DETUNG VILLAGE HALL MANAGEMENT COMMITfEE REPORTS AND AccouKrs FOR THE YEAR ENDED 31 MARCH 2023 Reg15tered Charfty Ivo. 269784 DEfLING VIUAGE HALL MANAGEMNEr COMMrrrEE LEGAL & ADMINisfRATIVE INFORMATION Charlty name and number: Detling Village Hall Management Commlttee Registered Charity number. 269784 Trusteeslmembers: Heather Baker-Anderson Gary Bryant Bob Bushell Cassie Crannls Mike Denny Sally Howells Derek Lawrence Olive Monk Phil Nelson (Treasurer) Edward Ruble (Chalmanl Jlll Seymour Ann Spain Stephen West Bookln8 Clerk: Penny Dav Caretakers: Mr and Mrs T Day Independent examlner Tlmothy Fleck Woodcot Pllgrlms Way Detling Kent ME14 3EX Prlnclpal Address: Detlln8 Vlllage Hall Pllgrlms Way Detling Maldstone Kent ME14 3EY DEfLING VILLAGE HALL MANAGEMENT COMMirrEE Re8iStered Charlty No. 269784 Chairman's Annual Reportfor the year ended 31 March 2023 Achlevements and Perfomiance of the Charlty. Membershlp of the Management Committee remained constant during the year at 13 members, Mark Housden replacing Gary Bryant as Detling Parish Councll's representstlve. Lettln8S Thls year Saw a contlnuatlon of the improvement In the usage levels of the villa8e hall 51nce the Covid lockdown, by the end of the year letting5 had returned to pre-covld levels. Use of the meetin8 room increased faster than for the hall, in part due to some groups havlng decreased in size and moved from usln8 the hall. Our aim Is now to Increase the number of hall lettin8s as It has a 8reater effect on the charltys income. Lettin8 rates for the year remaln unchan8ed. Flnan¢es Income for year endlng 31 Mareh 2023 Is substantlally above that of the prevlous year whlch had Included a perlod of Q)vld lockdown. Apart from the re8ular running costs the nstallation of remote controls forthe heatlng system wasthe only major expense incurred durln8 the year. Reserves had Increased and the overall state of the Charlt(s flnances Is considered to be satisfactory. Energy use / Utllltles A concern thls year has been the dramatlt Increases In the cost of elettrlclty and gas. contracts for both havlng explred, replacement contract5 had to be placed wlth new suppllers on fixed term contract basls at substantially higher rates than those charged in the perlod 2017- 2019, perlods of comparatlve usage. Annual costs had Increased by £4,000, elettrlcity Increaslng by 130% and 8as by 170%. It has become most Important to ensure that the heatlng Is not left on unnecessarlly. We are currently Investigatln8 the v5ablllty of Installln8 501ar panels In order to reduce future electrlclty blll5. In$urano- The Trust Deed requlres the premlses be Insured a8alnst all Insurable rlsks, Including tlre, theft and public liabillty {Clause 121. An approprlate policy Is held wlth Ansvar Insurance, Pollcy Number CCP 2326081. The poliry was renewed on 30/0512023 for the ft>llowing insured sums- Bulldin8s £1,684,851; Contents £38,784. In conduslon - My thanks to the Management Committee for thelr support and to Penny Day and her team for their contrlbution to the successful runnlng of Detlin8 Vlllage Hall, as we recover from the effects of the Covld pandemic. Edward Rubie. Chalrman. June 2023 fjs rtL￿- Trustees l Mernbers: As at 31 March 2023 Heather Baker-Anderson Bob 8u5hell Cassle Crannis Mlke Denny Mark Housden Sally Howells Derek Lawrence Ollve Monk Phil Nelson ITreasurer) Edward Rubie (ChaSrman) Jlll Seymour Ann Spain Stephen West INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEESIIAEMBERS OF DETUNG VILLAGE HALL IAANAGEMENT coMMirrEE Year ended 31 IAarch 2023 I report to the charity trust￿$ on my examinab'on of the accounts of tharity for the year ended 31 March 2023 which are set out on pages 6 to 9. Responslbilities and basis of report As the charitys trustees you are responsitrfe for the preparation of the accounts in accordance with the requirements of char￿eS Act 2011 Cthe Acr). I report in respect of my examination of the chariivs a(xJ)unts carried out under Section 145 of the Act and in carying out my 8xamination I have follo￿ all the applicable Directions given by the Charity Commission under sectF¢)n 145(5)(b) of the A¢* Indopondant examlners statement I have completed my examinabon. I confimi that no material matters have com8 to my attention in connection wrth the examination giving me cause to believe that in any material r88FeCt.' i. accounting record8 were not keF* in re8pect of the tharrty as required by 88Ction 130 of the Act,. or 2. the accounts do not accord with those records I have no con¢em8 and have come acros8 no other matters in connection wlth the examination to whith attention should be drawn in thi8 report in order to enable a proper understanding of the accounts to bé reactwl. Tlmothy Fl•Gk l?. Set/-. 2017 Woodcot Pl￿rim$ Way Detling Maidstone Kent ME14 3EX DEfLING HALL MANAGEMENT COMMIThEE NOTES TO THE ACCOUNTS For the year ended 31 March 2023 31.3.2023 Unrestrlcted Funds 31.3.2022 Unrestrfcted Funds Cash fund5 Deposit account Current account Cash held 20639 28362 282 20280 19262 Totsl cash funds 49283 39636 Credltors Deposits for hall hlre and keys -222 -222 4￿1 39414 Unrestrlcted funds 4￿1 39414 Approved on behalf of the Mana8ement Commlttee on 5 2oz3 P Nelson Hon Treasurer E Rubie Chalrman DETLING HALL MANAGEMENT COMMIThEE NOTES TO THE ACCOUNTS For the year ended 31 March 2023 31.3.2023 31.3.2022 Actlvities for generating funds Bank Interest recelved Recelpts from charitable aCtiv￿leS Events Government Grnnts Notes 89 40702 29303 860 362 Total receipts 41291 30527 Payments Charltable actfvitles 31644 -26209 Total Payments 31644 -26209 Net{paymentsl recelpts Cash Funds brought forward 9647 39414 4318 35098 Cash funds carrled forward 49)61 39414 DEfuNG HALL MANAGEMENT COMMirrEE NOTES TO THE ACCOUNTS For the year ended 31 March 2023 Accountlng policles 1.1 Basis of preparatlon Detllng Village Hall Mana8ement Commlttee (the charlty) Is a charlty reglstered In England. The address of the reglstered offlce Is 8Sven In the charity Informatlon pa8e of these financial statements. The nature of the charltvs operations and prSncipal activttles are related to maintalnlng the Vllla8e Hall, for the communal benefit of the inhabitants of the Parish and its surrounds. The charity constitutes a publlc benefit entlty. The financial statements of been prepared In accordance with the CharltSes Act 2011 and UK Generally Accepted Accountln8 Practice, The charlty has taken advanta8e of the exemptlons avallable to small charltle5, enabllng It to prepare Its financial statements usln8 the receipts and payments basls, followSn8 8uldance Issued by the Charltles Commlsslon. The financial statements of palred on a golng concern basls as the trusteeslmembers belleve the charlty wlll remaln a 8olng concern for at least 12 months from the date of approvlng these accounts. The ftnanclal statements are presented In sterllng whlch Is the funrtlonal currency of the charlty and roundln8to the nearest whole £1. 2 Rental Income recelved 31.3.2023 3787 5194 31721 40702 31.3.2022 3090 Vllla8e Organlsatlons Vlllage Resldents Others Total 22367 29303 3 Events- recelpts 31.3.2023 31.3.2022 Christmas Falr 860 4 Grants recelved. 31.3.2023 31.3.2022 362 Covld-19 retentlon scheme 8rants Government small business grant DEfLING VILLAGE HALL MANAGEMENT COMMrrrEE STATEMENT OF RECEIPTS AND PAYMENTS For the year ended 31 March 2023 Year ended 31.3.2023 Year ended 3L3.2022 5 Charftablé artlvities- payments Wa8es and PAYE Maintenance and equlpment replatements General Equlprnent replacements lall floor finlsh Flre and Intruder alarm systems Central Heatlng System Flre extinguishers New Mndow Car Park groundworks 8962 7651 2186 1157 630 114 317 524 1293 144 215 Gas and electrlclty Insurance Contract ￿retskerS Cleanlng and Janltorlal supplles Telephone. web char8es and broadband Water Rates Admlnistratlon, travel and webslte Chrlstmas Falr Llcences and Perforniln8 Rlghts Peppercom rent to Parish Coundl Independent Examiners Fees 5ecurlty Cameras New Blffa Bin New Equipment New NEST Themiostats 5154 2038 1475 72(M) 212 752 674 244 379 750 133 652 402 364 359 185 350 227 923 1116 Total 31644 26209 6 Related party transactlorts Durln8 the year, nobody was reimbursed for expenses pald personally on behalf the charity but there was an amount of £115 paid on this basls In 2022.