2025-03-31-accounts

Trustees' Annual Report for the period

Period start date Period end date

From 01 04 2024 To 31 03 2025

Section A Reference and administration details

Charity name 9th Bracknell (South Hill) Scout Group

Other names charity is known by

Registered charity number (if any) 270220

Charity's principal address

[Scout HQ] Leppington Bracknell RG12 7WW

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Nigel Barlow	Chair
	Alena Ellis	Treasurer
	Pauline Baker
	David Fletcher
	Lewis Jenkins
	AndyGorham
	Steve Tucker
	Names of the trustees for the charity, if any, (for example, any custodian trustees)
	Name		Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser	Name Address	Name Address
Name of chief executive	or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

The Group's governing documents are those of the The Type of governing document Scout Association. They consist of a Royal Charter, which in (eg. trust deed, constitution) turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scout How the charity is constituted Groups. (eg. trust, association, company) The Trustees are appointed in accordance with the Policy, Trustee selection methods Organisation and Rules of The Scout Association. (eg. appointed by, elected by)

Additional governance issues (Optional information)

The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

You may choose to include additional information, where relevant, about:

• policies and procedures adopted for the induction and training of trustees;

• The Trustee Board consists of 2 independent representatives, Chair and

• training of trustees; Treasurer, together with the Group Lead Volunteer, Section Team members and

• the charity’s organisational parent’s representation and meets every month. structure and any wider network with which the charity works;

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

The objectives of the group are as a unit of the Scout Association.

The Aim of The Scout Association is to promote the development of young people Summary of the objects of the in achieving their full physical, intellectual, social and spiritual potentials, as charity set out in its governing individuals, as responsible citizens and as members of their local national and document international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership.

The Group provides weekly meetings in term time for each section for up to 100 young people aged 6 to 14 years. In addition, activities such as trips, craft activities and camps are provided for the relevant sections, according to their age groups.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

• policy on grantmaking;

• policy programme related investment;

• contribution made by volunteers.

Section D Achievements and performance

Section D Achievements and performance

Summary of the main achievements of the charity during the year	ANNUAL REPORT FROM THE CHAIR OF THE TRUSTEE BOARD FOR THE YEAR ENDED 31st MARCH 2025 A mixed year. A great start! - Reluctantly, we decided that subscriptions should go up from £30 to £35 per term. With costs running at £43 per head, per term it seemed reasonable to increase subs to £35 per term and cover the deficit by fundraising. We continued to look for grants for the installation of heating which would reduce our dependence on fossil fuels for the gas heater. In March 2024 we learnt we had been awarded a grant of £12,118 from the Shanly Foundation towards the upgrade of the electricity supply and the installation of infrared heating in the HQ. We therefore asked SSEN to quote for the excavation of a trench to lay in a 3-phase supply to the HQ, ready for the heating. In May, we helped marshal the Bracknell Half Marathon again and received a £650 donation from the organisers, Everyone Active. We had some good parental support when we spruced up the HQ and decorated the main hall. We also received a grant from the Co-op Local Community Fund. We aim to clear the corner of the grounds between the cabin and the fence next to the bottle banks outside. We aim to get the corner ready for ‘re-wilding’ and give it back to nature. In the meantime the area will be available for growing produce – runner beans, potatoes and tomatoes. In total we have received £2,441. Our Group numbers have increased from 86 to 96 young people during the financial year. We continue to excel at fundraising thanks to the commitment of members of the Group. Our May Fair raised £1,476 and the Christmas Bazaar in November came in with a record £2,496. Our thanks to everyone who took part. Group Camp in June at Bears Rails campsite celebrated the Group’s 50th year. We provided activities such as climbing, caving and much, much more for the young people present. Highlight of the day was a superbly crafted birthday cake which mimicked the commemorative badge produced for the occasion. The heating project continues, and we eagerly await the final outcome! Our young people have had the opportunity to continue Scouting thanks to the Lead Volunteers’ and Team Members’ time and commitment, and all their efforts are gratefully recognised here. The Trustee Board exists to support the Group in several ways. These include maintaining Group property – the Headquarters and all the canvas and equipment – and administering the finances of the Group. Members of the Board include parents of children (ideally) from each section, the Group Lead Volunteer, Chair, Treasurer, and Team Leaders and Team Members. I would like here to thank all my colleagues for their support during the year. We would welcome any parents who could offer about an hour of their time each month to participate in the Trustee Board meetings where we discuss all the various aspects of the management of the Group. New growth helps ensure the further success of the Group for the future.

Section E Financial review

The Group's policy on reserves is to hold sufficient resources to continue the Brief statement of the charitable activities of the group should income and fundraising activities fall charity’s policy on reserves short. The Group Trustee Board considers that the group should hold a sum equivalent to 3 months running costs, circa £3,000. Details of any funds materially None in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

• the charity’s principal sources of funds (including any fundraising);

• how expenditure has supported the key objectives of the charity;

• investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Nigel H E Barlow Position (eg Secretary, Chair, Chair etc) Date 12 July 2025

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9th Bracknell Scout Group Rec•lpts and Payments Axcount F•rth• y•w RecoiptS ilnd payments 2024rds 41•7 41•7 141 R1•1 741 1 LT7¢JXQ3

9th Bra¢kn•ll SGOUt Group Rocglpts and Payments Account Ftyth•J Roceipts.Ind Pciyiiieiits 2024125 212 212 212 2 LfioocM13

35m4 X111 Staleincnl of assets and liabilities at the end of Ihe year 3111 Ilwch 2025 31•t March 14lJ7 •R741 •X741 3 LT7W))3

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