Cambridge University Hare & Hounds President: Prof. Joan Lasenby Sr. Prof. Neil Mathur (Trinity) Treasurer: (Churchill) jl221@cam.ac.uk ndm12@cam.ac.uk Club Captain: Maia Hardman (Selwyn) Secretary: Louise Shanahan mah230@cam.ac.uk (Trinity) ls858@cam.ac.uk Men’s James Rennie (St Jr. Jamie Edgerton (Jesus) Captain: Catherine’s) Treasurer: jme56@cam.ac.uk jwr54@cam.ac.uk http://www.cuhh.soc.srcf.net ## CUH&H AGM 13[th] March 2023, 7pm GMT, Adrian House Seminar Room ## Minutes ## 1. Apologies for Absence _P Barker, N Scott, P Molloy, P Keen, E Bradley, L Lewis, T Adolphus, T Christie, J Ackland, J Edgerton, A Dolinar, A Kelly, B Walker and H Price_ 2. Financial Statement – _N. Mathur_ _‘First, just so everyone knows how the accounts work: income typically goes into the Junior Treasurer account, everything from there is transferred to the account that I administer, and I action all expenditure._ _The Boundary Run (BR) is our main source of income._ - _Pre-pandemic we had built up to a profit of 10.9k (13.2k in, 2.4k out)._ - _Last year we had a profit of 4.1k (5.8k in, 1.7k, out)._ - _This year, we had a profit of 9.2k (11.9k in, 2.7k out)._ _Thus we are already well on the way back to pre-pandemic levels of BR profit._ _The hit to BR profit was absorbed by our large savings, which have thus been reduced from 25k to 13k (these are year’s end values)._ _Huge thanks to Iain and everyone else for the great job in organising the race and earning the largest chunk of club income – maybe 60%._ _The other sources of income: 3k in memberships, 1k of donations, 0.7k from the University, and £35 in bank interest… which represents an order of magnitude increase on our (reduced) savings._ _The main expenditure items are, as usual, race travel (many k), Phil O’Dell’s coaching expenses (2-3k), training camps (2-3k), College league/Cuppers, physio, and kit._ _Overall: we are bouncing back from the reduced BR income after the pandemic, but expenses continue to mount, so all donations are welcome – perhaps most obviously for leavers.’_ 3. Constitution Both amendments passed unanimously. New constitution to be sent to Sports Service and uploaded to Website. 4. President Senior Treasurers and VP President Senior Treasurers and VP voted back in (subject to acceptance by VPs over the coming weeks). Maia Hardman was added to the list of VPs. 5. 2023-24 Committee Elections - a. Club Captain: Milly Dickinson - b. Men’s Captain: Lawrence Hollom - c. Honorary Secretary: Tom Adolphus - a. Junior Treasurer: Cillian Doherty - b. Men’s Vice Captain: Paddy Hickey - c. Ladies’ Vice Captain: Ellie Taylor - d. Kit Secretary: James Rennie - e. Welfare and Health & Safety Officer: Maya Hodgson, Will Yates - f. Development Squad Leader: Olatz Bulson-Roman, Julia Jakob, Sophie Preston, Isabella Fitches - g. Press and Publicity Officers: Bea Wood, Poppy Craig-McFeely h. Boundary Run Organiser: Maxime Gadioux*, Zara Yamani, Matthew Blacker, Jeremy Dempsey - i. College League Organisers: Alex Burns*, Iain Davies, Niamh Thompson - j. Social Secretaries: Ellie Taylor*, Paddy Hickey, Amber Wright - k. Transport Secretary: Joseph Massingham - l. Sponsorship and Alumni Officer: Matthew Dubery - m. Website and List Manager: George Ogden *Role leader and attending committee member. In the case of development officers, four were elected equally but they will alternate their attendance at committee meetings. Prior to the AGM, we had hoped to continue the reduced size of the committee. The size of the committee in 2023-2024 is: 28 officers (26 individuals) with 17 individuals attending meetings. This is slightly increased on the 2022-23 committee of 25 officers (24 individuals) but still a reduction on the 33 officers in 2021-22. 6. Neil and Joan were thanked for their work supporting the club. The outgoing committee were thanked for their work over the year. ## **Cambridge University Hare & Hounds Accounts for FY ended 30 June 2023** |**Item**|**Income (£)**|**Expenditure (£)**| |---|---|---| |Sports Centre fees|0|465| |National cross relays|0|0| |MegaCross Interclub Invitational|90|150| |2-4 Varsity|70|1900| |Varsity Match|0|1578| |BUCS|972|3538| |RRR|0|400| |Sports massage|0|800| |CUH&H affiliation fees|176|371| |Training Camps|202|2839| |Boundary Run|11865|2686| |Dinners not Annual Dinner|1921|1940| |Kit|4695|4808| |Cuppers|0|842| |Administration|0|100| |BUCS selection|0|100| |Tea runs and race teas|0|157| |Trophy / prize purchase|0|0| |Trophy engraving|0|328| |Use of sports fields|0|0| |Ties and bow ties|0|0| |Coaching|0|2078| |Hyde Park Relays|0|80| |Teddy Hall Relays|0|0| |SS Grant|658|0| |Donations|1466|0| |Miscellaneous income|0|0| |Membership payments|3206|0| |Annual dinner|3417|4279| |Strength & Conditioning|0|128| |Sponsorship|0|0| |Bank interest|76|0| |Miscellaneous expenditure|306|306| |Equipment|0|0| |Speakers|0|200| |**TOTALS**|**29119.61**|**30071.83**| |**TRADING DEFICIT**|**952.22**|| Prepared on 3 July 2023 by: Professor ND Mathur (Churchill) Senior Treasurer Audited and found to be correct on 3 October 2023 by: Dr P Wingfield (Trinity) Firefox ## **CUHH Accounts** Paul Wingfield Wed 10/4/2023 4:03 PM To:Neil Mathur Cc:Joan Lasenby 1 attachments (52 KB) 2223 accounts.docx; ## Dear Neil, I am a�aching the signed and date CUHH accounts, which seem to be in excellent order. A couple of things caught my eye. Expenditure on coaching dropped even though we are now in the post-Covid era. Might there be more coaching next year? Also, the expenditure and income rela�ng to BUCS both fell substan�ally - why? Not of any great import, I am just interested! all the very best, Paul 1 of 1