## CALMORE AND DISTRICT COMMUNITY ASSOCIATION ## ACCOUNTS ## FOR THE YEAR ENDED 31 DECEMBER 2023 1 ## **CALMORE AND DISTRICT COMMUNITY ASSOCIATION INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2023** 2 ## **CALMORE AND DISTRICT COMMUNITY ASSOCIATION BALANCE SHEET FOR THE YEAR ENDED 31 DECEMBER 2023** 3 ## **Treasurer’s Report AGM 2024** Income – Overall income has increased by 4%. Lettings income has increased by 12% year on year (although we did increase hall hire prices by 5% in 2023 to mitigate the recent rent increases we have had – 8% in October 2022 & 9% in 2023). Other income has dropped by 25% mainly due to no covid grants in 2023 and a decrease in donations to the CCA. The sale of the sports equipment that was left by Trailblazers has helped – but this needs to be split with the Council when all has been sold (which the CCA will work on selling in 2024). The 2 biggest functions we put on in 2023 – the Drag night and NYE – contributed an additional £704 in 2023, so thank you to all the people that attended to ensure these were a success. Memberships and guests have increased by 14% which has mainly been due to the increase in membership prices that was introduced in January 2023. Expenditure has increased by 4% overall as well. Rent has gone up by 8%, Telephone & Internet by 6% and we have purchased more stationary and stamps in 2023. Other events that we put on for the community and the members cost us more in 2023 than it did in 2022. We also have had the ovens in the halls and the Forest Room carpet professionally cleaned. Overall in 2023 we have made a profit on day to day operations of £408 which is £8 (2%) more than we did in 2022. Turning to the balance sheet, equipment value has decreased mainly due to depreciation of 25% each year. We have purchased some small value equipment for the centre in 2023 including a new telephone for the office so we are able to receive telephone queries. Debtors & Prepayments – Debtors have increased due to not all expected monies due being paid by the end of 2023 - majority of this has now been received and we have set up a payment plan for 1 regular hall hirer to ensure all monies owed are received. Prepayments have also increased by £167 functions paid in 2023 that relate to 2024. Creditors have also increased due to events in Christmas not being fully paid for by year end – this have now all been paid. Returnable deposits held has increased due to the number of people that have secured a hall hire with us for 2024 – this is great to see that the community is seeing the community centre as the place to hold their celebration. Overall, we are looking in a good shape and in 2024, the committee will be looking at what we can spend the fundraising balance on to improve the centre for the community and the members. Fiona Brice Treasurer Calmore Community Association ## **Chairpersons Report AGM 2024** Natalie thanked the Committee for their hard work throughout year. And thanked Jean Trinder who has been fundamental in running the centre. Neil Garfoot who is the Deputy Town clerk is going to retire in the near future and the CCA would like to thank him for all he has done for us and would like to welcome Adam Cooper and look forward to working with him in the future. Adam made himself known. In the past 12 months we have sadly lost the Monday night Bingo, but we have welcomed some weekly groups to the Centre. Monday and Tuesday nights Zumba, Wednesday New Forest Football Academy and Thursdays is Marshall Arts. We have also welcomed a group called Trainmaster who will join us occasionally throughout the year. We have made some improvements to the Centre; these include new chairs for the Forest Room and un upgraded Wi-Fi to which the gym has made a donation, and we thank them for that. Team Totton painted the outside benches last summer and Aaron Phipps officially opened the newly named play park to which the CCA opened the Forest Room in case of bad weather. The council have fitted safety rails outside the Forest Room, we have had additional CCTV installed covering the outside of the building and all the lights have been changed to LED. A new heating system in the Hunter Hall and a new front door were also fitted. So, we thank the council for doing this for us. We have held several events this year, including numerous Music Quizzes, Senior Lunches and Afternoon Teas, Skittles nights, Bingo and Children’s parties which have been very popular. We held a 2-day event for the Queen’s Jubilee which was a Royal Bingo on the first day and a Street Party with live music on the second day. In November we held a successful Christmas Fayre and have had several draws including Easter Egg draw, Alcohol draws, Xmas meat draw and members big Xmas draw alongside our weekly meat draws on a Friday. I’d like to thank the members for their support during these events< as we wouldn’t be successful as they were. And extend a thank you to the Bar for the events they have run. The CCA would also like to send their thoughts and best wishes to Wayne and June Marshall. Wayne is a big supporter of the Centre and often donates to the prize raffles. I’d now like to mention the members who have sadly passed away since the last AGM. Andy Webb, Roy Bellows, Tony Burge, and Val Poole. And as you may be aware on the Friday 24[th] March, we learnt that Des Rebbeck sadly lost his battle with Cancer. Des along with his wife Gill worked tirelessly here at the community centre for many years occupying various roles including Bar manager and chairman of the CCA. His dedication and loyalty to the centre were second to none and he will be dearly missed, not only by those who were fortunate to not only know him but those that worked alongside him. There will be a memory book and donation pot in the Bar from the weekend. A minute’s silence was observed. ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** |**Report to the trustees**
**On accounts for the year**
**ended**
**Set out on pages**|Calmore Community Association|Calmore Community Association|Calmore Community Association| |---|---|---|---| ||||| ||31/12/2023|**Charity no**
**(if any)**|270240| ||||| ||2-3||| I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2024. **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Signed:** _[Michelle Duncan ]_ **Date:** 13/03/2024 **Name:** Michelle Duncan **Relevant professional** ACCA 1605819 **qualification(s) or body (if any): Address:** 62 Benbow Crescent Poole BH12 5AJ **Oct 2018** 1 **IER** ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **Oct 2018** 2 **IER**