## **THE WATERLOO ASSOCIATION**
## **FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 31[ST] DECEMBER 2021**
1
## **THE WATERLOO ASSOCIATION**
**FINANCIAL STATEMENTS AND REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31[st] DECEMBER 2021**
## **CONTENTS**
|||Pages|
|---|---|---|
|Report of the Trustees||3-4|
|Statement of Financial Activities||5|
|Balance Sheet|6||
|Notes to the Financial Statements||7-8|
2
## **THE WATERLOO ASSOCIATION**
## **REPORT OF THE TRUSTEES**
## **FOR THE YEAR ENDED 31[ST] DECEMBER 2021**
## Statutory Information
The Waterloo Association is a registered charity number 269938 constituted by Deed of Trust dated 24[th] July 1975. The trustees have unrestricted powers to make investments.
The objectives of the Waterloo Association are as follows:-
- To promote public education and appreciation of the history of the wars between Great Britain, her allies and France, known as the Napoleonic wars.
- To preserve and safeguard the sites of the Battles of Waterloo and Quatre Bras.
- To encourage a better understanding of the events which preceded the Battle of Waterloo and the course of military operations of the campaign of 1815 and its consequences.
- To encourage research on all matters pertaining to the campaign and to assist in the publication of such research.
## **Trustees:**
Major General Sir Evelyn Webb-Carter KCVO OBE DL - **Chairman** Dr John Morewood PHD (MA Hons, Oxon.) MEd (Sheffield), HMD, NLP - **Hon. Secretary and Secretary to the Trustees**
Gareth Glover FINS - **Hon. Treasurer and Charities Act Compliance Trustee;** Lady Jane Wellesley
The Trustees are appointed in accordance with the Trust Deed
Bankers: Lloyds Bank, 12 Rowcroft, Stroud
3
## **THE WATERLOO ASSOCIATION**
## **REPORT OF THE TRUSTEES**
## **FOR THE YEAR ENDED 31[ST] DECEMBER 2021**
The Council and Management Committee currently comprises:
**Chairman:** Major General Sir Evelyn Webb-Carter KCVO OBE DL **Hon. Secretary:** Dr John P Morewood PHD MA (Hons) (Oxon.) MEd. (Sheffield), HMD, NLP. **Hon. Treasurer:** Gareth Glover FINS **Council Members and co-opted:** Lady Jane Wellesley, Ian Binnie, Roger Ansell, Paul Brunyee, Paul Chamberlain, Owen Davis, Will Fletcher, Alan Yonge and Ian Yonge.
## **Future and on-going Activities:**
Many of the funds of the Association are unrestricted, which thus may be used for any of the Association’s charitable activities and will be utilised primarily for the following projects:
- Hold an Annual General Meeting and lecture and hold an Autumn Council meeting and lecture
o Support various evolving regional events and conferences devoted to the study of the French Revolutionary and Napoleonic Wars, in particular, the Peninsular War 1808-1814 and Waterloo 1815
- To produce an edition of the Waterloo Journal three times a year
o To continue to support the Register of Memorials Project
- To further develop the Association website to inform and attract new members
- To assist in the restoration of appropriate memorials to those who fought in the wars of this period
In addition to financial support and providing and running events, the Association members are actively promoting its aims by raising awareness of the period of history by;
o Supporting the efforts of the Waterloo 200 Committee o Speaking at a range of state and independent schools and educational conferences
The combination of a steady net increase in membership and a prudential control of costs leads me to believe that the Association will have no problems in continuing to fulfil its obligations.
4
Date ……5 May 2022……………………
…………………………………….. Dr JP Morewood PHD MA (Hons) (Oxon.) Secretary of the Trustees For and on behalf of the Trustees of the Waterloo Association
5
## **THE WATERLOO ASSOCIATION**
## **STATEMENT OF FINANCIAL ACTIVITIES**
## **FOR THE YEAR ENDED 31[ST] DECEMBER 2021**
||**Notes**||**Unrestricted funds**|**Unrestricted funds**||
|---|---|---|---|---|---|
|**Income and expenditure**|||**2021**|||
|**2020**||||||
|**Incoming resources**||||||
|Membership subscriptions|***note 2 **||**12,440**|||
|**12,249**||||||
|Donations||41|15|||
|Sale of Association Goods|||50|||
|0||||||
|Gift Aid refund
|***note 4**
|**1,350**|1,269|||
|Income for Association Events|***note 5**||**12,892**|||
|15,610||||||
|Revenue from Adverts in Journal|||**0**|||
|45||||||
|From Memorial Account|||950|||
|260||||||
||||**_____**
|**_____**||
|**Total incoming resources**|||**27,723**
|**29,448**||
|**Resources expended**||||||
|Journal production|***note 6**||6288|||
|6,578||||||
|Administration expenses|||365|690||
|Quatre Bras Memorial Ins &|Maint
||153|||
|157||||||
|Cost of Association events|***note 7**||9,482||7,|
|Restoration of Memorials|***note 8**|1,600
||||
|260||||||
|Payment for Website|***note 9**||870|||
|2,711||||||
|Other||0||0||
|**Total resources expended**||**18,758**
||**17,71**||
|**Net movement of funds**|||**8,965**|||
|**11,737**||||||
|**Fund balance at 1st January**|||**21,620**
|**9,883**||
||||**_____**||**___**|
6
**Balance at 31[st] December**
***note 10**
**30,585**
**21,620**
## **THE WATERLOO ASSOCIATION**
## **BALANCE SHEET**
## **as at 31 DECEMBER 2021**
**Note Unrestricted funds 2021 2020 £ £ Current assets** Cash at bank and in hand 30,585 21,620 Net assets ______ **30,585** _____ **21,620 Funds** Monies held for delayed French trip 7,971 5,681 Accumulated funds ***note 11** 21,743 14,915 Quatre Bras Memorial maintenance fund 871 1,024 **30,585 21,620** Approved by the Board of Trustees on 5 May 2022 and signed on its behalf by
Dr John Morewood PHD MA (Hons) Secretary to the Trustees
7
Gareth Glover FINS
Treasurer
## **THE WATERLOO ASSOCIATION**
## **NOTES TO THE FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 31[st] DECEMBER 2021**
**These notes form part of the accounts**
## **1) Accounting policies**
The Financial statements are prepared on an historic cost convention and in accordance with the applicable accounting standards, the Statement of Recommended Practice on Accounting by Charities and the Charities Act 1993. Full credit is taken for subscriptions in the month the subscriptions were received. Life member funds are recognised as received, as none of the income is repayable upon resignation of the life member.
## **2) Membership subscriptions**
Total membership subscriptions actually increased very slightly year on year.
## **3) The Restoration of Memorials Account**
Financial data for the Restoration of Memorials account is only included in the Association’s Accounts when expenditure is incurred. £600 was provided for the Great Torrington repairs and £350 for Private William Reeves. It is recorded here for information and to record the reduction in the account balance in 2021. The Waterloo Association donated £650 (the profits from the Oxford Weekend) to the Memorial Fund.
## **Income and expenditure**
|**2021**
**2020**
£
£
**Incoming resources**
Draw & Donations
650.00
0
Net interest
0.09
_____
______
Total incoming resources
**650.09**
**Resources expended**
Contribution to memorials
950
**Total resources expended**
**950**
**Net movement of funds**
**(299.91) **
**(259.42)**
**Balance at 1st Jan**
**1,385.53**
**1,644.95**|0.58
**0.58**
260
**260**
|
|---|---|
**Balance at 31[st] Dec 1,085.62 1,385.53**
## **4) Gift Aid Refund**
The Gift Aid refund received this year of £1,350 has increased as more members sign up to the scheme, however there are a number of eligible members who have not signed up to Gift Aid yet, especially PayPal users. The Stripe payment method does appear to be encouraging more new members to sign up for Gift Aid.
## **5) Income for Association Events**
These are monies received for the Oxford Weekend held in October and an Association trip to France delayed until May 2022.
## **6) Journal production**
This saw a one off charge of nearly £600 extra postage to mail all members a free book on the Midlands in the Napoleonic Wars.
## **7) Costs of Association Events**
This figure includes:
- The Members’ trip to France in May 2021 - Eurostar and one French hotel have received moneys in advance. A few people have had to cancel and their refunds are also included in this figure.
## **8) Restoration Fund**
- The amount of money shown as expenditure from the current account differs from the amount stated as being expended by the Restoration Fund by £650. This difference is the declared profit from the Oxford Event which the committee agreed to transfer to the Restoration account for use on future projects.
## **9) Website**
Cost of website activities have stabilised this year after last year’s expenses on the acquiring and revamping of the Napoleon Series Website.
## **10) Balance at 31 December**
The underlying financial position of the Association account is very sound with the balance increasing by £8,965 this year.
The Quatre Bras memorial fund which remains within the Association account has reduced in value to £871 due to the payment of the usual annual
insurance premium. This is the only ‘Ring Fenced’ money held in the Association account. ‘Ring Fenced’ funds are monies deposited for specific projects and are not an asset which the Association can easily utilise for any other purposes.
## **11) Accumulated funds**
Accumulated funds reflect the ‘Spare’ or ‘Unrestricted’ money after all necessary deductions have been made. Following the subtraction of all ‘Ring Fenced’ funds (QB Memorial money) and moneys held for the delayed French trip. The sum of £21,743 remains.
With the account requiring a ‘safety net’ of £2,000 and a deposit of around £3,500 for the Autumn conference, there is a maximum of **£16,243** available to spend on projects.
ThE WATEftL A$lATION
INDEPENDENT EXAMINEPS REPORTTOTHE COUNOLOFThE WATERL ASS(KON
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RESPEcfivE RESPONSIBILrriES OF THE COUNaLAND EXAMINER
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audit requlrement of SectK•n 43121 of theCharitiesAct 1993 Ithe Artl not appty. rt is my
responsibility to state. on the basi5 of proceduresspertfied in the Genernl DirectK)ns wven by the
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my attention.
IS OF INDEPENDENT EXAMINEWS REPORT
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also includes£onsideratlon of aw unusual itemsor disdosures in the Financsol Ststernents and
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INDEPENDENT EYAMINEW55tATEMEN¥
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INDEPENDENT EXAMINER
Signatu¥É....
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