**REGISTERED CHARITY NUMBER: 269866**
## **REPORT OF THE TRUSTEES AND**
**UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021**
**FOR**
**QUIET WATERS CHRISTIAN RETREAT HOUSE**
van Dijk Accountants
11 Trinity Street Bungay Suffolk NR35 1EH
**QUIET WATERS CHRISTIAN RETREAT HOUSE**
**CONTENTS OF THE FINANCIAL STATEMENTS for the Year Ended 30 September 2021**
||**Page**|
|---|---|
|**Report of the Trustees**|1 to 4|
|**Independent Examiner's Report**|5|
|**Statement of Financial Activities**|6|
|**Balance Sheet**|7|
|**Notes to the Financial Statements**|8 to 13|
|**Detailed Statement of Financial Activities**|14 to 15|
**QUIET WATERS CHRISTIAN RETREAT HOUSE**
## **REPORT OF THE TRUSTEES for the Year Ended 30 September 2021**
The trustees present their report with the financial statements of the charity for the year ended 30 September 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
To use the premises known as Quiet Waters, Flixton Road, Bungay, Suffolk for the advancement of the Christian religion as a Christian retreat house, a place of spiritual retreat and refreshment.
## **Activities undertaken for the public benefit in relation to its objects**
Many guests come to Quiet Waters for a private and self-managed time of retreat or as part of a group with its own retreat programme. Others will join a retreat event, either a day or a few days, led by the Quiet Waters team or by an outside organisation. We are also used by local churches and chaplaincies for their 'away-days' and leadership team meetings. In all cases Quiet Waters provides the hospitality, including accommodation and meals as required.
For individual guests, as opposed to groups or those joining a retreat event, we do not make fixed charges. Rather we offer a scale of 'suggested donations'. We recognise that some guests cannot afford the full costs and simply ask that guests give what they are able. We are grateful to those who contribute more than the suggested donation as this allows us to continue to welcome those with limited means.
The Quiet Waters team lead a daily 'Rhythm of Prayer' with set times of worship, prayer and reflection and will also provide a 'listening ear' and prayer ministry to guests if requested.
The Trustees have paid due regard to guidance issued by the Charity Commission on public benefit in deciding what activities the charity should undertake.
Page 1
**QUIET WATERS CHRISTIAN RETREAT HOUSE**
## **REPORT OF THE TRUSTEES for the Year Ended 30 September 2021**
## **ACHIEVEMENT AND PERFORMANCE**
## **Activities and performance**
This year has once again been affected by the impact of the Covid pandemic. Having reopened in August 2020 with Covid measures in place, the house continued in this manner until further restrictions led to closure in November 2020. The house remained closed for 6 months. On reopening, Covid measures remained in place which continued to limit the number of guests. The significant impact of this can be seen in the number of 'bed-nights' and 'day guests' for the last year compared to previous years.
Bed-nights 2017/18 1047 2018/19 1217 2019/20 583 2020/21 311
Day Guests 2017/18 324 2018/19 299 2019/20 191 2020/21 43
Quiet Waters is appreciative of the business and furlough grants provided by the Government during this difficult period. We also thank our friends and supporters for their prayers and financial gifts.
We assess our activities and performance in two ways - guest numbers and guest feedback. Guest numbers are recorded in terms of 'bed-nights' and 'day guests' as shown above. Guest feedback comes in a variety of ways. It could be on a feedback form, in the visitors' book, by letter/email, on social media or simply a remark. Though we've had fewer guests this year we are greatly encouraged by the many positive and encouraging comments made. We maintain contact with our friends and supporters by making regular posts to social media, through our quarterly newsletter and by sending email updates when appropriate.
Whilst the impact of the pandemic has been extremely difficult to manage it has given Trustees and the Team an opportunity to look at ways of working. Some operational changes introduced because of Covid will be continued e.g. serving the main meal at lunchtime. We have also reviewed the way the house is staffed and adapted our operating model so that we run with a residential team of four (two couples) - previously this was six (three couples).
In April 2021 we were reduced to only one couple meaning we had to restrict house opening hours. Recruiting a second couple has been difficult but we have now offered the position to a New Zealand couple who plan to join us in February 2022.
During this financial year we adapted the staff apartment to become self-catering accommodation, the 'Garden Apartment', as we continued to seek ways to respond to the restrictions of the pandemic. This proved very popular and was virtually fully booked for the period it was in operation. It will revert to staff accommodation in February 2022 with the appointment of the new couple.
In addition to our residential team we employ a part-time housekeeper and part-time gardener. This is supplemented by a number of volunteers who help around the house and garden - though there have been fewer opportunities this year we very much appreciate all they do.
Throughout the year our Team Chaplains have maintained contact with all of the staff either in person or by phone or video call. When possible they have also run occasional team training days. The role of the Chaplains is an important one. Living and working in community can be challenging, the Chaplains give the team somebody they can turn to in confidence for advice and support.
In January 2021 we launched a fundraising appeal to raise money to accelerate aspects of maintaining the property. This has brought in additional 'restricted' funds as can be seen in the accounts. We are grateful to our supporters for their generosity.
Page 2
**QUIET WATERS CHRISTIAN RETREAT HOUSE**
## **REPORT OF THE TRUSTEES for the Year Ended 30 September 2021**
In June 2021 we were subject to a visit from Suffolk Fire and Rescue Service. This resulted in the issuing of a 'Notification of Fire Safety Deficiencies'. We subsequently commissioned a professional Fire Risk Assessment and are working through the actions identified. This will require significant financial input over the next 12 to 24 months.
During this year we have also had some changes in the trust board. This includes appointing a new Chair in the summer of 2021.
## **Financial position**
Retained reserves at the year end amounted to £864,000 which includes freehold property valuation of £825,000. Income exceeded expenditure by £26,139. Detailed information can be found in the attached accounts.
## **FINANCIAL REVIEW**
## **Reserves policy**
It is the charity's and trustees' policy to maintain reserves at a level it considers necessary to meet cash flow requirements.
## **FUTURE PLANS**
Quiet Waters has managed to weather the pandemic emerging in a reasonable financial position. We are hopeful for the future as we see guest numbers increasing and an encouraging number of younger guests visiting.
Regarding the activities of the house, we will continue to provide the peace and space for guests to draw close to God. The residential team will continue to develop their gifts and skills in the areas of listening to and praying with guests.
We are seeking to develop a specific area of the site as a 'creative space' for guests and visiting groups. We are fortunate to have benefited from equipment donations from a charity which has decided to close.
Regarding the property, the charity will endeavour to keep it in good maintenance and decorative order as well as address the fire risk assessment actions.
We will continue to work with our team of volunteers and seek to be more proactive and structured in this work. We will also look to work more closely with the churches in Bungay and the surrounding area and develop mutually beneficial working relationships with them.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The charity is controlled by its governing document, a Declaration of Trust, dated 26th March 1975 and scheme of the 6th March 1987.
## **Recruitment and appointment of new trustees**
New trustees are recruited and appointed by existing trustees.
## **Organisational structure**
The day-to-day operation of the charity is vested in the residential team but subject in every case to the general supervision of the trustees.
## **Risk management**
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
## **Registered Charity number**
269866
Page 3
**QUIET WATERS CHRISTIAN RETREAT HOUSE**
**REPORT OF THE TRUSTEES**
**for the Year Ended 30 September 2021**
## **Principal address**
Quiet Waters Flixton Road Bungay Suffolk NR35 1PD
## **Trustees**
P S Perry S M Cook (resigned 30.10.21) T Cook (resigned 30.10.21) S J Harris J M Harris P Glover (resigned 6.4.21) P N Dunning (appointed 17.4.21) T P Jenkins (appointed 1.9.21)
## **Independent Examiner**
van Dijk Accountants 11 Trinity Street Bungay Suffolk NR35 1EH
Approved by order of the board of trustees on 19 May 2022 and signed on its behalf by:
P N Dunning - Trustee
Page 4
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF QUIET WATERS CHRISTIAN RETREAT HOUSE**
## **Independent examiner's report to the trustees of Quiet Waters Christian Retreat House**
I report to the charity trustees on my examination of the accounts of Quiet Waters Christian Retreat House (the Trust) for the year ended 30 September 2021.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
J P van Dijk FMAAT van Dijk Accountants 11 Trinity Street Bungay Suffolk NR35 1EH
19 May 2022
Page 5
## **QUIET WATERS CHRISTIAN RETREAT HOUSE**
## **STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 30 September 2021**
|Unrestricted
fund
Notes
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
51,912
Other trading activities
2
4,782
Investment income
3
1
**Total**
56,695
**EXPENDITURE ON**
Raising funds
4
51,365
Other
-
**Total**
51,365
Net gains on investments
-
**NET INCOME**
5,330
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
12,190
**TOTAL FUNDS CARRIED FORWARD**
17,520|Restricted
funds
£
30,473
-
1
30,474
9,665
-
9,665
-
20,809
825,671
846,480|30.9.21
Total
funds
£
82,385
4,782
2
87,169
61,030
-
61,030
-
26,139
837,861
864,000|30.9.20
Total
funds
£
53,569
11,534
16
65,119
65,153
8,001
73,154
75,000
66,965
770,896
837,861|
|---|---|---|---|
The notes form part of these financial statements
Page 6
## **QUIET WATERS CHRISTIAN RETREAT HOUSE**
## **BALANCE SHEET**
## **30 September 2021**
|Notes
**FIXED ASSETS**
Tangible assets
8
**CURRENT ASSETS**
Cash at bank and in hand
**CREDITORS**
Amounts falling due within one year
9
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT LIABILITIES**
**NET ASSETS**
**FUNDS**
10
Unrestricted funds
Restricted funds
**TOTAL FUNDS**|Unrestricted
fund
£
-
18,240
(720)
17,520
17,520
17,520|Restricted
funds
£
825,000
21,480
-
21,480
846,480
846,480|30.9.21
Total
funds
£
825,000
39,720
(720)
39,000
864,000
864,000
17,520
846,480
864,000|30.9.20
Total
funds
£
825,000
13,581
(720)
12,861
837,861
837,861
12,190
825,671
837,861|
|---|---|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on 19 May 2022 and were signed on its behalf by:
P N Dunning - Trustee
The notes form part of these financial statements
Page 7
**QUIET WATERS CHRISTIAN RETREAT HOUSE**
## **NOTES TO THE FINANCIAL STATEMENTS for the Year Ended 30 September 2021**
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention, as modified by the revaluation of certain assets.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Freehold property - in accordance with the property
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **2. OTHER TRADING ACTIVITIES**
|**OTHER TRADING ACTIVITIES**|||
|---|---|---|
||30.9.21|30.9.20|
||£|£|
|Fees|846|11,039|
|Shop income|336|495|
|Apartment|3,600|-|
||4,782|11,534|
||||
continued...
Page 8
**QUIET WATERS CHRISTIAN RETREAT HOUSE**
## **NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 30 September 2021**
## **3. INVESTMENT INCOME**
## **4.**
|**INVESTMENT INCOME**|||
|---|---|---|
||30.9.21|30.9.20|
||£|£|
|Deposit account interest|2|16|
|**RAISING FUNDS**|||
|**Raising donations and legacies**|||
|Support costs|30.9.21
£
61,030|30.9.20
£
65,153|
## **5. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 30 September 2021 nor for the year ended 30 September 2020.
## **Trustees' expenses**
There were no trustees' expenses paid for the year ended 30 September 2021 nor for the year ended 30 September 2020.
## **6. STAFF COSTS**
The average monthly number of employees during the year was as follows:
|30.9.21
Residential team member
3
Housekeeper
1
Gardener
1
5|30.9.20
5
1
-
6|
|---|---|
No employees received emoluments in excess of £60,000.
## **7. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
|Unrestricted
fund
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
53,570
Other trading activities
11,534
Investment income
14
**Total**
65,118
**EXPENDITURE ON**
Raising funds
64,992
Other
8,001|Restricted
funds
£
(1)
-
2
1
161
-|Total
funds
£
53,569
11,534
16
65,119
65,153
8,001|
|---|---|---|
continued...
Page 9
## **QUIET WATERS CHRISTIAN RETREAT HOUSE**
## **NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 30 September 2021**
|**7.**
**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued**
Unrestricted
Restricted
fund
funds
£
£
**Total**
72,993
161
Net gains on investments
-
75,000
**NET INCOME/(EXPENDITURE)**
(7,875)
74,840
**Transfers between funds**
1,127
(1,127)
**Net movement in funds**
(6,748)
73,713
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
18,938
751,958
**TOTAL FUNDS CARRIED FORWARD**
12,190
825,671
**8.**
**TANGIBLE FIXED ASSETS**
**COST**
At 1 October 2020 and 30 September 2021
**NET BOOK VALUE**
At 30 September 2021
At 30 September 2020
**9.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
30.9.21
£
Other creditors
720|Total
funds
£
73,154
75,000
66,965
-
66,965
770,896
837,861
Freehold
property
£
825,000
825,000
825,000
30.9.20
£
720|
|---|---|
continued...
Page 10
## **QUIET WATERS CHRISTIAN RETREAT HOUSE**
## **NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 30 September 2021**
## **10. MOVEMENT IN FUNDS**
|**Unrestricted funds**
General fund
**Restricted funds**
Restricted fund
Freehold property valuation
**TOTAL FUNDS**
Net movement in funds, included in the above are
**Unrestricted funds**
General fund
**Restricted funds**
Restricted fund
**TOTAL FUNDS**
**Comparatives for movement in funds**
**Unrestricted funds**
General fund
**Restricted funds**
Restricted fund
Freehold property valuation
**TOTAL FUNDS**|as follows:
At
1.10.19
£
18,938
1,958
750,000
751,958
770,896|At
1.10.20
£
12,190
671
825,000
825,671
837,861
Incoming
resources
£
56,695
30,474
87,169
Net
movement
in funds
£
(7,875)
(160)
75,000
74,840
66,965|Net
movement
At
in funds
30.9.21
£
£
5,330
17,520
20,809
21,480
-
825,000
20,809
846,480
26,139
864,000
Resources
Movement
expended
in funds
£
£
(51,365)
5,330
(9,665)
20,809
(61,030)
26,139
Transfers
between
At
funds
30.9.20
£
£
1,127
12,190
(1,127)
671
-
825,000
(1,127)
825,671
-
837,861|
|---|---|---|---|
continued...
Page 11
## **QUIET WATERS CHRISTIAN RETREAT HOUSE**
## **NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 30 September 2021**
## **10. MOVEMENT IN FUNDS - continued**
Comparative net movement in funds, included in the above are as follows:
||Incoming|Resources|Gains and|Movement|
|---|---|---|---|---|
||resources|expended|losses|in funds|
||£|£|£|£|
|**Unrestricted funds**|||||
|General fund|65,118|(72,993)|-|(7,875)|
|**Restricted funds**|||||
|Restricted fund|1|(161)|-|(160)|
|Freehold property valuation|-|-|75,000|75,000|
||1|(161)|75,000|74,840|
|**TOTAL FUNDS**|65,119|(73,154)|75,000|66,965|
A current year 12 months and prior year 12 months combined position is as follows:
|**Unrestricted funds**
General fund
**Restricted funds**
Restricted fund
Freehold property valuation
**TOTAL FUNDS**|At
1.10.19
£
18,938
1,958
750,000
751,958
770,896|Net
movement
in funds
£
(2,545)
20,649
75,000
95,649
93,104|Transfers
between
funds
£
1,127
(1,127)
-
(1,127)
-|At
30.9.21
£
17,520
21,480
825,000
846,480
864,000|
|---|---|---|---|---|
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
|**Unrestricted funds**|Incoming
resources
£|Resources
expended
£|Gains and
Movement
losses
in funds
£
£|
|---|---|---|---|
|General fund|121,813|(124,358)|-
(2,545)|
|**Restricted funds**||||
|Restricted fund|30,475|(9,826)|-
20,649|
|Freehold property valuation|-|-|75,000
75,000|
||30,475|(9,826)|75,000
95,649|
|**TOTAL FUNDS**|152,288|(134,184)|75,000
93,104|
continued...
Page 12
**QUIET WATERS CHRISTIAN RETREAT HOUSE**
## **NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 30 September 2021**
## **11. RELATED PARTY DISCLOSURES**
There were no related party transactions for the year ended 30 September 2021.
Page 13
**QUIET WATERS CHRISTIAN RETREAT HOUSE**
## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 30 September 2021**
||30.9.21|30.9.20|
|---|---|---|
||£|£|
|**INCOME AND ENDOWMENTS**|||
|**Donations and legacies**|||
|Gifts|37,866|16,275|
|Donations|14,171|21,628|
|Gift aid|2,552|-|
|Gov't grants (Covid)|27,796|15,666|
|**Other trading activities**|82,385|53,569|
|Fees|846|11,039|
|Shop income|336|495|
|Apartment|3,600|-|
|**Investment income**|4,782|11,534|
|Deposit account interest|2|16|
|**Total incoming resources**|87,169|65,119|
|**EXPENDITURE**|||
|**Support costs**|||
|**Management**|||
|Employment costs|21,073|28,837|
|Household|7,888|12,452|
|Shop costs|180|260|
|Utility and insurance|14,074|14,571|
|Building maintenance|14,008|4,800|
|Office supplies|2,584|1,615|
|Finance costs|387|432|
|Sundries|116|897|
|Building project|-|569|
|**Other**|60,310|64,433|
|Gift aid repayments|-|8,001|
|**Governance costs**|||
|Accountancy|720|720|
|Total resources expended|61,030|73,154|
|**Net income/(expenditure) before gains and**|||
|**losses**|26,139|(8,035)|
This page does not form part of the statutory financial statements
Page 14
**QUIET WATERS CHRISTIAN RETREAT HOUSE**
## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES**
|**Realised recognised gains and losses**
Realised gains/(losses) on fixed asset
investments
**Net income**|**for the Year Ended 30 September 2021**
30.9.21
30.9.20
£
£
-
75,000
26,139
66,965|
|---|---|
This page does not form part of the statutory financial statements
Page 15