## Trustee Financial Re ort p
## **Newhaven, Lewes & District Mencap**
## **Year Ending 30 September 2025**
## **Financial Overview**
During the financial year ending 30 September 2025, the charity recorded total income of £34,576.94 against total expenditure of £28,740.77, resulting in a net surplus of £5,836.17.
This positive financial outcome reflects the Trustees’ continued focus on improving sustainability, diversifying income streams, and making operational improvements that support the long-term viability of the organisation and its services to the local learning disability community.
## **Income Generation**
A significant contributor to the charity’s financial performance this year has been the continued development of hall hire and community-based income streams at Riverside Hall in Newhaven.
Hall hire income has proven to be one of the charity’s strongest revenue streams, generating over £6,600 across multiple bookings and demonstrating the value of the venue as a community asset. Increased use of digital tools and improved financial processes have also supported more effective booking management and financial tracking.
The organisation’s digital transformation of financial and administrative processes, including the use of modern accounting software and improved payment systems, has allowed the Trustees to manage income streams more efficiently and maintain clearer oversight of financial activity.
Additional income has been generated through member subscriptions, community fundraising events including fayres and tombolas, kitchen and tuckshop sales, donations, grants, and door income from social events. Community support remains strong, with donations and event participation contributing meaningfully to the charity’s overall income.
Annual Trustee Financial Report - 6 March 2026 Registered Charity Number: 270064
## **Investment in Facilities**
The Trustees remain committed to maintaining and improving Riverside Hall, which is the primary venue for the charity’s services and activities.
During the year, expenditure has supported the ongoing maintenance and operational upkeep of the hall, ensuring the facility remains safe, welcoming, and accessible for members and visitors.
A key improvement during the year was the installation of a new security system, strengthening safeguarding and building security for members, volunteers, and hall users.
Further investment has also been made in cleaning, maintenance services, utilities, insurance, and general operational infrastructure to ensure the hall continues to operate safely and efficiently as a community venue.
## **Future Development of Riverside Hall**
Looking ahead, the Trustees are developing plans for further renovation and enhancement of Riverside Hall.
The aim is to create a more immersive and flexible community space, improving the experience not only for members attending the charity’s Friday Night Social Club, but also for external organisations and community groups who hire the hall.
By improving the facilities and atmosphere of the venue, the Trustees hope to increase hall hire opportunities, improve the experience for existing users, generate additional sustainable income for the charity, and provide a more inclusive and welcoming environment for the wider community.
## **Charity Communications and Community Outreach**
In the coming year, the charity intends to reinstate and strengthen its Communications and Outreach programme.
This initiative will focus on increasing awareness of the charity’s services within the local community, reaching out to families and households with individuals who may benefit from support, encouraging new memberships, and recruiting additional volunteers to support activities and local events.
Annual Trustee Financial Report - 6 March 2026 Registered Charity Number: 270064
By expanding outreach efforts, the Trustees aim to ensure that more individuals and families with learning disabilities are aware that Newhaven, Lewes & District Mencap is available to support them.
## **Summary**
The Trustees are pleased with the organisation’s financial performance during the year, with a healthy surplus achieved while continuing to invest in facilities and services.
Through responsible financial management, improvements to operational processes, and the continued growth of hall hire and community engagement, the charity is well positioned to continue supporting people with learning disabilities and their families across the Newhaven and Lewes district.
The Trustees remain committed to ensuring that the organisation continues to grow sustainably while maintaining its core mission of providing inclusive social opportunities and support for people with learning disabilities in the local community.
## **Trustee Approval and Signatures**
This report was approved by the Board of Trustees and signed on its behalf by:
Adam Knell
Chairperson and Trustee
Simone Tooley
Treasurer, Secretary and Trustee
## **Date: 6[th] March 2026**
Annual Trustee Financial Report - 6 March 2026 Registered Charity Number: 270064
## **Newhaven, Lewes & District Mencap Income & Expenditure for year 24/25**
|**_INCOME_**
**_EXPENDITURE _**
Oct-24
1724.65
607.42
Nov-24
2659.34
1790.10
Dec-24
1470.00
1510.68
Jan-25
1451.77
1359.29
Feb-25
1587.36
2808.69
Mar-25
3707.93
3972.15
Apr-25
9142.11
1652.30
May-25
2091.01
6096.60
Jun-25
6432.61
3750.57
Jul-25
999.29
957.18
Aug-25
1992.35
2148.13
Sep-25
1318.52
2087.66
**34576.94**
**28740.77**
_Profit for YE 24-25_
_From 1.10.24 - 30.9.25_|**_INCOME_**
**_EXPENDITURE _**
Oct-24
1724.65
607.42
Nov-24
2659.34
1790.10
Dec-24
1470.00
1510.68
Jan-25
1451.77
1359.29
Feb-25
1587.36
2808.69
Mar-25
3707.93
3972.15
Apr-25
9142.11
1652.30
May-25
2091.01
6096.60
Jun-25
6432.61
3750.57
Jul-25
999.29
957.18
Aug-25
1992.35
2148.13
Sep-25
1318.52
2087.66
**34576.94**
**28740.77**
_Profit for YE 24-25_
_From 1.10.24 - 30.9.25_|**_PROFIT/LOSS_**
1117.23
869.24
-40.68
92.48
-1221.33
-264.22
7489.81 _CCLA drawdown_
-4005.59 _Maint costs_
2682.04
42.11
-155.78 _Securtiy,deep clean_
-769.14
**5836.17**|
|---|---|---|
||**34576.94**
**28740.77**
_Profit for YE 24-25_
_From 1.10.24 - 30.9.25_||
## **Expenditure**
|**Income**
Guides
Brownies
Rangers
Hall Hire
Banner revenue
Cash/Cheque deposits
Grants
Members Subs
CCLA
EVO payments
Donations
Door (includes Jewellery sales)
Kitchen
Tombola (& small donations)
Hall Hire
Donations
Fayres
Income
Expenditure
Profit|**Expenditure**
165.00
Quickbooks
270.00
Insurance
165.00
Veolia
5542.00
Gas/Elec/Broadband
651.00
Water
7582.19
Rokill
500.00
Maint Svcs
40.00
Day Trip
8040.00
Security
86.02
Christmas Fayre
4506.03
VE Day
2665.95
Donations
710.22
Tombola Stall costs
874.45
Tuckshop costs
1067.00
Training
417.32
Misc Items
1294.76
Tuckshop
**34576.94**
Tombola purchases
VE Day
Christmas Fayre
DJ/Karaoke
Members xmas gifts
34576.94
Sensory Room
-28740.77
Tombola/pitch fees
**5836.17**
Maintenance
Cleaning|520.80
1715.91
609.85
2218.65
1142.95
176.26
13505.97
156.00
842.40
82.23
209.11
0.00
326.82
275.78
205.94
2300.94
358.82
150.42
144.25
187.99
660.00
46.68
15.94
45.00
1165.33
1676.73|
|---|---|---|
|||**28740.77**|
I have examined the accounts of Newhaven, Lewes & District Mencap for the year ended September 2025, which comprise the Statement of Financial Activities, Income & Expenditure and related notes.
## **Respective responsibilities of trustees and examiner**
The charity’s trustees are responsible for the preparation of the accounts in accordance with the Charities Act 2011 and applicable regulations.
My responsibility is to review these accounts and to report whether any material matters have come to my attention.
## **Basis of independent examiner’s statement**
My examination was carried out in accordance with the Charities Act 2011 and relevant regulations. It included a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. I also considered any unusual items or disclosures in the accounts.
## **Independent examiner’s statement**
During my examination, no matter has come to my attention.
Mark Donne - mark@donne.uk Director of Index eBusiness Ltd (Company Number 07337877) Independent Examiner 28[th] July 2026