## Cambridge University Hare & Hounds President: Prof. Joan Lasenby (Trinity) Sr. Treasurer: Prof. Neil Mathur (Churchill) jl221@cam.ac.uk ndm12@cam.ac.uk Club Captain: Milly Dickinson (Gonville & Secretary: Thomas Adolphus Caius) (Emmanuel) mded2@cam.ac.uk tga24@cam.ac.uk Men’s Captain: Lawrence Hollom (Trinity) Jr. Treasurer: Cillian Doherty (Trinity) lh569@cam.ac.uk cd765@cam.ac.uk http://www.cuhh.soc.srcf.net CUH&H Annual General Meeting 11[th] March 2024, 7pm GMT ## Agenda 1. Apologies for Absence 2. Financial Statement – _N Mathur_ 3. 2024-25 Committee Elections Confirmed Candidates (order of voting to be confirmed at the AGM) - a. Club Captain: Poppy Craig-McFeely, Matthew Dubery, Adam Schaffer - b. Men’s or Ladies’ Captain: Poppy Craig-McFeely, Matthew Dubery, Adam Schaffer, Tom Spencer, George Ogden, Ewan Spencer, Alex Beeston* - c. Honorary Secretary: Maia Hardman - d. Junior Treasurer: Cillian Doherty - e. Men’s Vice Captain: Max Walk, Thomas Dugre - f. Ladies’ Vice Captain: Bea Wood - g. Press and Publicity Officers: Ella Colbourn, Michael Miskin - h. College League Organisers: Niamh Thompson, Olly Tonge, Cameron Deverill - i. Social Secretaries: Alasdair Fletcher, Alex Beeston, Thomas Dugre, Lilian Lewis - j. Transport Secretary: Max Walk - k. Kit Secretary: Harvey Nash - l. Boundary Run Organiser: - m. Sponsorship and Alumni Officer: Milly Dickinson - n. Website and List Manager: George Ogden - o. Mob Match Leader: Matthew Blacker, Zara Yamani - p. Social Running Leader: Sam Woodroff - q. Welfare and Health & Safety Officer: Bea Wood, Angus Vosper - *First Preference 4. Any Other Business ## Minutes ## **1. Apologies for Absence** - a. Maia Hardman - b. James Rennie - c. Iain Davies - d. Niamh Bridson Hubbard - e. Ethan Sosin - f. Cameron Deverill - g. Emily Bradley - h. Joe Massingham - i. Olatz Bulson-Roman - j. Mark Coley ## **2. Financial Statement –** _**Neil Mathur**_ ## **Boundary Run** The Boundary Run was (re)started in 2007 by the former Captain and current Vice President, Si Rutherford. He thought it would be fun to organise, and he thought we would be good at organising it. He did not think about money. It made a profit of £21. The Boundary Run profit then rose non-monotonically to a pre-pandemic peak of £14k (2019). Post-pandemic, the Boundary Run profit was £4k (2022), £9k (2023), and now for this year it will be £13k (income of £19k, expenditure of £6k). This spectacular rebound is particularly welcome as expenditure is escalating. Many congratulations to Maxime and everyone else. ## **Overall Position** For the first time since _N Mathur_ became Senior Treasurer in 2006, we had a cash flow problem and he could not pay a minor expense. The problem arose because many thousands of pounds were committed to BUCS accommodation and stash. In future, we should take stash payments up-front, partly to avoid cash flow problems, and partly to avoid the need to chase anyone for non-payment. More generally, we should always take up-front payments, as exact amounts where totals are known, or via deposits where totals are not known. Finances have now rebounded and we have a large cash float. However, costs remain high and continue to escalate with inflation. The main costs are coaches to races, expenses for Phil O’Dell, and subsidies for BUCS and Training Camps. More income would be good. We receive almost £1k in donations each year, primarily via the £10/year scheme that _N Mathur_ started, but some give much more than £10/year. It would be good if leavers/alumni could make donations via the website, permitting us to collect Gift Aid (UK taxpayers only). When _N Mathur_ makes a spending plan in Easter Term with the new Captain, we should consider the possibility of increasing membership fees or BR entry fees, but only if really necessary. ## **Administrative Matters** The accounts for the last financial year 2022-23 passed audit. _N Mathur_ then completed the corresponding annual declaration to the Charity Commission. (We are a registered charity, but we get no real benefit from this.) _C Doherty_ has done a fantastic job as Junior Treasurer and _N Mathur_ is delighted that he intends to continue and is unopposed. ## **3. Senior Committee Re-election** _J Carr_ announced his intention to stand down at the Lent committee meeting. _E Bradley_ renounces her vice presidency. She explains that she is not around enough to be involved in the decision making process. _M Dickinson_ , as the outgoing captain, was elected as VP. All the other VPs, plus _J Lasenby_ and _N Mathur_ , were re-elected in a unanimous vote. ## **4. 2024-25 Committee Elections** - a. Club Captain: _Poppy Craig-McFeely_ , Matthew Dubery, ~~Adam Schaffer~~ - b. Men’s or Ladies’ Captain: Poppy Craig-McFeely, Matthew Dubery, Adam Schaffer, Tom Spencer, George Ogden, Ewan Spencer, _Alex Beeston_ - c. Honorary Secretary: _Maia Hardman_ - d. Junior Treasurer: _Cillian Doherty_ - e. Men’s Vice Captain: _Max Walk_ , Thomas Dugre - f. Ladies’ Vice Captain: _Bea Wood_ - g. Press and Publicity Officers: _Ella Colbourn_ , _Michael Miskin_ - _h._ College League Organisers: _Niamh Thompson_ *, _Olly Tonge_ , _Cameron Deverill_ - i. Social Secretaries: _Alasdair Fletcher*_ , _Thomas Dugre_ , _Lilian Lewis_ - j. Transport Secretary: _Max Walk_ - k. Kit Secretary: _Harvey Nash_ - l. Boundary Run Organiser: _Maxime Gadioux_ *, _Matthew Dubery_ , _Rob Doorly_ , _Tom Spencer_ , _Aimi Weightman_ - m. Sponsorship and Alumni Officer: _Milly Dickinson_ , _Lawrence Hollom_ - n. Website and List Manager: _George Ogden_ - o. Mob Match Leader: _Matthew Blacker_ , _Zara Yamani_ - p. Social Running Leader: _Sam Woodroff_ , _Genevieve Stephenson_ - q. Welfare and Health & Safety Officer: _Bea Wood_ , _Angus Vosper_ - _Italics_ denotes elected. Asterisk denotes head officer. A total of 30 officers (28 individuals) were elected, an increase from the 28 officers (26 individuals) in the 2023-24 committee. This is the second consecutive year that the number of committee members has increased. ## **5. Any Other Business** _A Schaffer_ applied to become a to-be-created “chat officer”; sadly, this proposal had to be rejected. ## **Cambridge University Hare & Hounds Accounts for FY ended 30 June 2024** |**Item**|**Income (£)**|**Expenditure (£)**| |---|---|---| |Sports Centre fees|0|517| |Spare|0|0| |MegaCross Interclub Invitational|0|162| |2-4 Varsity|210|1815| |Varsity Match|0|1378.15| |BUCS|7704.07|9627.61| |RRR|0|450| |Sports massage|0|1250| |CUH&H affiliation fees|199|429| |Training Camps|4275.63|6394.47| |Boundary Run|18749.08|5351.95| |Dinners not Annual Dinner|2160|2260| |Kit|10407.59|11250.75| |Cuppers|0|1160| |Administration|0|121.1| |BUCS selection|0|0| |Tea runs and race teas|0|362.61| |Trophy / prize purchase|0|217.92| |Trophy engraving|0|59.85| |Spare|0|0| |Spare|0|0| |Coaching|0|3785| |Hyde Park Relays|0|0| |Teddy Hall Relays|0|0| |SS Grant|708|0| |Donations|1590.82|0| |Miscellaneous income|500|0| |Membership payments|3965.19|0| |Annual dinner|4374|5203.04| |Strength & Conditioning|82.5|126| |Sponsorship|0|0| |Bank interest|237.51|0| |Miscellaneous expenditure|240|240| |Equipment|0|0| |Speakers|0|0| |**TOTALS**|**55403.39**|**52161.45**| |**TRADING DEFICIT**|**-3241.94**|| Prepared on 9 July 2024 by: Professor ND Mathur (Churchill) Senior Treasurer Audited and found to be correct on 2 October 2024 by: Dr P Wingfield (Trinity) From: Paul Wingfield pw41@cam.ac.uk Sent: 02 October 2024 10:41 AM To: Neil Mathur ndm12@cam.ac.uk Subject: Re: Small update Dear Neil, Signed accounts attached. Looks a very healthy year with a £3K+ profit and good income from the Boundary Run again. I can't honestly see anything that would attract any scrutiny. All the best, Paul Dr Paul Wingfield Director of Studies in Music and Secretary to the College Council, Trinity College, Cambridge