Churchill and Langford Minibus Society
Registered Charity number 269811
Annual Report
For the year ended 30[th] September 2023
Trustees
Trevor Smallwood, Chair, Bramble Cottage, Dinghurst Road, Churchill, BS25 5PJ Peter Green Anthony Hughes Roger Humm David Johnson (appointed 12 July 2023) Ian Mason Mark Taylor
Objectives and activities
The Society provides a community minibus service for the residents of Churchill and Langford and the surrounding villages. During the year, the Society has continued to support the local food bank, a hospital car service for the residents of our villages, applied for grants and donations and administered grants in particular to support the Older Peoples Support Service.
The Society operates under an updated constitution adopted at the 6[th] December 2022 AGM. The Aim and Object of the Society is:
‘the relief of the aged, disabled and socially isolated by the provision of community transport to residents in the villages of Churchill & Langford, Winscombe & Sandford, Banwell, Shipham and Burrington and for such other charitable purposes as may be agreed by the Management Committee’
Achievements during the year
The year ended 30[th] September 2023 has seen the Society continue to expand its post-pandemic operations, providing regular two-bus scheduled services operation, providing shopping and social trips and transport to events. There has also been a further significant uptake in unscheduled journeys for local charities, groups and societies. In the year to 30[th] September 2023 a total of 400 journeys were made, carrying 2,774 passengers and covering 12,827 miles.
The support of our local Parish Councils continues to be much appreciated, with grants received during the year of £3,250 (2022: £2,750), and the ongoing support of our volunteer drivers, organisers and all our passengers enables these services to be continued.
Financial Review
The Society’s total receipts for the year amounted to £27,036, including grants & donations of £14,905 (2022: £43,243, including grants of £34,080.)
Receipts from minibus operations amounted to £10,826 (2022: £6,843). After payments for running costs of £12,758 (2022: £8,606) the deficit on minibus operations for the year was £1,932 (2022: £1,764). These deficits are covered each year by grants and donations, together with gift aid received – an analysis of these grants and donations is provided in the accounts.
During the year the Society received a donation of £7,000 to extend its Older Peoples Support Service. Project costs of £7,235 have been spent in the year (2022: £7,235) with reserves of £9,425 (2022: £22,768) remaining to be spent on this project in the following year(s).
Food bank donations, associated gift aid receipts and interest on food bank monies held totalled £1,305 (2022: £2,320). Food bank costs paid this year were £1,556 (2022: £2,476) creating a deficit of £251 (2022: £156 deficit).
A full summary of receipts and payments is given in the accounts for the year, which have been subject to independent review.
As of 30[th] September 2023, the Society is carrying forward reserves amounting to a total of £67,575 (2022: £76,833). Of this amount £9,425 (2022: £22,768) relates to the Older Peoples Support Service project which is expected to be fully spent during the following year. Food Bank balances held were £14 (2022: £265). Reserves relating to minibus operations totalled £58,135 as of 30[th] September 2023 (2022: £53,800). It is the trustee’s intention to utilise these reserves with the purchase of a replacement vehicle in the near future.
Public Benefit Statement
The Trustees consider that they have had due regard to Charity Commission guidance on public benefit as set out in section 17 (5) of the 2011 Charities Act.
Roger Humm, Treasurer and Trustee
Churchill & Langford Minibus Society Registered Charity No. 269811
Receipts & Payments accounts 1st October 2022 to 30th September 2023
| 1st October 2022 to 30th September 2023 Minibus Operations Payments Maintenance Fuel Insurance Sundry costs incurred Less Grants towards costs Net Sundry Costs Total payments for minibus operations Receipts Receipts - Scheduled Journeys Receipts - Additional Journeys Fuel Rebate (BSOG) Total receipts for journeys etc Deficit of payments over receipts for Minibus operations Grants & Other Income Grants & Donations - minibus COIF interest received Gift Aid on minibus donations Lloyds interest received Older Peoples Support Service grants received Gift Aid on project donations Interest on grant deposit Income from Grant operations Grant costs Net income from Grant operations Miscellaneous income Total net other (payments) / receipts Deficit of payments over receipts - Minibus & Grant operations Food Bank operations Donations - Food Bank Gift aid on Food Bank donations Interest on Food Bank deposit Food bank expenses Deficit of receipts over payments - Food Bank operations |
912.05 - 7,000.00 1,575.00 62.99 8,637.99 21,980.34 |
6,137.54 3,663.97 2,044.52 912.05 12,758.08 £ 5,566.40 4,585.95 673.59 10,825.94 £ 1,932.14 -£ 4,234.24 1,608.72 355.96 58.44 13,342.35 - 10.00 7,074.99 -£ 9,007.13 -£ 1,241.71 60.43 2.89 1,305.03 £ 1,556.49 251.46 -£ Year-ended 30th Sept 2023 |
270.81 - 30,000.00 - 2.95 30,002.95 7,234.87 |
3,330.79 2,869.92 2,134.92 270.81 8,606.44 £ 4,024.80 2,219.20 598.52 6,842.52 £ 1,763.92 -£ 3,809.53 201.65 65.30 1.04 22,768.08 - 26,845.60 £ 25,081.68 £ 1,920.00 400.00 0.04 2,320.04 £ 2,476.48 156.44 -£ Year-ended 30th Sept 2022 |
|---|---|---|---|---|
| Cash & Bank Balances held at year end Lloyds Treasurers Account CCLA COIF Deposit Account Lloyds Minibus Deposit account Cash on hand Lloyds Grant Deposit Account Lloyds Food Bank Deposit Account Total receipts Gross receipts: Journeys & BSOG Gross receipts: Grants & Donations Gross receipts: Food Bank Miscellaneous grants towards sundry costs Total gross receipts for year Prior year Cash & Bank Balances brought forward Lloyds Treasurers Account CCLA COIF Deposit Account Lloyds Minibus Deposit account Lloyds Grant Deposit Account Lloyds Food Bank Deposit Account Cash on hand |
1,050.65 46,373.92 10,309.52 400.90 9,425.73 13.84 67,574.56 £ 10,825.94 14,905.35 1,305.03 - 27,036.32 £ 544.89 44,765.20 8,001.08 22,768.08 265.30 488.60 76,833.15 £ |
544.89 44,765.20 8,001.08 488.60 22,768.08 265.30 76,833.15 £ 6,842.52 34,080.47 2,320.04 - 43,243.03 £ 429.71 44,563.55 6,000.04 365.27 421.74 127.60 51,907.91 £ |
|---|---|---|
Produced by…...................Roger Humm, Treasurer, 25th October 2023.
Independently Reviewed by…...................Ian Beadle, 16th November 2023.
Churchill & Langford Minibus Society Registered Charity No. 269811
Receipts & Payments accounts 1st October 2022 to 30th September 2023
| 1st October 2022 to 30th September 2023 Minibus Operations Payments Maintenance Fuel Insurance Sundry costs incurred Less Grants towards costs Net Sundry Costs Total payments for minibus operations Receipts Receipts - Scheduled Journeys Receipts - Additional Journeys Fuel Rebate (BSOG) Total receipts for journeys etc Deficit of payments over receipts for Minibus operations Grants & Other Income Grants & Donations - minibus COIF interest received Gift Aid on minibus donations Lloyds interest received Older Peoples Support Service grants received Gift Aid on project donations Interest on grant deposit Income from Grant operations Grant costs Net income from Grant operations Miscellaneous income Total net other (payments) / receipts Deficit of payments over receipts - Minibus & Grant operations Food Bank operations Donations - Food Bank Gift aid on Food Bank donations Interest on Food Bank deposit Food bank expenses Deficit of receipts over payments - Food Bank operations |
912.05 - 7,000.00 1,575.00 62.99 8,637.99 21,980.34 |
6,137.54 3,663.97 2,044.52 912.05 12,758.08 £ 5,566.40 4,585.95 673.59 10,825.94 £ 1,932.14 -£ 4,234.24 1,608.72 355.96 58.44 13,342.35 - 10.00 7,074.99 -£ 9,007.13 -£ 1,241.71 60.43 2.89 1,305.03 £ 1,556.49 251.46 -£ Year-ended 30th Sept 2023 |
270.81 - 30,000.00 - 2.95 30,002.95 7,234.87 |
3,330.79 2,869.92 2,134.92 270.81 8,606.44 £ 4,024.80 2,219.20 598.52 6,842.52 £ 1,763.92 -£ 3,809.53 201.65 65.30 1.04 22,768.08 - 26,845.60 £ 25,081.68 £ 1,920.00 400.00 0.04 2,320.04 £ 2,476.48 156.44 -£ Year-ended 30th Sept 2022 |
|---|---|---|---|---|
| Cash & Bank Balances held at year end Lloyds Treasurers Account CCLA COIF Deposit Account Lloyds Minibus Deposit account Cash on hand Lloyds Grant Deposit Account Lloyds Food Bank Deposit Account Total receipts Gross receipts: Journeys & BSOG Gross receipts: Grants & Donations Gross receipts: Food Bank Miscellaneous grants towards sundry costs Total gross receipts for year Prior year Cash & Bank Balances brought forward Lloyds Treasurers Account CCLA COIF Deposit Account Lloyds Minibus Deposit account Lloyds Grant Deposit Account Lloyds Food Bank Deposit Account Cash on hand |
1,050.65 46,373.92 10,309.52 400.90 9,425.73 13.84 67,574.56 £ 10,825.94 14,905.35 1,305.03 - 27,036.32 £ 544.89 44,765.20 8,001.08 22,768.08 265.30 488.60 76,833.15 £ |
544.89 44,765.20 8,001.08 488.60 22,768.08 265.30 76,833.15 £ 6,842.52 34,080.47 2,320.04 - 43,243.03 £ 429.71 44,563.55 6,000.04 365.27 421.74 127.60 51,907.91 £ |
|---|---|---|
Produced by…...................Roger Humm, Treasurer, 25th October 2023.
Independently Reviewed by…...................Ian Beadle, 16th November 2023.