Churchill and Langford Minibus Society
Registered Charity number 269811
Annual Report
For the year ended 30[th] September 2024
Trustees
Trevor Smallwood, Chair, Bramble Cottage, Dinghurst Road, Churchill, BS25 5PJ Peter Green
Anthony Hughes Roger Humm David Johnson Ian Mason Mark Taylor
Objectives and activities
The Society provides a community minibus service for the residents of Churchill and Langford, in North Somerset, and the surrounding villages. During the year, in addition to running its minibus operations for social, shopping and local community trips, the Society has continued to support the local hospital car service for the residents of our villages, applied for grants and donations and administered grants in particular to support the Older Peoples Support Service.
The Society operates under a constitution adopted at the 6[th] December 2022 AGM. The Aim and Object of the Society is:
‘the relief of the aged, disabled and socially isolated by the provision of community transport to residents in the villages of Churchill & Langford, Winscombe & Sandford, Banwell, Shipham and Burrington and for such other charitable purposes as may be agreed by the Management Committee’
Achievements during the year
The year ended 30[th] September 2024 has seen the Society continue to further expand its minibus operations, continuing to run regular two-bus scheduled services operation, providing shopping and social trips and transport to events. There has also
been a further increased uptake in unscheduled journeys to support local charities, groups and societies. In the year to 30[th] September 2024 a total of 450 journeys were made, an increase of over 12%, carrying 3,420 passengers (increased 23%) and covering 14,966 miles (increased 17%).
The Older Peoples Support Services project benefited from further grants and donations enabling its work to continue with the aims of bringing friendship, support and increased wellbeing to previously socially isolated and perhaps physically isolated people.
During the year the trustees placed an order for a new, replacement minibus to be delivered in 2025. Grants and donations to fund this vehicle have been received and committed, with the balance to be met from the Society’s reserves.
The backing of our local Parish Councils continues to be much appreciated, and the ongoing invaluable support of our volunteer drivers, trip organisers and all our passengers enables these services to be continued. None of this would be possible without them.
Financial Review
The Society’s total receipts for the year amounted to £56,606, including grants & donations of £42,920 (2023: £27,036, incl. grants of £14,905.)
Direct receipts from minibus operations amounted to £13,470 (2023: £10,826). After payments for running costs of £10,693 (2023: £12,758) the overall direct surplus on minibus operations for the year was £2,792 (2023: deficit £1,932). This outcome is enhanced each year by grants and donations, together with gift aid received and interest on reserves – an analysis of these grants and donations is provided in the accounts.
The new minibus project has received grants, donations and interest in the year of £15,355. In addition, further grant commitments have been received which will be settled on or around delivery of the new vehicle.
During the year the Society received income totalling £21,115 (2023: £8,638) to further extend its Older Peoples Support Service project. Project costs of £20,881 have been spent in the year (2023: £21,980) with reserves of £9,659 (2023: £9,425) remaining to be spent on this project in the following year(s).
The Society established a food bank during the pandemic jointly with a local church. During the year the operation of the food bank has been transferred solely to the church which intends to continue to offer its services for the foreseeable future.
Food bank donations, associated gift aid receipts and interest during the year totalled £nil (2023: £1,305). Food bank costs paid this year were £14 (2023: £1,556) creating a deficit of £14 (2023: £251 deficit).
A full summary of receipts and payments is given in the accounts for the year, which have been subject to independent review.
Reserves
As of 30[th] September 2024, the Society is carrying forward reserves amounting to a total of £61,902 (2023: £67,575).
Of this amount £9,659 (2023: £9,425) relates to the Older Peoples Support Service project which are considered to be designated funds and is expected to be fully spent during the following year.
Additional reserves considered to be designated funds of £15,555 are held in respect of the new, replacement minibus to be delivered during 2025.
Reserves representing unrestricted funds relating to general minibus operations totalled £36,688 as of 30[th] September 2024 (2023: £58,135). Some of these funds will be used to cover the final payment for the new minibus, with any excess expected to be used for future minibus replacements. Food Bank reserves held were £nil (2023: £14).
Public Benefit Statement
The Trustees consider that they have had due regard to Charity Commission guidance on public benefit as set out in section 17 (5) of the 2011 Charities Act.
Roger Humm, Treasurer and Trustee
December 2024
Churchill & Langford Minibus Society Registered Charity No. 269811
Receipts & Payments accounts 1st October 2023 to 30th September 2024
| 1st October 2023 to 30th September 2024 Minibus Operations Payments Maintenance Fuel Insurance Sundry costs incurred Less Grants & receipts towards costs Net Sundry Costs Replacement minibus Payments made Grants & Donations received Gift Aid on donations Interest received on donations Net payments for new minibus Total payments for minibus operations Receipts Receipts - Scheduled Journeys Receipts - Additional Journeys Fuel Rebate (BSOG) Total receipts for journeys etc Deficit of payments over receipts for Minibus operations Surplus excluding new minibus monies Grants & Other Income Grants & Donations - minibus CCLA interest received Gift Aid on minibus donations Bank interest received Older Peoples Support Service grants received Gift Aid on project donations Interest on grant deposit Income from grant operations Grant costs Net income from grant operations Miscellaneous income Total net other (payments) / receipts Deficit of payments over receipts - Minibus & Grant operations Surplus excluding grant operations & new minibus monies Food Bank operations Donations - Food Bank Gift aid on Food Bank donations Interest on Food Bank deposit Food bank expenses Deficit of receipts over payments - Food Bank operations |
642.30 201.00 - 30,489.50 14,363.99 - 937.50 - 53.73 - 19,000.00 2,000.00 114.62 21,114.62 20,881.47 |
3,916.13 4,211.34 2,123.98 441.30 15,134.28 25,827.03 £ 5,762.11 6,549.00 1,173.65 13,484.76 £ 12,342.27 -£ 2,792.01 £ 4,679.71 1,522.15 157.75 91.03 233.15 - 6,683.79 £ 5,658.48 -£ 9,242.65 £ - - 0.15 0.15 £ 13.99 13.84 -£ Year-ended 30th Sept 2024 |
912.05 - 7,000.00 1,575.00 62.99 8,637.99 21,980.34 |
6,137.54 3,663.97 2,044.52 912.05 - 12,758.08 £ 5,566.40 4,585.95 673.59 10,825.94 £ 1,932.14 -£ 4,234.24 1,608.72 355.96 58.44 13,342.35 - 10.00 7,074.99 -£ 9,007.13 -£ 4,335.22 £ 1,241.71 60.43 2.89 1,305.03 £ 1,556.49 251.46 -£ Year-ended 30th Sept 2023 |
|---|---|---|---|---|
| Cash & Bank Balances held at year end Unrestricted funds: Current Account Cash on hand Minibus Deposit account CCLA Deposit Account Designated funds: New Bus Deposit Account Grant Deposit Account Food Bank Deposit Account Total receipts Gross receipts: Journeys & BSOG Gross receipts: New bus Gross receipts: Grants & Donations Gross receipts: Food Bank Miscellaneous grants towards sundry costs Total gross receipts for year Prior year Cash & Bank Balances brought forward Current Account Cash on hand Minibus Deposit account CCLA Deposit Account New Bus Deposit Account Grant Deposit Account Food Bank Deposit Account |
1,264.11 377.41 150.55 34,896.07 15,555.22 9,658.88 0.00 - 61,902.24 £ 13,484.76 15,355.22 27,565.26 0.15 201.00 56,606.39 £ 1,050.65 400.90 10,309.52 46,373.92 - 9,425.73 13.84 67,574.56 £ |
1,050.65 400.90 10,309.52 46,373.92 - 9,425.73 13.84 67,574.56 £ 10,825.94 - 14,905.35 1,305.03 - 27,036.32 £ 544.89 488.60 8,001.08 44,765.20 - 22,768.08 265.30 76,833.15 £ |
|---|---|---|
Produced by: Roger Humm, Treasurer, 4th November 2024.
Independently Reviewed by: Ian Beadle, 14th November 2024.
Churchill & Langford Minibus Society Registered Charity No. 269811
Receipts & Payments accounts 1st October 2023 to 30th September 2024
| 1st October 2023 to 30th September 2024 Minibus Operations Payments Maintenance Fuel Insurance Sundry costs incurred Less Grants & receipts towards costs Net Sundry Costs Replacement minibus Payments made Grants & Donations received Gift Aid on donations Interest received on donations Net payments for new minibus Total payments for minibus operations Receipts Receipts - Scheduled Journeys Receipts - Additional Journeys Fuel Rebate (BSOG) Total receipts for journeys etc Deficit of payments over receipts for Minibus operations Surplus excluding new minibus monies Grants & Other Income Grants & Donations - minibus CCLA interest received Gift Aid on minibus donations Bank interest received Older Peoples Support Service grants received Gift Aid on project donations Interest on grant deposit Income from grant operations Grant costs Net income from grant operations Miscellaneous income Total net other (payments) / receipts Deficit of payments over receipts - Minibus & Grant operations Surplus excluding grant operations & new minibus monies Food Bank operations Donations - Food Bank Gift aid on Food Bank donations Interest on Food Bank deposit Food bank expenses Deficit of receipts over payments - Food Bank operations |
642.30 201.00 - 30,489.50 14,363.99 - 937.50 - 53.73 - 19,000.00 2,000.00 114.62 21,114.62 20,881.47 |
3,916.13 4,211.34 2,123.98 441.30 15,134.28 25,827.03 £ 5,762.11 6,549.00 1,173.65 13,484.76 £ 12,342.27 -£ 2,792.01 £ 4,679.71 1,522.15 157.75 91.03 233.15 - 6,683.79 £ 5,658.48 -£ 9,242.65 £ - - 0.15 0.15 £ 13.99 13.84 -£ Year-ended 30th Sept 2024 |
912.05 - 7,000.00 1,575.00 62.99 8,637.99 21,980.34 |
6,137.54 3,663.97 2,044.52 912.05 - 12,758.08 £ 5,566.40 4,585.95 673.59 10,825.94 £ 1,932.14 -£ 4,234.24 1,608.72 355.96 58.44 13,342.35 - 10.00 7,074.99 -£ 9,007.13 -£ 4,335.22 £ 1,241.71 60.43 2.89 1,305.03 £ 1,556.49 251.46 -£ Year-ended 30th Sept 2023 |
|---|---|---|---|---|
| Cash & Bank Balances held at year end Unrestricted funds: Current Account Cash on hand Minibus Deposit account CCLA Deposit Account Designated funds: New Bus Deposit Account Grant Deposit Account Food Bank Deposit Account Total receipts Gross receipts: Journeys & BSOG Gross receipts: New bus Gross receipts: Grants & Donations Gross receipts: Food Bank Miscellaneous grants towards sundry costs Total gross receipts for year Prior year Cash & Bank Balances brought forward Current Account Cash on hand Minibus Deposit account CCLA Deposit Account New Bus Deposit Account Grant Deposit Account Food Bank Deposit Account |
1,264.11 377.41 150.55 34,896.07 15,555.22 9,658.88 0.00 - 61,902.24 £ 13,484.76 15,355.22 27,565.26 0.15 201.00 56,606.39 £ 1,050.65 400.90 10,309.52 46,373.92 - 9,425.73 13.84 67,574.56 £ |
1,050.65 400.90 10,309.52 46,373.92 - 9,425.73 13.84 67,574.56 £ 10,825.94 - 14,905.35 1,305.03 - 27,036.32 £ 544.89 488.60 8,001.08 44,765.20 - 22,768.08 265.30 76,833.15 £ |
|---|---|---|
Produced by: Roger Humm, Treasurer, 4th November 2024.
Independently Reviewed by: Ian Beadle, 14th November 2024.