TRUSTEE ANNUAL REPORT AND FINANCIAL STATEMENTS
FINANCIAL YEAR ENDED 31 AUGUST 2024
Belleville Parents and Teachers Association REGISTERED CHARITY NUMBER 270097
Belleville Parents and Teachers Association Annual Report for the Financial Year ended 31 August 2024
Charity Name: Belleville Parents and Teachers Association Registered Number: 270097 Principal address: Belleville Primary School, Belleville Road, London, SW11 6PR
Trustees and Governance
The following trustees served for the period of this report.
Laura Bassett Co-Chair – Appointed June 2022 Abby Minns Co-Chair – Appointed June 2023 Kate Walsh Treasurer – Appointed June 2023 Alicia Murtoff Secretary – Appointed June 2023 Annelies Gabriels Communications – Appointed June 2023
Additional members of the trustee committee
Elizabeth Hanson Emily Edwards Adriana Szopian
Objectives
To foster and extend relationships between parents, staff and those associated with the school.
To engage in activities which support the school and advance the education of the pupils attending it.
Governance
The Belleville Parent Teachers Association (Belleville PTA) is governed by the Constitution dated 18 November 2005 and updated on 13 June 2019
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Reserves
The amount of cash reserves remaining at the end of any given financial year will be determined solely by the Trustees of the Belleville Parent Teachers Association (Belleville PTA).
Belleville PTA seeks to support Belleville School by providing both financial and practical assistance to projects identified by the Trustees and, in consultation with the Headmaster, recognised as valuable causes.
The PTA’s approach is always mindful of the need to maintain a positive level of reserves to ensure long-term sustainability. All funds received by the PTA, after deducting necessary expenses, are either transferred to the school to enable activities or resources that directly benefit Belleville Primary staff and pupils, or retained as part of our commitment to funding larger, long-term projects that advance the school’s mission and adhere to the objectives set out in our constitution.
The reserves as at 31 August 2024 were £97,315 (at 31 August 2023: £100,885) as shown in the accounts.
A medium-term commitment was entered into between the Belleville Parent Teachers Association and the Q1 Trust for an interest free loan of £120,000 to be paid back over three years. The purpose of this loan is to allow the works to resurface the playground surfaces to be carried out ahead of the funds being raised by the Belleville PTA. As at 31 August 2024, the remaining balance of this loan is £70,000.
The level of reserves leaves sufficient available reserves to support Belleville School before the next year fundraising. The trustees are satisfied that the PTA has adequate financial resources to continue to operate for the foreseeable future and to continue to support Belleville school.
Signature and Declaration
I declare that in my capacity of charity trustee:
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The trustees have approved the report above; and
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Have authorised me to sign it on their behalf.
Signature:
Full Name: Kate Walsh Position: Treasurer Date:
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Key Highlights for the Year ended 31 August 2024
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Commitment and partial payment towards resurfacing the playground surfaces at both Belleville Webbs and Belleville Meteor sites
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Introduction of the Festival of Friendship to celebrate our schools diverse cultural population
Continued support of the Wandsworth music programme and classroom resources
Major Fundraisers
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Winter Fair: £21,286 raised
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Summer Fair: £15,555 raised
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Parents Disco: £7,933 raised
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Festive Shopping Evening: £6,328 raised
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Class Calendars: £5,220 raised
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Quiz Night: £3,734 raised
Activities and Achievements
The year ended 31 August 2024 has been a successful year during which we raised total funds from PTA events, donations and sponsorships received of £113,349. After event expenses and transfers to the school, the total net loss from fundraising activities was £3,187. This is compared to a total profit of £28,725 in the prior year.
The PTA has made donations to the school amounting to £80,885 (at 31 August 2023: £122,330).
The PTA funds have primarily been utilised as follows:
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The first repayment of the loan relating to the playground resurfacing of £40,000 along with an additional £10,000
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Payment for the 2023-2024 Wandsworth music programme
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The Webb’s and Meteor garden activities
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Year 6 leavers hoodies
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Donation to the school Honeypot fund
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Classroom resources as requested by individual teachers.
In addition to the major fundraisers listed above, every class has contributed to organising and supporting smaller fundraising initiatives. These initiatives are key to fostering the school community spirit and are part of fulfilling one of the Belleville PTA’s core objectives. These additional initiatives raised net funds of £5,700
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The Trustees would like to thank the Belleville PTA class reps and all the parents for their tireless support in running various events during the year.
The Trustees recognise that they must always have regard to the guidance on public benefit issued by the Charity Commission and, as such, are always looking for new and interesting ways to raise money to support the school community. They encourage all parents across the Webb’s and Meteor school sites to support them in their aims.
Our partners and sponsors
The Belleville PTA is fortunate to have the support of several corporate sponsors for our events. A special thanks goes to Noble Estates, Rampton Basely, Dexters and Mathnasium along with a number of local organisations for their generous support.
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Belleville Parents and Teachers Association Statement of Financial Performance for the ended 31 August 2024
| 2024 | 2023 |
|
|---|---|---|
| Incoming Funds | ||
| Other Revenue | 0 | 2,659 |
| Sales | 90,249 | 167,080 |
| Sponsorship | 23,100 | 17,450 |
| Total Incoming Funds | 113,349 | 187,189 |
| Operating expenses and donations | ||
| Bank Fees | 1,454 | 2,186 |
| Charitable Donations | 12,982 | 16,072 |
| Club Expenses | 855 | 1,050 |
| Events - Drink | 3,356 | 5,060 |
| Events - equipment | 9,094 | 13,403 |
| Events - Food | 1,867 | 6,206 |
| Events - Suppliers | 2,877 | 7,845 |
| General Expenses | 6,843 | 2,597 |
| Printing& Stationery | 0 | 19 |
| School Programmes | 22,772 | 59,566 |
| School Resources | 54,059 | 44,096 |
| Subscriptions | 379 | 366 |
| Total operating expenses and donations | 116,536 | 158,464 |
| Net Funds Raised | (3,187) | 28,725 |
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| Other | |||||||||
|---|---|---|---|---|---|---|---|---|---|
| Class Calendars |
Friendship Festival |
Parents Disco |
Quiz Night |
Shopping Evening |
Summer Fair |
Winter Fair |
Fundraising Activities & Donations |
Total | |
| Incoming Funds | |||||||||
| Sales | 7,515 | 2,598 | 7,948 | 4,826 | 6,574 | 12,351 | 21,744 | 26,692 | 90,249 |
| Sponsorship | 2,000 | 1,800 | 3,600 | 1,000 | - | 4,800 | 5,000 | 4,900 | 23,100 |
| Total Incoming Funds | 9,515 | 4,398 | 11,548 | 5,826 | 6,574 | 17,151 | 26,744 | 31,592 | 113,349 |
| Operating Expenses and Donations | |||||||||
| Bank Fees | 206 | 26 | 140 | 81 | 73 | 196 | 188 | 543 | 1,454 |
| Charitable Donations | - | - | - | - | - | - | - | 12,982 | 12,982 |
| Club Expenses | - | - | - | - | - | - | - | 855 | 855 |
| Events - Drink | - | - | 736 | 1,779 | - | 205 | 206 | 429 | 3,356 |
| Events - equipment | - | - | 2,739 | 119 | 123 | 330 | 4,163 | 1,621 | 9,094 |
| Events - Food | - | 64 | - | 114 | - | 715 | 401 | 573 | 1,867 |
| Events - Suppliers | 1,500 | 480 | - | - | - | 150 | 500 | 247 | 2,877 |
| General Expenses | 2,589 | - | - | - | 50 | - | - | 4,203 | 6,843 |
| School Programmes | - | - | - | - | - | - | - | 22,772 | 22,772 |
| School Resources | - | - | - | - | - | - | - | 54,059 | 54,059 |
| Subscriptions | - | - | - | - | - | - | - | 379 | 379 |
| Total Operating Expenses and Donations | 4,296 | 571 | 3,615 | 2,092 | 246 | 1,596 | 5,458 | 98,662 | 116,536 |
| Operating Profit | 5,220 | 3,827 | 7,933 | 3,734 | 6,328 | 15,555 | 21,286 | (67,070) | (3,187) |
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Belleville Parents and Teachers Association Notes to the Financial Statements
Note 1: Basis of preparation
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note (s) to these accounts.
The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and with the Charities Act 2011.
1.2 Going concern
The accounts have been prepared on a going concern basis.
1.3 Change of accounting policy
No changes to accounting Policies have occurred in the reporting period.
1.4 Changes to accounting estimates
No changes to accounting estimates have occurred in the reporting period.
1.5 Material accounting errors
No material prior year errors have been identified in the reporting period.
1.6 Cash Flow Statement
The Trustees have taken advantage of the exemption in the Charities SORP (FRS 102) from including a cash flow statement in the financial statements as the charity is small.
Note 2: Accounting policies
2.1 Income
Recognition of income: Income is included in the Statement of Financial Performance when:
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the charity becomes entitled to the resources
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it is more likely than not that the trustees will receive the resources
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the monetary value can be measured with sufficient reliability.
Tax reclaims on donations and gifts
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Gift aid receivable is included in income where there is a valid declaration from the donor.
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Any gift aid amount recovered on a donation is considered to be part of that gift and is treated as the initial donation, unless the donor or terms of the appeal have specified otherwise.
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Volunteer help
- The value of any voluntary help received is not included in the accounts but is described in the trustees annual report.
2.2 Expenses and liabilities
Liability recognition: Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.
2.3 Assets
Debtors: Debtors are measured on initial recognition at settlement amount after any trade discount or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to received.
Note 3: Details of certain items of expenditure
In 2023/24 the Belleville PTA donated £80,885 to Belleville Primary School (last year £122,330). Further commitments of £70,000 were made to the Q1E trust in the form of a loan to advance the playground resurfacing project.
No fees were paid for the independent examination of the accounts, tax advisory or other accountancy or audit services for the year (last year nil)
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Independent Examiner's Report to the Trustees of Belleville Parents and Teachers Association
I report on the accounts for the Trust for the year ended 31[st] August 2024.
Respective responsibilities of trustees and examiners
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year (under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed.
It is my responsibility to:
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Examine the accounts (under section 43(3)(a) of the 1993 Act)
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To follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 43(7)(b) of the 1993 Act)
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To state whether particular matters have come to my attention.
Basis of the independent examiner’s report
My examination was carried out in accordance with the general directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
Independent examiners’ statement
In connection with my examination, no matter has come to my attention:
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1) Which gives me reasonable cause to believe that in any material respects the requirements
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. To keep accounting records in accordance with section 41 of the 1993 Act; and
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a. To prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act have not been met; or
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2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Name: Andrew Hight
Professional Qualification: Icaew chartered accountant
Address: 9r muncaster road, SW116NU
Signed: Date: Aug 28, 2025 Andrew hight (Aug 28, 2025 10:02:19 GMT+1)
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