## **BEECH HYDE ASSOCIATION**
## **’ - Treasurer s Annual Report 2022 2023**
The Beech Hyde Associa�on of Beech Hyde Primary and Nursery School, Nurseries Road, Wheathampstead, Herts, AL4 8TP is a charity registered with the Charity Commission, number 270383, and is administered by a management commi�ee. The charity’s governing instrument is its cons�tu�on adapted 2[nd] October 1975, as amended 25[th] May 2000 and 11[th] March 2008.
## **Members of the Commi�ee**
The following have served on the commi�ee, but many others have provided invaluable support to the school, the Beech Hyde Associa�on and its ac�vi�es:
|**Commi�ee**|**Name**|
|---|---|
|Chairperson|Vicky Toolan|
|Treasurer|Lynsey Thakrar|
|Secretary|Claire Penfold|
|Ordinary Members of Commi�ee|Becky Farrell, Charlene Vallory|
|Head Teacher|Karen Thomas|
## **Review of the Year**
This year reflected the first since 2019/2022 that wasn't affected directly by COVID. We can see that costs have risen in places however a very good year with a total profit of £16,530.08. This reflects a big increase against last year however, all the events were able to go ahead in full.
It was a successful night and we were able to bank a profit of £4,927.71.
The 2k/10k day went well with the inter school compe��on increasing in it's popularity. The event was well subscribed and it was the most profitable event again with a profit of £6,045.00. The increase from last year likely reflected the addi�onal people running.
Our Christmas Ac�vi�es included the Santa Dash, Christmas Cards and Trees. The Santa Dash was carried out again this year, with the addi�on of a hot chocolate stall for the parents to visit before looking at the decora�ons. The amount raised in profit for this was £773.47. Addi�onal monies donated for members of Y6 for this went towards their Kingswood fundraising which in total raised £3,079.00 towards this. Christmas cards (which include calendars/tea towels etc..) raised £165 and we raised £20.00 from the Christmas Tree campaign.
during this year however, this is likely to be at least par�ally due to dona�on of ice cream to the school for the pupils to celebrate the 'Good' Ofsted ra�ng and sports day as well as a treat for Y6 at the end of the SATS exams.
Our very popular Halloween Disco which raised £436.80 and our movie night which raised £244.81. Both have raised similar amounts previously.
Regular dona�ons are received from Easyfundraising and AmazonSmile, dona�ons this year have totalled £496.76. This is an increase on last year, as �me goes on more is done online and we have also been able to run incen�ves through the year. AmazonSmile has unfortunately now ended.
We have also now got an anonymous donor via JustGiving and have received £38.44 from them this year (this amount is a�er the JustGiving fees).
Take or donate con�nues to be our philosophy for the second hand uniform. We run sales periodically but people can also check the unit in school recep�on/enquire at the office if they are in need. We have raised £135.14 for this which is less than previous years but this may reflect the cost of living issues generally in society.
The Y5/Y6 play was able to raise £134.00 from their refreshments stall which is more than previously.
We maintained our presence at Village Day. Whilst it was mainly for school promo�on we made a profit of £120.92. There were no costs for this as the Sand Art supplies were purchased last year.
BHA dona�ons to the school this year totalled £19,879.85 – detailed as follows:
- Well being animals
- Year 6 Hoodies
- Father Christmas Gi�s
- Easter Eggs
- Library Books
- Swimming
- Bikeability
- General School Resources (including for the recep�on courtyard)
- Author visit
- Panto contribu�on
- Water subsidy
**Funds available as at 31 August 2023:** Available over both accounts £22,749.37
Totals and Summary
## Beech Hyde Association
**Note for treasure**
Income and Expenditure for the academic year ended 31 August 2023
|Fundraising Activities|Income|Expenses||Profit||
|---|---|---|---|---|---|
|Village Day|£120.92||||£120.92|
|10k/2k Family Fun Run|£17,626.04||-£11,581.04||£6,045.00|
|Santa Dash|£893.03||-£119.56||£773.47|
|Xmas cards|£165.00|none|||£165.00|
|Xmas trees|£20.00|none|||£20.00|
|Movie Night|£360.31||-£115.50||£244.81|
|Fireworks|£9,063.00||-£4,135.29||£4,927.71|
|Halloween Disco|£661.80||-£225.00||£436.80|
|Ice Cream|£1,458.12||-£874.75||£583.37|
|Y5/Y6 Play|£168.44||-£34.44||£134.00|
|y6 just giving campaign and santa dash monies|£3,079.00||||£3,079.00|
|**total profit from events**||||**£16,530.08**||
|**Total event expenses**|||-£17,085.58|||
|**Total event income**|£33,615.66|||||
|Other income||||||
|Easyfundraising|£354.67||||£354.67|
|Amazon Smile|£142.09||||£142.09|
|Second Hand Uniform|£135.14||||£135.14|
|Donation|£38.44||||£38.44|
|Total Other income|£670.34||||£670.34|
|**Total profit (events/passive)**|||||£17,200.42|
Page 1
## Totals and Summary
|Donations to the School
Year 6 Hoodies
Water subsidy
Father Christmas Gifts
Pantomime
Library books
Sports day ice-cream
Swimming
Bikeability
Easter Eggs
General resources (reception courtyard/author visit/pe top lettering)
y6 just giving campaign and santa dash monies
**Total donated to school**
**PTA/non event Expenses**
Parentkind membership
Bank charges
Total general expenses
Well being animals
10k 22 cost
Total non event expenses
**Net movement in cash**
£31,207.00
Opening Cash book at 1 September 2022
Add/(Less) cash movement
Closing Cash book as at 31 August 2023|-£547.95
-£1,614.50
-£232.00
-£1,274.95
-£252.01
£0.00
-£3,162.80
-£495.00
-£66.00
-£9,155.64
-£3,079.00
-£19,879.85
-£140.00
-£126.24
-£375.77
-£135.80
-£49.08
-£826.89
-£37,792.32
-£3,506.32
£24,839.80
-£3,506.32
£22,749.37|
|---|---|
|Opening Cash book at 1 September 2022
Add/(Less) cash movement
Closing Cash book as at 31 August 2023||
Page 2
Totals and Summary
## **er – sum up takes 1.69% - always look at the taken amount and reduce by that %**
## NOTES
new gazebo in general expense
in bank 24/1
Includes £180 refund for ambulance (paid prev year.)
## Until 25/3
Monthly donation via just giving (anonymous) – this amount is less their fee
Page 3
Totals and Summary
jumpers and lettering
this is included within the expenses for ice cream
This reflects monies raised in other years spent
This reflects monies raised in other years spent
Page 4
## info on bank charges
|**Month**|**General BHA AC**|**10k/2k Acc** Comment|
|---|---|---|
|Sept|£5.40|£5.00|
|Oct|£5.00|£5.00|
|Nov|£5.00|£5.00|
|Dec|£5.00|£5.00|
|Jan|£14.06|£5.00|
|Feb|£5.00|£5.00|
|March|£5.00|£5.00|
|April|£5.00|£5.00|
|May|£5.00|£5.00|
|June|£11.78|£5.00|
|July|£5.00|£5.00|
|Totals|£71.24|£55.00|
|**total bank charges for year**|£126.24||
Page 5
## Monies out (invoices
|Reason|Amount|Amount|Financial Year|Payee|Paid|
|---|---|---|---|---|---|
|Water||£882.00|2021-22|Beech hyde|27/09/22|
|Swimming subsidy||£468.80|2021-22|Beech hyde|10/11/22|
|School Resources/Reception Equip||£7,316.01|2022-2023|Beech hyde|08/03/23|
|Bikeability||£495.00|2022-2023|Beech hyde|10/03/23|
|Panto Contribution||£967.50|2022-2023|Beech hyde|22/03/23|
|water||£732.50|2022-2023|Beech hyde|22/03/23|
|Y6 Additional hoodies||£49.10|2022-2023|Banana Moon|25/04/23|
|Y6 hoodies||£450.44|2022-2023|Banana Moon|22/03/23|
|Panto Contribution||£238.50|2022-2023|Beech hyde|14/05/23|
|Just giving/Santa Dash – Kingswoo||3079|2022-2023|Beech hyde||
|Swimming subsidy Autumn/Spring 2||2694|2022-2023|Beech hyde|10/07/23|
|Author visit||239.86|2022-2023|Beech hyde|10/07/23|
|New School Resources||£1,551.36|2022-2023|Beech hyde|22/07/23|
Page 6
Monies out (invoices
## **comments**
noted in correct year but received Sept 22
Paid in two payments due to amount
For main school
on SS after doing on SS after doing for EYFS y6 only wasn't really bha
Page 7
Monies out (invoices
## **nb this is for invoices not relevant to an event like donating to the school**
Page 8
Easyfundraising etc
|**Easyfundraising**|**Easyfundraising**|
|---|---|
|Date|Amount|
|22/11/22|£57.20|
|14/02/23|£174.52|
|16/05/23|£53.13|
|22/08/23|£69.82|
|**Total**|**£354.67**|
|**Amazon Smile**||
|15/11/22|£29.28|
|31/01/23|£35.63|
|24/04/23|£15.19|
|19/05/23|£61.99|
|**Total**|**£142.09**|
Page 9
Ice Cream
|**Ice Cream Sales**|**Cash**|**Sum up**|**Total**||
|---|---|---|---|---|
|9 Sept 22|£18.30|£25.07||£43.37|
|16 Sept 22|£30.00|£18.19||£48.19|
|23 Sept 22|£41.00|£33.43||£74.43|
|30 Sept 22|n/a|n/a|n/a||
|7 Oct 22|£33.50|£13.76||£47.26|
|21 Apr 23|£67.00|£17.19||£84.19|
|28 Apr 23|£62.30|£56.04||£118.34|
|5 May 23|£73.50|£53.58||£127.08|
|12 May 23|£39.45|£16.22||£55.67|
|19 May 23|£55.70|£42.77||£98.47|
|26 May 23|£68.00|£39.82||£107.82|
|9 June 23 (first after half term)|£73.50|£53.14||£126.64|
|16 Jun 23|£43.85|£73.24||£117.09|
|23 Jun 23|£62.77|£46.21||£108.98|
|30 Jun 23|£54.00|£41.78||£95.78|
|7 Jul 23|£70.05|£45.22||£115.27|
|14 July 23 – cancelled|||||
|Sports Day Ice Cream|£63.00|£26.54||£89.54|
|total in||||£1,458.12|
|**Expenditure**|||||
|Vicky Toolan – EXP2022-01|£211.25||||
|Vicky Toolan – EXP2022-18|£241.00||||
|Vicky Toolan – EXP2022-25|£105.00||||
|Vicky Toolan - EXP2022-30|£177.50||||
|Vicky Toolan - EXP2022-35|£140.00||||
|Total expenses|£874.75||||
|**total profit**|**£583.37**||||
Page 10
Ice Cream
**Note for treasurer – sum up takes 1.69% -**
Free for after offsted treat
£1 came in via office Money owed by a couple of parents. Y6 free due to sats
sum up is ice cream and uniform
Ice cream and uniform
Page 11
Ice Cream
## **- always look at the taken amount and reduce by that %**
Page 12
10k2k
|**Income**||**Comments**|
|---|---|---|
|Tshirt Sellers – Cash|£56.00||
|Tshirt sellers – sum up|£184.82||
|Race Entries – Cash|£40.00|_someone used a voucher code for £10_|
|Race Entries – Sum up|£442.39||
|BBQ – Cash|£579.40||
|BBQ – Sum Up|£1,443.19||
|Cafe – Cash|£324.50||
|Cafe – Sum up|£407.49||
|Fairground|£157.00||
|Ice Cream Van|£162.50||
|Sponsorship|£2,000.00||
|Money in from ATW via Stripe|£11,828.75|(Query if there's anymore – last transfer was 30/5|
|**Total in**|**£17,626.04**||
|**Expenditure**||
|---|---|
|ATW Invoice – Chip Timing Boo|-£480.00|
|Medals|-£2,908.80|
|Banners (c2 group)|-£364.00|
|ATW – T Shirts|-£784.56|
|ATW – Toilet Costs|-£1,752.00|
|Sausages|-£298.00|
|Jjs food for cafe/bbq|-£836.97|
|Bananas|-£68.00|
|Met Medical Invoice|-£1,256.00|
|Wheathampstead Parish Counc|-£184.00|
|Last ATW Invoice (not yet paid)|-£2,174.33|
|Beyond Burgers|-£62.50|
|andy shore expenses|-411.88|
|**Total out**|**-£11,581.04**|
|current profit|£6,045.00|
## **Previous profits (copy and paste into new years lists)**
2017 £10,404.33 2018 £8,693.80 2019 £7,726.61 2020 – Cancelled -£366.46 2021 (Virtual Year) £3,217.37 2022 £4,940.24
Page 13
10k2k
**Note for treasurer – sum up takes 1.69% - always look at the taken amount and reduce by th**
Page 14
IOk2k
iat%
Page 15
Fireworks
**Note for treasurer – sum up takes 1.69% - always loo**
|**Fireworks 2023**||
|---|---|
|**Income**||
|Glitter Stall|£9.80|
|School Council Stall|£271.70|
|Gate 1 Nurseries Road|£557.00|
|Gate 2 Wright Close|£236.00|
|BBQ|£478.00|
|Doughnut Man|£80.00|
|Sum Up Gate Income|£932.00|
|Sum Up (BBQ/School Council Stal|£1,216.50|
|Prov Money from Ticket Tailor|£5,202.00|
|refund of £180 from ambulance pro|£80.00|
|total income|£9,063.00|
|Expenditure||
|---|---|
|Ticket Tailor – V Toolan – EXP202|-£76.80|
|Signage|-£58.80(invoices £22.80 + 36.00)|
|Fantastic Fireworks (cost brought f|-£2,400.00|
|First Aid Costs|-£360.00|
|Fireworks food – JJ Food|-£686.91|
|Fireworks food – Sausages|-£250.00|
|Ticket Tailor credits x 700|-£268.80|
|Hand sanitiser/hot dog holders|-£33.98|
|Total outgoings|-£4,135.29|
**Total profit £4,927.71**
|_Profit from previous years_|||
|---|---|---|
||_2016_|_£1,268.44_|
||_2017_|_£5,052.70_|
||_2018_|_£3,562.38_|
||_2019_|_£2,496.14_|
Page 16
Fireworks
## **ok at the taken amount and reduce by that %**
Page 17
Santa Dash
## Santa Dash
|**Income**||
|---|---|
|Cash|£25.99|
|JustGiving|£850.31 685.80 + 164.51 transferred in feb from ellis' family|
|Sum up|£16.73|
|total|£893.03|
|Expenses||
|V Toolan (lights etc..)|-107.57|
|Paul Drake|-11.99|
|total|-119.56|
|Profit|£773.47|
Page 18
Halloween Disco
## **Halloween Disco 2022 – Tickets being sold on PTA Events**
Amount **Income** Tickets (PTA events) £455.66 Tickets (Cash) £14.00 Further 24 was accounted for on pta events selling on night (Cash) £190.67 selling on night (sum up) £1.47 **total Income** £661.80 **Expenditure** Disco Factory £225.00 **Profit £436.80**
**sold on night is ice creams, glitter/temp tattoos, sweets and remainder of glow toys** No expenses as previously bought under other events/years
_**profit from 2021 £440.00**_
**how many tickets**
Page 19
Halloween Disco
Breakdown of money on PTA events
Tickets £473.00 Charges £13.34 refunds £4.00 Total in £455.66
Page 20
Uniform
**Note for treasurer –**
**Info Amount** comments adhoc £2.00 Logged Januar £7.00 Sale 24/2 cash £32.00 Sale 24/2 sum £50.13 51 taken Additional £2.50 Sale 16/6 cash £29.51 sum up under ice cream Vicky BACS £12.00 Sept 22
total £135.14
Page 21
Uniform
## **- sum up takes 1.69% always look at the taken amount and reduce by that %**
Page 22
Movie Night
Note for tre
|Movie Night 23/3/23||
|---|---|
|Total Sales|£386.00 NB: 2 paid in cash (£4 offset against expenses)|
|Transfers from PTA Event|£356.31|
|Cash|£4.00|
|How many tickets sold?||
|Monies in|£360.31|
|Expenses||
|Costs||
|MPLC License|£115.50 Paid 11/2|
|Profit|£244.81|
Page 23
## Movie Night
easurer – sum up takes 1.69% - always look at the taken amount and reduce by that %
Page 24
Village Day
Note for treasurer – sum up takes 1.69% -
|Income||
|---|---|
|Cash|£104.70|
|Sum up|£16.22|
|Total|£120.92|
No expenses as all materials bought under separate year
Page 25
Village Day
- always look at the taken amount and reduce by that %
Page 26
y5+y6 play
Note for treasurer – s
|**Income**||
|---|---|
|Cash|£107.00|
|Sum up|£61.44|
|Total|£168.44|
|**Outgoing**||
|Vicky expenses|£34.44|
|Total|£34.44|
|Profit|£134.00|
Page 27
y5+y6 play
sum up takes 1.69% - always look at the taken amount and reduce by that %
Page 28
Expense Recording
|||Expense Recording|
|---|---|---|
|**Who Paid**|**Code**|**Amount Event**|
|V Toolan|EXP2022-01|£211.25 Ice Cream Friday|
|V Toolan|EXP2022-02|£76.80 Fireworks|
|V Toolan|Exp2022-03|£33.98 Fireworks|
|V Toolan|Exp2022-04|£686.91 Fireworks|
|V Toolan|EXP2022-05|£268.80 Fireworks|
|V Toolan|EXP2022-06|£250.00 Fireworks|
|L Thakrar|EXP2022-07|£31.96 General|
|Andy Shore|EXP2022-08|£49.08 10k 2022|
|Andy Shore|EXP2022-09|£134.14 Fireworks|
|V Toolan|EXP2022-10|£68.95 Panto|
|V Toolan|EXP2022-11|£107.57 Santa Dash|
|P Drake|EXP2022-12|£11.99 Santa Dash|
|V Toolan|EXP2022-13|£31.38 General|
|K Thomas|EXP2022-14|£51.43 Well being animals|
|F Armstrong|EXP2022-15|£232.00 General|
|K Thomas|EXP2022-16|£34.27 Well being animals|
|V Toolan|EXP2022-17|£25.25 General|
|V Toolan|EXP2022-18|£241.00 Ice Cream Friday|
|Beech Hyde|EXP2022-19|£56.00 Easter Chocolates|
|Heather Pleasants|EXP2022-20|£10.00 Easter Chocolates|
|J Collins|EXP2022-21|£48.41 BHA Donation to Scho|
|V Toolan|EXP2022-22|£56.99 General|
|V Toolan|EXP2022-23|£298.00 10k 2023|
|V Toolan|EXP2022-24|£836.97 10k 2023|
|V Toolan|EXP2022-25|£105.00 Ice Cream Friday|
|P Drake|EXP2022-26|£68.00 10k 2023|
|F Armstrong|EXP2022-27|£252.01 BHA Donation to Scho|
|J Collins|EXP2022-28|£48.41 BHA Donation to Scho|
|Charlene Vallory|EXP2022-29|£62.50 10k 2023|
|V Toolan|EXP2022-30|£177.50 Ice Cream Friday|
|K Thomas|EXP2022-31|£50.10 Well being animals|
|Andy Shore|EXP2022-32|£114.23 General|
|Andy Shore|EXP2022-33|£411.88 10k 2023|
|Andy Shore|EXP2022-34|£115.96 General|
|V Toolan|EXP2022-35|£140.00 Ice Cream Friday|
|V Toolan|Exp2022-36|£34.44 Y5/Y6 Production|
Page 29
## Expense Recording
|**Item**|**Date**||
|---|---|---|
|ice cream|03/10/22||
|Ticket Tailor|03/10/22||
|Hand sanitiser and hot dog holders|03/11/22||
|Food from Jjs|03/11/22||
|Ticket tailor credits|07/11/22||
|sausages|07/11/22||
|Sum up machine (additional) and cloakro 10/11/22|||
|Vehicle Insurance (for 10k 2022)|14/11/22|**prev financial year**|
|lights/batteries/bags|14/11/22||
|Popcorn|02/12/22||
|Lights/decorations|23/12/22||
|artifical snowballs|11/02/23||
|Shed costs|11/02/23|Shed felt / padlock|
|Guinea Pig Supplies|11/03/23||
|Santa presents|25/03/23||
|Guinea Pig Supplies|14/05/23||
|Shed costs|14/05/23||
|ice cream|14/05/23||
|Chocolate|15/04/23|logged after|
|Chocolate|30/03/23|logged after|
|Lettering for PE tops|19/05/23||
|Gas for BBQs|25/05/23||
|Sausages|25/05/23||
|Food from Jjs for bbq/cafe|25/05/23||
|ice cream|25/05/23||
|Bananas|25/05/23||
|Library books|25/05/23||
|Lettering on Y6 hoodies|25/05/23||
|Beyond burgers|29/06/23||
|ice cream|29/06/23||
|Guinea Pig Supplies|29/06/23||
|gazebo|14/07/23||
|general supplies/trophies etc…|14/07/23||
|Gazebo Weights|14/07/23||
|ice cream|22/07/23||
|wine/beer|22/07/23||
Page 30
Expense Recording
|Total general expenses|375.77|
|---|---|
|Well being animals|135.8|
|10k 22 cost|49.08|
Page 31
24 ButtLrfiLld Road
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