kirkfjice Accou nta nts 8 Fi na ncial Advisors Our Ref.. B-ASC0811GJIKLH Mr S Heathcote Ascot District Day Centre Trust Chandler Centre Bagshot Road Sunninghill Ascot Berkshire SL5 9PD Dear Steven Ascot District Day Centre Trust- Year End 31 December 2024 Please find attached the charity's accounts for the year ended 31 December 2024. 1 should be grateful if you would review the accounts and if satisfied please provide your approval by e- signing where indicated using our electronic signature system. on you have signed, the system will automatically return the accoulns to me so that we may add our firm's e-signature to the accountant's report. Vvhen all parties have signed, you will receive an e-mail from the software confirming that the document has been executed and containing a link lo view the document. You should download a co via the link and save on file for future reference- it ma be difficult to retrieve a co at a later date. If you have any queries, please do not hesitate to call. Yours sincerely Graham Jennings Partner KLH Thp Cowty&td Hyh Streét Ascol Berksnire aL5 7HP Ifjctol House 178- 180 FlÉét Rcad eel H&mp5hire liU51 4DA Zeeta House 00 UFper RKhmond Ro&d Pulnty London 15 DJVFsfokL¥PEI)PLE Ihlo@kiikiitè.C&.uk l YJ%Yw.krrkiicèLtt.uk Tèl. 44410}1344 875th) Tél.. +44 {0)IQ5Q 96DSC Tèl. +44 IOIQO $789 8588 Kirkknll In FrylAnd&¥1tr
Charity registration number 269845 ASCOT DISTRICT DAY CENTRE TRUST ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024
ASCOT DISTRICT DAY CENTRE TRUST LEGAL AND ADMINISTRATIVE INFORMATION Trustees Mrs C Bateson Mrs E Fletcher Mr R Oliver Mr S Healhcole Mr R Ellison Ms Y E Bruce MsARoss Mr C Turle (Appointed 24 February 20251 Charty number 269845 Prlnclpal addrgss Chandler Centre Bagshol Road Sunninghill Ascot Berkshire SL5 9PD Independent examlner Kirk Rice LLP The Coutyard High Street Ascot Berkshire SL5 7HP
ASCOT DISTRICT DAY CENTRE TRUST CONTENTS Pagg Trustees. report Independent examinerfs report Statement of financial activities Balance sheet Notes to the financial statements 7-13
ASCOT DISTRICT DAY CENTRE TRUST TRUSTEES. REPORT FOR THE YEAR ENDED 31 DECEMBER 2024 The trustees present their annual report and financial statements for the year ended 31 December 2024. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with thè charity's governing document, the Charities Act 2011 and Accounting and Reporting by Charities." Statement of Recommended Practice applicable lo charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 (effective 1 January 20191. Hlstory, Oblectlves and Actlvltles of the Charlty The Ascot District Day Centre was established in 1975 by Dr G Chandler, a local GP and other like-minded members of the community with the objective of promoting the weware of the aged and the other inhatJ"lanls as the Trust shall determine, of the parishes of North Ascot, South Ascot, Sunninghill, Sunningdale and Wnkfield. Mèmbership is open lo anyone wilhoul distinction over thè age of 50. The Ascot Day Centre is open lo members from Tuesday lo Friday each week. A transport service between members homes and the Centre is providing daily, morning and afternoon, by the Cenlre's two minibuses. A variety of activities and ServIS are provided each day, including trips to local places of interest. Publ1¢ benoflt The trustees have discussed the issue of public benefit and are confident that the breadth and scope of the Work that the Charity undertakes, as disclosed in this report, complies with Sedion 17 of the Charities Act 2011 and has due regard to the Charity Commissions general guidance on public benefit. The Charity is a public benefit entity. Grant making policy As policy, the Trust does not make grants. Achlevements and perfom)ance The operations of the Trust are based al the Chandler Cenlre, Ascot, and consists of the one category of activity, that of the Ascot District Day Centre. The Ascot District Day Centre uses the facilities of the Chandler Centre, the running costs and m?intenance of which are paid by the Trust from Ascot District Day Centre funds. The Ascot Dislncl Day Centre The Ascot District Day Centre serves the elderfy members of the local community, who pay a small annual subscription which enlilles them lo have full use of the Centre and its amenities. The Day Centre is open, offering these services 4 days per week and we plan to increase to 5 dayslweek in 2025. The Day Centre is stsffed by 5 permanent part-lime employees, who are in tum well supported by volunteers. Transport is provided for members between home and the Day Centre with the help of volunteer drivers. A hol lunch, freshly cooked on the premises, is provided each day at the Day Centre, together with refreshnents throughout the day. Ben8factors' Club In Summer 2008 2 Benefactors, Club was formed with a view to fund raising and improving the awareSS of the Day Centre wthin the local community. Annual donations are sought from private and business members of the community and regular social events are held lo foster friendship, a sense of community and lo promde awareness of the latest Day Centre aclivilies. This has been a highly successful Initiative with currently over 120 Benefactors who play a significant role in our fund-raising activities.
ASCOT DISTRICT DAY CENTRE TRUST TRUSTEES. REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024 Flnanclal revlew ReseThes policy Our experience of income loss during the Covid 19 pandemic Iwhilsl many fixed costs remained) has driven our policy aim to maintain Reserves in the form of Unrestricted Funds less Fixed Assets, as a percentage of annual expenditure at the level of 100 /. At 31 sl December 2024, the Trust's Nel Current Assets lolalled £139,534. This as a percentage of total annual expenditure Is 96tsh. Investment poIY All monies raised by and on behalf of the Trust shall be applied to further the objectives of the Trust and for no other purpose. The outsourced financial management service shall maintain proper accounts, which are independentty examined annually by qualified accounlanls. Management accounts are submitted to the Board of Trustees at least quarterfy. The current investment policy as agreed by the Board of Ttuslees is for surplus funds lo be held in bank deposit accounts and in the COIF Charities Deposit Fund, managed by CCLA. Risk Management The trustees have assessed the major risks to which the charity is exposed, in particular those related lo operational and financial mallers, and have sel up appropriate procedures lo reduce exposure to those risks. Plans for future perlods The trustees intend that the existing manner In which the Day Centre runs and the services il provides will continue, providing a safe environment for our membeis. Improvements and repairs to the infrastructure, fixtures and fittings have bèen made to ensure high stsndards are maintained. Investment in our building is planned for 2025, to further improve facilities for members and lo extend the administrative office area. Stsff are periodically sent on courses. lo ensure that they keep up to date with changes and improvements in the welfare of the elderly, Health and Safety, Food Hygiene requirements etc. Structure. gov9rnan¢g and managgm9nl The existing conslilulion, which was prepared in 1975, has been reviewed by the trustees lo ensure it meets current practice. 11 was agreed in a trustees meeting following the year end, that the current conslilulion will be revised in 2025. Names of trustees- From 1 January 2024 to the dale of this report, the trustees of the Charity have been as shown". Mrs C Bateson Mrs E Fletcher Mr R Oliver Mr S Healhcole Mr R Ellison Ms Y E Bruce MSA Ross Mr C Turle (Appointed 24 February 20251
ASCOT DISTRICT DAY CENTRE TRUST TRUSTEES. REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024 Trustee sele¢tlon method: The Charity's trustees are elected at each annual general meeting of the Trust or are co-opted by the extant trustees during the year. The Trust Deed gives the trustees the power to apply all funds raised in such a manner as they thiik fil providing il is applied to further the objects of the Trust and for no Other purpose. In this manner, the trustees ¥MII ensure that proper maintenance of the Trust's assets is undertaken and identify appropriate projects for the improvement of the welfare of ils members. The trust holds a Lease for 60 years from 1977 with the Royal Borough of Windsor & Maidenhead for the land on which our building sils, al a peppercorn rent. On 19 Dember 2019 the Cabinet of the Royal Borough of Windsor & Maidenhead approved the Surrender and Renewal of the Lease for Ascot Day Centre Trust for a term of 117 years al a pepperrn rent. Negotiations over the new Lease are still ongoing. Funds held as custodian trustee The custodian Iruslees for the Charity during the period from 1 January 2024 10 31 December 2024 were". Mrs E Fletcher Reference and Admlnlstratlve Detalls Registered Chanty number.. 269845 Registered in England and Wales Principle AddTrss The Chandler Centre Bagshot Road Sunninghill Ascot Berkshire SL5 9PD Pmfessional advisors." - The Charity's bank is Barclays Bank plc, Leicesler, LE87 2BB. The Charity's accounlanls are Kirk Rice LLP, Ascot. The trustees, report was approved by the Board of Trustees. (Lk Mr S Healhcole Trustee Date..
ASCOT DISTRICT DAY CENTRE TRUST INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF ASCOT DISTRICT DAY CENTRE TRUST I report lo the trustees on my examination of the financial slalemenls of Ascot District Day Centre Trust Ilhe charilyl for the year ended 31 December 2024. Responsibilities and basis of report As the trustees of the charity you are responsible for the preparation of the financial slalements in a¢¢ordan¢e with the requirements of the Charities Act 2011 Ilhe 2011 Act}. I report in respect of my examination of the charity's financial stslements carried out under secbon 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 14515llbl of the 2011 Act. Independent examinerfs statement Your attention is drawn to the fact that the charity has prepared financial slalements in aCcOrdae wth Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 in preference lo the Accounting and Reporting by Charities." Statement of Recommended Practice issued on 1 April 2005 which is referred lo in the extant regulations bul has now been withdrawn. l understand that this has been done in order for financial statements to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015. I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act", or the financial slalements do not a¢cord with those re¢ords,' or the financial slalements do not comply wth the applicable requirements ConmIng the form and content of accounts set out In the Charities (Accounts and Reports1 Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. I have no concems and have come across no other mallers In connection wlh the examination to which attention should be drawn in this report in order lo enable a proper understanding of the finanal slalements lo be reached. Kirk Rice LLP MrGMD Jennings FCCA CTA The Courtyard High Street Ascot Berkshire SL5 7HP Dated..
ASCOT DISTRICT DAY CENTRE TRUST STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2024 Unrestrlcted Unrestrlcted funds funds 2024 2023 Notes In¢om9 and gndowmgnts from: Donations and legacies Charitable activities Investments Other income 71,454 34,991 8,476 2,300 28,985 25,362 1,442 Totsl income 115,221 55,789 Expanditure on: Charitable activities Running of Day Centre 145,660 126,699 Totsl expendlture 145,660 126.699 Net expendlture and movement In funds 130,4391 170,9101 Reconclllatlon of funds: Fund balances at 1 January 2024 207,825 278,735 Fund balanc&s at 31 December 2024 177,386 207,825 The statement of finanaal activities indudes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
ASCOT DISTRICT DAY CENTRE TRUST BALANCE SHEET AS AT 31 DECEMBER 2024 2024 2023 Notes Fixed assets Tangible assets 11 37,852 11,704 Current assets Debtors Cash at bank and in hand 12 11,737 129,256 42,563 157,374 140,993 199,937 Credltots: amounts falllng due wlthln one year 13 11,4591 13,8161 Net current assets 139,534 196,121 Totsl assets less current liabilities 177,386 207,825 Net assets excluding pension liability 177,386 207,825 The funds of the charlty Unrestricted funds 177,386 207,825 177,386 207,825 The financial statements were approved by the Iruslees on . Mr S Healhcole Trustee
ASCOT DISTRICT DAY CENTRE TRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024 Accountlng pollcles Charity infomiation Ascot District Day Centre Trust is a charrtable Irusl. 1.1 Accountlny conventlon The finanaal statements have been prepared in accordance with the charity's constitution. the Charities Act 2011, FRS 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland" l FRS 102.1 and the Charities SORP Accounting and Reporting by Charities.. Statement of Recommended Practice applicable lo chaiilies preparing their accounts In accordance with the Finanaal Reporting Standard applicable In the UK and Republic of Ireland IFRS 1021" leffeclive 1 January 20191. The charity is a Public Benefit Enlily as defined by FRS 102. The charity has taken advantage of the provisions in the SORP for charities not to prepare a Ststgnent of Cash Flows. The finanaal statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practi which is referred lo in the Regulations but which has since been withdrawn. The financial statements are prepared in sterfing, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £. The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below. 1.2 Golng concern Al the lime of approving the financial stslemenls, the trustees have a reasonable expectation that the charity has adequate resources lo continue in operational existence for the foreseeable futurè. Thus the trustees continue to adopt the going concern basis of ac¢ounling in preparing the financial stalemenls. 1.3 Charltable funds Unreslricled funds are available for use at the discretion of the trustees in furtherance of their charitable objectives. Reslricled funds are subject to specific conditions by donors or grantors as lo how they may be used. The purposes and uses of the restricted ftjnds are set out in the notes to the financial statements. Endowment funds are subject to specific conditions by donors that the capital musl be maintained by the charity. 1.4 Income Al income is recognised in the Statement of Finanaal Activities On the charity has entidement to the funds, it is probable that the income will be received and the amount can be measured reliably. 1.5 Expenditure Liabilities are recognised as expenditure as soon as there is a legal or conslru¢tive obligation commilling the charity to that expenditure, it is probable that a transfer of economic benefits will be required in seement and the amount of the obligation can be measured reliably. ExpenditLJre is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Vvhere costs cannot be directly attributed lo particular headings they have been allocated to activities on a basis consislenl with the use of resources.
ASCOT DISTRICT DAY CENTRE TRUST NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024 A¢¢ounllng poll¢lg$ Icontlnugdl 1.6 Tangibl8 fixad assets Tangible fixed assets are initially measured al cost and subsequently measured al cost or valuation, net of depreciation and any Impairment losses. Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases.. Leasehold land and buildings Fixtures and fittings Motor vehicles 5°/0 on cost 200/0 on cost 25Qh on reducing balance The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities. Flxed assets grants Specific grants for the purchase of fixed assets receivable from local governments are recognised when there is.. 11 entitlement to the grant, 21 virtual certainty that it wll be received and 31 suffiaent measurability of the amount. Unspent grants are shown on the balance sheet as restricted funds. 1.7 Impalrment of flxed assets At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have SLrfered an impaimienl loss. If any such indication exists, the recoverable amount of the asset is eslimaled in order to determine the extent of the impairment loss lif any). 1.8 Taxatlon The charity is exempt from tax on its charitable activities. 1.9 Employee benefits The cost of any unused holiday enliuement is recognised in the period in which the employee's services are received. Temiination benefits are recognised immediately as an expense when the charity is demonstrably committed lo lerminale the employment of an employee or to provide termination benefits. 1.10 Retlrement beneflts The charity operates a defined contribution pension scheme. Contributions payable lo the charitys pension scheme are charged lo the Statement of Financial Activrfcies in the period lo which they relate. 1.11 Fund accounting Unrestricted funds can be used in accordan with the charitsble objectives at the discretion of the trustees. Reslricled funds can only be used for particular restricted purposes within the objects of the charity. Reslriclions arise when specified by the donor or when funds are raised for partiwlar restricted purposes.
ASCOT DISTRICT DAY CENTRE TRUST NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024 A¢¢ounllng poll¢lg$ Icontlnugdl 1.12 Legaci9$ Pecuniary legacies are recognised as receivable once probate has been granted and nolificalion has been received. Residuary legacies are recognised as Ceivable once probate has been granted, provided that sufficient information has been received to enable valuation of the Charity's enlillemenl. Reversionary interests involving a life lenanl are not recognised due to the intrinsic uncertainlEs in valuing them. Income from donatlons and legacles Unrestricted Unrestricted funds funds 2024 2023 Donations and grfts Grants reIV2b1e for core activities 71,454 28,235 750 71,454 28,985 Income from investments Unrestricted Unrestricted funds funds 2024 2023 Interest receivable 6,476 1,442 Other income Unrestricted Unrestricted funds funds 2024 2023 Other income 2,300
ASCOT DISTRICT DAY CENTRE TRUST NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024 Income from charltsble actlvltles Unrestricted Unr9$trict&d funds funds 2024 2023 Contributions Iow8rds transport costs Gift Aid Contributions towards food costs 5,465 11,856 17,670 3,899 3,412 18,051 34,991 25,362 Expendlture on charltable actlvltles Running of Running of Day Centre Day Centre 2024 2023 Dlrect costs Stsff costs 66,497 9,531 2,302 782 488 5,102 21,924 8,607 4,735 3,679 7,838 54,041 5,935 2,306 1,190 Insurance Telephone Postage and stslionery offi and premises expenses Food costs Motor running ¢osls Repairs and maintenance Members, functions and activits'es Cleaning Depreciation Other charitable expenditure 3,233 21,209 9.046 4,057 2,564 6,862 i i 7,871 140 8,293 1,735 139,496 120,484 Share of support and governance costs Isee note 71 Governance 6,164 6,215 145,660 126,699 Analysis by fund Unrestricted funds 145,660 126,699 10-
ASCOT DISTRICT DAY CENTRE TRUST NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024 Support costs allocated to actlvltles 2024 2023 Governance costs 6,164 6,215 Analysed between: Running of Day Centre 6,164 6,215 Trustees None of the Iruslees lor any persons connected with them) ceiVed any remuneration or benefits from the charity during the year. Employees The average monthly number of ernployees during the year was.. 2024 Number 2023 Number Total Employment costs 2024 2023 Wages and salaries Other pension costs 63,926 2.571 52,266 1,775 66,497 54,041 There were no employees whose annual remuneration was more than £60,000. 10 Taxatlon The charity is exempt from laxalion on its activities because all ils income is applied for charitable purposes.
ASCOT DISTRICT DAY CENTRE TRUST NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024 11 Tanglble fixed assets Leasehold Fixture5 and land and fittings bulldlnys Motor vehicles Totsl Cost Al 1 January 2024 Additions 23,167 87,424 34,019 55,118 165,709 34,019 Al 31 December 2024 23,167 121,443 55,118 199,728 Depreciation and impaimient Al 1 January 2024 Depreaation charged in the year 22,009 1,158 81,082 5,862 50,914 1,051 154,005 7,871 Al 31 December 2024 23,167 86,744 51,965 161,876 Carrylng amount At 31 December 2024 34,899 3,153 37,852 Al 31 December 2023 1,158 6,341 4,205 11,704 12 Debtors 2024 2023 Amounts falling due within one year: Other debtors Prepayments and accrued income 11,737 5,803 36,760 11,737 42,563 13 Credltors: amounts falllng dug wllhln one year 2024 2023 Trade creditors Other creditors 1,216 243 3,497 319 1,459 3,816 14 Retirement benefit schemes 2024 2023 Defined contrlbutlon schemes Charge to profit or loss in respect of defined contribution schemes 2,571 1,775 12-
ASCOT DISTRICT DAY CENTRE TRUST NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024 14 Rgtlrgmgnt bgneflt s¢h9mg$ Icontlnugdl The charity operates a defined contribution pension scheme for all qualifying employees. The assets of the scheme are held separately from those of the charty in an independently administered fund. 15 Unre$trlcted funds The unrestricted funds of the charty comprise the unexpended balances of donations and grants which are not SLJbject to specific conditions by donors and grantors as to how they may be used. These indude designated funds which have been set aside out of unrestricted funds by the trustees for specific purwses. At 1 January 2024 Incomlng resource$ Rgsour¢es expendad A131 De¢gmb8r 2024 General funds 207,825 115,221 1145,6601 177,386 Previous year- At 1 January 2023 Incoming Resources resources expended At31 December 2023 General funds 278,735 55,789 1126,6991 207,825 16 Related party transactlons There were no disclosable related paty transactions during the year12023 - none). 17 Ultimate controlling party The charity is controlled by the trustees. 18 Independent examination fee The trustees agreed a fee of £1,500 exduding VAT 12023.. £1,5001 to be remunerated lo the independent examiner. 13-