DEfLING VILLAGE HALL MANAGEMEMf COMMirrEE REPORTS AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 Reglstered Charlty No. 269784 DEfLING VILLAGE HALL MANAGEMNEr COMMirrEE LEGAL & ADMINISTRATIVE INFORMATION Charity name and number: Detling Village Hall Management Committee Registered Charity number". 269784 Trustees/Members". Heather BakeY-Anderson Gary Bryant Bob Bushell Cassie Crannis Mlke Denny Sally Howells Derek Lawrence Olive Monk Phil Nelson (Treasurer) Edward Rubie {Chairman) Jlll Seymour Ann Spain Stephen West Bookln8 Clerk: Penny Day Caretakers: Mr and Mrs T Day Independent examlner: Tlmothy Fleck Woodcot Pilgrlms Way Detlin8 Kent ME14 3EX Prlnclpal Address: Detlin8 Willa8e Hall Pilgrims Way Detling Maidstone Kent ME14 3EY DETLING VILLAGE HALL MANAGEMENT cofrfMIThEE Registered Charity No. 269784 Chairman's Annual Reportfor the year ended 31 March 2024 Achlevements and Perfomiance of the Charlty. Membership: Duririg the year there weré cFiall8es to the nieniberihlp of the Mai)a8eTrient Committee, Following resignations, at the end the year the Committee consisted of 10 Mei i)bers. 7 of wl)oin represeiit local or8anlsations. My tnanks to Cas5ie Craiinls aiid Sally Howells fortheir support while members, and particularly to Olive Monk who retlred after havirig repi-esented Detlln8 Short Mat Bowls Club 01) tkie coniii)Ifiee for 30 years. At tlie end of the year we welcomed Steve Jubb, representing Detling Parish Council. Management.. The Management Committee meets bi-monthly and follows a pre-published agenda, mlfiutés are takeii aiid offered for forii)al approval al tl ie following n)eeliii8. The roll of Bookin8 Clerk is undertaken by Mrs Penny Day. Caretaking and cleaning Is contractèd to Mr TIM Day. Use of the Premises: An aiialysis of lettln8s durlng calendar year 2023 showed tl)at vlllage hall was let regularly to over 30 or8anisations. In additlon, there were a considerable number of lettings for birthday pai'ties, aiiiiiversarles, aiid otlier speclal events. Dèinaiid for use of the liall coiitinues to be approximately double that of the meeting room. Flnances". l am pleased that the treasurerfs finance report shows the hall's finances to be In good order. Althou8h eApèiiditure for year endlii8 31 March 2024 increased, by appi-oxii?iately IO%, and income from lettings remained steady. we have been able to increase our reserves for (uture coi?ifj)iltllients. Plans are in hai)d to widen publlcity about tl)e hall and its availabillty for weekend functions. Maiiiten3iice & liiipfove¢ments- The 01)ly niajor ekpei Ise incuri-ed during the Velar was réiiewal of sheet flooriiig In the kitchen, adjacent corrldor, and toilet. My thanks to the volunteers who 'lent-a-hand' and resolved the other maintenance items. Energy use / Utllltles- Fortunately, the high rate, flxed term contract we were commltted to for the supply of gas electricity, dui.ing 2023/24, has expired. Lowei. rates have beéi) agréed foi- tlie foiiliCOlTr)iiig vear. Investigation into the viability of installing solar pane15 have progressed and are expected to be successful. The aiin beiiig to reduce both our eTrer8y Costs and the associated emissions. A bid has been submitted for funding this project with the result to be announced in due course. Insurance: Clause 12 of the Trust Deed requires the premises be insured against all insurable risks, including fire, theft, and public liability- An appropriate policy is held with Ansvar Insurance, Policy Number CCP 2326081. The policy renewal on 30/05/2024 will be for the followin8 insured sums - Buildings £1.732,027; Contents and equipment £38.784. Special events: To avoid clashing dates, the 2023 Christmas Falr was held on a Sunday at the end of November. Whilst it was not as well attended as in previous years. The timing of 2024's Christmas event will be reijiewed bythe committee. Mythanks to Jill Seymour for organising the traditional raffle. it raised fund and was very popular. My thanks also all the unnamed supporters who contrlbuted the success of the event. In conclusion. my thanks to the Management Committee for their sUPPOrt and to Penny Day and her team for their contributlon to the succe55ftJl running of Detling Village Hall. I particularly wish to thank Phll Nelson for his support as vice-chairman and acting as voluntary Treasurer, requiring a considerable input throughout the year. Edward Rubie, Chalrman. May 2024 Trustees / Members: As at 31 March 2024 Heather Baker-Anderson Bob Bushell Mike Denny Steve Jubb Derek Lawrence Phil Nelson (Treasurer) Edward Rubie {Chalrman) Jlll Seymour Ann 5paln Stephen West INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEESIMEMBERS OF DETLING VILLAGE HALL MANAGEMENT COMMIThEE Year ended 31 March 2024 I report to the charity trustees on my examinats'on of the accounts of th8 charity for the year end8d 31 March 2024 vthich are set t)ut on pages 8 to 9. Responsibilities and basis of report As the charty's trustees you are responsible for the preparation of the a¢counts In accordan￿ with the requirements of the Chartties Act 2011 (Ihe ACV). I report in respect of my examination of the chanty's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charty Commission under section 145(5)(b) of the ACL Independent examlners statement I have completed my examination. I confirm that no material matters have come to my attention in connection wth the examination giving me cause to believe that in any material resp8Ct'. accounting records were not kept in r8SP8Ct of the charity as required by section 130 of the Act,. or 2. the accounts do not aG¢¢rd with those records I have no concèms and have come a(xo88 no oth8r matters in conneclion with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Tlmothy Fleck 2•lF Woodcot Pilgrims Way Delling Maidstone Kent ME14 3EX DETLING HALL MANAGEMENT COMMirrEE NOTES TO THE ACCOUNTS For the year ended 31 March 2024 31.3.2024 Unrestrlrted Funds 31.3.2023 Unrestricted Funds Cash funds Deposit account Current account Cash held 40893 16680 112 20639 28362 282 Total cash fvnds 57685 49283 CredStors Deposits for hall hire and key5 -222 -222 Net assets 57463 49061 Unrestricted funds 57463 49061 Approved on bèhalf of th&Mana8ement Commlttee on 16 P Nelson Hon Treasurer )JTr E Ruble Chalrman DETLIING HALL MANI AGEMENT COMMI IThEE NOTES TO THE ACCOUNTS For tne year entieti 31 March 2024 31.3.2024 31.3.2023 Activities for generating funds Bank Interest recesved Recelpts from charitable actlvltles Events 523 42448 89 40702 256 Government Grants Total receipts 43227 41291 Payments Charitsble actlvlties 34825 31644 Totsl Payrnents 34825 31644 Netlpaymentsl receipts Cash Funds brought forward 9647 39414 4￿61 Cash funds carrfed for4vard 57463 49)61 DEfuNG HALL MANAGEMENT COMMIThEE NOTES TO THE ACCOUNTS For the year ended 31 March 2024 Accounting policies 1.1 Basis of preparation Detling Village Hall Management Committee (the charity) is a charty registered in England. The address of the registered office is given in the charty information page of these financial statements. The nature of the charitys operatlons and principal activities are related to maintainin8the Willage Hall, forthe communal bÈnefft of the inhabitants of the Parish and its surrounds. The chadty tonstltutes a publlc benefit entty. The financial statements of been prepared in accordance wlth the Charftles Act 2011 and UK Generally Accepted Accountlng Practlce. The charty ha5 taken advantage of the exemptions available to small charlties, enabling it to prepare Its flnancial statements using the receipts and payments basis, following guidance issued by the Charities Commission. The flnancial statements of palred on a going concern basis as the trustees/members believe the charity will remain a goin8 concern for at least 12 months from the date of approving these accounts. The financial statements are presented in sterlln8 whlch is the functional currency of the charlty and rounding to the nearest whole £1. 2 Rental Income recelved 31.3.2024 4865 2628 33984 971 31.3.2023 3787 Vlllage Organlsatlons Village Residents Others Credtt from EDF Total 5194 31721 42448 40702 3 Events- receipt5 31.3.2024 515 31.3.2023 Chrlstmas Falr 4 Grants received. 31.3.2024 31.3.2023 Covid-19 retention scheme grants Govemrnent small business grant DEfLING VILLAGE HALL MANAGEfthENT cofv7MtrrEE STATEMENT OF RECEivfs AND PAIMEINTS For the year ended 31 March 2024 Year ended 31.3.2024 Year ended 31.3.2023 S Charitable actlvltles - payments Wages and PAYI Maintenance and equipment replacements General Equipment replacements New Flooring Fire and intruder alarm systems Central Heating System Fire extingulshers New window Plumbing & Electrlcal Accessorie5 Tree Sur8ery Gas and elettrlclty Insurance Contract caretakers Cleanin8 and Janitorial supplies Telephone. web char8es and broadband Water Rates Admln15tratlon, travel and webslte Christmas Fair Licences and Perfomiing Rights Peppercorn rent to Parish Countil Independent Examiners Fees Security Camera5 Deposit Acc New Equipment New NEST Themostats 9716 8962 419 761 2466 2186 630 114 317 173 120 642 3iXI 5013 1797 5154 72 117 671 72Tr) 212 752 674 244 379 750 246 259 1322 350 350 501 923 1116 Total 34825 31644 6 Related party transactions Durlng the year, nobody was reimbursed for expenses pald personally on behalf the charlty.