DEfLING VILLAGE HALL MANAGEMENT COfvIMIThEE REPORTS AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022 R6glster8d Chaijty No. 269784 DEfuNG VILLAGE HALL mANAGET￿NT COIAMrrTEE Charty afKI numter Deuing Village Hall manageft￿nt Committee Register&J charity number. 269784 TrUSi￿Members. Heather BakeT-ATrder¥￿n Gary Bryant Bob Bushdl Cassie Crannis Mike Denny Salty Howells OINe M￿k Phil Ndson ffreawrer) Eth¥ard RUE (Chairman) Jill SeymcAJr Ann S￿n B(*￿r￿3 CkrlL' Penny Day Carelakern.. Mr Mrs T Dwi In¢let￿dent examiner pl￿rimS Way Oettir¥J Kent ME14 3EX Prirmipal addre&s". Detfing Vilsaje Hall Pilgrn￿ Way De￿Ing MaIdstL￿e Kent ME14 3EY DEfLING VILLAGE HALL PIANAGEMENT COMMITfEE ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2022 The trjstees p￿sent their annual report and finan¢ial statements of the charity for the yearended 31 March 2022. The financial statements have been prepared on a Re￿ipts and Payments basis in accordance with the accounting poI￿leS set OLrt in the notes to the accounts and comply with the charity's goveming dctument and the Charits'es Act 2011. ObjectlveB and Actlvltles ol the Charity The object of the charity 18 lo maintsin the Detllng Vlltage Hall forthe communal benefrt of the inhabitsnts ol the Parish and its surrounds. The Committee aims lo provide excellent Hall facilities at an aflordable cost to voluntary bodies serving the communty as well as'outside" organ15ations. The charity employs a Caretaker and a Bookn"n9 Clerk and depends on the voluntary help of its Committeg Members for upkeep and repair5. The trustees Gonfimi Ihal they have due rngarri to the guldance contained In the Charity Commission'8 General Guidance on public benefrt when reviewing the aims and objeclNes and planning fulutp adivities. Stru¢tUrn¥ governanco and managomont Detllng Vlllag8 Hall Management Commlttee, Pllgrtms Way. Detllng, Maldstone, Kent Is reglstered wlth the Charity Commlssloners {No 269784) ancl con¥liluled by Deed of Trust. Flnancial R•vi•w and Ro$gr¥ Tho rawlts forthe yaar ar• sot out on pag• 6. The net receipts for the year were £4,31612021' net payments £361. At 31 March 2022 unrestricted fvnd ash reserves, after provKling for refundable key deposits ￿e6ved, 8mounled to £39,41412021. £35.0981. Achiovom•nts and Porformanco of thg Charlty. Membership of the Management Commrttee during the year remained Gon$tanl at 13 members. representatron by Detling Parish Council having changed, Gary Bryant replacing Irene Bowle. A separate 8Ghedule provides details Following a 8eries of writttsn reports dLFring lockdown. the regular bi-monthly meètlngs of the Management Commlttee In the Vlllage Hall resumed In July Lottlngs- For a large proportion of the ygar. the use of the village hall continued lo be affected by the Covid-19 pandemic. Lettings for the first tsvo monlhs of the period covered by this report were very low, about a third of the nomi for tha time of year. How8v8r l am pleasèd lo b8 able to report the rate of16thng an to rec￿Ver in the summer and had largely recovered by the end of the period. A very good sign. Lethng levels for the fourth quarter of the accounts (January- March 20221 indlcate ha15 tssage Is retuming to pre-covld levels. To enable comparison of this yeafs rate of letting with that in pr&Covid years, usag8 of tha village h811 over the last foLsr year5 i8 shown below. Pertod Main hall Meetlng room T¢Jtal 202112022 1,780 Hrs. 758 Hrs. 2,538 H￿. 2020r2021 290 Hrs. 56 Hrs. 346 H￿. 2019r2020 1.950 Hrs. 780 Hr8 2,730 HT¥. 201812019 2,170 Hrs. 710 Hrs 2,880 Hr8. DEfLING VILLAGE HALL MANAGEMENT COmMf￿EE ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2022 (Continu￿) FinaTr¢es- Aswth year 202012021, the village hall's annual income was again affecte(l the Trduction In lettings as a ¢onsequence of Covid-19. This is illustr*ed by comparison with previous years. Year to 31 March 2019 2020 2021 2022 Irbcome £ 33,333 29,639 6,g71 29.803 Prfrcovid Includes 2 months of I￿kdOWn 12 months of Covid. Includes 2 months of Icthown Whilst we were able to reduce the annual expenditiJr&, without impacting on *he facilities for hirers, we were Stlll able to undert8ke some essenllal maintenance rtem$, these included work on the heat*ng system and the resurfacing of several areas of wom car park. It ¢8 the pol¢cy of the Management Committeo that unretytrictod fijnds whi¢h have not been dgslgnated for speclfic use should be maintain8(J at a 18vel equivalent to 12 months total average annual expendlture. The Trustees consldeT that reserves al this level wlll ensure that in the event of a significant drop in income, they will be able to continue the charity'5 c￿￿ent aclivities while consideration is given to ways in which addttional nds may be r8i8ed This level of r6servo8 has boan maintainad throughout th$ yoar The trustees have assess8d the major rt8kg to whtch the Irust is exposed, and are 8atl8fled that systèms are In place to mitlgate exposure to thoso rl8ka. In8uranco- The Trust Deed requiras tha pr8mise8 be insured against all insurable fisks, including fira, theft and publlc liabillty ICl8use 121. An approprlate policy Is held wlth Ansvar Insurance. Policy Number CCP 2326081. Renewable annualty, the GurrEnt pollcy operato3 until mhdnwht on 2910512022. The poI￿Y renewal on 3010512022 wlll Indu¢Je the follNing insured sums- Bulldlngs £1,541,492". Contents £31,21)4. En•ryy u88 l Utllltl••- Consumption of uttllttes Increased comparod with the prevlous yoar as expected th the increased usage of the facilrties 2021r2022 850 Cu Ft 5700 kwh. 125 Cu. Mt. 2020r21 550 Cu Ft. 2.800 kwh. 68 Cu. Mt 2019120 1,100Cu. FL 6.400 kvvh. 135 Cu. Mt. Gas Elethc Water The recent woridwlde IncrEases in energy prices did nol impact on our costs this year as we had fixed prK& ¢onlracts with suppliers. Unfortunately, both energy colltracts aro due to 8xpire and th9 Cost of replaeamènt ¢ontra¢ts 1$ expectod to incr8asa dramatically opt￿￿$ aro bein9 invg$bga19d to rtiinimi8e what is likely to b& a major ¢o¥t inGreag9 tn the coming year. Looklng ahead - To ensure the hairs finances Temain in a healthy state, letting rates are increasing from i¥i April 2022, tho start of thé r¢8w financial year, to account for substanbal increases of both utshty ¢osls and wages. In concluslon - My thanks to the Management Committee for their sUPPOrt and to the staff for thelr ontribution to the successful running of Detling Village Hall during a somewhat difficulk year, E Rubie Chairman 12 May 2022 {Contlnuod} Tru8tèe81 Membors. AS 8t 31 MarGh 2022 Heather Baker-Anderson Gary Bryant Bob Bushell cass￿ Crannts Mike Denny Siilly Howells Dergl Lawrencg Olive Monk Phil Nelson (Treasurer) Edward Rubie {Chairman) Jill Seymour Ann Spain Stephen We¥1 INDEPENDENT EXAMINEifs REpoirr TO THE TRUStEESIMEMBERS OF DEfuNG VILLAGE HALL MANAGEMENT COMM￿fEE Year er•d8d 31 Maych 2021 I report to the charity truslees on my eXan￿na￿n *)￿lnts ofthe for the year 31 March 2021 vthith a￿ set out on pages 5 to 8. Responsibilibes and basb of yes￿rt As the tharity's trustees y¢)u ate reston5￿￿ forthe weroration ofthe èxounts in ￿rdance wrth the uireffents of the charli￿ 2011 Cthe Aev). I report in resp&X of my eXaMina￿n of the chty's ats￿nts out under 145 of the Act and in orrying out my examinatK)n I have fotlowj all Ihe applic2ble Dirtic￿ given by the Ch*ity Commissh)n under sectri)n 145(5)(bl of the Act I have completed my examinakn"on. I confirrn that no material matters have (xime tr) ry attention in conne¢ts"on wrth the examinalN)ri giving me Cau￿ to belw that in any material respect counting re¢c￿ts were not kept in respe(a of the thanty as r4uired ty *ion 130 of the Art or I have no concems and have *ross rx) olher m8lters in (Thne¢l￿n wth the examination to whrch attention shoukj be drawn in this report in order to enable a proper under51anding ofthe acuunts to be Timothy Fleck Woodcot Pilgrims Way Delling Maidstona Kent ME14 3EX Date". 2& 2 02£ DEfuNG VILLAGE HALL IAANAGEIAENT COMwrrEE STATEMEpif OF ASSETS AND LIABILMES As at 31 March 2022 31J.2022 Unrestricled fund5 31.3.2021 Unrestricted funds Cash funds De[￿Sit account Currgnt acwunt Cash held 20,280 19,262 20278 15024 18 Total cash fut 39.636 35320 CrnditOKS DetKJStts kn hall hire and k￿$ (2221 Net assets £39.414.00 £35,098.00 £39,414.lJJ £35,098.00 Jo?z P NELSON E RUBIE Chairn7an DETLING VILLAGE HALL MANAGEMENT COMMirrEE STATEMENT OF RECEIPTS AND PAYMENTS For the year ended 31 March 2022 Year endèd 31.3.2022 Unrestrlcted fvnds Year ended 31.3.2021 Unrestrlcted funds Noto9 Rgcolpts Activit¢es for generating fvnds.. Bank interest received Recoipts from charitable activities". Rentsl income Events Governmant grants Total rncelpts Paym•nts 29,303 860 362 5,783 14782 30,527 20,573 Charitable activits'es -26,209 -26,209 -20,609 -20,609 Total payments Net Ipaymenlsllreceipts Cash funds brought forward Cash funds carrlod forward 4,318 35,098 £39,414.00 35,134 £35,098.00 DETUNG VILLAGE HALL MANACEMENT COMpJirrrEE NOTES TO THE ACCOUNTS Forthe year ended 31 March 2022 Accounting pollcks 1.1 Basls of proparation Dellin9 Villa9e Hall Managen￿t C(KTrnittse (the 'chaTrifl is a tharty re9lStered England. The ad(Iress of the reg￿tered Off￿ 15 given in the tharEty Infor¥Wion paje of mese financial smements. The nature of the chanty's orERb)ns and wncipal 8ctiwti.es are reLqted to maintaining the Vi15age Hall, for the ￿mMUnal benefft of the Ènhabitants of the Parish and its surrounds. The ¢hwity constitirtes a F)Ubr￿ tenefft entity. The thancial statemerts have been prepared in actordanc8 with tt)e Charities Art 2011 UK Ger*eralty Acceptèd A£o)untsng Pra(*ce. The charity has takÈn thntaJè of fhe exampl1￿ avadable to small charities, enab14ng it to prepare its finanoal Statem￿ usiro the weceipts and payrrEnts I)as￿, folk)wing guidan￿ Issued by Ihe The financial stat¢￿EntS are [Yep￿ed on a going concem basis as the trusteeslmembers Iklieve the i*arity will remain a going COn￿M for at least 12 tYK)nts from the d*e of apprcNing these accounts. The finarKral Slate￿￿ts are presented in sterling which is the fiJ￿tA￿al currency of the chaity and rounded to the near￿t whole £1. Rental ineome receivèd 31103r22 31103121 Villagè opJanisal*)ns Village resKlents 740 4537 22367 £29.303 00 £5.783.1X) 3 Events. receipts 31m3r22 31103J21 ChTislmas Fair Grants r￿1Ved 31K13122 31103121 Covid.19 job rètentN)n scherne grants Govemment small Iwsiness grant 362 4782 10000 £3S2.IXs £14,782.00 DETLING VILLAGE HALL MANAGEMENT COMMITTEE NOTES TO THE ACCOUNTS For tho year end￿ 31 Mar¢h 2022 {contlnugdl S Charitable actlvitles - payments 31A.2022 31.3.2021 Wages and PAYE Maintenance an¢J equipment r8pLqcements". General 7,651 6.304 1,157 1.999 Equipment replacements Hall floor finish Fire and intrudor alarm systems Central Heating System Fire Extinguishers Window Car park Groundworks 609 524 1293 144 215 980 2038 1475 6.600 133 652 402 Gas and èlectricty Insurance Contract caretakers Cleaning and janilofial supplies Telephone and web ch8rg88 Water rates Adminislratson, travel and webs516 Christmas Fair Llcen¢es and perfomlng rtght8 Peppercorn rent lo Parish CounGil Independent examlnefs fe88 SecuTlty Camera$ New Biffa Bin 1,451 1,467 8,600 252 630 387 188 359 185 748 600 600 227 582 £26,209 £20,609 Relatod party tran8actlon$ Ou￿n9 the year, hvo of the trustees were reimbursed for expen8es paid personally, on behalf of th• charity, amounting to £115 {2021'. £2851.