_______
_______
At 30 April 2021
221
18|**Total**
**£**
17,603
_______
17,316
48
_______
17,364
_______
287
_______
239| |---|---| Page **THE SOCIETY OF CLINICAL PERFUSION SCIENTISTS OF GREAT BRITAIN AND IRELAND** _______ _______ _______ Page **THE SOCIETY OF CLINICAL PERFUSION SCIENTISTS OF GREAT BRITAIN AND IRELAND** ## **NOTES TO THE ACCOUNTS For the year ended 30 April 2021** |**3**|**ACTIVITIES IN FURTHERANCE OF CHARITABLE OBJECTS**|**2021**|**2021**|**2020**| |---|---|---|---|---| ||||**£**|**£**| ||Meetings and AGM||11,980|124,944| ||Examinations / Bristol courses||4,790|16,221| ||Perfusionist magazine||33,971|46,897| |||_______||_______| ||||50,741|188,062| |||_______||_______| |**4**|**SUPPORT AND ADMINISTRATION COSTS**|**2021**||**2020**| ||||**£**|**£**| ||Salaries and national insurance||26,070|20,980| ||Committee expenses||1,738|18,990| ||Printing, postage, stationary & catering||980|4,590| ||Website and other computer costs||1,079|9,681| ||Rent||7,015|9,258| ||Other ofce cost||3,898 4,830|| ||Telephone charges||796|949| ||Bank charges||787|1,151| ||Depreciation||48|59| ||Professional fees||497|580| |||_______||_______| ||||42,908|71,068| |||_______||_______| |**5**|**GOVERNANCE COSTS**|**2021**||**2020**| ||||**£**|**£**| ||Preparation of statutory accounts and independent examination||2,800|2,710| ||________|||________| |**6**|**STAFF COSTS**|**2021**||**2020**| ||||**£**|**£**| ||Total staf costs:|||| ||Wages and salaries||23,782|20,980| Page ## **THE SOCIETY OF CLINICAL PERFUSION SCIENTISTS OF GREAT BRITAIN AND IRELAND** Pension 2,288 - ________ ________ 26,070 20,980 ________ ________ There was one employee during the year (2020: one) No employee received remuneration of £50,000 or more during the year. No trustee received remuneration during the year The four trustees and six other executive committee members were reimbursed expenses of £1,738 ( _2020 £18,990_ ) ## **DETAILED INCOME AND EXPENDITURE ACCOUNT For the year ended 30 April 2021** |**Income**
Subscriptions
Meetings and AGM
Examinations / Bristol courses
Perfusionist Magazine
Bank Interest
Other income
**Expenditure**
Wages, NI and pension
Meetings and AGM
Examinations / Bristol courses
Perfusionist Magazine
Committee expenses
Printing, postage, stationery and catering
Website development
Rent|**2021**
**£**
25,682
37,560
16,900
47,121
11
23,321
________
150,595
________
26,070
11,980
4,790
33,971
1,738
980
1,079
7,015|**2020**
**£**
23,567
152,613
24,300
32,318
82
-
________
232,880
________
20,980
124,944
16,221
46,897
18,990
4,590
9,681
9,258| |---|---|---| Page ## **THE SOCIETY OF CLINICAL PERFUSION SCIENTISTS OF GREAT BRITAIN AND IRELAND** |Other ofce costs
Telephone charges
Professional fees
Bank charges
Depreciation
Net expenditure for the year|3,898
796
3,297
787
48
________
_
96,449
________
_
54,146|4,830
949
3,290
1,151
59
_______
261,840
_______
(28,960)| |---|---|---| Page