**REGISTERED CHARITY NUMBER: 269866**
## **REPORT OF THE TRUSTEES AND**
**UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2024**
**FOR**
**QUIET WATERS CHRISTIAN RETREAT HOUSE**
van Dijk Accountants
11 Trinity Street Bungay Suffolk NR35 1EH
**QUIET WATERS CHRISTIAN RETREAT HOUSE**
**CONTENTS OF THE FINANCIAL STATEMENTS for the Year Ended 30 September 2024**
||**Page**|
|---|---|
|**Report of the Trustees**|1 to 4|
|**Independent Examiner's Report**|5|
|**Statement of Financial Activities**|6|
|**Balance Sheet**|7|
|**Notes to the Financial Statements**|8 to 12|
|**Detailed Statement of Financial Activities**|13|
**QUIET WATERS CHRISTIAN RETREAT HOUSE**
## **REPORT OF THE TRUSTEES for the Year Ended 30 September 2024**
The trustees present their report with the financial statements of the charity for the year ended 30 September 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
To use the premises known as Quiet Waters, Flixton Road, Bungay, Suffolk for the advancement of the Christian religion as a Christian retreat house, a place of spiritual retreat and refreshment.
## **Activities undertaken for the public benefit in relation to its objects**
Many guests come to Quiet Waters for a private and self-managed time of retreat or as part of a group with its own retreat programme. Others will join a retreat event, either a day or a few days, led by an outside organisation or individual. We are also used by local churches and chaplaincies for their 'away-days' and leadership team meetings. In all cases Quiet Waters provides the hospitality, including accommodation and meals as required.
For individual guests, as opposed to groups or those joining a retreat event, we do not want cost to be a barrier and operate a bursary fund which enables those with limited means to come and seek God at Quiet Waters. We are immensely grateful to those generous guests who support our work financially by contributing more than our basic charge, give regularly via Standing Order, or make one off gifts.
We have developed a ‘Creative Space’ in our cabin in the woods. Our space is ideal for individuals or small groups to explore worship through creativity, providing an independent space within the grounds of QW yet sharing the same peace and tranquillity of the main house. A range of workshops take place such as creative writing, releasing creativity in prayer, pottery, creating a prayer Bible and Christmas wreath making. All workshops allow time for reflection, prayer and making friends.
The Quiet Waters team lead a daily 'Rhythm of Prayer' with set times of worship, prayer and reflection and will also provide a 'listening ear' and prayer ministry to guests if requested.
The Trustees have paid due regard to guidance issued by the Charity Commission on public benefit in deciding what activities the charity should undertake.
Page 1
**QUIET WATERS CHRISTIAN RETREAT HOUSE**
## **REPORT OF THE TRUSTEES for the Year Ended 30 September 2024**
## **ACHIEVEMENT AND PERFORMANCE**
## **Activities and performance**
This year has been challenging as the residential team was only at full capacity for four months of the year. Staff worked extremely hard to continue to enable guests to enjoy the facilities at Quiet Waters for which Trustees are extremely grateful.
Inevitably the number of days the house is open to guests is reduced. The number of 'bed-nights' decreased compared to the previous year but 'day guests' numbers increased as set out below.
Bed-nights 2018/19 1217 2019/20 583 2020/21 311 2021/22 637 2022/23 728 2023/24 504
Day Guests 2018/19 299 2019/20 191 2020/21 43 2021/22 157 2022/23 197 2023/24 221
As of 30 September 2024, the residential team is not at full strength. Recruitment is ongoing and new ways of operating are being explored by trustees. In addition to our residential team, we employ a part-time housekeeper and part-time gardener. This is supplemented by several volunteers who help around the house and garden - this voluntary team is much valued and appreciated.
Throughout the year our Team Chaplains have maintained contact with all the staff. The role of the Chaplains is an important one; living and working in community can be challenging. The Chaplains give the team somebody they can turn to in confidence for advice and support.
As well as assessing our activities through 'bed-nights' and 'day guests' as shown above we collate guest feedback in a variety of ways. It could be on a feedback form, in the visitors’ book, by letter/email, on social media or simply a remark. We remain greatly encouraged by the many positive and encouraging comments made. Through this we know that many our referrals come through word of mouth.
We maintain contact with our friends and supporters by making regular posts to social media, through our newsletter and by sending email updates when appropriate. We continue with an online prayer meeting four times a year.
Due to generous giving and legacies we continue to carry out work to secure the fabric of our Georgian grade II listed building. This includes further work as identified in our fire risk assessment, repairs to roofs, gutters and windows, and refurbishment in the staff accommodation (cottage). We have developed a constructive relationship with the planning department in East Suffolk Council.
We have a committed and knowledgeable board of trustees who are essential to the effectiveness of the charity. Our work would not be possible without prayer support and the generous giving of our friends and supporters. We are so grateful for their prayers and financial generosity.
Page 2
**QUIET WATERS CHRISTIAN RETREAT HOUSE**
**REPORT OF THE TRUSTEES for the Year Ended 30 September 2024**
## **FINANCIAL REVIEW**
## **Financial position**
Unrestricted income is £83,209 (2023 £87,571) and includes a generous gift of £25,000. Overnight guest numbers are reduced at 504 (2023 728) and day guests increased at 221 (2023 197).
Donations to the Appeal launched in 2021 were £4,610 (2023 £8,402) with work on the building continuing and £32,445 spent during the year. Further promotion of the Appeal is in progress.
Unrestricted expenditure was controlled well at £67,385 (2023 £60,114). Expenses will remain under close monitoring.
## **FUTURE PLANS**
Regarding the activities of the house, we will continue to provide the peace and space for guests to draw close to God. The residential team will continue to develop their gifts and skills to best serve our guests. This will include further developing the creative space in The Cabin. We will also continue our planned maintenance and repair programme as funds allow.
2023-24 has seen trustees and staff work together to maintain the core offer of Quiet Waters for guests whilst human resources have been stretched. Trustees are considering different ways of running the house to bring more stability to staffing and allow full opening hours.
There has been an increase in regular volunteers for which we are very grateful. Developing this wonderful team is also part of our future plans.
We maintain strong budgetary controls alongside dedicating our work to God asking for his ongoing blessing. We are so thankful to him and our faithful supporters, staff and volunteers.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The charity is controlled by its governing document, a Declaration of Trust, dated 26th March 1975 and scheme of the 6th March 1987.
## **Recruitment and appointment of new trustees**
New trustees are recruited and appointed by existing trustees.
## **Organisational structure**
The day-to-day operation of the charity is vested in the residential team but subject in every case to the general supervision of the trustees.
## **Risk management**
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number**
269866
## **Principal address**
Quiet Waters Flixton Road Bungay Suffolk NR35 1PD
Page 3
**QUIET WATERS CHRISTIAN RETREAT HOUSE**
**REPORT OF THE TRUSTEES**
**for the Year Ended 30 September 2024**
## **Trustees**
S J Harris J M Harris P N Dunning J A Dean (resigned 30.9.24) K J Males S E Deall (resigned 31.3.24) S P Ward (appointed 1.4.24)
## **Independent Examiner**
van Dijk Accountants 11 Trinity Street Bungay Suffolk NR35 1EH
Approved by order of the board of trustees on 27 January 2025 and signed on its behalf by:
P N Dunning - Trustee
Page 4
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF QUIET WATERS CHRISTIAN RETREAT HOUSE**
## **Independent examiner's report to the trustees of Quiet Waters Christian Retreat House**
I report to the charity trustees on my examination of the accounts of Quiet Waters Christian Retreat House (the Trust) for the year ended 30 September 2024.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
J P van Dijk
van Dijk Accountants 11 Trinity Street Bungay Suffolk NR35 1EH
27 January 2025
Page 5
## **QUIET WATERS CHRISTIAN RETREAT HOUSE**
## **STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 30 September 2024**
|Unrestricted
fund
Notes
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
38,383
Other trading activities
2
43,987
Investment income
3
839
**Total**
83,209
**EXPENDITURE ON**
Raising funds
4
67,385
**NET INCOME/(EXPENDITURE)**
15,824
**RECONCILIATION OF FUNDS**
Total funds brought forward
36,614
**TOTAL FUNDS CARRIED FORWARD**
52,438|Restricted
funds
£
4,666
-
370
5,036
36,775
(31,739)
860,336
828,597|30.9.24
Total
funds
£
43,049
43,987
1,209
88,245
104,160
(15,915)
896,950
881,035|30.9.23
Total
funds
£
46,865
48,953
533
96,351
70,503
25,848
871,102
896,950|
|---|---|---|---|
The notes form part of these financial statements
Page 6
## **QUIET WATERS CHRISTIAN RETREAT HOUSE**
## **BALANCE SHEET**
## **30 September 2024**
|Notes
**FIXED ASSETS**
Tangible assets
8
**CURRENT ASSETS**
Debtors
9
Cash at bank and in hand
**CREDITORS**
Amounts falling due within one year
10
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT LIABILITIES**
**NET ASSETS**
**FUNDS**
11
Unrestricted funds
Restricted funds
**TOTAL FUNDS**|Unrestricted
fund
£
-
2,225
50,933
53,158
(720)
52,438
52,438
52,438|Restricted
funds
£
825,000
-
3,597
3,597
-
3,597
828,597
828,597|30.9.24
Total
funds
£
825,000
2,225
54,530
56,755
(720)
56,035
881,035
881,035
52,438
828,597
881,035|30.9.23
Total
funds
£
825,000
-
72,670
72,670
(720)
71,950
896,950
896,950
36,614
860,336
896,950|
|---|---|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on 27 January 2025 and were signed on its behalf by:
P N Dunning - Trustee
The notes form part of these financial statements
Page 7
**QUIET WATERS CHRISTIAN RETREAT HOUSE**
## **NOTES TO THE FINANCIAL STATEMENTS for the Year Ended 30 September 2024**
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **2. OTHER TRADING ACTIVITIES**
|**OTHER TRADING ACTIVITIES**|||
|---|---|---|
||30.9.24|30.9.23|
||£|£|
|Fees|43,605|48,376|
|Shop income|382|577|
||43,987|48,953|
||||
continued...
Page 8
**QUIET WATERS CHRISTIAN RETREAT HOUSE**
## **NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 30 September 2024**
## **3. INVESTMENT INCOME**
**----- Start of picture text -----**
||||
|---|---|---|
|30.9.24|30.9.23|
|£|£|
|Deposit account interest|1,209|533|
**----- End of picture text -----**
## **4. RAISING FUNDS**
## **Raising donations and legacies**
**----- Start of picture text -----**
||||
|---|---|---|
|30.9.24|30.9.23|
|£|£|
|Support costs|104,160|70,503|
**----- End of picture text -----**
## **5. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 30 September 2024 nor for the year ended 30 September 2023.
## **Trustees' expenses**
There were no trustees' expenses paid for the year ended 30 September 2024 nor for the year ended 30 September 2023.
## **6. STAFF COSTS**
The average monthly number of employees during the year was as follows:
**----- Start of picture text -----**
||||
|---|---|---|
|30.9.24|30.9.23|
|Residential team member|3|4|
|Housekeeper|1|1|
|Gardener|1|1|
|5|6|
**----- End of picture text -----**
No employees received emoluments in excess of £60,000.
## **7. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
**----- Start of picture text -----**
|||||
|---|---|---|---|
|Unrestricted|Restricted|Total|
|fund|funds|funds|
|£|£|£|
|INCOME AND ENDOWMENTS FROM|
|Donations and legacies|38,463|8,402|46,865|
|-|
|Other trading activities|48,953|48,953|
|Investment income|155|378|533|
|Total|87,571|8,780|96,351|
|EXPENDITURE ON|
|Raising funds|60,114|10,389|70,503|
**----- End of picture text -----**
continued...
Page 9
## **QUIET WATERS CHRISTIAN RETREAT HOUSE**
## **NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 30 September 2024**
|**7.**
**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES -**
**NET INCOME/(EXPENDITURE)**
**RECONCILIATION OF FUNDS**
Total funds brought forward
**TOTAL FUNDS CARRIED FORWARD**
**8.**
**TANGIBLE FIXED ASSETS**
**COST**
At 1 October 2023 and 30 September 2024
**NET BOOK VALUE**
At 30 September 2024
At 30 September 2023
**9.**
**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade debtors
**10.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Other creditors
**11.**
**MOVEMENT IN FUNDS**
**Unrestricted funds**
General fund
**Restricted funds**
Restricted fund
**TOTAL FUNDS**|**continued**
Unrestricted
fund
£
27,457
9,157
36,614
At
1.10.23
£
36,614
860,336
896,950|Restricted
funds
£
(1,609)
861,945
860,336
30.9.24
£
2,225
30.9.24
£
720
Net
movement
in funds
£
15,824
(31,739)
(15,915)|Total
funds
£
25,848
871,102
896,950
Freehold
property
£
825,000
825,000
825,000
30.9.23
£
-
30.9.23
£
720
At
30.9.24
£
52,438
828,597
881,035|
|---|---|---|---|
continued...
Page 10
## **QUIET WATERS CHRISTIAN RETREAT HOUSE**
## **NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 30 September 2024**
## **11. MOVEMENT IN FUNDS - continued**
Net movement in funds, included in the above are as follows:
|Incoming
resources
£
**Unrestricted funds**
General fund
83,209
**Restricted funds**
Restricted fund
5,036
**TOTAL FUNDS**
88,245
**Comparatives for movement in funds**
At
1.10.22
£
**Unrestricted funds**
General fund
9,157
**Restricted funds**
Restricted fund
36,945
Freehold property valuation
825,000
861,945
**TOTAL FUNDS**
871,102
Comparative net movement in funds, included in the above are as follows:
Incoming
resources
£
**Unrestricted funds**
General fund
87,571
**Restricted funds**
Restricted fund
8,780
**TOTAL FUNDS**
96,351|Resources
Movement
expended
in funds
£
£
(67,385)
15,824
(36,775)
(31,739)
(104,160)
(15,915)
Net
movement
At
in funds
30.9.23
£
£
27,457
36,614
(1,609)
35,336
-
825,000
(1,609)
860,336
25,848
896,950
Resources
Movement
expended
in funds
£
£
(60,114)
27,457
(10,389)
(1,609)
(70,503)
25,848|
|---|---|
continued...
Page 11
## **QUIET WATERS CHRISTIAN RETREAT HOUSE**
## **NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 30 September 2024**
## **11. MOVEMENT IN FUNDS - continued**
A current year 12 months and prior year 12 months combined position is as follows:
|**Unrestricted funds**
General fund
**Restricted funds**
Restricted fund
Freehold property valuation
**TOTAL FUNDS**|At
1.10.22
£
9,157
36,945
825,000
861,945
871,102|Net
movement
in funds
£
43,281
(33,348)
-
(33,348)
9,933|At
30.9.24
£
52,438
3,597
825,000
828,597
881,035|
|---|---|---|---|
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
|**Unrestricted funds**
General fund
**Restricted funds**
Restricted fund
**TOTAL FUNDS**|Incoming
resources
£
170,780
13,816
184,596|Resources
Movement
expended
in funds
£
£
(127,499)
43,281
(47,164)
(33,348)
(174,663)
9,933|
|---|---|---|
## **12. RELATED PARTY DISCLOSURES**
There were no related party transactions for the year ended 30 September 2024.
Page 12
**QUIET WATERS CHRISTIAN RETREAT HOUSE**
## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 30 September 2024**
||30.9.24|30.9.23|
|---|---|---|
||£|£|
|**INCOME AND ENDOWMENTS**|||
|**Donations and legacies**|||
|Gifts|40,674|39,110|
|Donations|150|861|
|Gift aid|2,225|6,894|
|**Other trading activities**|43,049|46,865|
|Fees|43,605|48,376|
|Shop income|382|577|
|**Investment income**|43,987|48,953|
|Deposit account interest|1,209|533|
|**Total incoming resources**|88,245|96,351|
|**EXPENDITURE**|||
|**Support costs**|||
|**Management**|||
|Employment costs|21,376|26,349|
|Household|8,474|9,503|
|Shop costs|227|463|
|Utility and insurance|22,502|14,847|
|Building maintenance|39,312|15,272|
|Office supplies|2,598|2,501|
|Finance costs|686|661|
|Sundries|8,265|187|
|**Governance costs**|103,440|69,783|
|Accountancy|720|720|
|Total resources expended|104,160|70,503|
|**Net (expenditure)/income**|(15,915)|25,848|
||||
This page does not form part of the statutory financial statements
Page 13
## **Issuer**
van Dijk Accountants
**Document generated** Tue, 18th Feb 2025 9:37:38 GMT
**Document fingerprint** 74da5fa47f26dc514f1aff3dde008dbf
## **Parties involved with this document**
## **Document processed**
## **Party + Fingerprint**
Tue, 18th Feb 2025 17:36:37 GMT Tue, 18th Feb 2025 17:36:38 GMT Tue, 18th Feb 2025 17:36:38 GMT
Mr Paul Dunning - Signer (0e038aa090ba40cacb6c8b5c181aa584) Jonny van Dijk - Copied In (b7eafe963c2a07c43f7c7848c22c169e) Jodie Runacres - Copied In (6b25c0c7c7cbe99f407f99eeb2a52ea0)
## **Audit history log**
## **Date**
## **Action**
Tue, 18th Feb 2025 9:37:38 GMT Tue, 18th Feb 2025 9:37:38 GMT Tue, 18th Feb 2025 9:37:38 GMT Tue, 18th Feb 2025 9:37:38 GMT Tue, 18th Feb 2025 9:37:38 GMT Tue, 18th Feb 2025 9:37:38 GMT
Tue, 18th Feb 2025 9:37:47 GMT Tue, 18th Feb 2025 9:37:47 GMT Tue, 18th Feb 2025 9:37:47 GMT Tue, 18th Feb 2025 17:33:52 GMT Tue, 18th Feb 2025 17:36:38 GMT Tue, 18th Feb 2025 17:36:38 GMT Tue, 18th Feb 2025 17:36:38 GMT Tue, 18th Feb 2025 17:36:38 GMT Tue, 18th Feb 2025 17:36:39 GMT Tue, 18th Feb 2025 17:36:39 GMT Tue, 18th Feb 2025 17:36:39 GMT
Envelope generated with fingerprint 9474e86a48e0ec476e9c58481e4cee8835.176.231.177 Document generated with fingerprint 74da5fa47f26dc514f1aff3dde008dbf.35.176.231.177 Mr Paul Dunning has been assigned to this envelope.35.176.231.177 Jonny van Dijk has been assigned to this envelope.35.176.231.177 Jodie Runacres has been assigned to this envelope.35.176.231.177 Envelope has been set to automatically remind the active signer every 1 day(s).35.176.231.177 Envelope generated Sent the envelope to Mr Paul Dunning for signing Document emailed to party email18.170.45.78 Mr Paul Dunning viewed the envelope217.42.74.166 Mr Paul Dunning signed the envelope217.42.74.166 Sent the envelope to Jonny van Dijk for signing217.42.74.166 Sent the envelope to Jodie Runacres for signing217.42.74.166 This envelope has been signed by all parties217.42.74.166 Document emailed to party email35.178.156.203 Document emailed to party email18.175.206.45 Mr Paul Dunning viewed the envelope217.42.74.166