RISING FIVES PRE-SCHOOL GROUP OLD SCHOOL CANTEEN, FAIRCLOSE, WHITCHURCH, HAMPSHIRE RG28 7FG TRUSTEES ANNUAL REPORT AND ACCOUNTS FOR ST THE YEAR TO 31 AUGUST 2024
Rising Fives Pre-sehool Group Trnstees, Annual Report and Aecounts for the year ended 31 August 2024 Legal and Administrative details Status RKsing Fives Pre-school Group is a registered charity, charÉty number 270065. Th¢ principal address of th¢ charity is Th¢ Old School cantee Wells Lane, WhitchurclL Hampshire RG28 7FG. Objeetiwe$ of the Charity The objectives of the clwity are to advance the education of cbildren below ompulsory school age. To this end, charges are le¢d on the users of the facilities on a 'session' b&sis. enabling staff and other facilities to be maintained. The tnjstees m to build a small surplus in order to finance any unexpected repair Costs in respect of the building occupied. Property/HoldlDg/Custodial Trustees The property occupied by Rising Fives was acquired in 1995 by exercise of squatters, rights. It is held in deed of trust by the followlng people who are named on the land r¢gisty'. Doreen Lambden Sheila Kelland Eric Dunlop Yvette Watts Linda Jones Msnxgement commltteerfnteCS Day to day nll]ning of the clwity is handled by th¢ managem¢nt ¢onllnitt¢¢ (trustees). They are: Wesley McAslin (Chair) (From September 2023) Clair¢ Llewellyn Manning (Secretary) (From July 2020) Sarah Cripps (From February 2021 to July 2024) Chrissie FerngTOV¢ (From November 2022 - EY2 pending) Louise Hayes (From November 2022 to July 2024) Louise Fyffe (From September 2023) Olivia Reeves (From S¢ptember 2024- EY2 pending) Joan Johnston (from September 2024- EY2 pending) Georgia Maisey (from S¢pt¢mb¢r 2024- EY2 p¢nding) The Committee (management trustees) is voted in at the AnnuaI General Meeting held at the begintiing of each a¢ademic yeaT. Rachel Abbott Page 2 51712025
Rising FIV Pre-sehool Group Trustees, Annual Report and Accounts for the y¢ar ended 31° August 2024 Trustee's responsibilities The management trustees are r¢quired under th¢ Charity Act 2011 to prepare financial statements for each financial year which give a trne and fair view of the charity's financial activtties during th¢ year and of its flllallcial tM)sition at the end of the year, unless the charity is entitled to prepare accounts on the alternative recetpts and paym¢nts basis. In preparing thos¢ financial stat¢ments, the management trust¢es should follow best practice and: . l. Select suitable accounting policies and apply them consistently 2. Make judgements that are reasonable and prudent 3. State whether applicable accounting standards and Statements of Recornmended PTacti¢e have been followeLI subject to any departures disclosed and explained in the financial statements, and 4. Prepare the flnancial statements on a going concern basis unl¢ss it is inappropriate to presume that the clwity will continue in operation. The management trustees are restx)nsible for ensuring that Proper accounting records are maintained which disclose. with reasonable accuracy, th¢ financial position of the Charity at any given time and which enable th¢m to ensure that the financial staten]ents comply with applicable laws and regulations. They are also Tesponsible for saf¢guarding the assets of the cRLarity and hence for taking reasonable steps for the Prevention and detection of fraud and other irregLdaTities. Rachel Abbott Page 3 51712025
Rising Fives Pre-scbool Group Trn$ttts' Annual Report and Accounts for the year ended 31° Augll$t 2024 Report of work undertaken by Rising Fives, Management COMMItteerusteeS Overview of the year Aim: To provide a high standard of education and car¢ for pr¢-school children aged from 2 years to 5 years, and for the committee to work closely with the stsff to continue to maintain th¢ facilities, premises and quality of care at the pre-school. A full OFSTED inspection w&s undertaken on th¢ 28th Febrw 2023 which had a good outcome, the pre-school being praised for their excellent quality of education. Activities: The committee year TeTm l - September to December o Assign jobs / responsibilities Asbestos re inspection survey New gat¢ Portable Appliance Testing Christmas party Santa's Grotto Terni 2- January to March Bingo Night and Quiz Health and safety check Gate constsvction Pay review Tem 3 - April to August Rotations Charity sIp Pest Control Fence construction Heater servicing Fire Extinguisher Service Leavers Ceremony Parish Fete Clearance of items Rach¢l Abbott Page 4 51712025
Rising Fives Pre-S¢bool Group Trustees, Annual Report and Aeeounts for the ye¥dr ended 31" August 2024 Continuous Activities Day to day rUnj)i of the pre-school Recruitment of staff Advertising for new Committee members Advertising and promotion of the pre-school Half ternily committee meetin8S Maintenance of building Ongoing updating and renewing of policies Fundraising Buildlng ma1ntEnance/enhaM¢emenequKvMnl, Including.. Electrical items check Annual fire equipment check Asbestos survey Bin Emptying Gates and fence in outdoor area Bin emptying Small gate betwe¢n kitchen and ¢ntrance hall Pest control Total £ 4040.51 Fundnzisingj events and olher ineome Santa Grotto Match Funding Bingo Night and Raffle Easy Fundraising Recycling scheme Rotations Charity Shop Stall at Parish F¢t¢ Bank /Building Society interest Fundraising ev¢nts/Match Funding £4250.23 BanWBuilding Soc Interest £ 761.75 TOTAL £5011.98 Staff wages andfees es. The Committee increased staff wages this year in line with the increase in the minimum wage. Additional session Preparation and supervising key w01n8 time continues to be paid. Staff will also b¢ paid to attend training days. Rachel Abbott Page 5 5n12025
Rtsing Fives Pre-school Group Trustee$, Annual Report and A¢¢ouDts for the year ended 31° August 2024 In September 2023 the Preschool employed 7 pernwient staff and 2 on rolling contracts Th¢ payroll continues to be run througb accountan( Alan Wooden. for a nominal fee of £62.00 per month to ensure accurat¢ assessment of t&x/national insurance requirements and end of year paperwork. Payment is made (online} directly to staff bank accounts by Rachel Abbott. Fees: In September 2023 we had children 39 on role Compared to 32 in September 2022. 2023124 (per year) Over 3 per hour Under 3 per hour £6.00 £6.50 EYE Funding EYE continues to cover fees for the Claim terni after the child's 3 birthday. Some 2 yeaT olds are also able to claim 15 hours if they meet the appmpriate eligibility. Payment is up to 38 weeks per year. Children are fimded for 15 hours free pre school education per weeK and a number of cbildren now qualify for an additional 15 hours funding which they tak¢ at Rising Fives or usc shared with other settings. Within the EYE Funding we receiv¢d £2936.78 Early Years Pupil Premium Funding this year. The Early Years Pupil Premium provides Hampshire Early education approved s¢ttings with extra funding to support ¢hildren in achieving the best early years outcomes and start they can. The Early Years Pupil Premium provides an extra 53p per hour for three and four year old children whose parents are in receipt of certain benefits and who are formally in local authority care. Ft4nds retarned At the end of the financial y¢ar, the pre-h0o1 held £72031.85 in its HSBC bank account and £28802.25 in its building society account. Rising Fives has a Reserves Policy (please see attached) for money kept in reserve in line with guidance issued by th¢ Charities Commission and the Preschool l£arning Alliance. No value is placed on the propety occupied by the Charity, which was acquired in 1995 by the exercise of squatters, rights. Septentber 2024 Olivia Reeves, Treasurer, Management Trustees of Rising Fives Pre-school Group The Old School Canteen Wells Lane Whitchurch Rachel Abbott Page 6 51712025
Rising V¢S Pre-school Group Trnst¢es' Annual R¢port and Ae¢ounts for the year ended 31. August 2024 Risi Fives Pre-school Reserves Polic Policy Statement The financial security of our pre-school is importanL and so money will be kept in reserve in line with guidance issued by the Charity Commission and the Pre-school Learning Alliance. The reserve funds amount is available on request from the committee and is held in a separat¢ pre-school savings account. The amount is monitored by the committee. In calculating the minimum amount (target level) held the pre-school assumes the following: 3 months runningcosts with salaries and roles as at September 2023 No redundancy payments for staff members with less than 2 years of Service. The reserves fund may be called upon to fund: Major repairs to the building (roof, floorin& heating & plumbin& boiler etc) Upcomlng agreed renovation projects Potential loss of income due to any fluctuation in numbers of children attending pre-school. The need to fund short-term deficits in a cash budget, e.8. money may need to be spent before a funding grant is received. Potential staff redundancy payments. Replacing equipment as it wears out. Potential payments to debtors should the pre-school close. Relocation to another site. This policy should be reviewed annualIy to make sure the reserves account holds enough to cover future eventuaIiti¢s. The reserves policy must be reported in the trustees, annual report to the charity conllnissio l *? All groups are recommended to have at least three month's expenditure in reserve 2nd a sum which covers the calculated redundancy liability, (managing a charitably constituted setting, PSLA). Rachel Abbott Page 7 5n12025
Rising Fives Pre-S¢hool Group Trustees, Annual Report and Accounts for thc year ended 31. August 2024 Recei ndEx endltu 2024 account for the ear1stSo mbor 2023 to 31 Au ust Receipts Fees Grants and Donalrons Fundraising Other Income Bank]Building Society Interest To August 2024 33856.53 123553.3 4250.23 636.65 781.75 To August 2023 21290.05 93645.31 4316.39 383.4 148.9 Expense8 Staff Wages Utllities Fundraising Costs General Supplie$ Stationery and Postage Maintenance and Refijrbishment Insuran Milk Mi118ne0u8 Grant Expenditure Resources Bank Charges -104536.13 -7263.99 08.11 -1823.2 -709.79 4040.51 -2241.63 -84329.3 4404.32 -704.43 -1478.64 -789.35 -5319 4027.27 4183.48 -10972.31 -1594.77 -120 -3009.08 -14235.65 -1707.22 -120.8 -138093.92 -121125.06 Net recolpts 24964.54 341.01 Statement of Assets and Llabilites Current A88&ts Building Society Account Bank Current Account 28802.25 72031.85 100834.1 28040.5 44130.78 72171.28 Represented by.. Revenue reseNe b ProfiULoss for the year SEN fundlng 22123 to be received Pupil Premium Funding for allocation Prepayment of Fees 23124 DAF fund for allocation Prepayment of EYE fvnding 22123 Invoice from 22123 paid 23124 Prepayment of funding 22123 Discretionary grant allocated 22123 Co Op Grant for alloeation Prepayment of Fees 24125 72171.28 24964.54 153 1936.17 -1240.9 1166.32 70733.36 -1341.01 -153 664.93 1240.9 1772.06 -273 121 493.96 -100 -121 948.25 856.44 100834.1 72171.28 Rachel Abbott Page 8 51712025
Rising Fives Prtrschool Group At Trustees, ADnual Report and Accounts for the year ended 31 August 2024 Aceounting policies The receipts and payments account has been drawn up as a summary of the r¢c¢ipts and payments mad¢ during the y¢ar by th¢ clwity. Amounts are in¢luded as r¢ceived by the charity or as ¢heques are drawn. The re¢¢ipts and payments account and statem¢nt of astS and liabilities have been prepared following the guidance for smaller ¢harities issued by the Chartty Commission. Independent Examlner Sarah Butler 58 Knight Street Basingstoke Hants RG218AX Bankers HSBC Newbury Street Ihitchurch Approved by the FN)ard of trustees on Olivia R urer, Management Trustees of Rising Fives Pre-school Group Rachel AblK)tt Page 9 51712025