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2023-03-31-accounts

MILLFIELD COMMUNITY ASSOCIATION

(Charity number 269754)

ANNUAL REPORT and FINANCIAL STATEMENTS for year ended 31st MARCH 2023

1

MILLFIELD COMMUNITY ASSOCIATION (Registered Charity No. 269754) TRUSTEE'S ANNUAL REPORT for the year ended 31st March 2023

The Charity Trustees present their Report for the period 1st April 2022 to 31st March 2023.

The Millfield Community Association is registered with the Charity Commission number 269754 and was established in 1976.

The Charity is administered by a Management Committee comprising:-

Chair: J M Cowdell Vice Chair: Members Secretary S Dale Treasurer: M J Cowdell Members: M Bell Bowls Brownies/Rainbows: P Foster Viscount Railway D Williamson RPGS E Handley MCC A Robinson

Objects, Organisation and Activities

The object of the Charity is to maintain the Millfield Community Centre and to improve the conditions of life for the inhabitants of Millfield, Peterborough.

This is to be achieved by advancing education, providing recreation and leisure facilities and promoting charitable purposes. The Management Committee aims to provide facilities at an affordable cost to voluntary and community organisations serving the community as well as local residents.

The Charity is managed by an Association of local residents comprising of elected and nominated members.

The Association relies primarily on voluntary help.

Review of Progress and Achievements

This has been quite a good year due to this being the first full year hirers have used the centre regularly since the COVID pandemic. The Association has shown a small surplus for the year. Unfortunately the Pre-school was not able to continue for the full year leaving a gap in our finances . Fortunately we have seen new hirers come on board and our Bingo sessions and Indoor Bowls have provided funds for the Association. This was the first year we became involved with the Millfield festival and the Centre was used as the base for the Carnival part of the festival. We hope to continue to be part of the Festival in years to come. Trustees have remained loyal although we did lose one Trustee through death. Staff have remained the same with cleaners taking on some caretake roles. We still await to hear from Peterborough City Council about the future of the Centre but they have continued to support with some of the maintenance of the Centre if they are required for Health and Safety reasons.

We look forward in hope to the forthcoming year hoping we will continue to find new hirers and look into how we can use the space left by the Pre-School.

2

Finances

The Association's Bankers are Barclays Bank Plc

The Independent Examiner is Matthew Coates, Coates Business Services, 46 Topham Crescent Thorney, Peterborough, PE6 0SR

On behalf of the Managing Trustees September 2023

3

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF MILLFIELD COMMUNITY ASSOCIATION (Registered Charity No. 269754)

I report on the financial statements of Millfield Community Association for the year ended 31st March 2023.

Respective responsibilities of trustees and examiner

The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to:

examine the accounts under section 145 of the 2011 Act,

to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act, and

to state whether particular matters have come to my attention.

Basis of independent examiner’s statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

  1. which gives me reasonable cause to believe that in, any material respect, the Trustees have not met the requirements to ensure that:

  2. (a) Proper accounting records are kept (in accordance with section 130 of the 2011 Act); and

  3. (b) Accounts are prepared which agree with the accounting records and comply with the accounting requirements of the 2011 Act; and

  4. to which, in my opinion, attention should be drawn in order to enable a proper understanding

of the accounts to be reached.

46 Topham Crescent Thorney Peterborough PE6 0SR

Matthew Coates - Coates Business Services Ltd Independent Examiner

4

MILLFIELD COMMUNITY ASSOCIATION

(Registered Charity no. 269754)

RECEIPTS and PAYMENTS ACCOUNTS

for the year ended 31 March 2023

31 March 22
All Funds
14965.03
14965.03
0.00
20882.75
8834.80
135.00
1059.75
0.00
950.00
0.00
31862.30
0.00
0.00
0.94
0.94
46828.27
Operating Activities to generate
Total Charitable Objects
Sundries
Deposits
funds
TOTAL INCOME
Bank Interest
Investment Income
Total Fund Raising
Fund Raising
Total Investment Income
Social Functions
Catering
Bowls Group
Bingo
Hire Charges
Membership fees
INCOME RECEIPTS
Charity Objects
Operating Activities to further
Total Donated Income
Grants
receipts
Donations, Legacies and Other similar		 General
Restricted
Total
Fund
Fund
0.00
0.00
0.00
0.00
0.00
0.00
238.00
0.00
238.00
23977.13
0.00
23977.13
12275.60
0.00
12275.60
643.50
0.00
643.50
1179.50
0.00
1179.50
0.00
0.00
0.00
500.00
0.00
500.00
0.00
0.00
0.00
38813.73
0.00
38813.73
0.00
0.00
0.00
0.00
0.00
0.00
21.84
0.00
21.84
21.84
0.00
21.84
38835.57
0.00
38835.57
31 March 2023		 General
Restricted
Total
Fund
Fund
0.00
0.00
0.00
0.00
0.00
0.00
238.00
0.00
238.00
23977.13
0.00
23977.13
12275.60
0.00
12275.60
643.50
0.00
643.50
1179.50
0.00
1179.50
0.00
0.00
0.00
500.00
0.00
500.00
0.00
0.00
0.00
38813.73
0.00
38813.73
0.00
0.00
0.00
0.00
0.00
0.00
21.84
0.00
21.84
21.84
0.00
21.84
38835.57
0.00
38835.57
31 March 2023
0.00
238.00
23977.13
12275.60
643.50
1179.50
0.00
500.00
0.00
38813.73
0.00
0.00
21.84
21.84
38835.57

5

MILLFIELD COMMUNITY ASSOCIATION

(Registered Charity no. 269754)

RECEIPTS and PAYMENTS ACCOUNTS

for the year ended 31 March 2023

31 March 22
All Funds
0.00
21874.88
2027.89
1361.07
5701.97
341.96
1612.33
914.50
538.50
790.00
0.00
35163.10
931.23
931.23
830.00
240.00
213.00
612.50
1895.50
37989.83
8838.44
12906.56
21745.00
PAYMENTS
Payment to generate funds
Fund Raising
Charitable Activities
Wages (Incl HMRC)
Light and Heat
Water Rates
Hall Maintenance
Catering
Bingo Expenses
Social Functions
Insurance
Deposit Refunded
Bowls Expenses
Total charitable objects
Support Costs
Payroll Service
Total support costs
Management & Administration
Net of Receipts / Payments
Brought forward
Amount to carry forward
Post/Stationery/Telephone
Independent Examiner
Trustees Expenses
Sundries
Total Management & Administration
TOTAL EXPENDITURE		 General
Restricted
Total
Fund
Fund
0.00
0.00
0.00
22219.90
0.00
22219.90
3344.70
0.00
3344.70
1029.70
0.00
1029.70
4636.52
0.00
4636.52
178.37
0.00
178.37
2890.99
0.00
2890.99
371.08
0.00
371.08
546.34
0.00
546.34
250.00
0.00
250.00
0.00
0.00
0.00
35467.60
0.00
35467.60
805.23
0.00
805.23
805.23
0.00
805.23
1234.26
0.00
1234.26
0.00
0.00
0.00
345.50
0.00
345.50
40.00
0.00
40.00
1619.76
0.00
1619.76
37892.59
0.00
37892.59
942.98
0.00
942.98
21745.00
0.00
21745.00
22687.98
0.00
22687.98
31 March 2023		 General
Restricted
Total
Fund
Fund
0.00
0.00
0.00
22219.90
0.00
22219.90
3344.70
0.00
3344.70
1029.70
0.00
1029.70
4636.52
0.00
4636.52
178.37
0.00
178.37
2890.99
0.00
2890.99
371.08
0.00
371.08
546.34
0.00
546.34
250.00
0.00
250.00
0.00
0.00
0.00
35467.60
0.00
35467.60
805.23
0.00
805.23
805.23
0.00
805.23
1234.26
0.00
1234.26
0.00
0.00
0.00
345.50
0.00
345.50
40.00
0.00
40.00
1619.76
0.00
1619.76
37892.59
0.00
37892.59
942.98
0.00
942.98
21745.00
0.00
21745.00
22687.98
0.00
22687.98
31 March 2023		 General
Restricted
Total
Fund
Fund
0.00
0.00
0.00
22219.90
0.00
22219.90
3344.70
0.00
3344.70
1029.70
0.00
1029.70
4636.52
0.00
4636.52
178.37
0.00
178.37
2890.99
0.00
2890.99
371.08
0.00
371.08
546.34
0.00
546.34
250.00
0.00
250.00
0.00
0.00
0.00
35467.60
0.00
35467.60
805.23
0.00
805.23
805.23
0.00
805.23
1234.26
0.00
1234.26
0.00
0.00
0.00
345.50
0.00
345.50
40.00
0.00
40.00
1619.76
0.00
1619.76
37892.59
0.00
37892.59
942.98
0.00
942.98
21745.00
0.00
21745.00
22687.98
0.00
22687.98
31 March 2023
805.23
1234.26
0.00
345.50
40.00
1619.76
37892.59
942.98
21745.00
22687.98		 0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
37892.59
942.98
21745.00
22687.98

All the Charity's operations are classed as continued. Movements on reserves and all recognised gains and losses are shown above.

6

MILLFIELD COMMUNITY ASSOCIATION (Charity Number 269754) STATEMENT OF ASSETS AND LIABILITIES at end of year as at 31 March 2023

31 Mar 22 31 March 2023
CASH FUNDS
10488.47 Current Account 11169.35
10008.69 Business Premium Account 10030.53
1247.84 Cash in Hand 1488.10
21745.00 TOTAL CASH FUNDS 22687.98
Assets retained for Charity's Use
475.00 Stock 325.00
0.00 Fixture & Fittings -
Debtors
2528.75 Debtors due within one year 2,202.50
Liabilities
0.00 Liabilities due within one year -

The notes on pages 8 and 9 form part of these financial statements.

We approve these accounts and confirm that we have made available all relevant records and information for their preparation.

Chair Treasurer Date

7

MILLFIELD COMMUNITY ASSOCIATION

NOTES TO THE ACCOUNTS for the year ended 31 March 2023

1 Accounting Policies:

2 Grants: 2022/23 2020/21 £ £ Peterborough City Council (for the use - of the Association) 10,667.00 - Living Sport Grant (To support Step Up 1,460.00 Fitness Group) 3 Total emoluments Gross salary and National Insurance contributions of 22219.90 21874.88 two members of part time staff

8

4 Debtors

Debtors of £2202.50 representing amounts owing to the Organisation and due within one year:-

Name Total Due Total Due
Busy Bunnies - Invoice 2022-09-01 & 2022-10-01 £ 700.00
Tea Dance - Invoice 2023-03-04 £ 100.00
Band - Invoices 2022-12-07, 2023-01-07, 2023-02-07, 2023-03-07 £ 200.00
Step Up - Invoice 2023-03-05 £ 150.00
Scrabble - Invoice 2023-03-08 £ 75.00
Stamford AS - Invoice 2023-03-10 £ 112.50
RPGS - Invoice 2023-03-11 £ 95.00
Lacemakers - Invoice 2023-03-13 £ 20.00
Model Car Club - Invoice 2023-03-14 £ 90.00
Gardening Club - Invoice 2023-03-15 £ 30.00
Yoga - Invoice 2023-03-16 £ 30.00
Cricket East - Invoice 2023-03-17 £ 75.00
COP UK - Pentacostal Church - Invoice 2023-03-18 £ 525.00
TOTAL 2,202.50

5 Trustees Remuneration and expenses:

No Trustee were remunerated during the accounting year other than reinbursement of expenses £345.50 - which was travel expenses.

6 Fixed Assets

All assets depreciated.

7 Stock

Stock as at 31st March 2023 is made up of:-

Catering 140
Maintenance items 120
Bingo Books 65
325

9

Millfield Community Association

Bank Reconciliation

Barclays Bank Balance as at 31st March 2023 11,169.35 Add Outstanding Deposits: - 11,169.35 Less unpresented Cheque(s)

Cash Book Balance as at 31st March 2022 11,169.35