REGISTERED CHARITY NUMBER: 269866
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2022
FOR
QUIET WATERS CHRISTIAN RETREAT HOUSE
van Dijk Accountants
11 Trinity Street Bungay Suffolk NR35 1EH
QUIET WATERS CHRISTIAN RETREAT HOUSE
CONTENTS OF THE FINANCIAL STATEMENTS for the Year Ended 30 September 2022
| Page | |
|---|---|
| Report of the Trustees | 1 to 4 |
| Independent Examiner's Report | 5 |
| Statement of Financial Activities | 6 |
| Balance Sheet | 7 |
| Notes to the Financial Statements | 8 to 12 |
| Detailed Statement of Financial Activities | 13 |
QUIET WATERS CHRISTIAN RETREAT HOUSE
REPORT OF THE TRUSTEES for the Year Ended 30 September 2022
The trustees present their report with the financial statements of the charity for the year ended 30 September 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
To use the premises known as Quiet Waters, Flixton Road, Bungay, Suffolk for the advancement of the Christian religion as a Christian retreat house, a place of spiritual retreat and refreshment.
Activities undertaken for the public benefit in relation to its objects
Many guests come to Quiet Waters for a private and self-managed time of retreat or as part of a group with its own retreat programme. Others will join a retreat event, either a day or a few days, led by the Quiet Waters team or by an outside organisation. We are also used by local churches and chaplaincies for their 'away-days' and leadership team meetings. In all cases Quiet Waters provides the hospitality, including accommodation and meals as required.
For individual guests, as opposed to groups or those joining a retreat event, we do not make fixed charges. Rather we offer a scale of 'suggested donations'. We recognise that some guests cannot afford the full costs and simply ask that guests give what they are able. We are grateful to those who contribute more than the suggested donation as this allows us to continue to welcome those with limited means.
The Quiet Waters team lead a daily 'Rhythm of Prayer' with set times of worship, prayer and reflection and will also provide a 'listening ear' and prayer ministry to guests if requested.
The Trustees have paid due regard to guidance issued by the Charity Commission on public benefit in deciding what activities the charity should undertake.
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QUIET WATERS CHRISTIAN RETREAT HOUSE
REPORT OF THE TRUSTEES for the Year Ended 30 September 2022
ACHIEVEMENT AND PERFORMANCE
Activities and performance
This year has once again been affected by the impact of the Covid pandemic and also times when the team have not been at full strength therefore restricting the opening times of the house. The number of 'bed-nights' and 'day guests' for the last year increased compared to the previous year but is still significantly down on pre-pandemic numbers.
Bed-nights 2017/18 1047 2018/19 1217 2019/20 583 2020/21 311 2021/22 637
Day Guests 2017/18 324 2018/19 299 2019/20 191 2020/21 43 2021/22 157
This has led to a difficult financial year as reflected in our trading activities ('unrestricted funds') now that government pandemic grants are no more.
In August we recruited new staff so that the team is now at full strength. In addition to our residential team, we employ a part-time housekeeper and part-time gardener. This is supplemented by a number of volunteers who help around the house and garden - this voluntary team is much valued and appreciated.
Throughout the year our Team Chaplains have maintained contact with all of the staff. The role of the Chaplains is an important one; living and working in community can be challenging. The Chaplains give the team somebody they can turn to in confidence for advice and support.
As well as assessing our activities through 'bed-nights' and 'day guests' as shown above we collate guest feedback in a variety of ways. It could be on a feedback form, in the visitors' book, by letter/email, on social media or simply a remark. We remain greatly encouraged by the many positive and encouraging comments made. Through this we know that a large number of our referrals come through word of mouth.
We maintain contact with our friends and supporters by making regular posts to social media, through our newsletter and by sending email updates when appropriate. We have also introduced an online prayer meeting three times a year. We have reintroduced our annual thanksgiving service and on 9 April were blessed to spend time in worship and conversation with our friends and supporters.
We continue to carry out work identified in our professionally commissioned fire risk assessment. Suffolk Fire and Rescue Service followed up their initial visit and were content with the way we are addressing the issues raised. Such work and expenditure continues alongside the ongoing repair and maintenance required for a Georgian grade II listed building. We have engaged a Building Surveying, Architectural Design & Project Management Company to coordinate this work for us and produce a schedule of works.
We continue to strengthen the trust board seeking those with the appropriate skills required and a heart for what God is doing at Quiet Waters. We have enhanced our board with financial skills with our recent recruitment. We have also revisited our vision and mission concluding it is fit for purpose and still drives all we do as we serve the kingdom of God. This has led to a more intentional approach to planning with six areas identified to structure our work:
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Buildings and grounds
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Charitable status and governance
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Finance
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People - staff and volunteers
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Serving our guests
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Promotion and communication
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QUIET WATERS CHRISTIAN RETREAT HOUSE
REPORT OF THE TRUSTEES for the Year Ended 30 September 2022
Our work would not be possible without prayer support and the generous giving of our friends and supporters. We are so grateful for their prayers and financial generosity.
FINANCIAL REVIEW
Financial position
Unrestricted income of £49,163 (2021 £56,695) is reduced however the 2021 figure included Government Covid Support Grants of £27,796. Guest numbers have significantly increased each month since July 2022, a trend that we aim to continue following the removal of Covid restrictions.
Donations to the Appeal launched in 2021 were £13,476 (2021 £30,473) and work on the building is continuing with further promotion of the Appeal planned during the next financial year.
Unrestricted expenditure was controlled well, increasing by only 12% to £57,526 (2021 £51,365) mainly due to groceries and maintenance costs, even though there was an increase in guest numbers and staffing. Expenses will remain under close monitoring.
FUTURE PLANS
Regarding the activities of the house, we will continue to provide the peace and space for guests to draw close to God. The residential team will continue to develop their gifts and skills to best serve our guests. This will include promoting the new creative space available in The Cabin which we expect to be popular with those who lead retreats as well as our guests.
2021-22 has been a difficult financial year and we are aware we need to increase income from our regular activities (bed-nights and day guests) to at least pre-pandemic levels. Alongside this, fundraising for major capital works will continue.
The inflationary pressures being experienced by all mean the future financial situation is likely to be challenging. We are aware this will not only mean increased costs to run the house but also that the impact on guests' personal finance might have an impact on guest numbers. Tight budgeting and improved promotion will be key during the next year.
2023 marks 50 years of our existence and we are planning a celebration event in July. This has challenged us to think about the next 50 years and we will be using the six areas noted above to structure our work in a more intentional way.
None of this will be possible without the ongoing blessing of God and the faithful prayers of so many. We are thankful for both.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a Declaration of Trust, dated 26th March 1975 and scheme of the 6th March 1987.
Recruitment and appointment of new trustees
New trustees are recruited and appointed by existing trustees.
Organisational structure
The day-to-day operation of the charity is vested in the residential team but subject in every case to the general supervision of the trustees.
Risk management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
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QUIET WATERS CHRISTIAN RETREAT HOUSE
REPORT OF THE TRUSTEES
for the Year Ended 30 September 2022
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number 269866
Principal address
Quiet Waters Flixton Road Bungay Suffolk NR35 1PD
Trustees
P S Perry (resigned 27.7.22) S M Cook (resigned 30.10.21) T Cook (resigned 30.10.21) S J Harris J M Harris P N Dunning T P Jenkins J A Dean (appointed 27.7.22) K J Males (appointed 27.7.22) S E Deall (appointed 28.10.22)
Independent Examiner
van Dijk Accountants 11 Trinity Street Bungay Suffolk NR35 1EH
Approved by order of the board of trustees on 3 February 2023 and signed on its behalf by:
P N Dunning - Trustee
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF QUIET WATERS CHRISTIAN RETREAT HOUSE
Independent examiner's report to the trustees of Quiet Waters Christian Retreat House
I report to the charity trustees on my examination of the accounts of Quiet Waters Christian Retreat House (the Trust) for the year ended 30 September 2022.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
J P van Dijk FMAAT van Dijk Accountants 11 Trinity Street Bungay Suffolk NR35 1EH
3 February 2023
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QUIET WATERS CHRISTIAN RETREAT HOUSE
STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 30 September 2022
| Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 35,720 Other trading activities 2 13,437 Investment income 3 6 Total 49,163 EXPENDITURE ON Raising funds 4 57,526 NET INCOME/(EXPENDITURE) (8,363) RECONCILIATION OF FUNDS Total funds brought forward 17,520 TOTAL FUNDS CARRIED FORWARD 9,157 |
Restricted funds £ 20,412 - 11 20,423 4,958 15,465 846,480 861,945 |
30.9.22 Total funds £ 56,132 13,437 17 69,586 62,484 7,102 864,000 871,102 |
30.9.21 Total funds £ 82,385 4,782 2 87,169 61,030 26,139 837,861 864,000 |
|---|---|---|---|
The notes form part of these financial statements
Page 6
QUIET WATERS CHRISTIAN RETREAT HOUSE
BALANCE SHEET
30 September 2022
| Notes FIXED ASSETS Tangible assets 8 CURRENT ASSETS Cash at bank and in hand CREDITORS Amounts falling due within one year 9 NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES NET ASSETS FUNDS 10 Unrestricted funds Restricted funds TOTAL FUNDS |
Unrestricted fund £ - 9,877 (720) 9,157 9,157 9,157 |
Restricted funds £ 825,000 36,945 - 36,945 861,945 861,945 |
30.9.22 Total funds £ 825,000 46,822 (720) 46,102 871,102 871,102 9,157 861,945 871,102 |
30.9.21 Total funds £ 825,000 39,720 (720) 39,000 864,000 864,000 17,520 846,480 864,000 |
|---|---|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on 3 February 2023 and were signed on its behalf by:
P N Dunning - Trustee
The notes form part of these financial statements
Page 7
QUIET WATERS CHRISTIAN RETREAT HOUSE
NOTES TO THE FINANCIAL STATEMENTS for the Year Ended 30 September 2022
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
2. OTHER TRADING ACTIVITIES
| OTHER TRADING ACTIVITIES | ||
|---|---|---|
| 30.9.22 | 30.9.21 | |
| £ | £ | |
| Fees | 11,969 | 846 |
| Shop income | 568 | 336 |
| Apartment | 900 | 3,600 |
| 13,437 | 4,782 | |
continued...
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QUIET WATERS CHRISTIAN RETREAT HOUSE
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 30 September 2022
3. INVESTMENT INCOME
4.
| INVESTMENT INCOME | ||
|---|---|---|
| 30.9.22 | 30.9.21 | |
| £ | £ | |
| Deposit account interest | 17 | 2 |
| RAISING FUNDS | ||
| Raising donations and legacies | ||
| Support costs | 30.9.22 £ 62,484 |
30.9.21 £ 61,030 |
5. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 30 September 2022 nor for the year ended 30 September 2021.
Trustees' expenses
There were no trustees' expenses paid for the year ended 30 September 2022 nor for the year ended 30 September 2021.
6. STAFF COSTS
The average monthly number of employees during the year was as follows:
| 30.9.22 Residential team member 4 Housekeeper 1 Gardener 1 6 |
30.9.21 3 1 1 5 |
|---|---|
No employees received emoluments in excess of £60,000.
7. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted fund £ INCOME AND ENDOWMENTS FROM Donations and legacies 51,912 Other trading activities 4,782 Investment income 1 Total 56,695 EXPENDITURE ON Raising funds 51,365 NET INCOME 5,330 |
Restricted funds £ 30,473 - 1 30,474 9,665 20,809 |
Total funds £ 82,385 4,782 2 87,169 61,030 26,139 |
|---|---|---|
continued...
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QUIET WATERS CHRISTIAN RETREAT HOUSE
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 30 September 2022
| 7. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD 8. TANGIBLE FIXED ASSETS COST At 1 October 2021 and 30 September 2022 NET BOOK VALUE At 30 September 2022 At 30 September 2021 9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Other creditors 10. MOVEMENT IN FUNDS Unrestricted funds General fund Restricted funds Restricted fund Freehold property valuation TOTAL FUNDS |
continued Unrestricted fund £ 12,190 17,520 At 1.10.21 £ 17,520 21,480 825,000 846,480 864,000 |
Restricted funds £ 825,671 846,480 30.9.22 £ 720 Net movement in funds £ (8,363) 15,465 - 15,465 7,102 |
Total funds £ 837,861 864,000 Freehold property £ 825,000 825,000 825,000 30.9.21 £ 720 At 30.9.22 £ 9,157 36,945 825,000 861,945 871,102 |
|---|---|---|---|
continued...
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QUIET WATERS CHRISTIAN RETREAT HOUSE
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 30 September 2022
10. MOVEMENT IN FUNDS - continued
Net movement in funds, included in the above are as follows:
| Incoming resources £ Unrestricted funds General fund 49,163 Restricted funds Restricted fund 20,423 TOTAL FUNDS 69,586 Comparatives for movement in funds At 1.10.20 £ Unrestricted funds General fund 12,190 Restricted funds Restricted fund 671 Freehold property valuation 825,000 825,671 TOTAL FUNDS 837,861 Comparative net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 56,695 Restricted funds Restricted fund 30,474 TOTAL FUNDS 87,169 |
Resources Movement expended in funds £ £ (57,526) (8,363) (4,958) 15,465 (62,484) 7,102 Net movement At in funds 30.9.21 £ £ 5,330 17,520 20,809 21,480 - 825,000 20,809 846,480 26,139 864,000 Resources Movement expended in funds £ £ (51,365) 5,330 (9,665) 20,809 (61,030) 26,139 |
|---|---|
continued...
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QUIET WATERS CHRISTIAN RETREAT HOUSE
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 30 September 2022
10. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund Restricted funds Restricted fund Freehold property valuation TOTAL FUNDS |
At 1.10.20 £ 12,190 671 825,000 825,671 837,861 |
Net movement in funds £ (3,033) 36,274 - 36,274 33,241 |
At 30.9.22 £ 9,157 36,945 825,000 861,945 871,102 |
|---|---|---|---|
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds | Incoming Resources resources expended £ £ |
Movement in funds £ |
|---|---|---|
| General fund | 105,858 (108,891) |
(3,033) |
| Restricted funds | ||
| Restricted fund | 50,897 (14,623) |
36,274 |
| TOTAL FUNDS | 156,755 (123,514) |
33,241 |
11. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 30 September 2022.
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QUIET WATERS CHRISTIAN RETREAT HOUSE
DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 30 September 2022
| 30.9.22 | 30.9.21 | |
|---|---|---|
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations and legacies | ||
| Gifts | 28,831 | 37,866 |
| Donations | 23,010 | 14,171 |
| Gift aid | 1,624 | 2,552 |
| Govt grants | 2,667 | 27,796 |
| Other trading activities | 56,132 | 82,385 |
| Fees | 11,969 | 846 |
| Shop income | 568 | 336 |
| Apartment | 900 | 3,600 |
| Investment income | 13,437 | 4,782 |
| Deposit account interest | 17 | 2 |
| Total incoming resources | 69,586 | 87,169 |
| EXPENDITURE | ||
| Support costs | ||
| Management | ||
| Employment costs | 20,669 | 21,073 |
| Household | 10,140 | 7,888 |
| Shop costs | 471 | 180 |
| Utility and insurance | 14,302 | 14,074 |
| Building maintenance | 11,219 | 14,008 |
| Office supplies | 1,725 | 2,584 |
| Finance costs | 497 | 387 |
| Sundries | 2,741 | 116 |
| Governance costs | 61,764 | 60,310 |
| Accountancy | 720 | 720 |
| Total resources expended | 62,484 | 61,030 |
| Net income | 7,102 | 26,139 |
This page does not form part of the statutory financial statements
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