DETLING VILLAGE HALL MANAGEMENT COMMITTEE REPORTS AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2026 Reglstered thorfty IVO. 269784 DEfuNG VILLAGE HALL MANAGEMNET COMMirrEE LEGAL & ADMINISTrATIVE INFORMATION Charity name and number: Detling Willage Hall Management Commlttee Registered Charity number: 269784 Trustee51Member5: Heather Baker-Anderson Charles Holman Wa￿e Cotter Terry Trivett Derek Lawren Steve Jubb Phil Nelson (Treasurer) Edward Ruble (Chairman) Jill Seymour Stephen West Mary West Booking Clerk: Penny Day Caretakers: Mr and MrsT Dav Independent examiner- Tlmothy Fleck Woodcot Pilgrims Way Detlin8 Kent ME14 3EX Princlpal Address: Detllng Village Hall Pilgrims Way Detling Maidstone Kent ME14 3EY DETLING VILLAGE HALL MANAGEMENT COMMirrEE edistered thafity No. 269784 Chairman's Annual Reportfor the year ended 31 March 2026 Achlevements and perf￿an￿ ofthe amrlty l am very pleased to report another satisfactory year. We continue to provide facilities for use bythe local community and beyond. Our income forthe yearagain exceeded expenditure, this year byjust over £7,CK)O. As the vlllage hall 15 debt free, the balano is reserved for future èxpenditure. Reserves are held in interest bearing deposit accounts. and a cash account provides for current expense5. This yearfs annual accounts are again in a heathy state, enabling us to keep to rates of charge set in 2022. The Management CommFttee During the year, there were changes to the membership of the management committee. the retirements of Bob Bu5hell {6yrs.), Ann Spain17yrs.l. Olive Monk {16yrs.I, and the sad passing of Mlke Denny115 yrs.). Their long service and support were much appreciated. In thelr place5. we welcomed Wayne Cotter, Joe Ro8ers, Terry Trivett and Mary West. The Cornmlttee's bimonthly management meetings receNe reports from Treasurer. Health & Safety Officer, and Bookln8 Clerk They report on the preceding two months. the current situauon and identify matters requlrln8 the cornmittee's attentlon. Finan We welcomed the news that MaKlstone Borough Council had accepted our applKation for nll business rate, and were grateful for the grant from a private trust that financed the redecoratlon project. Health and Safety The annual tests of fire alarms, security systems, emergency1Sghtin& fire extlnguishers. the solar panel Installation, and the PAT tests of equipment. all passed 5uctrssfully. The flve year test of the boiler and gas Installation were also undertaken. The equivalent flve-year test of the elertrical instsllatK)n was completed after the year end. Lettings & UsaRe Whilst Use of the hall remained steady. usage ofthe meeting room this yearwas lower than last year. As use of the hall is approximatety twice that of the meeting room and Is charged at a hi8her rate. the financial effert of thls reductlon is manageable. Bullding matters Insur17nce.- An Insurance poliry Is in place, on an annual basis, wlth a specialist provider. The policy includes coverfor Publicand Employers liability; Trustees indemnity,- Personal accldent; Reputatlonal risks- 8uildin8s & Contents damage- Buslnes5 interruptlon: and Equipment breakdown. The levels of cover are reviewed regularly. Maintenonce.. Redecoration was arranged in two phases to limit to obtain the least disruption to regular hI￿rS. Phase l- The meeting room. lobby, corrldor. tollets and kitchen have been completed. Phase 2 - Main Hall will follow when a suitable timetable on be arranged. To maintsin 5er¥ic4 rn1￿1 work was requlred to ly)th pkmbing and elettrical instsllation. Improvements. To alkxf the decorator a dear run In the kitthen, the planned repla￿ment of kitchen *tsTktops. sinks and tspswas repriwammed to be urrtlertaken in 202612027. sp￿￿1 events Christmas Fak-A ChTiStmas ta3 orgdnlsed bythe W and a glant raffle. was a 9JC￿$5. The sale of raffle tickets co¥eTed the costof the eh*nt which will repea￿ ￿xt Christma LICen￿- We hold a Perfoming I￿hts LI￿n￿. the fee being based on the haif5 Income. Entertainments LIce￿e$ are obtsined when ￿(￿ary. e4. Chrlstma5 Fair. Utilitbes The recent ￿￿reaseS1￿theWor1d prfce ofoil sUPPOTtsourdecisK￿ In 2025. to acceptthree- vear fLxed pro￿ contracts for the supply of gas and electricity. The supply rates for b)th are fixÈd untll 16 February 2028. Following installation of the solar panels we obtakned a Smart Export Guarantee Licence, ISEGI. This enabled the village hall to reCe￿e payment for export of surplus electrlcity. and was p￿t￿l¥ty ￿nefida1 durlry 2025's hot summer. Day to day mana8emert A bl8 thankyou to the Mana8ement Commlttee fry thelr supp)rt and to the Booking aerk and the deanin￿caret3klng team for their contnbution to the successful running of Detlinq ITillage Hall. I very muth appreciate Phrl Nelson for hls support a5 ¥ice-¢h•lrman and for hls consldernble Inp￿ a5 ¥g￿n￿ryTre￿sU￿r. On-golng thallenges The shortage of adjacent car parklNd to be a problem. We IHve asked Iyetll Parfsh Councll forthelr sUPPOrt to re50fve th Edward Ruble, (JwiTman. 20July 2026 K.s¢,b Trustees l Members: As at 31 March 2026 Heather Baker-Anderson Charles Holman Wayne Cotter Terry Trivett Steve Jubb Derek Lawren Phil Ne150n (Treasurer) Edward Rubie Ichaimian) Jlll Seymour Stephen West Mary West ended 31 Mardi 2028 ¥thk* ¥e on paga$ 6 to g. A6 the Iru&ee5 you ￿ respons￿￿ fiJrth8 wJx)unts in giv8n ty the Charty C(MnmiBsion under 145(51{b) oftha h£t oftsArt'or Tlmothy Pl•ck Pil9rn18 Deliina Kent ME14 3EX DEfuNG HALL MANAGEMENT COMMrrrEE NOTES TO THE ACCOUNTS For the year ended 31 March 2026 31.320Z6 Unrestrlctsd Funds 31.3.2025 Unrestrfcted Funds Cashfund5 LIquId￿ Managers Acc Deposit a(OJUFrt Current account 63188 11166 41532 11052 21559 201 -21 Totsl cash fvnds 92m -222 Net a￿ts 92551 74122 925SI 74122 P Nelson Hon Treasurer E Ruble DETUNG HALL MANAGEMENT COMMIThEE NOTES TO THE ACCOUNTS For the year ended 31 March 2026 31.3.2026 31.3.2025 Activities lor generating funds Bank Inte￿5t received Recelpts Events 1770 1691 45072 1035 783 Total recelpts from the above Government Grants Total re￿Ipts 53437 47798 29725 77523 53437 Payments Transfer to HS8h Interest Account Charétable acttvtties Total Payments Netlpaymentsl recelpts Inc Transfers Cash Fun(ts brought forward 351X 5a 70864 18429 16659 74344 57685 Cash funds carrled forward 92773 74344 DEfLING HALL MANAGEMENTCOMMrrrEE NOTES TO THE ACCOUNTS For the year ended 31 March 2026 Accounting policies 1.1 Basls of preparation Detlin8 Vllla8e Hall Management Committee {the charity) 15 a charty registered in England. The address of the reglstered offSce is given in the charity information p38e of these financial statements. The nature of the tharitys operations and prindpal actfvities are related to maintaining the Village Hall. for the communal benefrt of the Inhabltants of the Parish and Its surrounds. The charity constitutes a public benefit entity. The financial statements of been prepared In accordan￿ wlth the Charities Act 2011 and UK Generally Accepted Accountln8 Pract5te. The charity has tsken advantsge ol the exemptions avallable to small charities. enabling it to prepare its financial statements uslng the receipts and payments basls. followln8 guidance issued by the Charitles Commisslon. The financlal ststements of palred on a 80ing con￿rn basss as the trusteeslmembers believe the charity will remain a going concem for at least 12 months from the date of approving these accounts. The financlal ststernents are pre*nted in sterling which is the functlonal currency of the charity and rounding to the nearest whole £1. Z Rental Income re￿Ived 31.3.2026 31.3.2025 Hirers Fees Vlllage Or8anlsations/Resldents Vlllage Residents (to show 2025 only) Others + Cash Grant for decorating Government Grant Solar Panels Credlt from 8G for Solar Power Export 7272 7379 34562 35775 29725 310 Totsl 74797 3 Events- receipts 31.3.2026 783 31.3.2025 Christmas Falr 1035 4 Grants recefved. 31.3.2026 31.3.2025 29725 Govemment Grant Solar Pane15 Government small business grarrt DEfLING VILLAGE HALL MANAGEMENT cOMMI￿EE STATEMENT OF RECEivfs AND PAYMENTS For the year ended 31 March 2026 Year ended 31.3.2026 5 Charltable artivfties- payments Booking Cierk Servl¢es Maintenance General Equipment replacements Solar Panel Installation Fire and intruder alami systems Flre extInguis￿r5 Villa8e Hall 8rochures/ AthTrtlslkvd Other fee5 Tree Surgery Gas and electrioty Insurance Contract ￿retakerS Cleanln8 and Janltorlal supplles Decoratlng Water Rates Mobile, broadband and and web51te Chrlstmas Falr Llcences and Perfom)Ing Rights Peppercorn rent to Parish Counal Independent Examlners Fees Events (Prlntlng & Cash for Xmas raffle) High Interest Acc New Equipment New NESTThemiostats Year ended 31.3.2025 10917 10595 2831 1128 19 28158 432 513 120 786 242 47 498 1769 2145 1783 7920 637 4730 671 1020 334 525 581 978 183 350 350 545 675 Total io 5a. Transfer of funds This is the transfer of ex￿5$ fund5 from the current account to the Deposit account 6 Related party transartions During the year, nobody was reimbursed for expenses paid personalN* on behalf the charity. li